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HomeMy WebLinkAbout11/27/00 Board of Public Works MinutesREGULAR MEETING NO VE 1BER 27 2000 The regular meeting of the Board ofPublic Works was convened at 9:38 a.m. on Monday, November 27, 2000, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Shaffer. ADD/CHANGE AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following items were added to the agenda: - Add Resolution No. 120-2000 - Transfer of Property to Transpo - Add Resolution No. 121-2000 - Extension of Utilities to U.S. 31 South - Agenda Item No. 11 should read Resolution No. 119-2000 - Agenda Item No. 12 should read Resolution No. 118-2000 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on November 13, 2000 were approved. OPENING/AWARD OF QUOTATIONS - NEAR WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER - SADIE STREET LIGHTING - PROJECT NO. 100-98 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: HERRMAN & GOETZ INC. 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Steven M. Calmus. QUOTATION: $19,478.00 MICHIANA CONTRACTING INC. 7843 Lilac Road Plymouth, Indiana 46563 Quotation was submitted by Mr. Michael A. Delp. QUOTATION: $17,285.00 TRANS TECH ELECTRIC INC. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Robert Urbanski. QUOTATION: $24,695.00 It was noted by Herrman & Goetz that the solicitation letters for this quotation indicated a mandatory pre -bid, and that Trans Tech Electric had not attended this meeting. Mr. Gilot noted this for the record. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotations were referred to the Division ofEngineering and Community and Economic Development for review and recommendation. After reviewing those quotations, Mr. Littrell and Mr. Marco Mariani, Planning Department, recommended that the Board award the contract to the lowest responsible responsive bidder, Michiana Contracting, Inc., in the amount of $17,285.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. ✓.; r REGULAR MEETING NOVEMBER 27, 2000 OPENING/AWARD OF QUOTATIONS - NEAR WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER - TREE PROJECT - PROJECT NO. 100-100 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: WILLSON NURSERY AND LANDSCAPE COMPANY Post Office Box 266 LaPorte, Indiana 463 52 Quotation was submitted by Mr. Don Wilson. QUOTATION: $5,400.00 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotation was referred to the Division of Engineering and Community and Economic Development for review and recommendation. After reviewing the quotation, Mr. Littrell and Mr. Marco Mariani, Planning Department, recommended that the Board award the contract to the sole bidder, Willson's Nursery and Landscape Company, in the amount of $5,400.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. OPENING OF QUOTATIONS - BUILD -OUT OF LEASE SPACES 3 AND 4 - LEIGHTON PLAZA - LEPEEP RESTAURANT - PROJECT NO. 100-99 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KROPP FIRE PROTECTION, INC. 61681 U.S. 31 South South Bend, Indiana 46614 Quotation was submitted by Mr. James H. Duff. Non -Discrimination Commitment Form was not submitted. QUOTATION: Automatic Fire Sprinkler Protection 37 - Chrome Pendent Sprinklers 2 - Dry Pendent Sprinklers $ 2,974.00 K&S ELECTRIC 1125 Herman Street Elkhart, Indiana 46516 Quotation was submitted by Mr. Harold E. Campbell II. QUOTATION: Electrical $45,679.00 Electrical/Lighting & Switches $ 3,862.00 DOMINIAK MECHANICAL, INC. 1137 West Western Avenue South Bend, Indiana 46601 Quotation was submitted by Mr. Chris Donahue. REGULAR MEETING QUOTATION: Plumbing HVAC TWIN CITY GLASS COMPANY 2623 Mishawaka Avenue South Bend, Indiana 46615 $17, 645.00 $25,046.00 Quotation was submitted by Mr. Ron Wiggins. QUOTATION: Aluminum Entrance Door $ 1,950.00 HARTFORD GLASS 2502 West 6"' Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. Joe Breisch. QUOTATION: Aluminum Entrance Door $ 2,250.00 MCDANIEL FIRE SYSTEMS 53307 Ada Drive Elkhart, Indiana 46514 Quotation was submitted by Mr. Frank Thomas. QUOTATION: Rework of Existing Fire Sprinkler $ 6,860.00 System ZEILER ELECTRIC, INC. 55210 Elder Road Mishawaka, Indiana 46545 Quotation was submitted by Mr. Kurt Zeiler. QUOTATION: Electrical $32, 500.00 Electrical - Lighting/Switches $ 6,451.00 DANAMIKE GENERAL BUILDERS INC. 2220 Lincolnway West Mishawaka, Indiana 46544 Quotation was submitted by Mr. Mike Smith. QUOTATION: General Construction $15,985.00 General Construction - Acoustical Ceiling $ 5,795.00 NOVEMBER 27, 