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Home My WebLink About11/13/00 Board of Public Works Minutesoat C) REGULAR MEETING NOVEMBER 13, 2000 The regular meeting of the Board ofPublic Works was convened at 9:35 a.m. on Monday, November 13, 2000, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Board Member M. Catherine Roemer was not present. Also present was Board Attorney Frank Schaffer. APPROVE AGENDA Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the agenda for November 13, 2000 was approved. APPROVE MINUTES OF PREVIOUS MEETING b Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on October 23, 2000 and October 30, 2000, were approved. PUBLIC HEARING - LEASE OF REAL PROPERTY_- 2214 MISHAWAKA AVENUE - NEIGHBORHOOD PARTNERSHIP CENTER Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Lease Agreement for real property at 2214 Mishawaka Avenue, South Bend, Indiana, for use as a neighborhood partnership center. It was noted that Resolution 102-2000 declaring the intent to lease this property was approved on September 25, 2000. Mr. Marco Mariani, Planning Department, was present, and stated that all the Resolution 102-2000 was published, and the remonstrance period was completed. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Lease Agreement was approved. OPENING OF BIDS - MISHAWAKA AVENUE IMPROVEMENTS - 2200-2300 BLOCKS CURB SIDEWALK, BIKE RACK, BENCH AND TREE GRATE - PROJECT NO.100-78 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Michael J. Silver, Engineer/Estimator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $34,380.00 L.E. BARBER INC. 1200 East Napier Benton Harbor, Michigan 49022 Bid was signed by Mr. Leon Barber, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $38,410.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 REGULAR MEETING Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $40,115.50 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $42,440.00 NOVEMBER 13, 2000 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - WASTEWATER TREATMENT PLANT LABORATORY CASEWORK REPLACEMENT - PROJECT NO. 100-88 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Lump Sum $97,175.00 Alternate #1 $17,550.00 Alternate #2 $ 4,875.00 Alternate # 1 A $12, 717.00 Alternate #1B $ 6,187.00 H.G. CHRISTMAN CONSTRUCTION COMPANY, INC. 850 South Fellows Street South Bend, Indiana 46601 Bid was signed by Mr. Howard E. Emmons, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted P. I0 Lump Sum Alternate # 1 Alternate #2 $101,000.00 $ 17,798.00 $ 4,860.00 1 1 I REGULAR MEETING Alternate #lA $ 16,508.00 Alternate 91B $ 8,154.00 CA_ STEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. R.V. Casteel, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted we Lump Sum $101,000.00 Alternate #1 $ 21,860.00 Alternate 92 $ 5,175.00 Alternate #lA $ 15,250.00 Alternate # 1 B $ 8,430.00 GIBSON-LEWIS, LLC 1001 West I Vh Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Lump Sum Alternate # 1 Alternate #2 Alternate # 1 A Alternate # 1 B $114,000.00 $ 14,000.00 $ 5,000.00 $ 9,700.00 $ 3,500.00 NOVEMBER 13, 2000 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services for review and recommendation. OPENING OF BIDS - UNIFORM RENTAL This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: ARAMARK UNIFORM SERVICES 3701 Progress Drive South Bend, Indiana 46619 Bid was signed by Mr. Darren Lane, Assistant General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed $5,000 Bid Bond was submitted no REGULAR MEETING Group I $3.85 Replacement Cost: Group II $3.85 Pants Group III $ .77 Shirts Group IV $ .77 Coveralls Group V $1.92 Coat/Smock Group VI $ .62 Dress Shirt Group VII $ .95 Dress Pant NOVEMBER 13, 2000 $ 7.50 $ 6.25 $12.83 $10.59/$8.50 $ 8.58 $10.97 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bid was referred to Human Resources for review and recommendation. OPENING OF BIDS - SALE OF FIVE (5) TRASH PACKERS AND ONE (1) LIGHTING LOADER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIVER CITY TRUCK& EQUIPMENT Post Office Box 620 New Haven, Indiana 46774 1:1.1118 1989 Lightning Loader $6,000.00 1987 Ford 1FDYR80UHVA57359 $3,400.00 1986 Ford 1FDYR80U6GVA13077 $2,800.00 1986 Ford 1FDYR80UOGVA13074 $2,800.00 1986 Ford 1FDYR8U08GVA13078 $2,800.00 1986 Ford 1FDYR80U7GVA13072 $2,800.00 BEST EQUIPMENT COMPANY INC 2804 North Catherwood Indianapolis, Indiana 46219 on 1989 Lightning Loader $6,509.