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Home My WebLink About01/18/99 Board of Public Works MinutesREGULAR MEETING JANUARY 18. 1999 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, January 18, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine Roemer present. Also present was Board Attorney Michelle Engel. AGENDA ITEM ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, a Title Sheet for�Syt fan Glen/McKinley Avenue was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on January 11, 1999, were approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - PROSPECT STREET IMPROVEMENTS - PROJECT NO. 98-70 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of R&R Excavating, 2010 Went Avenue, Mishawaka, Indiana, indicating that the contract amount be decreased by $3,674.29 for a new contract sum including this Change Order in the amount of $281,975.96. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD - STORM SEWER SEPARATION - PROJECT NO. 98-41-5 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 (Final) on behalf of Atlas Excavating, Inc., 1270 Washington Avenue, Frankfort, Indiana, indicating that the contract amount be decreased by $148.17 for a new contract sum including this Change Order in the amount of $265,877.83. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. Mr. Caldwell advised that in accordance with the bid awarded on November 23, 1998, to Northern Indiana Construction Company, Post Office Box 1333, Mishawaka, Indiana, in the amount of $47,018.80 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF ESCROW AGREEMENT - MORRIS PERFORMING ARTS CENTER - STRUCTURAL STEEL AND ERECTION - PROJECT NO. 98-25-2 Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Interstate Welding & Fabrication, 1670 East Davis Drive, Terre Haute, Indiana; and Merchants National Bank, Wabash, Indiana, for the above referred to project. Mr. Caldwell noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Escrow Agreement was approved and executed. APPROVAL OF AGREEMENT - STAFF SUPPORT - COMMUNITY HOMEBUYERS CORPORATION Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Community Homebuyers Corporation, South Bend, Indiana, for staff support by City employees which relates to redevelopment plans of the City. Mr. Caldwell noted that the Agreement is in the amount not to exceed $40,888.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. Ms. Roemer abstained from voting, as she is a member of Community Homebuyers Corporation Board. REGULAR MEETING JANUARY 18, 1999 APPROVAL OF AGREEMENT - SERVICES OF A MEMBER OF THE BOARD OF PUBLIC SAFETY - ELMER CARR Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Elmer Carr, South Bend, Indiana, for services as a member of the Board of Public Safety, for the period of January 1, 1999 through December 31, 1999. Mr. Caldwell noted that the Agreement is in the amount of $3,400.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - SERVICES OF A MEMBER OF THE BOARD OF PUBLIC SAFETY - THADEUS ZAKOWSKI Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Thadeus Zakowski, South Bend, Indiana, for services as a member of the Board of Public Safety, for the period of January 1, 1999 through December 31, 1999. Mr. Caldwell noted that the Agreement is in the amount of $3,400.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT ST. JOSEPH COUNTY RIGHT TO LIFE PEACEFUL DEMONSTRATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathleen Black, 320 Lafayette Boulevard, South Bend, Indiana to conduct the above referred to demonstration, on January 22, 1999, from 12:00 p.m. until 1:00 p.m. on the sidewalk around the Federal Courthouse on Jefferson and Main, and Wayne and Michigan Streets, on the designated route as submitted. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the recommendation was approved. F APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS —SEVENTY (70) MORE OR LESS, ELECTRIC GOLF CARS In a letter to the Board, Mr. Matthew Chlebowski, Director of Central Services, requested permission to advertise for the receipt of bids for the above referred to golf cars. Mr. Chlebowski stated that funding for this equipment will come from a municipal lease between the vendor and the Redevelopment Authority. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bid: was approved. ,APPROVAL OF TRIPLE TRAILER COMBINATION PERMIT - PRESTON TRUCKING COMPANY Mr. Caldwell stated that the Board is in receipt of a Triple Trailer Combination Permit between the City of South Bend and Preston Trucking Company, 1300 South Walnut Street, South Bend, Indiana, for triple trailer ingress and egress to their facility, on the designated routes as submitted. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Permit was approved and executed. APPROVE IRREVOCABLE LETTER OF CREDIT Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, submitted the following Irrevocable Letter of Credit to the Board and recommended approval: IRREVOCABLE LETTER OF CREDIT NO. 499002 ISSUED BY: St. Joseph Capital Bank FOR: Oakwood Villas Subdivision AMOUNT: $48,050.00 EXPIRES: January 8, 2000 IMPROVEMENT: Oakwood Village, Section Two Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Irrevocable Letter of Credit was approved. , 2 REGULAR MEETING JANUARY 18, 1999 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following traffic control devices were approved: New Installation - Stop Sign Stonehedge/Aberdeen "T" Intersection New Installation - Handicap Sign 703 South 35th Ms. Payne has met all requirements FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the following Certificates of Insurance were accepted for filing: 1 Niezgodski Plumbing, Inc. P.O. Box 3096 South Bend, Indiana 46619-0096 Direct Line Communications, Inca 50227 Bittersweet Trail Granger, Indiana 46530 Burke's Painting and Power Washing, d/b/a Leo Burke 10750 Star Avenue Osceola, Indiana 46561 APPROVE TITLE SHEET - SYLVAN GLEN/MCKINLEY AVENUE Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted three (3) lists containing claims in the amount of $172,922.27, $27,453.13 and $210,795.91 and recommended approval. In addition, Ms. Cleo Hickey, Morris Performing Arts Center, submitted claims and recommended approval. Further, Mr. Kenneth Szulczyk, St. Joseph County Housing Consortium, submitted claims for H.O.M.E. reimbursements. Mr. Szulczyk was present, and recommended that the Board of Public Works approve these claims, as the St. Joseph Housing Consortium Board will meet every few weeks. The City Controller will be signing the checks. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the meeting adjourned at 9:55 a.m. BOARD OF I ORK James R. C 1 well, President Lewis N. Powell, Member i M. &thehne_ Roemer, Member TE T: J �,6 Angela K. b, Clerk 11 1 u