2000 REGULAR MEETING IDEAL INTERIORS OF MICHIANA, INC. 2442 Jaclyn Court South Bend, Indiana 46614 Quotation was submitted by Mr. Joe Jaske. QUOTATION: General Construction General Construction - Acoustical Ceiling FORSEY CONSTRUCTION INC. 2018 Ironwood Circle South Bend, Indiana 46635 $13,500.00 $ 5,875.00 Quotation was submitted by Mr. Michael D. Crawford. QUOTATION: General Construction $14,870.00 General Construction - $ 6,920.00 Acoustical Ceiling Bid Package 6A - Vanity Top Material - To provide plastic laminate in lieu of Corian material DEDUCT $ 1,050.00 NOVEMBER 27, 2000 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering and Community and Economic Development for review and recommendation. AWARD BID - SALE OF FIVE (5) TRASH PACKERS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on November 13, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the highest bidder, River City Truck and Equipment, New Haven, Indiana, in the total amount of $20,600.00, as follows. 1987 Ford 1FDYR80UHVA57359 $3,400.00 1986 Ford 1FDYR80U6GVA13077 $2,800.00 1986 Ford IFDYR80UOGVA13074 $2,800.00 1986 Ford 1FDYR8U08GVA13078 $2,800.00 1986 Ford 1FDYR80U7GVA13072 $2,800.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - UNIFORM RENTAL Ms. Cathy Hubbard-Shead, Director, Human Resources, advised the Board that on November 13, 2000, bids were received and opened for the above referred to service. After reviewing those bids, Ms. Hubbard recommends that the Board award the contract to the sole bidder, Aramark Uniform Services, 3701 Progress Drive, South Bend, Indiana, as follows: Group I $3.85 Replacement Cost: Group II $3.85 Pants $ 7.50 Group III $ .77 Shirts $ 6.25 Group IV $ .77 Coveralls $12.83 1 1 REGULAR MEETING NOVEMBER 27, 2000 Group V $1.92 Coat/Smock $10.59/$8.50 Group VI $ .62 Dress Shirt $ 8.58 Group VII $ .95 Dress Pant $10.97 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - LABORATORY CASEMENT REPLACEMENT - WASTEWATER TREATMENT PLANT - KASER SPRAKER CONSTRUCTION - PROJECT NO. 100-88 Mr. Bob Toppel, Environmental Services, advised the Board that on November 13, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Toppel recommends that the Board award the contract to the lowest responsive and responsible bidder, Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana in the amount of $97,175.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - MISHAWAKA AVENUE IMPROVEMENTS - CURB WALK BENCH BIKE RACK AND TREE GRATE - PROJECT NO 100-78 Mr. Marco Mariani, Planning Department, advised the Board that on November 13, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Mariani recommends that the Board award the contract to the lowest responsive and responsible bidder, Rieth Riley Construction Company, 25200 State Road 23, South Bend, Indiana in the amount of $34,380.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 2000 CONCRETE REPAIRS - PHASE II - KANKAKEE VALLEY CONSTRUCTION - PROJECT NO. 100-76 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf ofKankakee Valley Construction Company, Post Office Box 1471, LaPorte, Indiana, indicating that the contract amount be decreased by $7,481.64 for a new contract sum including this Change Order in the amount of $56,247.24. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT CALVERT STREET SEWER - YOUNGS EXCAVATING INC. - PROJECT NO. 100-68 Mr. Gilot advised that Mr. Darrell Baker, Division of Engineering, has submitted Change Order No. 1 (Final) on behalf of Youngs Excavating, Inc., Post Office Box 2766, South Bend, Indiana, indicating that the contract amount be increased by $617.73 for a new contract sum including this Change Order in the amount of $57,383.71. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, Change Order No. 1(Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT - WESTSIDE PARTNERSHIP CENTER - MEADE STREET - DUNHAM TO FISHER - KANKAKEE VALLEY CONSTRUCTION - PROJECT NO. 100-65 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Kankakee Valley Construction, Post Office Box 1471, LaPorte, Indiana, for the above referred to project, indicating a final cost of $41,343.98. