The URL can be used to link to this page

Home My WebLink About01/25/99 Board of Public Works Minutes1 REGULAR MEETING JANUARY 25. 1999 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, January 25, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. ADD/TABLE AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following items were added to the agenda: - Public Hearing Transient Merchant License - "Shipshewana on the Road" - Change Order - Leighton Plaza Further, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following agenda items were tabled: - Agreement - Intergovernmental Agreement - Hickory/Corby Signals - Title Sheets - Secondary Clarification Project and Headworks Facility - Public Hearing - Transient Merchant License - Michiana Boat and Outdoor Show APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular meeting of the Board held on January 18,1999, were approved. APPEAL - TAXI CAB DRIVER'S LICENSE - RALPH ALVAREZ This was the date set for the Board's appeal in the matter of a denial for a taxi cab driver's license, as requested by Mr. Ralph Alvarez, 532 South Michigan, South Bend, Indiana. It was noted that Mr. Ralph Alvarez was not present for this appeal. Ms. Ann Carol Nash, Assistant City Attorney and Detective Glen McQueen, South Bend Police Department were present. Ms. Nash stated that Mr. Alvarez' criminal history goes back to 1955, through 1993. Mr. Alvarez was convicted of a Class B felony in 1993 for heroin, and a suspended driver's license. In addition, he was arrested for forgery and robbery. Mr. Alvarez could not account for specific dates in his application, and it could be that these times were when he was incarcerated. Detective McQueen stated that in 1987 and 1993 he was convicted of dealing a controlled substance. Ms. Nash recommended that based on Mr. Alvarez' criminal history, his taxi cab driver's license should be denied. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Mr. Alvarez' taxi cab license was denied. Mr. Caldwell asked Ms. Nash to forward a letter to Yellow Cab and Allied Cab to advise them his license was denied. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 M Red Tag # Make Year Vin Number Bid 21.15 CHEVROLET 1982 1GIAZ37K6CB102973 $55.00 2117 FORD 1978 FIOGUAG8465 $76.50 1346 ICBEVROLET 1987 JGIMR6153HK760761 $36.50 1819 JEEP 1987 1 JTHG6419HT 117640 $76.50 REGULAR MEETING JANUARY 25, 1999 243 VOLKSWAGEN 1981 WV2YA0257BH107688 $36.50 2213 CHEVROLET 1981 IGIAZ37KXBK492765 $50.00 1404 ATWOOD ? 0059397431 $50.00 1351 LINCOLN 1984 1MRBP98F2EY621831 $76.50 2034 DODGE 1988 1B3YA44K8JG413877 $55.50 2033 FORD 1989 KNJBT06K7K6108315 $50.00 302 BUICK 1982 1G4AJ47A8CH101084 $55.50 1853 CADILLAC 1985 1 G6DW4787F9744964 $76.50 623 PONTIAC 1966 262396P275246 $76.50 321 BUICK 1981 1G4AP69NXBH439496 $55.00 r2; 172 CHRYSLER 1984 j IC3BF66P8EX532775 $55.00 SCOTT RTPLEY 812 Harrison Avenue. South Bend, Indiana 46616 BID: Red iMake Year Vin Number Bid Tag # 2117 FORD 1978 F 1 OGUAG8465 $ 85.00 1404 AT1l'OOD ? 0059397431 $ 30.00 1351 LINCOLN 1984 1MRBP98F2EY621831 $125.00 2034 DODGE 1988 1B3YA44K8JG413877 $ 65.00 302 BUICK 1982 1G4AJ47A8CH101084 $ 75.00 623 PONT"AC 1 1966 1262396P275246 $120.00 RAWSOINT >\1URDOCK 411 North Ironwood South Bend, Indiana 46615 BID: Red ' t ke Year Vin Number Bid Tag # 243 VOU] S\VAGEN 1981 WV2YA0257BH107688 $51.00 LAWRENCE HARBIN 2038 East .ienrson South Bera, Indiana 46414 BID: (-N" 4 11 REGULAR MEETING JANUARY 25, 1999 Red Tag # Make Year Vin Number Bid 1404 ATWOOD ? 0059397431 $850.00 Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. AWARD BID - BIOSOLIDS TRUCKING - 1999 Mr. Jack Dillon, Director, Environmental Services, advised the Board that on December 21, 1998, bids were received and opened for the above referred to service. After reviewing those bids, Mr. Dillon recommends that the Board award the contract to Klink Trucking, Inc., Post Office Box 428, Ashley, Indiana in the amount of $62.50/Hour Monday through Friday and $68.75/Hour on Saturdays. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. .PPROVE CHANGE ORDER - LEIGHTON PLAZA - CONCRETE WORK - PROJECT NO. 97- 1/57-4 Mr. Caldwell advised that Mr. Dave Mankowski, Calumet Construction, 3215 Sugar Maple Court, South Bend, Indiana, has submitted Change Order No. 3-03.70.3 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, indicating that the Contract amount be increased $12,738.38 for a new Contract sum including this Change Order in the amount of $1,779,575.18. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - LEIGHTON PLAZA - GENERAL CONSTRUCTION - PROJECT NO* 97-57-4 Mr. Caldwell advised that Mr. Dave Mankowski, Calumet Construction, 3215 Sugar Maple Court, %South Bend, Indiana, has submitted Change Order No. 3-06.50-3 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, indicating that the Contract amount be deceased $37,402.28 for a new Contract sum including this Change Order in the amount of $905,523.72. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - LEIGHTON PLAZA - FIRE PROTECTION SYSTEM - PROJECT NO. 97-57-4 ,,,Mr. Caldwell advised that Mr. Dave Mankowski, Calumet Construction, 3215 Sugar Maple Court, South Bend, Indiana, has submitted Change Order No. 3-15.20-2 on behalf of McDaniel Fire Systems, 53307 Ada Drive, Elkhart, Indiana, indicating that the Contract amount be increased $1,482.00 for a new Contract sum including this Change Order in the amount of $168,068.