Loading...
HomeMy WebLinkAbout12/11/00 Board of Public Works MinutesREGULAR MEETING DECEMBER 11, 2000 The regular meeting of the Board of Public Works was convened at 9:45 a.m. on Monday, December 11, 2000, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. ADD/TABLE AGENDA ITEMS Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following items were added/tabled from the agenda: - Construction Contract - Laboratory Casework, Wastewater Treatment Plant - Added - Award Bid - Build -Out of Lease Spaces - Electrical Bid Package (LePeep Restaurant) - Added - Proposal - Legislation Services - Tabled APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on November 27, 2000, were approved. OPENING OF BIDS - 2000 SEWER LINING PROGRAM - PROJECT NO 100-97 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INSITUFORM TECHNOLOGIES USA, INC. 12897 Main Street Lemont, Illinois 60439 Bid was signed by Ms. Diane Bowers, Assistant Secretary Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $518,168.00 ENVIRONMENTAL PIPELINERS 6200 Eiterman Road Dublin, Ohio 43016 Bid was signed by Mr. John Oly, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $621,581.70 PRO FORM PIPE LINING COMPANY INC. 226 South Elder Mishawaka, Indiana 46544 Bid was signed by Mr. Marc V. Campbell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $532,620.00 REGULAR MEETING DECEMBER 11, 2000 Bid was signed by Mr. Tim Horvath, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $37,900.00 KNAPP ENVIRONMENTAL CONSTRUCTION SERVICES, INC. 12875 McKinley Highway Mishawaka, Indiana 46545 Bid was signed by Mr. Doug Knapp, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $68,000.00 INDIANA EARTH, INC. 10343 McKinley Highway Osceola, Indiana 46561 Bid was signed by Mr. Mark Osler, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $34,500.00 B&J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana 46613 Bid was signed by Mr. Darnell O'Neal, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $79,600.00 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Carl P. Littrell, City Engineer, recommends that the Board award the contract to the lowest responsive and responsible bidder, Warner and Sons in the amount of $33,660.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. OPENING OF BIDS - DEMOLITION OF STUDEBAKER MUSEUM #69 - 730 UNITED DRIVE -PROJECT NO. 100-87 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: R&R EXCAVATING 2010 Went Avenue REGULAR MEETING DECEMBER 11, 2000 BID: $664,294.00 Unit Prices A $22.00 Unit Prices B $ 8.85 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING/AWARD OF BID - SALE OF ONE (1) MCCOY-MILLER AMBULANCE AND TWO (2) PUMPERS This was the date set for receiving and opening of sealed bids for the sale of the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: MEMORIAL HOSPITAL AND HEALTH SYSTEM 615 North Michigan Street South Bend, Indiana 46601 BID: $6,500.00 - McCoy Miller Ambulance No bids were received for the two (2) pumpers. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bid was referred to the South Bend Fire Department for review and recommendation. After reviewing the bid, Fire Chief Luther Taylor recommends that the Board award the bid to Memorial Hospital and Health System in the amount of $6,500.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. OPENING OF QUOTATIONS - CARPETINGFOR RIVER LEVEL SUITES AND HALLWAYS - CENTURY CENTER -PROJECT NO. 100-105 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: CARPET SERVICE OUTLET INC. 1514 Mishawaka Avenue South Bend, Indiana 46615 Quotation was submitted by Mr. Bill Shepard QUOTATION: $33,443.46 DUPONT FLOORING SYSTEMS 3505-113 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by DuPont Flooring Systems QUOTATION: $45,350.00 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotations were referred to the Century Center for review and recommendation. AWARD BID - SOUTH SIDE SANITARY SEWER AND WATER MAIN EXTENSION - PROJECT NO. 100-53 Mr. Carl P. Littrell, City Engineer, advised the Board that on November27, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends REGULAR MEETING DECEMBER 11, 2000 Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - JOHNSON CONTROLS - PROJECT NO. 98-25-5.15C Mr. Gilot advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 002 on behalf of Johnson Controls, 4312 Technology Drive, South Bend, Indiana indicating that the Contract amount be increased $5,060.00 for a new Contract sum including this Change Order in the amount of $79,172.00. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT DEMOLITION OF 600 NORTH NILES/529 CRESCENT AVENUE - PROJECT NO. 100-83 Mr. Gilot advised that Mr. Toy Villa, Construction Manager, has submitted the Final Change Order with no monetary change, in the amount of $76,000.