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Project Completion Affidavit was approved. APPROVE CONSTRUCTION CONTRACT - U.S. 31 INDUSTRIAL PARK - PHASE IV - R&R EXCAVATING, INC. -PROJECT NO. 100-89 Mr. Gilot advised that in accordance with the bid awarded on October 30, 2000, to R&R Excavating, ()80 REGULAR MEETING NOVEMBER 27, 2000 Inc., 2010 Went Avenue, Mishawaka, Indiana, in the amount of $995,212.70 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - SITE IMPROVEMENTS - U.S. 31 INDUSTRIAL PARK - PHASE II - PLACE REALTY, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Place Realty, Inc., for development of approximately 75.34 acres of property, commonly known as U.S. 31 Industrial Park, Phase II. Therefore, upon a motion made by Mr, Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF SUPPLEMENTAL AGREEMENT - SOUTHERN VIEW DRIVE - DLZ INDIANA Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for preparation of an application for an Indiana Department of Natural Resources Floodway Permit. Mr. Gilot noted that the Supplemental Agreement is in the amount of $1,600.00, which brings the new contract sum to $22,610.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Supplemental Agreement was approved and executed. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1- SOUTH BEND DAM INSPECTIONS FOR YEAR 2000 - LAWSON FISHER ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for inspections to the South Bend Dam for the year 2000. This Agreement is necessary due to unforeseen difficulties in coordinating the lowering of the Twin Branch reservoir and the low flow conditions of the St. Joseph River in order to conduct proper underwater inspections. Mr. Gilot noted that the Supplemental Agreement is in the amount of $2,100.00, bringing the contract sum to $34,860.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Supplemental Agreement was approved and executed. APPROVAL OF PURCHASE AGREEMENT - TWELVE (12) - AMERICAN HOME DREAMS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and American Home Dreams, 316 South Eddy Street, South Bend, Indiana, for the purchase of twelve (12) lots, as described in Exhibit "A" as submitted. The Board noted that Mr. Jon Hunt, Director of Community and Economic Development, is a member of the Board of American Home Dreams. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Purchase Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - ST JOSEPH RIVER EROSION CONTROL - LAWSON FISHER ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the preparation of permit applications for erosion control projects along the St. Joseph River. Mr. Gilot noted that the Agreement is in the amount of $9,950.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - CONVEYANCE OF FUNDS FOR DEVELOPMENT OF PARKING LOT IN 1000 BLOCK OF PORTAGE - NEARNORTHWEST NEIGHBORHOOD INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Near Northwest Neighborhood, Inc., South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $35,000.00, commencing May 1, 2000,through December 31, 2000. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. REGULAR MEETING NOVEMBER 27, 2000 APPROVAL OF LEASE AGREEMENT/GRANT AGREEMENT - 803 NOTRE DAME AVENUE - NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Near Northeast Neighborhood Revitalization Organization for the lease of 803 Notre Dame Avenue. The term of the lease is one year, from November 1, 2000 through October 31, 2001, with an option to renew for an additional year for a sum of $1.00. Also approved was the Grant Agreement for the above referred to Lease Agreement, which is Attachment "A" of the Lease Agreement. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Lease Agreement and Grant Agreement were approved and executed. APPROVAL OF AGREEMENT OF PARTICIPATION - GEOGRAPHIC INFORMATION SYSTEM - ST. JOSEPH COUNTY Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and St. Joseph County, to build and maintain a cooperative digital geographic information system base map. Mr. Gilot noted that the Agreement is in the amount of $312,500.00. It was noted that a letter from St. Joseph County indemnifying the City of South Bend is to be incorporated into this Agreement. Therefore, upon a motion made by Mr. Gilot, seconded by Ms, Roemer and carried, the Agreement was approved, subject to the addition of the Indemnification Letter from St. Joseph County. APPROVAL OF NEIGHBORHOOD YOUTH GRANT PROGRAM - LINCOLN ELEMENTARY SCHOOL Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lincoln Elementary School, 1425 East Calvert, South Bend, Indiana, for youth of Lincoln Service Learning Project to provide a birthday party for residents of Karl King Towers. Mr. Gilot noted that the Agreement is in the amount of 1411.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Agreement was approved and executed. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Paul Fujawa, 1121 West Grace Street, South Bend, Indiana to vacate the following alley: The first east/west alley north of Fisher Street from the west R/W line of Webster Street to the west lot line of Lot 18, Peck's 2' Subdivision of Part Bank Outlots 01 and 02 for a distance of 210 feet. Being a part of said Peck's 2nd Subdivision to the City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, and the Department of Economic Development, subject to any utility easements that may be required. The Division ofEngineering has stated that this vacation would create a dead end alley. The relief to this situation is the traffic outlet that the church desires to eliminate. The Area Plan Commission stated that St. Casimir Church is built over an alley that was never vacated. The vacation would also need to be subject to a turning radius easement at the eastern extent of the alley for alley traffic from the east. Solid Waste did not give a recommendation, however, trash would need to be picked up from the front of the residences, rather than in this alley. Therefore, Mr. Gilot made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT "ST. MARGARET' S HOUSE WINTER WALK" Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathryn Schneider, St. Margaret's House, 117 North Lafayette, South Bend, Indiana to conduct the above referred to walk, on February 11, 2001, beginning at 2:00 p.m., and ending at 4:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, 4 9 � REGULAR MEETING NOVEMBER 27, 2000 seconded by Ms. Roemer and carried, the recommendation was approved. RESCIND RESOLUTION NO. 114-2000 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above referred to Resolution was rescinded, as the Fire Department pumpers were obsoleted by Resolution 92-2000. ADOPT RESOLUTION NO. 116-2000 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 116- 2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: ONE (1) 1991 FORD FLAT BED, IFDXK84AXMVA16074 WHEREAS, it has been determined by the Board of Public Works ofthe City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE EXCHANGED: ONE (1) 1991 FORD FLAT BED, IFDXK84AXMVA16074 PROPERTY TO BE TRADED: TO BE DETERMINED 2. That the traded in or exchanged property, to wit: ONE (1) 1991 FORD FLAT BED, 1FDXK84AXMVA16074 shall be removed from the inventory of the City of South Bend. ADOPTED this 27TH Day of November, 2000. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING NOVEMBER 27, 2000 ADOPT RESOLUTION NO 117-2000 - TRANSFER OF PROPERTY FROM DISSOLVED NEIGHBORHOOD HOUSING SERVICE OF SOUTH BEND INC. TO CITY OF SOUTH BEND Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, it has been determined by the Board ofPublic Works that the following property is hereby transferred by the dissolved Neighborhood Housing Service of South Bend, Ind. (NHS) to the City of South Bend: Lot numbered Two Hundred Seventy-nine (279) as shown on the Third Plat of Park Place, an Addition to the City of South Bend, excepting therefrom a lot or parcel of land 5 feet in width, North and South, taken off of and from the entire width of the South end thereof, theretofore conveyed to the City of South Bend, for street purposes. Commonly known as 1239 Campeau Street, South Bend, Indiana. WHEREAS, Indiana Code 36-1-11-8 permits and establishes procedure for transfer of real property from one governmental unit to another. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that the item listed above is no longer needed by the NHS and ownership should be transferred to the City of South Bend. ADOPTED this 27`" day of November, 2000. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/Gary A Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ADOPT RESOLUTION NO. 119-2000 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND DEPARTMENT OF REDEVELOPMENT Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend, Indiana, Department of Redevelopment ("City") is the owner ofthe real property and improvements described situated in the City of South Bend, St. Joseph County, Indiana ("Property"): Lot lettered "A" as shown on the recorded Plat of Leighton Plaza Re -plat of the City of South Bend Original Plat recorded June 15, 1999 as Document Number 9927350 in the Office of the Recorder of St. Joseph County, Indiana. WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission ("Redevelopment Commission") is the governing body of the City of South Bend, Department of Redevelopment and, pursuant to I.C. 36-7-14-12.2 and I.C. 36-1-11-8 may dispose of the