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on October 23, 2000, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: WILLIAM G. THOMAS 902 West Indiana Avenue South Bend, Indiana 46613 No. Red Make Year Vin Number Bid Tag # 14 5416 WELLS CARGO 1988 1WC200L13J1043121 $111.00 TRAILER MIAL $111.00 1 I 1 I REGULAR MEETING SCOTT RIPLEY 1930 South Franklin Street South Bend, Indiana 46613 NOVEMBER 13, 2000 No. Red Make Year Vin Number Bid Tag # 6 5729 FORD PICKUP 1987 1FTBR10C5HUB89604 $ 42.60 7 5718 FORD PICKUP 2FTCF15YOGCA72786 $105.00 8 5450 TRAILER/ ? ? $ 31.00 UNKNOWN 10 5413 WELLS CARGO ? WC11682 $ 30.50 TRAILER 12 5414 TRAILER/ ? ? $ 31.00 UNKNOWN TOTAL JEFF BIRTWHISTLE 1002 Lawndale South Bend, Indiana 46628 $240.10 No. Red Make Year Vin Number Bid Tag # 1 5728 MERCEDES 1984 WDBOB22A4EA080129 $350.01 BENZ 5 5726 MERCURY 1988 IMEBM5840JG649130 $ 95.00 TOTAL KENNETH KAGEL 1128 Dayton Street South Bend, Indiana 46613 $445.01 No. Red Make Year Vin Number Bid Tag # 9 4957 TRAILER/ ? 102890NW836 $ 35.00 UNKNOWN 11 5418 TRAILER/ ? E446666 $ 35.00 UNKNOWN 15 5417 JOBSITE/ 1986 3686702 $ 50.00 TRAILER TOTAL JIM DAVIS 3126 South St. Joe South Bend, Indiana 46614 $120.00 No. Red Tag # Make Year Vin Number Bid 1 2 5730 FORD PICKUP 1986 2FTCF15Y8GCA98519 $100.00 REGULAR MEETING NOVEMBER 13, 2000 3 5727 OLDSMOBILE 1984 1G3AG69Y3EM787246 $200.00 4 5732 FORD PICKUP 1976 F15MLC80960 $200.00 TOTAL DEALIN' DAVE AUTO SALES 534 South Michigan Street South Bend, Indiana 46617 $500.00 No. Red Make Year Vin Number Bid Tag # 16 5449 FREUHAUF/ ???? BPP421159 $300.00 SEMI TRLR TOTAL AJ's AUTOMOTIVE 13655 East Jefferson Mishawaka, Indiana 46545 $300.00 No. Red Make Year Vin Number Bid Tag # 13 5448 TRAILMOBILE/ 1972 J60883 $402.00 SEMI TRAILER 17 5449 FREUHAUF/ ???? FW113059 $402.00 SEMI TRLR TOTAL $804.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the bids were awarded as noted above. APPROVE FINAL CHANGE ORDER - WESTSIDE PARTNERSHIP CENTER - MEADE STREET - KANKAKEE VALLEY CONSTRUCTION - PROJECT NO. 100-65 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf ofKankakee Valley Construction Company, Post Office Box 1471, LaPorte, Indiana indicating that the Contract amount be decreased $7,347.16 for a new Contract sum including this Change Order in the amount of $41,343.98. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Final Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - NEWMAN-ALTMAN DEMOLITION - KNAPP ENVIRONMENTAL CONSTRUCTION - PROJECT NO. 100-10 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Knapp Environmental Construction Services, 12875 McKinley Highway, Mishawaka, Indiana indicating that the Contract amount be increased $70,184.75 for a new Contract sum including this Change Order in the amount of $530,184.75. The Change Order deals with the removal of asbestos and other hazardous materials from the site. This clean up was included in the original contract, however, it was not listed with a price because it was not known what the actual cost would be for the clean-up. Items 3.1 through 3.5 deal with the clean-up of asbestos material, contaminates, and soil and areas contaminated because of this. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Final Change Order and the Project Completion Affidavit were approved. 1 C 1 REGULAR MEETING NOVEMBER 13, 2000 APPROVE CHANGE ORDER - REASOR STREET SANITARY SEWER - LAFREE EARTH INC., - PROJECT NO. 99-86 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 on behalf of LaFree Earth, Post Office Box 1752, Mishawaka, Indiana indicating that the Contract amount be increased $24,226.09 for a new Contract sum including this Change Order in the amount of $111,080.06. It was noted that a septic system was struck by a backhoe while digging through an easement area to lay a sewer line, which needed to be repaired. Herceg and Associates' drawing did not indicate a septic system in the easement area, and this problem could not be anticipated. This expense was reimbursed to Herceg and Associates. Also, an unsuitable road base was discovered, which was removed and replaced. This problem could not have been anticipated. When the survey was completed, an area was overlooked because of a stand of trees. Extra excavation was required to install the sewer line. This could not have been anticipated. The extra excavation required extra manholes sections and could not have been anticipated. