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Home My WebLink About08/28/00 Board of Public Works MinutesO;Z�o REGULAR MEETING AUGUST 28, 2000 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, August 28, 2000, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following items were added to the agenda: - Opening of Bids - Abandoned Vehicles - Resolution No. 95-2000 - Disposal of City -Owned Property - Contractor Bond - Construction Contract - West Side Partnership Center APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on August 21, 2000, were approved. PUBLIC HEARING - LICENSE APPLICATION - MASSAGE ESTABLISHMENT - SMART TOUCH MUSCULAR THERAPY CLINIC - 919 EAST JEFFERSON Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Massage Establishment at 919 East Jefferson, as submitted by Ms. Kara Len Turner, 919 East Jefferson, South Bend, Indiana. Mr. Gilot noted that favorable recommendations have been received by the Fire Department, Police Department, Building Commissioner and the City Attorney's Office. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the License Application was approved was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - RIVER PARK DAY Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. DiAnn Becker, River Park Business Association, 3023 Mishawaka Avenue, South Bend, Indiana, to conduct the sale of arts, crafts, and food at the River Park Day on September 23, 2000. Mr. Gilot stated that favorable recommendations have been received by the Police Department, Fire Department, the Building Commissioner and the City Attorney's office. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the License Application was approved. OPENING OF QUOTATIONS - MORRIS PERFORMING ARTS CENTER - BUILD -OUT OF OFFICES AND REMODELING OF BOX OFFICE - PROJECT NO. 100-85 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: VERKLER INCORPORATED 4406 Technology Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Rick Dieringer, Estimator QUOTATION: Area A/Phase One $ 47,608.00 Area B/Phase Two $ 74,950.00 REGULAR MEETING Total Add 1/2 light to new door Paint entire lobby Tenn data outlets GIBSON-LEWIS, LLC 1001 West I Vh Street Mishawaka, Indiana 46544 AUGUST 28, 2000 $122,558.00 $ 1,400.00/per door $ 467.00 $ 600.00 Quotation was submitted by Mr. James E. Nagle QUOTATION: Area A $ 33,500.00 Area B $ 78,250.00 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotations were referred to Community and Economic Development and the Legal Department for review and recommendation. OPENING OF BIDS - SORIN STREET IMPROVEMENTS - PROJECT NO. 100-69 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $124,279.00 BROOKS CONSTRUCTION COMPANY, INC. 18130 US Highway 20 Goshen, Indiana 46528 Bid was signed by Mr. Jeffrey Bender, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $101,132.20 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin J. Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 91,517.50 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 1 1 _111 t2 1 1 REGULAR MEETING AUGUST 28, 2000 Bid was signed by Mr. John Szuba, Estimator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: 1122,798.00 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: AJ' S AUTOMOTIVE 13655 East Jefferson Mishawaka, Indiana 46545 No. Red Make Year Vin Number Bid Tag # 1 6661 "INDY" 1974 117496M $601.75 TRAILER 2 1 6789 1 CHEVY 1988 1GKER16K2JF532623 1$101.75 STEVEN P. STAUFFER, SR. Post Office Box 1355 Mishawaka, Indiana 46546 No. Red Tag # Make Year Vin Number Bid 16 5477 DODGE 1986 1B3XG4432LGG506500 $102.56 LAWRENCE HARBIN 2038 East Jefferson Boulevard Mishawaka, Indiana 46545 No. Red Tag # Make Year Vin Number Bid 7 5278 DODGE 1987 1B3BZ18C8HD322992 $ 79.57 15 4737 FORD 1977 FIBLZO8236 $ 92.75 16 5477 DODGE 1986 1B3XG4432LGG506500 $215.67 WILLIAM M. COAR 1365 Zilke Niles, Michigan 49120 012 ;'d REGULAR MEETING AUGUST 28, 2000 No. Red Make Year Vin Number Bid Tag # 1 6661 "INDY" 1974 117496M $325.00 TRAILER 5 6788 HONDA 1994 4S6CY58V6R4402343 $275.00 SCOTT HORACE RIPLEY 1930 Franklin South Bend, Indiana 46613 No. Red Tag # Make Year Vin Number Bid 13 6166 DODGE 1965 W351169268 $252.62 15 4737 FORD 1977 FIBLZ08236 $ 81.40 17 5484 PLYMOUTH 1968 PL45F8D317191 $ 76.54 19 6878 COYOTE