Property; and WHEREAS, Redevelopment, through the Commission, is desirous of transferring the Real Property to the City of South Bend, Indiana, Board of Public Works ("Board"); and WHEREAS, pursuant to I.C. 36-1-11-8, Redevelopment, acting through the Commission and the City, acting by and through the Board, may exchange or transfer property with one another upon 'terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially ident;.cal resolution of each entity; and REGULAR MEETING NOVEMBER 27, 2000 WHEREAS, the South Bend Redevelopment Commission, at its meeting of December 1, 2000, has or will adopt its Resolution No. approving the transfer of the Real Property to the City for One Dollar and 00/100 ($1.00) and upon the terms described hereinabove. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS THAT: The transfer of the Property situated in St. Joseph County, Indiana for One and 00/100 ($1.00) and upon the terms set forth hereinabove, by the City of South Bend, Indiana, Department of Redevelopment to the City of South Bend, Indiana, shall be, and hereby is, accepted. 2. The Clerk of the Board of Public Works shall cause the recording of the Quit Claim Deed conveying the Property to the City of South Bend, Indiana upon the receipt of the same. 3. This Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on November 27, 2000, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/Gary Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 120-2000 - AUTHORIZING THE TRANSFER OF REAL PROPERTY TO SOUTH BEND PUBLIC TRANSPORTATION CORPORATION Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), owns or is in the process of acquiring the real property and improvements situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly descried as follows: Lot lettered "A" as shown on the recorded Plat of Leighton Plaza Re -plat of the City of South Bend Original Plat recorded June 15, 1999 as Document Number 9927350 in the Office of the Recorder of St. Joseph County, Indiana. (hereinafter the "Property") WHEREAS, said Property was not obtained by the City through eminent domain; and WHEREAS, the care, custody and control of the City real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3; and WHEREAS, the City and South Bend Public Transportation Corporation have previously executed a Contract for Purchase and Sale of Real Estate and a Commercial Lease relating to the Property as a co-operative effort of City and South Bend Public Transportation Corporation to build up the community's intermodal transportation system; and REGULAR MEETING NOVEMBER 27, 2000 WHEREAS, the above -described real estate is in an area which has been targeted for redevelopment; and WHEREAS, I.C. 3 6-1-11-4.2 allows the Board to sell property not acquired through eminent domain for the purpose ofpromoting an economic development project or facilitating compatible land use planning; and WHEREAS, the implementation and improvement of the City's intermodal transportation system is consistent with these purposes. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana, as follows: The City shall transfer to South Bend Public Transportation Corporation, for the sum of Three and 00/000 Million Dollars ($3,000,000.00). 2. Said transfer shall be subject to the Contract for Sale and Purchase of Real Estate setting forth the terms and conditions of the sale. Said transfer shall be accomplished by a quit claim deed, executed by the Mayor of The City of South Bend and attested to by the South Bend City Clerk. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on November 27, 2000, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND ATTEST: s/Angela K. Jacob, Clerk s/Gary Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ADOPT RESOLUTION NO. 118-2000 - RATIFYING CONFIRMING AND APPROVING CERTAIN ACTIONS RELATED TO THE ROBERT BOSCH CORPORATION PROJECT Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend, Indiana (the "City") has determined that the retention and expansion of the Robert Bosch Corporation ("Bosch") located within the City is in the best interests of the City; and WHEREAS, in order to facilitate the retention and expansion of Bosch, City and Bosch have determined that the City shall acquire certain property and improvements in connection with Bosch's corporate operation (the "Property") and further, that the City shall lease the Property to Bosch and invest certain sums of money in the Property's remediation in return for Bosch's commitment to meet certain levels of