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit were approved. RATIFY CONSTRUCTION CONTRACT - SOUTH SIDE SANITARY SEWER AND MAIN EXTENSION -PROJECT NO. 100-53 Mr. Gilot advised that in accordance with the bid awarded on December 11, 2000, to Selge Construction, 2833 Southl lth Street, Niles, Michigan, in the amount of $724,351.56for the above referred to project, a Contract in said amount was being submitted for Board ratification. It was noted the Contract was approved on November 27, 2000, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - PROFESSIONAL AND TECHNICAL ASSISTANCE - PORTAGE AVENUE COMMERCIAL CORRIDOR STRATEGIC PLAN - MCKENNA ASSOCIATES, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and McKenna Associates, Inc., 32605 West Twelve Mile Road, Farmington Hills, Michigan, for professional and technical assistance for the Portage Avenue Commercial Corridor Steering Committee as part ofthe Portage Avenue Commercial Corridor Strategic Plan for Business Retention and Recruitment. Mr. Gilot noted that the Agreement is in the amount of $15,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - WORKERS' COMPENSATION SERVICES - GIBSON RISK MANAGEMENT SERVICE, LLC Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Gibson Risk Management Services, LLC, 300 St. Louis Boulevard, South Bend, Indiana, for consulting services relating to risk management needs of the City of South Bend. Mr. Gilot noted that the Agreement is in the amount of $24,000.00, beginning January 1, 2001 through December 31, 2001. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROPERTY/BOILER MACHINERY SERVICES - GIBSON RISK MANAGEMENT SERVICE, LLC Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Gibson Risk Management Services, LLC, 300 St. Louis Boulevard, South Bend, Indiana, for consulting services relating to risk management needs of the City of South Bend. Mr. Gilot noted that the Agreement is in the amount of $20,400.00, beginning January 1, 2001 through December 31, 2001. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the �LY REGULAR MEETING DECEMBER 11, 2000 APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM - SOUTH BEND HOUSING AUTHORITY Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the South Bend Housing Authority, 501 Alonzo Boulevard, South Bend, Indiana, for youth to prepare fruit baskets to distribute to fifty-two (52) senior citizens at the Authority's main campus at Western and Taylor Streets, South Bend, Indiana. Mr. Gilot noted that the Agreement is in the amount of $719.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. RATIFY CONSTRUCTION CONTRACT - NEAR WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER - LIGHTING PROJECT - PROJECT NO. 100-98 Mr. Gilot advised that in accordance with the bid awarded on November 27, 2000, to Michiana Contracting, Inc., Post Office Box 929, Plymouth, Indiana, in the amount of $17,285.00 for the above referred to project. A Contract in said amount was being submitted for Board approval. It was noted this contract was approved December 6, 2000, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Contract was ratified and the appropriate Certificate of Insurance was filed. APPROVAL OF AGREEMENT - STATE/LOCAL PUBLIC AGENCY AGREEMENT - CONSTRUCTION AND PROJECT MANAGEMENT - EAST BANK WALKWAY - PHASE III - PROJECT NO. 99-51 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Transportation for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $146,000.00, which is the City of South Bend's 20% share in this project. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. RATIFY CONSTRUCTION CONTRACT - LABORATORY CASEWORK REPLACEMENT WASTEWATER TREATMENT PLANT - PROJECT NO. 100-88 Mr. Gilot advised that in accordance with the bid awarded on November 27, 2000, to Kaser Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana, in the amount of $97,175.00 for the above referred to project, a Contract in said amount was being submitted for Board ratification. It was noted this Contract was approved December 11, 2000, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF GRANT OF LICENSE - INSTALLATION OF ABOVE -GROUND COMMUNICATION LINES - GENERAL SHEET METAL WORKS Mr. Gilot stated a Grant of License for the above referred to project was submitted to the Board for approval. General Sheet Metal Works requested permission to install above -ground communication lines over and across Main Street between different buildings on real estate owned and used in its business operations, which are located directly across Main Street from each other. Mr. John Ford, Attorney for Jones Obenchain, LLP, was present, and submitted a Certificate of Insurance verifying the existence of commercial general liability insurance coverage for this installation. Mr. James Axelberg, President, General Sheet Metal Works, Inc. was present, and agreed that if in the future the lines would need to be removed for future development, his company would not object. