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HomeMy WebLinkAbout10/09/00 Board of Public Works MinutesREGULAR MEETING OCTOBER 9, 2000 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, October 9, 2000, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Board Member M. Catherine Roemer was not present. Also present was Board Attorney Frank Schaffer. AGENDA ITEM ADDED Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following item was added to the agenda: - Construction Contract - 2000 Concrete Pavement Repairs APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on September 25, 2000, were approved. PUBLIC HEARING- APPLICATION FOR TRANSIENT MERCHANT LICENSE - CHRISTMAS TREE SALES Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. Earl Brown, 8928 West Oak Lane, Lake City, Michigan, to conduct the sale of Christmas trees November 22 through December 21, 2000, at the Broadmoor Plaza in South Bend. It was noted that favorable recommendations have been received by the Police Department, Building Department and Fire Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Transient Merchant License was approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - KRIS KRINGLE KRAFT SHOW Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Ms. Elinor Tyl, 1963 Piedmont Way, South Bend, Indiana, to conduct the sale of crafts on November 26, 2000 at Union Station in South Bend. It was noted that favorable recommendations have been received by the Police Department, Building Department and Fire Department. Ms. Elinor Tyl, 1963 Piedmont Way, South Bend, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Transient Merchant License was approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - NATIONAL SUPER SALE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. Ali Khatib, 1280 West Wildview, Anaheim Hills, California, to conduct the sale of electronics, computers, clothing, shoes, tools and movies October 17 to 20, 2000, at the Century Center in South Bend. It was noted that favorable recommendations have been received by the Police Department, Building Department and Fire Department. Mr. David Hicks, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Transient Merchant License was approved. 3� . REGULAR MEETING OCTOBER 9, 2000 PUBLIC HEARING -APPLICATION FOR TRANSIENT MERCHANT LICENSE - CHRISTMAS TREE SALES Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. Charles Homier, 601 East Lamont Road, Huntington, Indiana, to conduct the sale of tools, housewares, and general merchandise November 23 through 25, 2000, at the Armed Forces Reserve Center in South Bend. It was noted that favorable recommendations have been received by the Police Department, Building Department and Fire Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Transient Merchant License was approved. OPENING/AWARD OF QUOTATIONS - CENTURY CENTER DRAPERY MATERIAL - PROJECT NO. 100-86 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to materials. The following Quotation was opened and read: MICHAELANGELOS 3371 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Michael Bernacchi QUOTATION: One (1) Roll Came - 76 yards $1,140.00 Six (6) Bolts Naturale - 90 yards $1,350.00 One (1) Roll, 3 bolts Cobolt, 121 Yards $1,815.00 Three (3) Bolts, 45 yards Canard, 45 yards $ 675.00 Three (3) Bolts, 45 yards Cipria $ 675.00 Six (6) Bolts, 90 yards Visone $1,350.00 Three (3) Bolts, 45 yards Titanium $ 675.00 One (1) Roll, 76 yards Cardinal $1,140.00 Subtotal $8,820.00 5% freight $ 441.00 TOTAL $9,261.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to the Century Center for review and recommendation. After reviewing those bids, Mr. Gene Mikolajewski, Century Center, recommended that the Board award the contract to Michelangelos in the amount of $9,261.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. OPENING OF QUOTATIONS - REMODELING OF BOX OFFICE - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 100-85 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: VERKLER INCORPORATED 4406 Technology Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Rick Dieringer, Estimator F, 1 L REGULAR MEETING OCTOBER 9, 2000 QUOTATION: $33,500.00 Add $467.00 to base bid for painting lobby ceiling GIBSON-LEWIS, LLC 1001 West I Vh Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. James Nagle, Vice President QUOTATION: Total $3 8, 500.00 Alternate #1, Add $ 1,200.00 Alternate #2, Add $ 600.00 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Daniel Kaser, President QUOTATION: Demolition $ 5,458.00 Construction, Box Office $17,387.00 Alternate #1 $ 1,841.00 Alternate #2 $ 2,225.