The URL can be used to link to this page

Home My WebLink About02/01/99 Board of Public Works Minutes(-%04 49 U REGULAR MEETING FEBRUARY 1, 1999 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, February 1, 1999, by Board Member Lewis N. Powell, with Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. Board Member James R. Caldwell was not present. ADD AGENDA ITEM Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the 1998 and 1999 Med Benefits Summary Plan Descriptions for Police, Fire, Teamsters and Non -Bargaining employees were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on January 25, 1999, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - MICHIANA BOAT AND `r OUTDOOR SHOW Mr. Powell advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Melvin Wood, 15030 Stransbury Court, Granger, Indiana, to conduct the sale of boats and fishing equipment at the Century Center, on February 26 through 28, 1999. Mr. Caldwell stated that favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the Legal Department. Mr. Melvin Wood, 15030 Stransbury Court, Granger, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the License Application was approved. TAXI DRIVER'S LICENSE APPEAL - RALPH ALVAREZ - DENIED ..., Mr. Powell advised that this was the date set for an Appeal for a taxi cab driver's license, as requested by Mr. Ralph Alvarez, 521 Lincolnway West, South Bend, Indiana. It was noted that an appeal was originally set for January 25, 1999, at the regular Board of Public Works meeting at 9:30 a.m. At that meeting, Ms. Ann Carol Nash, Assistant City Attorney, recommended that the taxi cab driver's license be denied, based on a background check by the South Bend Police Department, as discussed at the meeting. Mr. Alvarez was present, and stated that he originated from East Chicago, Indiana. In 1955, at age sixteen, Mr. Alvarez stated he had stolen a vehicle, was conficted of a felony, and served at the Indiana Reformatory. He was convicted of a felony in 1967 was sentenced again to the Indiana Reformatory. In 1964-1965, he was convicted of armed robbery and served eight years. At thirty- three years old, Mr. Alvarez came to South Bend and became a drug addict. Mr. Alvarez presented documentation to the Board describing a Certificate of Completion in a drug abuse program, as well as an achievement of his G.E.D. He is currently residing at a pilot home, and is on parole for two years. Mr. Alvarez stated that he is sixty years old and would like to better himself. Additionally, he stated that he has a very good driving record, and recommended the Board approve his taxi cab driver's license application. The Board stated that the primary function of the Board is be concerned with the safety and welfare of taxi cab passengers. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the taxi cab driver's license application was denied. AWARD BIDS - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98-25-5 BID PACKAGE 98-25-5.9B - CERAMIC TILE - BID PACKAGE 98-25.9C - TERRAZZO - BID PACKAGE 98-25.9D - FLOORING Mr. Fred Lusk, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, and Cleo Hickey, Director, Morris Performing Arts Center, advised the Board that on January 11, 1999, bids were 1 1 REGULAR MEETING FEBRUARY 1. 1999 received and opened for the above referred to bid packages. After reviewing those bids, Mr. Lusk and Ms. Hickey recommends that the Board award the contracts as follows: Bid Package Contractor Bid Amount Bid Packages 98-25-5.9B - Art Mosaic and Tile Combination Bid - $140,910.00 Ceramic -Tile Bid Package 98-25-5.9C - Terrazzo Bid Package 98-25-5.9D DuPont Flooring $173,960.00 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BIDS - ABANDONED VEHICLES Ms. Kathy Dempsey, Director, Department of Code Enforcement, advised the Board that on January 25, 1999, bids were received and opened for the above referred to vehicles. After reviewing those bids, Ms. Dempsey recommends that the Board award the bids to the highest bidders as follows: LARRY LINTZ 55614 Fir Road Mishawaka, Indiana 46545 Red Tag # Make Year Vin Number Bid 2213 CHEVY 1981 1GIAZ37KXBK492765 $100.00 F034 DODGE 1988 1 1B3YA44K8JG413877 $ 80.00 TOTAL $180.00 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 Red Tag # ' Make Year Vin Number Bid 2115 CHEVROLET 1982 1G1AZ37K6CB102973 $55.00 1346 CHEVROLET 1987 JGIMR6153HK760761 $36.50 1819 JEEP 1987 1 JTHG6419HT 117640 $76.50 2033 FORD. 1989 KNJBT06K7K6108315 $50.00 1853 -CADILLAC 1985 1G6DW4787F9744964 $76.50 321 BUICK 1981 1G4AP69NXBH439496 $55.00 2912 = CHRYSLER 1984 1C3BF66P8EX532775 $55.00 SCOTT RIPLEY 812 Harrison Avenue South Bend, Indiana 46616 TOTAL $404.50 00"o REGULAR MEETING FEBRUARY 1, 1999 Red Tag # Make Year Vin Number Bid 2117 FORD 1978 F10GUAG8465 $ 85.00 1351 LINCOLN 1984 1MRBP98F2EY621831 $125.00 302 BUICK 1982 1G4AJ47A8CH101084 $ 75.00 623 PONTIAC 1966 1262396P275246 $120.00 TOTAL $405.00 RAWSON MURDOCK 411 North Ironwood South Bend, Indiana 46615 Red Tag # Make Year Vin Number Bid 243 VOLKSWAGEN 1981 WV2YA0257BH107688 $51.00 LAWRENCE HARBIN 2038 East Jefferson South Bend, Indiana 46614 Red Tag # Make Year Vin Number Bid 1404 ATWOOD ? 