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER - REASOR STREET SANITARY SEWER - LAFREE EARTH, INC. - PROJECT NO. 99-86 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of LaFree Earth, Inc., Post Office Box 1752, Mishawaka, Indiana indicating that the Contract amount be increased $2,258.50 for a new Contract sum including this Change Order in the amount of $113,338.56. Item number five of the change order deals with a governmental regulation change requiring depth fill be increased from six inches to twelve inches. The change was mandated after the awarding of this contract. Item number six of the change Order was made after beginning work on the additional required fill. Unsuitable soil was discovered and had to be replaced. This problem could not have been anticipated by any of the parties. Both items were unanticipated expenses. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - REASOR STREET SANITARY SEWER - LAFREE EARTH - PROJECT NO. 99-86 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of LaFree Earth, Post Office Box 1752, Mishawaka, Indiana, for the above referred to project, indicating a final cost of $113,338.56. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Project Completion Affidavit was approved. APPROVE CHANGE ORDER NO. 1 AND PROJECT COMPLETION AFFIDAVIT - COLFAX PARKING GARAGE LIGHTING IMPROVEMENTS - TRANS TECH ELECTRIC - PROJECT NO. 99-56 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 indicating that the contract amount be decreased by $13,595.00 for a new contract sum including this Change Order in the amount of $171,015.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT SOUTH MICHIGAN STREET IMPROVEMENTS - DONALD TO CALVERT - PROJECT NO.100-64 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. I (Final) on behalf of Walsh & Kelly, Inc., 243 5 8 State Road 23, South Bend, Indiana, indicating that the contract amount be increased $2,961.82 for a new contract sum including this Change Order in the amount of $52,276.07. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. 0-'� REGULAR MEETING NOVEMBER 13, 2000 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DEMOLITION OF STUDEBAKER BUILDING #69 - 730 UNITED DRIVE - PROJECT NO. 100-87 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will demolish the existing building at 730 United Drive. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2001 SEWER LINING PROGRAM - PROJECT NO. 100-97 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS DOWNTOWN LANDSCAPE MASTER PLAN Mr. Gary Gilot, Public Works Director, requested permission to advertise for the receipt of proposals for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of proposals was approved. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER - BOX OFFICE REMODELING - KASER SPRAKER CONSTRUCTION - PROJECT NO. 100-85 Mr. Gilot advised that in accordance with the bid awarded on October 23, 2000, to Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $25,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that the Contract was approved on October 30, 2000, pursuant to Resolution No.100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SOUTHFIELD SOUTHERN STORM SEWER - SECTION I - YOUNGS EXCAVATING- PROJECT NO. 100-59 Mr. Gilot advised that in accordance with the bid awarded on October 9, 2000, to Youngs Excavating, Post Office Box 2766, South Bend, Indiana, in the amount of $278,789.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that this Contract was approved on October 30, 2000, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST DEMOLITION SITE CLEARANCE - GRADE -RITE EXCAVATING INC. - PROJECT NO. 100-91 Mr. Gilot advised that in accordance with the bid awarded on October 23, 2000, to Grade -Rite Excavating, 12877 Industrial Drive, Granger, Indiana, in the amount of $69,850.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that this Contract was approved on October 30, 2000, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved. APPROVAL OF AGREEMENT - INFRASTRUCTURE IMPROVEMENTS - CROWE CHIZEK PROJECT - THE TROYER GROUP - PROJECT NO. 100-47 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, 550 Union Street, Mishawaka, Indiana, for reconfiguration of Jefferson Boulevard, Columbia Street, Western Avenue and Wayne Street, including street closures, street lights signal modifications, construction of a round -about, and clearing of various areas and utility relocations. Mr. Gilot noted that the Agreement is in the amount of $141,400.