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Grant of License was approved. APPROVAL OF GRANTS OF EASEMENT - EXTENSION OF SANITARY SEWER AND SOUTH SIDE WATER LINE Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Grants of Easement for extension of sanitary sewer and south side water line between RLB 1, LLC, 61045 South Main, South Bend, Indiana, and the City of South Bend, and Ranjin J. Arnim, 60971 U. S. 31 South, South Bend, Indiana, and the City of South Bend were approved 1 REGULAR MEETING DECEMBER 11, 2000 22740 West Cleveland Road in the City of South Bend, Indiana; and WHEREAS, a notice to bidders was published in the appropriate newspapers and proper notice was given and a bid was received which was in excess of 90% of the appraised value of the real property; and WHEREAS, this bid for the property in the amount of Ninety -Five Thousand Dollars ($95,000.00) as submitted by the Holladay Group. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend, Indiana as follows: Section I. The Board of Public Works for the City of South Bend accepts the bid of Ninety -Five Thousand Dollars ($95,000.00) as submitted by the Holladay Group. Section II. The Director of Public Works and the Board of Public Works for the City of South Bend expresses its intent to enter into a sales agreement for the purchase of this real estate based upon the acceptance of this bid in the amount of Ninety -Five Thousand Dollars ($95,000.00). Adopted the I I' day of December, 2000. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Gary and Pamela Ender. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the north part of Lot 37, at the southwest corner of Portage Road and Maple Road, South Bend, Indiana, the Ender's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: AAAA Hauling and Cleaning (Patrick Bashaw) ADDRESS: 906 North Allen, South Bend, Indiana Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Ron's Hauling & Demolition (Ronald Rue) ADDRESS: 301 West Washington, Osceola, Indiana REGULAR MEETING DECEMBER 11, 2000 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,002,382.23 dated December 4, 2000 and recommended approval. It was noted these claims were approved on December 4, 2000, pursuant to Resolution 100-2000. Also submitted from the Controller's office were claims in the amount of $4,482,627.06 dated December 11, 2000. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $193,446.50 and $99,728.10 -and recommended approval. Ms. Denise Chambers, Morris Performing Arts Center, submitted claims and recommended approval. Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the meeting adjourned at 10:30 a.m. AT7T: Angela K. cob, Clerl 1 1A BOARD OF PUBLIC WORKS Gary A. Gilot, President M. dat6rine Roemer, Meml�r G Donald E. Inks, Member REGULAR MEETING DECEMBER 11, 2000 Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO CONDUCT ST. PATRICK'S DAY PARADE - SHAMROCK CLUB, INC. Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John O'Brien, Shamrock Club, Inc., 1611 Cedar Springs Court, Mishawaka, Indiana to conduct the above referred to parade on March 17, 2001, beginning at 11:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ERSKINE BOULEVARD ANNUAL CANDLELIGHT WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Cowper, 2720 Erskine Boulevard, South Bend, Indiana to conduct the above referred to walk, on December 16, 2000, from 6:00 a.m. to 9:00 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. RATIFY RESOLUTION NO. 121-2000 - APPROVING AN ORDINANCE TO EXTEND AND PROVIDE UTILITY SERVICES TO AN AREA RECENTLY ANNEXED WITHIN THE MUNICIPAL CITY LIMITS AND TO AN AREA OUTSIDE THE MUNICIPAL CITY LIMITS BOTH LOCATED ALONG US 31 SOUTH AND MAIN STREET IN CENTRE TOWNSHIP, ST. JOSEPH COUNTY, INDIANA It was noted the Board of Public Works approved this Resolution on November 27, 2000. Board members signed the Resolution at this Board meeting. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Memorial Health System Inc. 615 North Michigan South Bend, Indiana 46601. Rieth Riley Construction Company Post Office Box 477 Goshen, Indiana 46527-0477 APPROVE TITLE SHEET - SAMUEL WRIGHT'S SEWEREXTENSION - CORBY AT WEBER SQUARE EAST Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. FILING OF MONTH REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a monthly report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair. The report was presented and reviewed at the Agenda Session Meeting on December 7, 2000. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the report was accepted and filed. 