0059397431 $80.00 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried. APPROVE CHANGE ORDER - MUNICIPAL SERVICES FACILITY - ROOF REPLACEMENT - PROJECT NO. 98-14 Mr. Powell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 1 on behalf of City Roofing, Inc., 2300 Sterling Avenue, Elkhart, Indiana indicating that the Contract amount be increased $3,430.00 for a new Contract sum including this Change Order in the amount of $463,882.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. APPROVAL OF AGREEMENT - ON -STREET PARKING ENFORCEMENT SERVICES - AMPCO SYSTEM PARKING j Mr. Powell stated that the Board is in receipt of an Agreement between the City of South Bend and �j Ampco System Parking, 1459 Hamilton Avenue, Cleveland, Ohio, for on -street parking ordinance enforcement, effective January 1, 1999 through December 31, 1999. Mr. Powell noted that the Agreement is in the amount of $3,330.00 per month, plus supplies and other reasonable and incidental expenses. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF ESCROW AGREEMENT - SOUTHFIELD LIFT STATION - PROJECT NO 98- 89 Mr. Powell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Atlas Excavating, 1270 Washington Avenue, Frankfort, Indiana; and NBD Bank, South Bend, Indiana, for an Escrow Agreement for the above referred to project. Mr. Powell noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Escrow Agreement was approved and executed. 1 REGULAR MEETING FEBRUARY 1, 1999 APPROVAL OF 1998 AND 1999 MED BENEFITS SUMMARY PLAN DESCRIPTIONS - POLICE, FIRE, TEAMSTERS AND NON -BARGAINING EMPLOYEES Mr. Powell stated. that the Board is in receipt of medical summary plans for 1998 and 1999 for the Police and Fire Departments, and Teamsters and Non -Bargaining employees for the City of South Bend. These documents will be distributed to all City employees in February. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Med Benefits Summary Plan Descriptions were approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT SOUTH BEND LIONS CLUB 1999 BICYCLE RIDE ,Mr. Powell stated that favorable recommendations have been received by the Division of Engineering, V Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Robert Myers, Lions Club, South Bend, Indiana to conduct the above referred to bicycle ride, on September 12, 1999, on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVE IRREVOCABLE LETTER OF CREDIT: Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable Letter of Credit to the Board and recommended approval: IRREVOCABLE LETTER OF CREDIT NO. S2120-704 ISSUED BY: 1 st Source Bank FOR: Emerson Forest, LLC AMOUNT: $33,919.00 EXPIRES: April20, 1999 IMPROVEMENT: Completion of sidewalks and surface of asphalt to the streets in section One of Emerson Forest. Ms. Roemer made a motion that the Letter of Credit, as outlined above, be approved. Mr. Powell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic /control device was approved: New Installation - Traffic Portage & Appaloosa Lane Lights were turned on Signal January 29, 1999 CERTIFICATES OF INSURANCE FILED Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Certificates of Insurance were accepted for filing: Horizon Builders, Inc. and New Life Restoration, Inc. 30160 Cobus Lake Dr. Elkhart, Indiana 46514-8980 Rieth Riley Construction Post Office Box 477 Goshen, Indiana 46527-0477 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $595,778.87 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $43,232.74 and $230,679.48 and recommended approval. In addition, Ms. Cleo Hickey, Morris Performing Arts Center, submitted a claim and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Powell seconded the motion which carried. �1,,(l,nr11 REGULAR MEETING FEBRUARY 1, 1999 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS J es R. Cal well, PresideAt Lewis N. Powell, Member ' M. tatherine Roemer, Me f er ATTEST: QAnge:Yla(Jacob�,04k (�J I- :1 1