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HomeMy WebLinkAbout08/14/00 Board of Public Works Minutes.024 -f REGULAR MEETING AUGUST 14, 2000 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, August 14, 2000, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on August 7, 2000, were approved. PUBLIC HEARING - LICENSE APPLICATION - TAXI CAB COMPANY - MOH'D JAMAL EXPRESS CAB AND MOHDIBA RAJI ASSAF CITY CAB Mr. Gilot advised the Board that the ordinance for taxi cab companies was modified approximately one (1) year ago to eliminate the public hearing. The City Controller's office makes the final decision on the License Application. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the agenda item for the two (2) public hearings were deleted. OPENING OF QUOTATIONS - CALVERT STREET SEWER PROJECT NO 100 68 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: YOUNGS EXCAVATING INC. Post Office Box 2766 South Bend, Indiana 46680 Quotation was submitted by Mr. Kurt Youngs, President QUOTATION: $56,765.98 HERRMAN & GOETZ INC. DBA UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Thomas J. Herrman, President QUOTATION: $67,158.68 HRP CONSTRUCTION INC Post Office Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Mr. Paul J. Fallon, President QUOTATION: $71,842.75 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - WESTSIDE PARTNERSHIP CENTER - MEADE STREET - CURB SIDEWALK AND DRIVE APPROACH REPAIR - PROJECT NO. 100-65 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DALCO SERVICES CORPORATION 1200 Bell Lane, Suite B New Albany, Indiana 47150 Bid was signed by Mr. David A. Lester, CEO Non -Collusion Affidavit was in order REGULAR MEETING Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Me Base Bid $52,445.00 Total Alternate A $20,895.00 Base Bid + Alternate A $73,340.00 AUGUST 14, 2000 KANKAKEE VALLEY CONSTRUCTION COMPANY INC. Post Office Box 1471 LaPorte, Indiana 46352 Bid was signed by Mr. James B. Nelson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1e Base Bid $35,494.99 Total Alternate A $13,196.15 Base Bid + Alternate A $48,691.14 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 0 Base Bid $58,140.00 Total Alternate A $23,395.00 Base Bid + Alternate A $81,535.00 RIETH RILEY CONSTRUCTION COMPANY INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Estimator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $52,633.50 Total Alternate A $21,308.50 Base Bid + Alternate A $73,942.00 L.E. BARBER, INC. 1200 East Napier Avenue Benton Harbor, Michigan 49022 REGULAR MEETING AUGUST 14, 2000 Bid was signed by Mr. Leon Barber Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $51,468.50 Total Alternate A $20,207.50 Base Bid + Alternate A $71,676.00 WALSH AND KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin J. Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted G Base Bid $50.632.75 Total Alternate A $20,735.00 Base Bid + Alternate A $71,358.75 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SOUTH MICHIGAN STREET IMPROVEMENTS - DONALD STREET TO CALVERT STREET - PROJECT NO 100-64 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: L.E. BARBER INC. 1200 East Napier Avenue Benton Harbor, Michigan 49022 Bid was signed by Mr. Leon Barber, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $52,800.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin J. Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $49,314.25 REGULAR MEETING KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $72,983.00 DALCO SERVICES CORPORATION 1200 Bell Lane, Suite B New Albany, Indiana 47150 Bid was signed by Mr. David A. Lester, CEO Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $60,308.00 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Eugene Yarkie, Group Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $55,273.00 AUGUST 14, 2000 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENINGOFBIDS - SOUTHMICHIGAN STREET IMPROVEMENTS - CHIPPEWAAVENUE TO TASHER STREET - PROJECT NO. 100-62 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid $34,770.00 Base Bid + Alternate A $58,815.00 Base Bid + Alternate A $48,000.00 + Alternate B 02:. °.1 REGULAR MEETING WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin J. Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid $227,573.75 Base Bid + Alternate A $268,362.50 Base Bid + Alternate A $300,462.50 + Alternate B L.E. BARBER, INC. 1200 East Napier Avenue Benton Harbor, Michigan 49022 Bid was signed by Mr. Leon Barber, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted . o Base Bid $241,442.50 Base Bid + Alternate A $289,180.00 Base Bid + Alternate A $327,222.50 + Alternate B RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Eugene Yarkie, Group Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted OR Base Bid $224,862.75 Base Bid + Alternate A $265,959.00 Base Bid + Alternate A $298,167.75 + Alternate B AUGUST 14, 2000 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - LINCOLNWAY WEST - PHASE II - ELMER STREET TO LAFAYETTE STREET -PROJECT NO. 100-57 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 1 1 REGULAR MEETING WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted [me Base Bid $1,768,708.23 Alternate Bid $1,764,483.23 REITH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Eugene Yarkie Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted e Base Bid $1,546,892.40 Alternate Bid $1,595,137.40 AUGUST 14, 2000 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - L.E. BARBER - NEAR NORTHWEST ALLEY CLOSURES - PROJECT NO 100-12 Mr. Gilot advised that Mr. Toy Villa, Construction Manager has submitted the Final Change Order on behalf of L.E. Barber, 1200 East Napier, Benton Harbor, Michigan, indicating that the contract amount be decreased by $5,066.27 for a new contract sum including this Change Order in the amount of $17,648.63 . Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Business Development BDC will pay the City of Staff Support Services Corporation South Bend at least $75,000 in 2000 and $77,000 in 2001 Mr. Inks abstained from voting, as he is a staff member of the Business Development Corporation. Upon a motion made by Ms. Roemer, seconded by Mr. Gilot and carried, the above referred to Contract was approved and executed. APPROVAL OF AGREEMENT - CONSULTING SERVICES - STEVEN ULLERY Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Steven Ullery, for construction management services on behalf of the Department of Community and Economic Development to assist in the provision of staff services to the Housing Development REGULAR MEETING AUGUST 14, 2000 Corporation. Mr. Ullery was the department staff person responsible for these specific duties and has resigned as of August 4`h, 2000, but has agreed to contract with the City of South Bend to complete projects currently underway. The contract term is August 7,2000 through November 17, 2000 at an hourly rate of $30,00 per hour, not to exceed $6,750.00. Ms. Roemer abstained from voting, as she is a board member of Housing Development Corporation. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVE MAYOR'S AFTER SCHOOL PROGRAM GRANT AGREEMENTS The following Grant Agreements were presented to the Board for approval: Sunshine Acres "U Can" Club 1408 Elwood $13,700 Charles Martin Youth Center 802 Lincolnway West $ 7,128 Edison Middle School 2701 Eisenhower Drive $ 6,160 Lincoln Elementary School 1425 East Calvert $ 9,100 St. Matthew Cathedral School 1015 East Dayton $ 4,150 Boys & Girls Club/Darden Elementary School 502 East Sample $10,800 Boys & Girls Club/Perley Elementary School 502 East Sample $10,800 Boys & Girls Club/Lafayette Elementary School ASP 502 East Sample $10,800 Holy Cross School 1020 North Wilber $ 3,675 Jackson Middle School 5001 Miami Street $ 6,882 Riley High School 1902 South Fellows $ 4,205 MWBDC/YEOEP 401 East Colfax $ 1,920 Elizabeth Memorial C.O.G.I.C. 1246 Lincolnway West $ 7,500 South Bend Junior Academy 1910 East Altgeld $10,018 Alcohol & Addiction Resource Center 818 East Jefferson $ 9,874 I Believe I Can (I.B.I.C.) 802 Lincolnway West $ 9,760 El Buen Vecino 404 South Walnut $ 8,880 Grace Community Center 749 Harrison $13,723 Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above referred to Agreements were approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENT The following Building Block Grant Agreement was presented to the Board for approval: 11918 South Walnut (B. Jenkins) I Yews/Lilac Bush 1 $125 1 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Agreement was approved and executed. 