CAMPER ? ? $ 26.13 MEL WHITTAKER 1419 East Dubail South Bend, Indiana 46613 No. Red Make Year Vin Number Bid Tag # 1 6661 "INDY" 1974 117496M $535.00 TRAILER JOYCE LINTZ 51326 Kenilworth South Bend, Indiana 46637 No. Red Tag # Make Year Vin Number Bid 8 4506 PLYMOUTH 1990 1P3XZ7638LF896300 $ 70.00 10 6352 CADILLAC 1985 1G6DW6988F9745498 $ 90.00 12 6787 GMC 1988 1GRCT18Z8J0525262 $ 85.00 14 4089 CHEVY 1962 21169J159833 $ 65.00 17 5484 PLYMOUTH 1968 PL45F8D317191 $ 80.00 DOMINIC J. MEGA 1001 East Eckman Street South Bend, Indiana 46614 No. Red Tag # Make Year Vin Number Bid 5 6788 HONDA 1994 4S6CY58V6R4402343 $3,180.00 LJ u 1 REGULAR MEETING INDIANA AUTO PARTS, INC. 3300 South Main Street South Bend, Indiana 46614 AUGUST 28, 2000 No. Red Tag # Make Year Vin Number Bid 2 6789 CHEVY 1988 1GKER16K2JF532623 $ 87.50 3 6244 GEO 1989 JGIMR2162KK706554 $ 30.50 4 5851 CADILLAC 1981 1G6AD47N1B9212912 $ 56.00 5 6788 HONDA 1994 4S6CY58V6R4402343 $556.00 6 5686 DODGE 1989 JP3CU24X2KU085553 $ 35.60 7 5278 DODGE 1987 1B3BZ18C8HD322992 $ 35.60 8 4506 PLYMOUTH 1990 1P3XZ7638LF896300 $ 56.60 9 6777 CHEVY 1989 1GIJC1112KJ248667 $ 75.60 10 6352 CADILLAC 1985 1G6DW6988F9745498 $ 75.60 11 5368 PLYMOUTH 1990 2P4FH25KOLR523937 $ 52.50 12 6787 GMC 1988 1GRCT18Z8J0525262 $ 56.50 13 6166 DODGE 1965 W351169268 $ 45.60 14 4089 CHEVY 1962 21169J159833 $ 56.50 15 4737 FORD 1977 FIBLZO8236 $ 56.50 16 5477 DODGE 1986 1B3XG4432LGG506500 $ 46.50 17 5484 PLYMOUTH 1968 PL45F8D317191 $ 50.60 18 16168 BUICK 1964 j 4K4061445 $ 56.50 JEFF BIRTWHISTLE 1002 '/2 Lawndale South Bend, Indiana 46628 No. Red Tag # Make Year Vin Number Bid 1 6661 "INDY" TRAILER 1974 117496M $100.01 12 6787 GMC 1988 1GRCT18Z8J0525262 $ 60.00 14 4089 CHEVY 1962 21169J159833 $ 90.00 17 5484 PLYMOUTH 1968 PL45F8D317191 $ 78.00 DAVID HAYDEN 401 Altgeld South Bend, Indiana 46614 REGULAR MEETING AUGUST 28, 2000 No. Red Tag # Make Year Vin Number Bid 5 6788 HONDA 1994 4S6CY58V6R4402343 $505.05 JEFF BIRTWHISTLE 1002 '/2 Lawndale South Bend, Indiana 46628 No. Red Make Year Vin Number Bid Tag # 1 6661 "INDY" 1974 117496M $600.00 TRAILER MARIA PEREZ 2236 North Johnson Street South Bend, Indiana 46628 No. Red Tag # Make Year Vin Number Bid 8 4506 PLYMOUTH 1990 1P3XZ7638LF896300 $ 50.00 STEVE BICE 21210 Osborne Road Lakeville, Indiana No. Red Make Year Vin Number Bid Tag # 3 6244 GEO 1989 JGIMR2162KK706554 $101.00 19 6878 COYOTE ? ? $ 25.00 CAMPER MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 No. Red Tag # Make Year Vin Number Bid 5 6788 HONDA 1994 4S6CY58V6R4402343 $776.00 14 1 4089 CHEVY 1962 21169JI59833 $ 66.00 :1 DAVID NOBLE (MIGHTY DOG MOTOR SPORTS) 1802 Lynn Street Mishawaka, Indiana 46545 No. Red Tag # Make Year Vin Number Bid 13 6166 DODGE 1965 W351169268 $ 88.00 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. 1 L 11 1 E REGULAR MEETING AUGUST 28, 2000 APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - SEATING - COUNTRY ROADS, INC. - PROJECT NO. 98-25-7 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 004 on behalf of Country Roads, Inc., 1125 East Washington, Greenville, Michigan indicating that the Contract amount be decreased $860.61 for a new Contract sum including this Change Order in the amount of $492, 731.65. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - THEATER DRAPERIES - TIFFIN SCENIC STUDIOS, INC. - PROJECT NO. 98-25-8 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 001 on behalf of Tiffin Scenic Studios, Inc., Post Office Box 39, Tiffin, Ohio indicating that the Contract amount be increased $1,563.00 for a new Contract sum including this Change Order in the amount of $74,996.00. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVAL OF CONTRACT - PROFESSIONAL LEGAL SERVICES - WORKFORCE DEVELOPMENT SERVICES OF NORTHERN INDIANA Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Workforce Development Services of Northern Indiana, 425 North Michigan, South Bend, Indiana, for professional legal services for the services of one (1) City Attorney, for the term of July 1, 2000 through June 30, 2001. Mr. Gilot noted that the Contract is in the amount of $12,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and executed. APPROVE BUILDING BLOCK GRANT PROGRAM AGREEMENTS The following Building Block Grant Program