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - LEIGHTON PLAZA - GENERAL CONSTRUCTION - PROJECT NO. 97-57-4 Mr. Caldwell advised that Mr. Dave Mankowski, Calumet Construction, 3215 Sugar Maple Court, South Bend, Indiana, has submitted Change Order No. 3-06.50-4 on behalf of Casteel Construction, 23186 West Ireland, South Bend, Indiana, indicating that the Contract amount be increased .� $8,268.00 for a new Contract sum including this Change Order in the amount of $913,791.72. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - NORTH PUMPING STATION - PROJECT NO. 98-92 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order �/No. 1 on behalf of North America Construction, 2249 Mahogany Way, Eagan, Minnesota indicating that the Contract amount be decreased $1,691.00 for a new Contract sum including this Change Order in the amount of $6,004,676.00. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Change Order was approved. REGULAR MEETING JANUARY 25, 1999 APPROVE CONSTRUCTIONCONTRACT - STRUCTURAL STEEL PAINTING - CONRAIL BRIDGE AT WESTERN AVENUE AND WALNUT STREET - PROJECT NO. 98-81 ;Mr. Caldwell advised that in accordance with the bid awarded on November 23, 1998, to N.I. Spanos Painting, Inc., Post Office Box 10908, Merillville, Indiana, in the amount of $67,700.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Nfs. Roemer, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - DEVELOPMENT CONCEPTS, INC. Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Development Concepts, Inc., 200 South Meridian, Indianapolis, Indiana, for technical assistance for assembling a development strategy relating to the Studebaker Corridor area. Mr. Caldwell noted that the Agreement is i,a the amount of $32,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by [,.ocmer and carried, the Agreement was approved and executed. APPROVAL OF _1'_hCOMMENDATION - TO CLOSE STREETS - WORLD'S LARGEST GARAGE SALE Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Teresa NI '1:<re, Park Department to close various streets in conjunction with the "World's Largest Garage Sale", to be held on June 5, 1999, in the municipal parking garage at Wayne and St. Joseph Streets. [,!;ion a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation „ s approved. PUBLIC HEARII T( - TRANSIENT MERCHANT LICENSE - SHIPSHEWANA ON THE ROAD `j Mr. Caldwell ad% iscd :hat this was the date set for the Board's Public Hearing concerning a License Application fora Transient Merchant License, as submitted by Mr. Darrell Lepper, 10720 Three Mile Road, East Leroy, Michigan, to conduct "Shipshewana on the Road", at the Century Center, on January 30 and ;1, 1999. Favorable recommendations have been received by the Police Department, Fire Department, 1?lulding Commissioner and the City Attorney's Office. Mr. Lepper \vas present, and recommended approval. There being no one present wishing to address the Board concer ,in this matter, the Public Hearing was closed. Therefore, upon a notion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the License Application %vas a ; r _;ved. It was noted that the Clerk of the Board did not receive the application until the week hiii 18, 1999. Municipal Code stipulates that a Public Hearing must be conducted for License App!i,-C,t ns for a Transient Merchant License. Ms. Engel reminded Mr. Lepper that the application must be s! ibmitted to the City of South Bend well in advance of his event. APPROVAL OF f;EQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SECONDARY 't. �RiFICATION IMPROVEMENTS - PROJECT NO. 98-18 - HEAD \N'C1 ', ;-r't.C-1 L I T Y PROJECT - PROJECT NO. 98-26 In a memorarnd,,,}l ! the Board, Mr. Jack Dillon, Director of Environmental Services, requested permission to a ':: cr ;:e for the receipt of bids for the above referred to projects. Mr. Dillon stated that funding ! r t',:; r; ;;.-ct will come from State Revolving Fund Loans. Therefore, upon a motion made by Ivir. Ca1`\ r'1, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was apl-)rovcc:. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MISCELLAI\'FOUS \7 IIICLES In a memorand, !! :, to t' ae Board, Mr. Matthew Chlebowski, Director of Central Services, requested permission to -,d%!, rtisc for the receipt of bids for the above referred to vehicles. Mr. Chlebowski stated that flwi,';-L ! e provided by the user department's Capital Budget Fund. Therefore, upon a motion nr<,.c' '? ocmer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt %, :,, �`l,nroved. C1 1 1 REGULAR MEETING JANUARY 25, 1999 APPROVE IRREVOCABLE LETTER OF CREDIT Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable Letter of Credit to the Board and recommended approval: IRREVOCABLE LETTER OF CREDIT NO 13555 ISSUED BY: NBD Bank, Elkhart, Indiana FOR: Harvest Pointe Subdivision, Phase I AMOUNT: $186,175.00 EXPIRES: January 14, 20000 IMPROVEMENT: Construction of streets and improvements Ms. Roemer made a motion that the Letter of Credit, as outlined above, be approved. Mr. Powell seconded the motion which carried. APPROVE CLAMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,403,494.92 dated January 18, 1999, and $3,568,374.95, dated January 25, 1999 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS James R. Caldwell, President Lewis N. Powell, Member M. �—atherine Roemer, EST: Angela K acob, Cler