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. REGULAR MEETING NOVEMBER 13, 2000 APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 618 Eckman (P. Basile) Shrubs/Flowers/Tree $125 906 and 912 East Dubail (P. Basile) White Rocks/Edging $250 1001 Hudson Avenue Flowers $125 3321 Cabot Drive (M. Wolf) Flowers/Mulch/Shrubs $125 1159 Blyler Place Flowers/Edging $125 133 Wakewa (C. Lucero) Flowers $125 129 Wakewa (C. Lucero) Flowers/Edging/Sod $125 1115 North Blaine (M. Glister) Shrubs/Tree $125 417 Wakewa (D. Lawrence) Shade Tree $125 1080 Woodward (M. Manier) Shrubs/Flowers/Mulch $125 1229 East Cedar (E. Robinson) Flowers/Mulch $125 214 Tonti (M. Michalski) Bark/Shrubs $125 1610 East Wayne (K. McGrew) Plants/Flowers/Tree $125 729 North Hill (L. Wigfall) Flowers/Mulch/White Rock $125 1815 Provincial Court (L. Eisenbarth) Tree/Shrubs $125 1341 East Monroe (J&B Quinn) Flowers/Mulch $125 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. ADOPT RESOLUTION NO. 110-2000 - DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, it has been determined by the Board ofPublic Works that the following property is unfit for the purpose for which it was intended and is not longer needed by the City of South Bend: Approximately 300,000 street bricks stored buried at the Olive Street Pumping Station WHEREAS, Indiana Code 36-11-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that the item listed above is no longer needed by the City; are unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13' day of November, 2000. BOARD OF PUBLIC WORKS REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk NOVEMBER 13, 2000 CITY OF SOUTH BEND s/Gary A. Gilot, President s/Donald E. Inks, Member APPROVAL OF CONTRACT - CLEAN-UP AND REFURBISHING OF BRICKS AT OLIVE WELLFIELD Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Gavin Bricking,2050 Glendale Road, Iowa City, Iowa, for the clean up and refurbishing of approximately 45,000 bricks at the Olive Street Wellfield. It was noted that the Contractor agrees to pay the City of South Bend $5,000.00 prior to the beginning of this project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - POLE ATTACHMENT LICENCE - AMERICAN ELECTRIC POWER Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and American Electric Power, for installation of banners and brackets on AEP light poles. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - BLACKTHORN WEST BUSINESS PARK - PHASE I - NIBLICK EXCAVATING - PROJECT NO. 100-77 Mr. Gilot advised that in accordance with the bid awarded on October 23, 2000, to Niblock Excavating, Post Office Box 211, Bristol, Indiana, in the amount of $231,203.15 (base bid) for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted the Contract was approved on November 6, 2000, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AMENDMENT TO AGREEMENT - PERMISSION FOR UNIVERSITY OF NOTRE DAME STUDENTS TO ENTER FREDRICKSON PARK Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and University of Notre Dame for permission of University of Notre Dame students to enter Fredrickson Park to conduct a class project in regard to environmental conditions . Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Amendment to the Agreement was approved and executed. APPROVAL OF AGREEMENT - PURCHASE AND SALE OF REAL ESTATE -LEIGHTON CENTER PARKING GARAGE - TRANSPO Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Transpo, for the purchase and lease of the above referred to property. This documents the sale and lease back of Leighton Center Parking Garage with Transpo. The transaction will implement the goals to build an intermodal transportation system within the City of South Bend. More specifically, by this transaction, the City sells the parking garage to Transpo for the sum of $3 million. Transpo then leases the garage back to the City for 15 years. The rent payments commence on June 15, 2001 in the amount of $100,000 and thereafter are due on June 15 and December 15, though December 15, 2015 (i.e. $200,000 annually). The City will then re -purchase the garage for a nominal sum after the fifteen (15) years. The funds Transpo receives will meet the federal mandated funds. The agreements do not affect the Memorial Healthplex nor the retail shops on Michigan Street. Therefore, upon a motion made by Mr. Inks seconded by Mr. Gilot and carried, the Contract was approved and executed. r-, 1 1 1 REGULAR MEETING NOVEMBER 13, 2000 APPROVAL OF MEMORANDUM OF LEASE - LEIGHTON CENTER PARKING GARAGE - TRANSPO Mr. Gilot stated that the Board is in receipt of a Memorandum of Lease between the City of South Bend and Transpo, for the purchase of sale of the above referred to property and the terms and conditions of the lease entered into by and between them. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Memorandum of Lease was approved and executed. APPROVAL OF LEASE AGREEMENT - LEIGHTON CENTER PARKING GARAGE - TRANSPO Mr. Gilot stated that the Board is in receipt of a Lease Agreement between the City of South Bend and Transpo, for the purchase of sale of the above referred to property and the terms and conditions of the lease entered into by and between them. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Lease Agreement was approved and executed. APPROVAL OF CONTRACT AND MAINTENANCE AGREEMENT - WEB SITE FOR SOUTH BEND FIRE DEPARTMENT - CARMEAN CONSULTING Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Carmean Consulting, 4523 Stone Mill Drive, Indianapolis, Indiana, for the development of a web site for the South Bend Fire Department. Mr. Gilot noted that the Contract is in the amount of $3,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Contract was approved and executed. APPROVE NEIGHBORHOOD YOUTH GRANT AGREEMENTS The following Neighborhood Youth Grant Agreements were presented to the Board for approval: Keystone Leadership Conference/Boys & $1,361.00 Attendance to 2000 Teen Summit Girls Club of St. Joseph County in Chicago for four youth and two adults Watu Wazuri/Grace Community Center $ 828.00 Attendance to Montu Dance Theater - Chicago, Illinois Jefferson Elementary School $1,267.00 Youth visiting Circle Mercy Daycare to provide games, activities and cookout for the kids of the Center Monroe Elementary School $1,100.00 Youth visiting Holy Cross Rehabilitation Center to provide games, music, animal visitation and activities Muessel Elementary School $ 380.00 Youth visiting Cardinal Nursing Home to provide games, music, snacks and activities St. Joseph High School $1,350.00 T-shirts for students providing services for the elderly, handicapped and disabled residents of St. Joseph County Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above referred to Agreements were approved and executed. APPROVAL OF AGREEMENT - EMERGENCY BOARD UP - S.B. CONTRACTING Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and S.B. Contracting, Post Office Box 11283, South Bend, Indiana, for board up services for the South Bend Fire and Police Departments. It was noted that S.B. Contracting has submitted a Surety Bond and Certificate of Insurance. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and REGULAR MEETING NOVEMBER 13, 2000 carried, the Agreement was approved and executed. TABLE PROFESSIONAL SERVICE AGREEMENT -DESIGN OF INFRASTRUCTURE FOR NIMTZ PARKWAY AND OLIVE ROAD EXTENSIONS - PROJECT NO. 100-52 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was tabled, subject to further information. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT - IRELAND ROAD TRAFFIC SIGNAL SYSTEM IMPROVEMENTS - MAIN STREET TO IRONWOOD ROAD - PHASE I - PROJECT NO. 100-94 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and American Consulting, Inc., 4165 Millersville Road, Indianapolis, Indiana, for professional design services for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $57,400.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 109-2000 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works. Mr. Marco Mariani, Planning Department, was present, and stated that this property will be accepted from the Redevelopment Commission and then transferred at a later date to the Board of Public Works, which in turn will be transferred to American Home Dreams. The transfer of properties includes nine (9) lots. It was also noted that Jon Hunt, Director of Community and Economic Development, is a member of the Board of Directors of American Homes Dreams. RESOLUTION NO.109-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (Redevelopment) is the owner of the following described real property situated in St. Joseph County, Indiana: See Exhibit A: attached (hereinafter referred to as the Real Property), and; WHEREAS, the City of South Bend, Indiana (City), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property for the Commission; and WHEREAS, Redevelopment is desirous of transferring the Real Property to the City; and WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body ofthe City of South Bend, Department ofRedevelopment and, pursuant to I.C. 36-7-14-12.2 may dispose of the Real Property; and WHEREAS, pursuant to I. C.36-7-14-3, Redevelopment, acting by and through Commission, may exchange or transfer property with another governmental entity upon term and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1 1 C REGULAR MEETING NOVEMBER 13, 2000 That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: See Exhibit A: attached by Commission to the City of South Bend, Indiana, shall be, and hereby is, accepted pursuant to Resolution No. 1802 of the South Bend Redevelopment Commission adopted October 20, 2000 for eventual transfer to American Home Dreams, Inc. 