Agreements were presented to the Board for approval: 1346 Chalfant (N. Anderson) Flowers/Bushes $125 843 Forest (T. Bullock) Cypress/Stones $125 330 W. Navarre (D. Chapman) Flowers $125 1212 S. Michigan (Christ Temple Church) Brick/Flower Boxes $1,000 1625 East Ewing ( K Cripe) Flowers $125 1628 S. Carlisle (S. Fulton) Flowers/Rocks/Edging $125 1225 N. Brookfield Q. Green) Rocks/Flowers/Bushes $125 1817 Oliver Q. Harmon) Flowers/Shrubs/Hostas $125 1206 McCartney (C. Hughley) Shrubs/Mulch/Flowers $125 316 N. Johnson (F. Knight) Tree $125 1739 Provincial Drive (L. Knouse) Tree $125 516 E. River (G. Mueller) Flowers/Shrubs/Bushes $125 1202 Rosemary Q. McNarney) Flowers/Ground Cover $125 1505 Tudor Lane Q. Piehl) Flowers/Shrubs/Rocks $125 530 Pennsylvania (Revelation Church) Flowers/Tree/Remove Brick Wall $803 1223 Marietta Q. Sanders -Harris) Flowers/Shrubs/Rocks $125 1119 Blaine (J. Sellers) Yews/Mulch $125 309 N. Johnson (A. Spates) Tree $125 0211, J'J REGULAR MEETING AUGUST 28, 2000 Marion/Lafayette (Temple Beth -El) Trees $700 2012 Kemble (F. Thomas) Shrubs/Bushes $125 612 California (R. Torstrick) Flowers/Shrubs $125 1827 Hartman (M. Zappia) Flowers/Trees $125 930 South 33rd (S. Harper) Trees/Bushes/Flowers/Rocks /Mulch $125 614 West Angela (M. Judd) Flowers/Bushes/Bulbs $125 911 East Calvert (C. Brazier) Flowers/Mulch/Sod $125 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. APPROVAL OF GRANT AGREEMENT - PROSECUTOR STAFF POSITION - COMMUNITY ORIENTED PROSECUTION PROGRAM - ST. JOSEPH COUNTY COMMISSIONERS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the St. Joseph County Commissioners, for one (1) full time prosecutor staff position for the Community Oriented Prosecution Program assigned to the Michigan Street Commercial Corridor and other areas. Mr. Gilot noted that the Agreement is in the amount of $30,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - DESIGN AND CONSTRUCTION ADMINISTRATION - LABORATORY CASEWORK REPLACEMENT PROJECT - DLZ INDIANA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $8,750.00. Mr. Bob Toppel, Wastewater Treatment Plant, was present, and stated that this work is required as soon as possible, as there is a presence of asbestos in the countertops in the laboratory. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - LINCOLNWAYWEST - PHASE II - ELMER STREET TO LAFAYETTE STREET - PROJECT NO. 100-57 Mr. Gilot advised that in accordance with the bid awarded on August 21, 2000, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $1,595,147.40, which is the base bid and alternate for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - WESTSIDE PARTNERSHIP CENTER - MEADE STREET FROM DUNHAM TO FISHER STREET - PROJECT NO. 100-65 Mr. Gilot advised that in accordance with the bid awarded on August 21, 2000, to Kankakee Valley Construction Company, Inc. Post Office Box 1471, LaPorte, Indiana, in the amount of $48,691.14, which is the base bid and Alternate A for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - HUEY STREET AND HAMILTON STREET SANITARY SEWER - PROJECT NO.100-28 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will install 108 linear feet of 8 inch water main grade sanitary sewer pipe, 919 linear feet of 8 inch sanitary sewer pipe, 22 six inch sanitary sewer risers, placement of hot asphaltic concrete, driveway reconstruction, 1 REGULAR MEETING AUGUST 28, 2000 concrete curb installation and other appurtenant work. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DEMOLITION OF BUILDINGS - 600 NORTH NILES AND 529 CRESCENT - PROJECT NO. 100-83 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will demolish two (2) commercial buildings and restore the sites at 600 North Niles (formerly Design Packaging Company) and 529 Crescent Avenue (formerly HTI, Inc.). Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVE TITLE SHEETS - HUEY STREET AND HAMILTON STREET SANITARY SEWER - PROJECT NO. 100-28 - EAST BANK WALKWAY PHASE III - PROJECT NO 99-51 Mr. Gilot advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above referred to Title Sheets were approved and signed. FAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Angie Wells, 520 South Main, Akron, Ohio to vacate the following property: A strip of ground commencing one hundred fifty (150) feet north of the southwest corner of Lot 165 as shown on the recorded plat of Myers and Funk's Third Plat of Chippewa Heights Addition to the City of South Bend, Indiana, as a point of beginning, thence north along the west line of said Lot 165, a distance of twenty-four (24) feet, thence east parallel to the south boundary line of said Lot 165 one hundred twenty-eight and eleven one hundredths (128.11) feet, thence south along the west line of Lot 165 twenty-four feet (24), thence west parallel to the south boundary line of said Lot 165 one hundred twenty-eight and eleven one hundredths (128.11) feet to the place of beginning. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan Commission did not submit a recommendation. Therefore, Ms. Roemer made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Inks seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Stephen Rudisell, Abonmarche Consultants, 1711 East McKinley, Mishawaka, Indiana to vacate the following alley: The first north south alley east of Michigan Street from the north right of way line of Broadway Street to the south right of way line of the first east west alley north of Broadway Street for a distance of 156 feet and a width of 14 feet, located in Haney's Addition recorded in Plat Book 6, page 13 in the office of the St. Joseph County Recorder, City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt offavorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan Commission did not submit a recommendation. It was also noted that Rose's Hatchery, which is adjacent to the proposed vacation, is opposed to the vacation. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. REGULAR MEETING AUGUST 28, 2000 APPROVAL OF RECOMMENDATION - TO CONDUCT ALZHEIMER'S ASSOCIATION WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. G William Jack, Alzheimer's Association, 425 North Michigan, South Bend, Indiana to conduct the above referred to walk, on September 23, 2000, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WAYNE FROM ST. JOSEPH TO MICHIGAN - CORN AND SAUSAGE ROAST - FINNIGAN' S IRISH PUB Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Julius Cheney, Finnigan's Irish Pub, 113 East Wayne, South Bend, Indiana to conduct the above referred to event, on September 8 and 9, 2000. It was noted that the establishment has applied for a Temporary Beer Permit. The Police Department has stated that Finnigan's be required to clean One Michiana Square lot when the event is over. The Board discussed similar events such as this, and recommended that the business owner submit a check in an amount to cover clean-up by the City, in the event the business patrons did not clean the area(s) after the event. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "CITIZENS FOR COMMUNITY VALUES" WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Patrick Mangon, Post Office Box 8293, South Bend, Indiana to conduct the above referred to walk, on August 27, 2000, on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE LICENSE APPLICATIONS - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service applications have been received: NAME: Milton Lax ADDRESS: 750 North Olive NAME: Mary Dodd Rubbish Company 118 South Illinois Mr. Gilot further advised that favorable recommendations have been received by the Department of Code Enforcement concerning these applications. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with these businesses, and has found them to be satisfactory. The Board recommended that each of the above listed Rubbish and Garbage Removal Services has two (2) scheduled and two (2) unscheduled inspections. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: BY: ADDRESS: STAND TO LOCATED AT DATES: FOR THE PURPOSE OF: Landmarks "Brat Barn" Lorraine Borders 4401 South Michigan Stand at 222 South Michigan Every Friday and Saturday, August through October Sale of hotdogs, sausages and brats Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, City Attorney's Office, and the Building Department for the above application. The Division of Engineering stated that the sketch provided indicated the C 1 1 L REGULAR MEETING AUGUST 28. 