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to the Morris Performing Arts Center for review and recommendation. ADOPT RESOLUTION NO. 106-2000 - APPROVING AN ORDINANCE TO EXTEND AND PROVIDE UTILITY SERVICES TO AN AREA WITHIN THE MUNICIPAL CITY LIMITS LOCATED ON HUEY STREET AND ON HAMILTON STREET IN PORTAGE TOWNSHIP_ SOUTH BEND, INDIANA Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 106-2000 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING AN ORDINANCE TO EXTEND AND PROVIDE UTILITY SERVICES TO AN AREA WITHIN THE MUNICIPAL CITY LIMITS LOCATED ON HUEY STREET AND ON HAMILTON STREET IN PORTAGE TOWNSHIP, SOUTH BEND, INDIANA WHEREAS, there has been submitted to the Common Council of the City of South Bend an ordinance to extend and provide utility service to an area within the municipal city limits located in the Jackson Subdivision (unrecorded), consisting of a tract of land on Huey Street, specifically Lots 81, 82, 83, the North half of 84, the South half of 84, 85, 86, the East half of 89, the East half of 90, 91, 92, the Southeast half of 93, the Northeast half of 93, and 94; and also including a tract of land on Hamilton Street, specifically a portion of Lot 56, Jackson Subdivision. WHEREAS, the Board of Public Works now desires to approve and recommend the Common Council's adoption of said ordinance. REGULAR MEETING OCTOBER 9, 2000 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: SECTION I. That it is in the best interest of the City of South Bend that the Department of Public Works be authorized to extend and construct water main lines and sewer main lines to the following areas within the corporate limits of the City of South Bend: A part of a parcel of land in the West 1/2 of the Northeast 1/4 of Section 34, Township 38 North, Range 2 East, Portage Township, St. Joseph County, Indiana and being more particularly described as: Jackson Subdivision Key Numbers Lot Numbers Street Address 18-2113-4137 81 2022 Huey 18-2113-4139 82 2010 Huey 18-2113-4141 83 *Huey (vacant) 18-2113-4143 84 (southern 66) 1940 Huey 18-2113-4143.01 84 (northern 66) 1946 Huey 18-2113-4144 85 *Huey (vacant) 18-2113-4146 86 *Huey (vacant) 18-2112-4106 94 *Huey (vacant) 18-2112-4108.01 93 (eastern 138.5 ;northern 60') 2003 Huey 18-2112-4108.02 93 (eastern 138.5; southern 72') 2001 Huey 18-2112-4110 92 1957 Huey 18-2112-4112 91 1943 Huey 18-2112-4114 90 (eastern 152.75') 1929 Huey 18-2112-4119 89 (eastern 152.75') * Huey 18-2113-4155 56 (eastern 150' of the eastern 200') *Hamilton(vacant) 18-2113-4156 56 (western 50' of the eastern 100.5') 2005 Hamilton * Because these are vacant lots, addresses have not yet been assigned. Upon any building construction, addresses will be designated. SECTION II. That the Board of Public Works approves and recommends the Common Council's adoption and enactment of its ordinance extending and providing water and sewer services to the area more particularly described in Section I of this Resolution and further providing for the allocation for payment of the costs of such construction between the City and the residents affected by the water and sewer main extension project. Adopted the 9' day of October, 2000. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Donald E. Inks, Member Attest: s/Angela K. Jacob, Clerk AWARD BID - HUEY AND HAMILTON STREETS SEWER - PROJECT NO 100-28 Mr. Carl P. Littrell, City Engineer, advised the Board that on August 14, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana in the amount of $238,172.77. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. REGULAR MEETING OCTOBER 9, 2000 AWARD BID - DEMOLITION OF 600 NORTH NILES AND 529 CRESCENT AVENUE - PROJECT NO. 100-83 Mr. Carl P. Littrell, City Engineer, advised the Board that on September 25, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Knapp Environmental Construction Services, Inc., 12875 McKinley, Mishawaka, Indiana in the amount of $76,000.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - SOUTHFIELD STORM SEWER - SECTION I - PROJECT NO. 100-59 Mr. Carl P. Littrell, City Engineer, advised the Board that on September 11, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to Youngs Excavating, Post Office Box 2766, South Bend, Indiana in the amount of $278,789.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Davis, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately seventeen (17) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - UNIFORM RENTAL Ina memorandum to the Board, Ms. Cathy Hubbard-Shead, Personnel Director, requested permission to advertise for the receipt of bids for uniforms for the City of South Bend. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LABORATORY CASEWORK REPLACEMENT - WASTEWATER TREATMENT PLANT - PROJECT NO 100- 88 In a memorandum to the Board, Mr. Robert Toppel, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Toppel stated that the replacement is necessary because of the age of the cabinets and that some asbestos was found in the countertops. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - US 31 INDUSTRIAL PARK - PHASE IV - WATER MAIN DRAINAGE AND ROADWAY CONSTRUCTION - PROJECT NO. 100-89 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested.permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct public works improvements on Phase IV of the US Industrial Park, including construction of water mains, drainage system, roadways, and site stabilization. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request was approved. ADOPT RESOLUTION NO. 105-2000 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 105-2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING OCTOBER 9, 2000 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1989 LIGHTNING LOADER IFDXK84AIKVA23718 1987 FORD 20YEAR TRASH PACKER 1FDYR8OU3HVA57359 1986 FORD 20 YARD TRASH PACKER 1FDYR8OU6GVA13077 1986 FORD 20 YARD TRASH PACKER 1FDYR80UOGVA13074 1986 FORD 20 YARD TRASH PACKER 1FDYR80U8GVA13078 1986 FORD 20 YARD TRASH PACKER 1FDYR8OU7GVA13072 WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that the item listed above is no longer needed by the City; are unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 9" Day of October, 2000. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS SALE OF LIGHTNING LOADERXIVE (5) TRASH PACKERS In a letter to the Board, Mr. Matthew Chlebowski, Director of Equipment Services, requested permission to advertise for the receipt of bids for the sale of the above referred to equipment. It was noted that the above referred to equipment was declared obsolete pursuant to Resolution No. 105- 2000, on October 9, 2000. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request was approved. APPROVAL OF AGREEMENT - WORKER'S COMPENSATION HEALTH CARE SERVICES - ST. JOSEPH'S REGIONAL MEDICAL CENTER Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and St. Joseph's Regional Medical Center, South Bend, Indiana, medical services for workers compensation obligations. Mr. Gilot noted that the contract includes an across-the-board 15% discount, effective August 1, 2000. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF CONTRACT - SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER' S AUCTION SERVICE Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Kaser's Auction Service, North Liberty, Indiana, for liquidation of unclaimed property to be held on October 21, 2000 at 701 West Sample Street, South Bend, Indiana. Mr. Gilot noted that the Agreement is in the amount of 8% commission of items auctioned. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Contract was approved and executed. f] REGULAR MEETING OCTOBER 9, 2000 APPROVE CONSTRUCTION CONTRACT - SORIN STREET IMPROVEMENTS - ARTHUR STREET TO SUNNYSIDE AVENUE - PROJECT NO. 100-69 Mr. Gilot advised that in accordance with the bid awarded on September 11, 2000, to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $91,517.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SOUTHERNVIEW DRIVE IMPROVEMENTS - PROJECT NO. 100-01 Mr. Gilot advised that in accordance with the bid awarded on August 21, 2000, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $185,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - SOUTHFIELD SOUTHERN STORM SEWER - SECTION II - PROJECT NO. 100-75 Mr. Gilot advised that in accordance with the bid awarded on September 25, 2000, to Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $190,623.35 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 1010 Woodward (M. Bramblett) Flowers/Mulch $125 1077 Riverside (K. Haywood) Flowers/Edging/Evergreens $125 1421 East Miner (M. Byrd) Flowers/Shrubs $125 1425 East Miner (F. Earl) Shrubs/Mulch $125 1429 Miner (K. Hogan) Evergreens/Flowers $125 809 South Illinois (C. Carter) Trees/Evergreens/Flowers/Rocks $125 3917 West Dunham (T. Green) Tree $125 1722 Elwood (L. Boyd) Flowers/Stones/Bark/Mulch $125 722 South Albert (T. Blackwell) Flowers/Mulch $125 609 North Scott (E. Watts) Flowers/Mulch $125 606 West Colfax Q. Addison) Shrubs/Mulch/Rocks $125 808 East Dayton (D. Redding) Roses $125 404 South Walnut (El Buen Vecino) Flowers/Shrubs/Mural $999.94 Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above referred to Agreements were approved and executed. REGULAR MEETING OCTOBER 9 2000 APPROVAL OF AGREEMENT - ASSISTANCE WITH AIR PERMIT REVISION REQUEST - TRIAD ENGINEERING - WASTEWATER TREATMENT PLANT Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Triad Engineering, 1315 Directors Row, Fort Wayne, Indiana, to assist the City in preparing a request to the Indiana Department ofEnvironmental Management for a permit revision to the WWTP's Title V Part 70 Air Permit.. Mr. Inks noted that the Agreement is in the amount of $2, 500.00. Therefore, upon a motion made by Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROCESS SAFETY MANAGEMENT PLAN UPDATE - PSM TECHNICAL SERVICES INC. - WASTEWATER TREATMENT PLANT Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and PSM Technical Services, Inc.,12114 West Waterford Avenue, Greenfield, Wisconsin, to conduct the required five year update of the Process Safety Management Plan for the City of South Bend Wastewater Treatment Plant. Mr. Gilot noted that the Agreement is in the amount of $2,750.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF SERVICE AGREEMENT - FREDRICKSON PARK LOCATION -UNIVERSITY OF NOTRE DAME Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, for students who will be providing services to the City as part of a class project with regard to possible contamination at the Fredrickson Park location. The Agreement allows access to the site, as well as an indemnification for the students and faculty participating in the program. It was noted that the Board approved this Agreement at the September 25, 2000 meeting. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: South Bend West Washington Expands the service area for this 1999 Heritage Foundation Revitalization, Phase II CDBG contract to include Chapin Street - Addendum II between Western and West Washington Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above referred to Addendum was approved and executed. APPROVE CONSTRUCTION CONTRACT - 2000 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 100-76 Mr. Gilot advised that in accordance with the bid awarded on September 25, 2000, to Kankakee Valley Construction Company, Inc., 2055 North 150 East, LaPorte, Indiana, in the amount of $63,728.88, which is the base bid and Alternates A and B. for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER - MICHIGAN STREET IMPROVEMENTS - CHIPPEWA TO DONMOYER -PROJECT NO 100-62 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana indicating that the Contract amount be increased $1,468.75 for a new Contract sum including this Change Order in the amount of $299,636.50. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Change Order was approved. REGULAR MEETING OCTOBER 9, 2000 APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT/DEMOLITION AND SITE CLEARANCE -PROJECT NO. 100-63 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Grade -Rite, 12877 Industrial Drive, Granger, Indiana, with no monetary change, for a new contract sum including this Change Order in the amount of $10,800.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF RECOMMENDATION - TO CONDUCT JOHN ADAMS HIGH SCHOOL PARADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Corporal David Newton, Adams High School, 808 South Twyckenham, South Bend, Indiana to conduct the above referred to parade, on October 13, 2000, beginning at 5:45 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ARTHRITIS FOUNDATION SOLICITATION Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Nancy Daniels, 922 Grand Boulevard, Mishawaka, Indiana to conduct the above referred to solicitation on October 7, 28 and November 11, 2000 at Portage and Cleveland Roads. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved, subject to the participants wearing protective vests and following the City of South Bend safety regime. DENY REQUEST TO PURCHASE OF CITY -OWNED PROPERTY - 238 EAST BOWMAN Mr. Gilot stated that an unfavorable recommendation has been received from the Division of Engineering in reference to a request as submitted by Mr. Elyorde Owensburg, 236 East Bowman, South Bend, Indiana to purchase the City -owned lot at 238 East Bowman. Mr. Carl Littrell, City Engineer, recommended that the City should retain this property as an additional right of way. However, the property may be used for a garden area. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved, and the Clerk of the Board will forward an application for a Garden Agreement to Mr. Owensburg. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Clay Ironwood, LLC. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 17690 St. Patrick Court, Granger, Indiana, South Bend, Indiana, (Key # 02-2013-0263.01 and 02- 2013-0263.02), Clay Ironwood waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Thomas Emery, 4306 Hickory Road, Mishawaka, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 59, 60 and 61 Fulkerson Park Subdivision, South Bend, Indiana, (Key # 02-1050-1495, 02-1050-1946, and 02-1050-1947.01), the Emery waives and releases any ar_.d all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. 4 t_ 44 i REGULAR MEETING OCTOBER 9, 2000 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Regina Giczi. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 55769 Mayflower Road, South Bend, Indiana, (Key # 17-1068-2600), Ms. Giczi waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Chester and Florence Krawczyk. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 55691 Mayflower Road, South Bend, Indiana, (Key # 17-1068-2602), the Krawczyk's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Remi and Ann Martens. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 19494 Johnson Road, South Bend, Indiana, (Key # 01-1018-0381.01), the Martens waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONTRACTOR AND EXCAVATION BONDS/TABLE SURETY BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Honeywell International, Inc. Approved Effective September 25, 2000 (Approved Pursuant to Res. No. 100-2000) Beer & Slabaugh, Inc. Approved Effective October 2, 2000 (Approved Pursuant to Res. No. 100-2000) EXCAVATION BONDS H&G Plumbing & Heating Approved Effective September 26, 2000 (Approved Pursuant to Res. No. 100-2000) OCCUPANCY BOND Harmon Inc. Approved Effective October 5, 2000 (Approved Pursuant to Res. No. 100-2000) Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Surety Bonds for Maple Road/Locust Meadow Project were tabled. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT• Mr. Tony Molnar, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. SIN044822 ISSUED BY: National City Bank of Indiana FOR: The Hickey Group 1 1 REGULAR MEETING OCTOBER 9, 2000 AMOUNT: $5,000.00 EXPIRES: September 28, 2001 IMPROVEMENT: Canterbury Woods Subdivision, Section II Mr. Inks made a motion that the Letter of Credit, as outlined above, be approved. Mr. Gilot seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE/TABLE DOWNTOWN PARKING PERMITS Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following traffic control device was approved: New Installation - Stop Sign Navarre/Williams - Southeast Corner Upon a motion mad by Mr. Gilot, seconded by Mr. Inks and carried, the agenda item for Downtown Parking Permits was tabled. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Certificates of Insurance were accepted for filing: First Source Corporation Post Office Box 1602 South Bend, Indiana 46634-1602 Martin, Inc. Post Office Box 522 Fort Wayne, Indiana 46801 Majority Builders 62900 US 31 South South Bend, Indiana 46614 FILING OF MONTH REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a monthly report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair. Mr. Dillon presented this report at the Agenda Session Meeting on October 5, 2000. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. TABLE TITLE SHEET - MAPLE ROAD APPROACH/STATE ROAD 23 (LOCUST MEADOWS SUBDIVISION) Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above referred to Title Sheet was tabled. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $873,145.16, dated October 2, 2000 and $1,670.24, dated October 9, 2000, and recommended approval. It was noted that the claims for October 2, 2000 were approved on September 29, 2000, pursuant to Resolution No. 100-2000. Additionally, Mr. Juan Manigault, Executive Director, VMS of Northern Indiana, submitted lists containing claims in the amount of $29,428.42, $54,326.56 and $339,353.79 and recommended approval. The Morris Performing Arts Center submitted claims and recommended approval, and Community and Economic Development submitted claims on behalf of the St. Joseph County Housing Consortium and recommended approval. Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried.. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Inks. seconded by Mr. Gilot and carried, the meeting adjourned at 10:24 a.m. s REGULAR MEETING OCTOBER 9, 2000 BOARD OF PUBLIC WORKS Gary A. Gilot, President Ctherine Roemer, Me er Donald E. Inks, Member ATTEST: i Angela k. Jacob, Clerk 1