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on November 13, 2000, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana, 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Donald Inks, Member s/Gary Gilot, President ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 111-2000 - APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 111-2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: ONE (1) 1987 FORD DUMP TRUCK 1FDYW82A55364 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: REGULAR MEETING NOVEMBER 13 2000 PROPERTY TO BE EXCHANGED: ONE (1) 1987 FORD DUMP TRUCK 1FDYW82A55364 PROPERTY TO BE TRADED: TO BE DETERMINED 2. That the traded in or exchanged property, to wit: ONE (1) 1987 FORD DUMP TRUCK 1FDYW82A55364 shall be removed from the inventory of the City of South Bend. ADOPTED this 13TH Day of November, 2000. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President ATTEST: s/Donald E. Inks, Member Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 115-2000 - DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works, subject to Fleet Maintenance reviewing the request: RESOLUTION NO. 115-2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1991 MCCOY-MILLER 2FDLF47M3MCA75541 WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works of the City of South Bend that the item listed above is no longer needed by the City; are unfit for the purpose for which it was intended and has an estimated value of less than six thousand five hundred dollars ($6,500.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13th Day of November, 2000. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President ATTEST: s/Donald E. Inks, Member s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 114-2000 -DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works, subject to Fleet Maintenance reviewing the request: 1 1 1 REGULAR MEETING NOVEMBER 13, 2000 RESOLUTION NO. 114-2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1971 Wand LaFrance Pumper 1973 Mack CJ Pumper WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of more than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction, conducted by an auctioneer licensed under I.C. 25-6.1, after advertising the property for sale. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13th day of November, 2000. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President ATTEST: s/Donald E. Inks, Member s/Angela K. Jacob, Clerk UNFAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Joseph Pietrzak, 24891 Kern Road, South Bend, Indiana to vacate the following alley: The 10 foot wide alley lying north of and adjacent to Lot 1, the 10 feet wide alley lying south of, and adjacent to Lot 47 and the 12 foot wide alley lying east of, and adjacent to Lots 1 through 5 inclusive all within and a part of Hartman and Miller's Plat in the City of South Bend, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department and the Fire Department. Solid Waste stated that this alley is used for trash pick up. The Area Plan staff stated that if the north/south alley is vacated, garbage truck traffic from the north may have difficulty maneuvering to make a turn at the intersection with the first east/west alley south of St. Vincent Street. Engineering recommended some means of allowing service trucks to turn at Lots 6 and 45. Community and Economic Development has an unfavorable recommendation. Mr. Medow is the sole petitioner for this request to vacate three alleys that are not all adjacent to his property (Lot 1). Area Plan recommends that if these right of ways are vacated, they be subject to any utility easements. Therefore, Mr. Gilot made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Mr. Inks seconded the motion which carried. ro P REGULAR MEETING NOVEMBER 13 2000 FAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. John Feeney, 715 South Michigan, South Bend, Indiana to vacate the following alley: The first north/south alley west of Brookfield Street from the north right of way of Magyar Court to the south right of way of Prairie Avenue, for a distance of approximately 168.3 feet and a width of 14 feet. Part located in Prairie Avenue Heights Add., South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Fire Department, Division of Engineering, Department of Community and Economic Development, Area Plan Commission and the Police Department concerning this vacation, subject to any utility easements that may be required. Solid Waste has noted that this alley is used for trash pick up. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Inks seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Faron Young, 2018 Prairie Avenue, South Bend, Indiana to vacate the following alley: The first east/west alley north of Wayne Street, from the east R/W of Main Street to the west R/W of the first north/south alley east of Main Street, for a distance of 165 feet and a width of 14 feet. Part of the original plat of South Bend, St. Joseph County, Indiana; and the first north/south alley east of Main Street, from the north R/W line of the first east/west alley north of Wayne Street, to the south R/W line of Jefferson Boulevard for a distance of 198 feet and a width of 14 feet. Part of the original plat of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Fire Department, Bureau of Sanitation, Division of Engineering, Department of Community and Economic Development, Area Plan Commission and the Police Department concerning this vacation, subject to any utility easements that may be required. Community and Economic Development submitted a favorable recommendation, contingent upon the following: 1) adjacent buildings still have service access, now and for future users; 2) development plans for the Main/Jefferson office building may require an approved elevator and stairwell at the northwest corner ofthe AMPCO parking deck, which could require the use of part of the proposed vacated alley. Area Plan stated the vacations will need to be subject to a turning radius easement at the intersection of the north/south alley and east/west alley for alley traffic from the south. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to the above listed contingencies. Mr. Inks seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Ken Junesh, U. S. General Services Administration, 230 South Dearborn, Chicago, Illinois to vacate the following alley: A portion of Ironwood Drive from the south R/W line of Lincolnway East to the north R/W line of the Conrail (now Norfolk and Southern) tracks for a distance of 108.14 feet and 84.47 feet and a width of 30 feet in the City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to any utility easements. Mr. Inks seconded the motion which carried. 1 L REGULAR MEETING NOVEMBER 13, 2000 UNFAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Donald Kelly, Post Office Box 526, Mishawaka, Indiana to vacate the following alley: Eclipse Place from the north R /W of Hamilton Street for a distance of 739.2 feet and a width of 30 feet. Part of Vernon Heights Addition to the City of South Bend, St. Joseph County, Indiana. First north/south alley west of Kaley Street from the north R /W of Marquette Blvd. to the south R/W of Hamilton Street for a distance of 739.2 feet and a width of 14 feet. Part of Vernon Heights Addition to the City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Area Plan Commission, Sanitation, and the Department of Economic Development, subject to any utility easements that may be required. The Division ofEngineering has stated that this vacation would create a dead end to Marquette Boulevard. The petition eliminates access to Lots 483, 482, 481, 451, 452, 453, 454, 455, 456, 457 and 458. Therefore, Mr. Gilot made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Mr. Inks seconded the motion which carried. DENIAL OF CLOSING OF STREET - 20TH STREET FROM VINE TO PLEASANT - WEDDING RECEPTION PARKING Mr. Gilot stated that an unfavorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Colleen Donnelly, 601 Somerset, Mishawaka, Indiana, to close 20r' Street for a wedding reception parking, on November 15, 2000, from 12:00 noon until 11:00 p.m. This is a major thoroughfare for the University of South Bend and cannot be closed. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation to deny the closing of 20' Street was approved. APPROVAL OF 2001 HOLIDAY SCHEDULE FOR CITY EMPLOYEES Upon a motion made by Mr. Gilot, seconded by Mr. Inks, the following 2001 Holiday Schedule for City employees was approved. The schedule consists of nine (9) designated holidays and one (1) floating holiday. New Year's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day Monday, January 1, 2001 Friday, April 13, 2001 Monday, May 28, 2001 Wednesday, July 4, 2001 Monday, September 3, 2001 Monday, November 12, 2001 Thursday, November 22, 2001 Friday, November 23, 2001 Tuesday, December 25, 2001 In addition to the nine (9) designated holidays above, employees may choose one (1) additional holiday from the holidays listed below. Martin Luther King Day President's Day Columbus Day - Observed. Christmas Eve Employees Birthday Monday, January 15, 2001 Monday, February 19, 2001 Monday, October 8, 2001 Monday, December 24, 2001 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control devices were approved: REGULAR MEETING NOVEMBER 13 2000 Handicapped Accessible Parking Space Signs - 2630 West Colfax Ms. Johnson has met all Installation requirements Handicapped Accessible Parking Space Signs - 421 South Jackson Ms. Dygulski has met all Installation requirements Handicapped Accessible Parking Space Signs - Revised 2110 South Scott Disabled individual at 231 East Donald has changed address. All requirements have been met Handicapped Accessible Parking Space Signs -Revised 811 South Pulaski Disabled individual at 1143 Huey has changed address. All requirements have been met Handicapped Accessible Parking Space Signs - 1225 King Mr. Hammon has met all the requirements equirements Handicapped Accessible Parking Space Signs - 715 South 35th Ms. Dieske has met all the Installation requirements Handicapped Accessible Parking Space Signs - 535 South Pulaski Mr. Bueno has met all the Installation requirements Handicapped Accessible Parking Space Signs - 1625 Fassnacht Mr. Granado has met all the Installation requirements Handicapped Accessible Parking Space Signs - 310 East Bowman Ms. Mitchell has met all the Installation requirements Handicapped Accessible Parking Space Signs - 748 Portage Avenue Ms. Opaczzewski has met all Installation the requirements Handicapped Accessible Parking Space Signs - 1204 Woodward Ms. Gaffney has met all the Installation requirements APPROVE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bond be approved as follows: EXCAVATION BOND Martin Brothers Contracting Approved Effective October 23, 2000 Approved Pursuant to Res. No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: 1 REGULAR MEETING Landmark Outdoor Advertising Company, Inc. 7424 Industrial Avenue Chesterton, Indiana 46304 Northern Indiana Construction, Inc. P.O. Box 1333 Mishawaka, IN 46546-1333 NOVEMBER 13, 2000 APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT• Mr. Tony Molnar, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 00-25 ISSUED BY: Lake City Bank FOR: Coker Construction AMOUNT: $40,000 EXPIRES: May 1, 2001 IMPROVEMENT: Mayflower Section II Mr. Gilot made a motion that the Letter of Credit, as outlined above, be approved. Mr. Inks seconded the motion which carried. APPROVE TITLE SHEET - MAYFLOWER SECTION II Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,603,525.51 dated October 30, 2000, which was approved pursuant to Resolution No. 100-2000 on October 30, 2000, and $1,478,832.15 dated November 6, 2000 which was approved pursuant to Resolution 100-2000 on November 6, 2000. Also approved were claims in the amount of $1,395,069.60 dated November 13, 2000. Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $246,299.44, $190,511.60, $116,117.07 and $33,624.04. Mr. Jon Hunt, Community & Economic Development, submitted a claim on behalf of the St. Joseph County Housing Consortium and recommended approval. Mr. Rahman Johnson, Fiscal Officer, submitted a claim for the retainage payment account for the Fires Station No. 10 and recommended approval. Additionally, Mr. Dennis Andres, Morris Performing Arts Center, submitted claims and recommended approval. Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. FILING OF MONTH REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a monthly report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair. Mr. Dillon presented this report at the Agenda Session Meeting on November 9, 2000. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:47 a.m. REGULAR MEETING • ' �.cob, Cle NOVEMBER 13 2000 BOARD OF PUBLIC WORKS Gary A. Gilot, President 4atMC" herine Roemer, Mem er Donald E. Inks, Member 1 1