2000 proposed open air stand will obstruct the exit from Heartland and the entrance/exit to the alley between the State Theater and Heartland. In addition, five (5) feet of pedestrian traffic must not be obstructed around the stand. Ms. Lorraine Borders, "Brat Barn", was present, and submitted a color photograph of the placement of the hot dog stand. She clarified that the stand does not obstruct pedestrian travel, nor do the electric cords provide a trip hazard. Mr. Jeremy Barclay, Licensing Division, was present, and stated that if a License were to be issued, it could be immediately revoked if the business does not comply with the engineering stipulations. The Board asked Ms. Borders to provide a letter of support from the endorsing business (Heartland) to the Board of Public Works. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance, subject to the submittal of an endorsement letter to the Board of Public Works. ADOPT RESOLUTION NO. 94-2000 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by ,Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 94-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CAPTAIN DAVID CHAPMAN has retired from the South Bend Police Department after seventeen (17) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that sidearm Serial No. AD19170 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 28' day of August, 2000 BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member ATTEST: s/Donald E. Inks, Member s/Angela K. Jacob, Clerk Oel: t REGULAR MEETING AUGUST 28, 2000 ADOPT RESOLUTION NO. 95-200 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 95-2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1998 CHEVY CAVALIER, VIN 2G1WL52M7W9324147 WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that the item listed above is no longer needed by the City; are unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 28th day of August, 2000. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Robert Kobayashi, 19185 Pendle Street, South Bend. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 19185 Pendle Street, South Bend, Indiana, (Key # 02-1007- 0181.02), Mr. Kobayashi waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Gilot seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control devices were approved. Mr. Carl Littrell, City Engineer, was present, and requested that the Board approve the installation of "No Parking" signs during the Notre Dame home games as needed as those locations become evident. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to install "No Parking" signs as needed was approved. New Installation - 432 Eddy (1100 Cedar Street Ms. Yvcnne Williams has met Handicapped Accessible Side only) all the requirements. Parking Space Signs New Installation - 430 South Edison Mr. Shireman has met all the Handicapped Accessible requirements Parking Space Signs L 1 1 REGULAR MEETING AUGUST 28, 2000 New Installation - 1218 West Ford Mr. Piechocki has met all the Handicapped Accessible requirements Parking Space Signs Removal -Handicapped 1713 North Brookfield Signs no longer needed Accessible Parking Space Signs New Installation - No Parking 1700 Block of Oak Park Poor visibility, narrow - N.D. Home Games Drive roadway FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: MCI Worldcom, Inc. Williams Communications, Inc. formerly VYVX, Inc. 1801 Pennsylvania Avenue, NW P.O. Box 3483 Washington, DC 20006 Tulsa, Oklahoma 74101 APPROVE AND/OR RELEASE CONTRACTOR BONDS Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bonds be approved and/or released as follows: BOND OF CONTRACTOR Jason Minne and Millennium Concrete Jaimie Albright Larrsen Danielson Construction Approved Retroactive August 22, 2000 Released Effective August 28, 2000 Approved Effective August 28, 2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $3,032,335.58 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $13,931.99 and $61,122.21 and -3ecommended approval. Mr. Jon Hunt, Community and Economic Development, submitted claims on behalf of the St. Joseph county Housing Consortium and recommended approval. The Morris Performing Arts Center submitted claims and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:45 a.m. AT ST: � t t' r C� Angela acob, Cle 4 1301,4gD OF PUBLIC WORKS Gary A. Gila recitlent Donald E. Inks, Member L6