employment (the "Project"); and WHEREAS, the City believes that the Project as described in the Agreement is in the best interests of the health, safety and the social and economic welfare of the City and its residents and that the Project complies with federal, state and local laws under which the Project has been undertaken as is being assisted; and REGULAR MEETING NOVEMBER 27, 2000 WHEREAS, Bosch and the City have memorialized their intentions and understanding two (2) separate contracts being a certain Agreement for the Use and Rehabilitation ofReal Property (the "Agreement") and a certain Real Property Lease Agreement ("Lease"), collectively hereinafter the "Contracts"; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the Mayor for the City of South Bend is empowered to sign contracts of the City; and WHEREAS, in order to facilitate the Project, the Mayor has heretofore executed the Contracts on behalf of the City pursuant to I.C. 36-4-5-3; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana desires to ratify the Contracts signed by the Mayor; NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana as follows: The actions taken by the Mayor of the City of South Bend relating to the Project, including the execution of the Agreement and the Lease on behalf of the City are hereby in all respect ratified, confirmed and approved. 2. This Resolution shall be in full force and effect after its adoption by the Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on November 27, 2000, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/Gary Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 121-2000 - APPROVAL OF UTILITY EXTENSIONS TO U.S. SOUTH Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Resolution was adopted by the Board ofPublic Works. The completed Resolution will be forwarded to the Board of Public Works for ratification after the Common Council approves it. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Mary Sullivan. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the lot located on the west side of Main Street, south of Pulling Street, Lots 3 8, 39 and 40, South Bend, Indiana, (Key # 01-1041-1045), Ms. Sullivan waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: REGULAR MEETING Casteel Construction Corporation 23186 West Ireland Road South Bend, Indiana 46614 L.E. Barber, Inc. 1200 E. Napier Benton Harbor, Michigan 49022 NOVEMBER 27, 2000 The Arthritis Foundation/Indiana Chapter 8646 Guion Road Indianapolis, Indiana 46268 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer. Gilot, seconded by Mr. Inks and carried, the following traffic control devices were approved: New Installation - Handicap Accessible Parking Space Signs 722 North Scott Mr. McKinstryr has met all the requirements New Installation - Handicap 1829 South Carlisle Ms. Oswald has met all the Accessible Parking Space Signs requirements New Installation - Handicap 1413 High Street Ms. Gerschoffer has met all Accessible Parking Space Signs the requirements APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO 700008219 ISSUED BY: MFB Financial FOR: Place Realty, Mishawaka, Indiana Darden Crossings Subdivision AMOUNT: EXPIRES: IMPROVEMENT: $18, 000.00 November 3, 2001 Public Improvements Mr. Inks made a motion that the Letter of Credit, as outlined above, be approved. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEETS - 2000 SEWER LINING PROGRAM - PROJECT NO. 100-97 - FIELDPOINTE SUBDIVISION - PHASE III Mr. Gilot advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheets were approved and signed. RELEASE EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Excavation Bond be released as follows: EXCAVATION BONDS Ray W. Stutzman Released Effective November 27, 2000 Mr. Inks made a motion that the recommendation be accepted and that the Bond be released as outlined above. Ms. Roemer seconded the motion which carried. REGULAR MEETING NOVEMBER 27, 2000 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $4,723,816.62 dated November 27, 2000, and $1,899,627.20, dated November 11, 2000 and recommended approval. It was noted this claim for November 11, 2000 was approved on November 20, 2000, pursuant to Resolution No. 100-2000. Additionally, Mr. Juan Manigault, Executive Director, WDS ofNorthern Indiana, submitted lists containing claims in the amount of $19,598.67 and $39,955.76 and recommended approval. Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. RECESS BOARD OF PUBLIC WORKS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting recessed at 10:3 5 a.m., for further discussion of the Award of Quotations for the Build -out of Lease Spaces 3 and 4 for Leighton Plaza, Project No. 100-99. The Board will reconvene at 4:00 p.m. on Wednesday, November 29, 2000. RECONVENE BOARD OF PUBLIC WORKS MEETING The regular meeting of the Board of Public Works was reconvened at 4:05 p.m. on Wednesday, November 29, 2000, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following items were added to the agenda: - Resolution No. 124-2000 - Authorizing the Transfer fo Real Property to American Home Dreams, Inc. - Request for Easement AWARD QUOTATIONS - BULD-OUT OF LEASE SPACE 3 AND 4 - LEIGHTON PLAZA LEPEEP RESTAURANT - PROJECT NO. 100-99 Mr. Carl P. Littrell, City Engineer, advised the Board that on November 27, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the bids as follows: KROPP FIRE PROTECTION, INC. 61681 U.S. 31 South South Bend, Indiana 46614 Automatic Fire Sprinkler Protection 37 - Chrome Pendent Sprinklers 2 - Dry Pendent Sprinklers $ 2,974.00 DOMINIAK MECHANICAL, INC. 1137 West Western Avenue South Bend, Indiana 46601 Plumbing $17,645.00 HVAC $25,046.00 TWIN CITY GLASS COMPANY 2623 Mishawaka Avenue South Bend, Indiana 46615 Aluminum Entrance Door $ 1,950.00 IDEAL INTERIORS OF INTERIORS OF MICHIAN�INC 2442 Jaclyn Court South Bend, Indiana 46614 u 1 e REGULAR MEETING NOVEMBER 27, 2000 General Construction $13,500.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotations be awarded as outlined above. Ms. Roemer seconded the motion which carried. ADOPT RESOLUTION NO. 124-2000 - AUTHORIZING THE TRANSFER OF REAL PROPERTY TO AMERICAN HOME DREAMS INC. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works. It was noted that Mr.Jon Hunt, Director of Community and Economic Development, is a member of the Board of American Home Dreams, Inc. RESOLUTION NO. 124-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER REAL PROPERTY TO AMERICAN HOME DREAMS, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), owns or is in the process of acquiring two parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Lots Numbered Twenty-seven (27) and Twenty-eight (28) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Three, recorded December 2, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9960016. WHEREAS, said real property was not obtained by the City through eminent domain; and WHEREAS, the care, custody and control of City real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3; and WHEREAS, American Home Dreams, Inc., (hereafter AHD) desires to obtain ownership of the above -described real estate for development ofgood quality, affordable housing for residents with low or moderate incomes; and WHEREAS, the above -described real estate is in an area which has been targeted for redevelopment; and WHEREAS, I.C. 3 6-1-11-4.2 allows the Board to sell property not acquired through eminent domain for the purpose of promoting an economic development project or facilitating compatible land use planning; and WHEREAS, the construction of affordable in -fill housing is consistent with these purposes NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana, as follows: 1) The City shall transfer to AHD two parcels of real property more particularly described as follows: Lots Numbered Twenty-seven (27) and Twenty-eight (28) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Three, recorded December 2, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9960016. REGULAR MEETING NOVEMBER 27, 2000 2) Said transfer shall be subject to a purchase agree- ment setting forth the terms and conditions of the sale. 3) Said transfer shall be accomplished by a quit claim deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. Adopted this 29' day of November, 2000. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Don Inks, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk REQUEST REFERRED - MARK & LINDA MALSTAFF 60981 US 31 SOUTH EASEMENT RIGHTS The Board discussed the requests from Mr. and Mrs. Mark Malstaff, 60981 US 31 South, South Bend, Indiana, regarding the easement for their property. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was forwarded to the Legal Department and the Division of Engineering to negotiate the terms of the easement. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the meeting adjourned at 4:35 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President r 4M.' aaerine Roemer, ember Donald E. Inks, Member TEST: i Angela K. J cob, Clerk)