1 REGULAR MEETING DECEMBER 11, 2000 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Davis, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-four (24) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above request was approved. ADOPT RESOLUTION NO. 127-2000 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 127-2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) SAMPLE CONCENTRATOR (WAS PUT IN SERVICE 1/1/79) ONE (1) HALL DETECTOR (WAS PUT IN SERVICE 1/l/79) ONE (1) VISTA 6000 GAS CHROMATOGRAPH (WAS PUT IN SERVICE 1/1/82) ONE (1) GAS CHROMATOGRAPH DATA SYSTEM (WAS PUT IN SERVICE 8/24/89) WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that the item listed above is no longer needed by the City; are unfit for the purpose for which it was intended and has an estimated value of less than six thousand five hundred dollars ($6,500.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 1 lth Day of December, 2000. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 128-2000 - ACCEPTING A BID FOR THE PURCHASE OF PROPERTY LOCATED AT THE ORGANIC RESOURCES FACILITY Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend desires to sell real property which forms part of the Organic Resources facility and is located along the south side of old Cleveland Road between the Organic Resources facility and the South Bend Regional Airport with a real property address of REGULAR MEETING Agreement was approved and executed. DECEMBER 11, 2000 APPROVAL OF AGREEMENT - NEO-NATAL - MEMORIAL HOSPITAL Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Memorial Hospital, South Bend, Indiana, for transport of infants, children or expectant mothers to hospital care when an emergency or medical necessity arises, on behalf the South Bend Fire Department. It was noted the Board of Public Safety approved this Agreement at their regular meeting held on December 6, 2000. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. RATIFY CONSTRUCTION CONTRACT - NEAR WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER - TREE PROJECT - WILLSON' S NURSERY AND LANDSCAPE COMPANY -PROJECT NO. 100-100 Mr. Gilot advised that in accordance with the bid awarded on November 27, 2000, to Willson's Nursery and Landscape Company, Post Office Box 266, LaPorte, Indiana, in the amount of $5,400.00 for the above referred to project, a Contract in said amount was being submitted for Board ratification. It was noted the contract was approved pursuant to Resolution No. 100-2000 on December 1, 2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance was filed. APPROVAL OF PROPOSAL - GEOTECHNICAL EVALUATION - MUNICIPAL SERVICE CENTER - SHILTS GRAVES AND ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Shilts Graves and Associates, 4310-C Technology Drive, South Bend, Indiana, for twenty-three (23) test borings for geotechnical evaluation for development of the site at the future Public Works Service Center and for environmental related issues. Mr. Gilot noted that the Proposal is in the amount not to exceed $9,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Proposal was approved and executed. RATIFY CONSTRUCTION CONTRACT - MISHAWAKA AVENUE IMPROVEMENTS - CURB SIDEWALK TREE GRATE, BIKE RACK AND BENCH - PROJECT NO. 100-78 Mr. Gilot advised that in accordance with the bid awarded on November 27, 2000, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $34,380.00 for the above referred to project, a Contract in said amount was being submitted for Board ratification. It was noted the Contract was approved on December 4, 2000, pursuant to Resolution No. 100-2000. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF CONTRACT EXTENSION - CALCIUM CHLORIDE (ROCK SALT) INDIANA TRUCKING Mr. Gilot stated that the Board is in receipt of a Contract Extension between the City of South Bend and Indian Trucking Company, LaPorte, Indiana, for calcium chloride (rock salt). Mr. Gilot noted that the Agreement is in the amount of $29.80 per ton. This Contract extends the prices for the 2000- 2001 season. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES FOR ROADWAY DESIGNS - NIMTZ PARKWAY AND OLIVE ROAD - PROJECT NO. 100-52 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for professional engineering services for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $233,467.40. Mr. Gilot stated that the original contract amount was $333,467.40, and future phases of this project will be part of the 2001 Capital Improvement Program. Additional funding will be appropriated in 2001. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. f] 1 4 REGULAR MEETING DECEMBER 11, 2000 that the Board award the contract to the lowest responsible and responsive bidder, Selge Construction, 2833 South 1 lth Street, Niles, Michigan, in the amount of $724,351.56. It was noted that an "Intent to Award" letter was submitted to Selge Construction on November 27, 2000. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - OLIVE STREET IMPROVEMENTS - CALHOUN TO HUMBOLDT - PROJECT NO. 100-73 Mr. Carl P. Littrell, City Engineer, advised the Board that on October 23, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest responsive and responsible bidder, Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana in the amount of $122,605.00, which is the base bid plus alternate. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD QUOTATION - BUILD -OUT FOR LEASE SPACES 3 AND 4 - LEIGHTON PLAZA LEPEEP RESTAURANT - ELECTRICAL - PROJECT NO. 100-99 Mr. Carl P. Littrell, City Engineer, advised the Board that on November 27, 2000, quotations were received and opened for the above referred to bid package. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest responsible responsive bidder, Zeiler Electric, Inc., 55210 Elder Road, Mishawaka, Indiana in the amount of $32,500.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - REINKE CONSTRUCTION - PROJECT NO 98-25-5 6 Mr. Gilot advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 005 on behalf of Reinke Construction, 1216 West Sample, South Bend, Indiana indicating that the Contract amount be increased $123,294.01 for a new Contract sum including this Change Order in the amount of $1,114,858.51. Earlier, there had been a change order for $78,000.00. This current Change Order represents a 22% increase over the original price and consists of over 100 items that were encountered as the finishing was being completed. Many small reworkings, adjustments, and recuttings needed to be performed to finalize this project that were never anticipated. Because of the age of the building and the new refurbishings being installed or added to the project, many things had to be slightly adjusted or redone to work. The attachment as submitted details over 100 items along with the cost of each job that had to be completed. Most of the jobs were not large, but added tremendously to the cost and this could not be foreseen. Although it is over the 20% allowed by law, this was unforeseeable. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - GIBSON LEWIS - PROJECT NO.98-25 Mr. Gilot advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 001 on behalf of Gibson -Lewis, 1001 West 111h Street, Mishawaka, Indiana indicating that the Contract amount be increased $202,700.00 for a new Contract sum including this Change Order in the amount of $681,075.00. This Change Order represents an increase of42.37%. This particular contract was for replastering, drywalling and acoustical work. The original estimate was completely different from the final work. The original contract called for repair or replacement of areas of roofing and ornamental plaster work damaged by water leakage. However, after the work was begun, extensive damage to joists, the support areas and the plastered chicken wire facades was discovered. It was necessary to replace these areas because the rotted and damaged areas would not support the necessary drywall and plaster. Most of the areas that were to be reworked exceeded original estimates by 2 to 5 times due to the unanticipated damage to the underlying supports. In addition, much of the existing drywall was not flat. Due to the intricacies, original estimates were well below the costs of replacement. Since all of the damage was unforeseen and could not have been determined until the actual work began, this increase is over the 20% cap and should be approved. 1 E REGULAR MEETING Mishawaka, Indiana 46545 Bid was signed by Mr. Robert Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $480,000.00 Unit Prices A $17.00 Unit Prices B $10.00 WARNER AND SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Mark Weaver, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $475,535.00 Unit Prices A $17.95 Unit Prices B $ 7.50 BRANDENBURG 2625 South Loomis Street Chicago, Illinois 60608 Bid was signed by Mr. Robert Stevenson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $992,369.00 Unit Prices A $25.00 Unit Prices B $15.00 DECEMBER 11, 2000 KNAPP ENVIRONMENTAL CONSTRUCTION SERVICES INC. 12875 McKinley Highway Mishawaka, Indiana 46545 Bid was signed by Mr. Doug Knapp Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $680,000.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. David Reinhold Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1 E 1 REGULAR MEETING REYNOLDS, INC. 12997 4520 North State Road 37 Orleans, Indiana 47452 Bid was signed by Mr. Larry Purlee, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $549,933.00 DECEMBER 11, 2000 U-LINER MIDAMERICA D\B\A CSR HYDRO CONDUIT 4143 Weaver Court Hilliard, Ohio 43026 Bid was signed by Mr. Ed Kaybeer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $654,922.01 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING/AWARD OF BIDS - DEMOLITION OF BUILDING AT 214 WEST JEFFERSON (BARB'S RESTAURANT) - PROJECT NO. 100-81 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WARNER AND SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $33,660.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. David Reinhold, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $43,814.00 HORVATH AND ASSOCIATES, INC. 2946 U.S. 12 East Niles, Michigan 49120 1 1