1 1 1 REGULAR MEETING AUGUST 14, 2000 TABLE AGREEMENT - EQUIPMENT LEASE/PURCHASE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was tabled, pending further information. TABLE CONTRACT - EMERGENCY MEDICAL SERVICES - UNIVERSITY OF NOTRE DAME FOOTBALL SEASON 2000 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was tabled, pending further information on contract prices. ADOPT RESOLUTION NO. 86-2000 - WRITE-OFF OF AMBULANCE SERVICES OUTSTANDING ACCOUNTS FOR THE YEAR 1997 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 86-2000 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, CBM Accounts Service, Inc. has made very attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, that the attached documents totaling $363,635.88 be written off the accounts receivable of the City of South Bend as uncollectible. Dated August 14, 2000. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 87-2000 - DECLARING THE INTENT TO LEASE THE PROPERTY AT 2202 WEST HURON SOUTH BEND INDIANA, FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 87-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE THE PROPERTY AT 2202 WEST HURON, SOUTH BEND, INDIANA, FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER 02._, Z5 REGULAR MEETING AUGUST 14, 2000 WHEREAS, the City of South Bend is desirous of establishing several Neighborhood Partnership Centers in order to build stronger neighborhoods by bringing municipal and community services directly to the neighborhoods; and WHEREAS, the property at 2202 West Huron, South Bend, Indiana, has been selected as a site for a Neighborhood Partnership Center; and WHEREAS, the property to be leased at 2202 West Huron, South Bend, Indiana, contains approximately 2,000 square feet, an area sufficient to accommodate the activities for which the Neighborhood Partnership Center is intended; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on August 14, 2000, received a petition ("Petition") signed by at least fifty (50) taxpayers of the City of South Bend, requesting that the Board lease the premises at 2202 West Huron, South Bend, Indiana, for a term of twelve months, with an option to renew for a twelve month period upon the City's option with ninety days' notice, with a rental not to exceed Seven Thousand Two Hundred Dollars ($7,200.00) in the term and Seven Thousand Two Hundred Dollars ($7,200.00) in the option term if the option to renew for the second term is exercised by the City; and WHEREAS, the Board also received, on August 14, 2000 a certificate of the St. Joseph County Auditor, certifying that the verifier of the Petition and at least fifty (50) of the signatories of the Petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board also received, on August 14, 2000, a proposed lease agreement ("Proposed Lease") concerning the lease of the premises as petitioned; and WHEREAS, I.C. 36-1-10-7(2) requires, that prior to the Board's entering into a lease agreement for said premises, that the South Bend Common Council, after investigation, determine that the lease of the premises is needed NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana, as follows: 1) That the Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to lease the premises at 2202 West Huron, South Bend, Indiana, for its use as a Neighborhood Partnership Center. 2) That the Petition, as certified by the St. Joseph County Auditor and submitted to the Board on August 14, 2000 is hereby accepted for filing and made available for public inspection. 3) That the lease of the premises shall be for a term of twelve (12) months with a twelve (12) month option to renew exercisable at the City's option, and with a rental not to exceed Seven Thousand Two Hundred Dollars ($7,200.00) in the first term and Seven Thousand Two Hundred Dollars ($7,200.00) in the second term if the option to renew is exercised by the City. 4) That REBS, Inc. is entitled to receive a partial tax exemption for the leased portion of the premises pursuant to I.C. 36-1-10. 5) That the Proposed Lease for the premises submitted to the Board on August 14, 2000 is hereby accepted for filing and made available for public inspection. 6) That the Board directs and authorizes that a Resolution be filed with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, a form of Resolution to establish, after investigation and consideration, its determination that the lease of the premises described herein is needed. REGULAR MEETING AUGUST 14, 2000 7) That a public hearing on the proposed lease is hereby set for September 18, 2000 at 9:30 a.m. in the City of South Bend Meeting Room, 1308 County -City Building, South Bend, Indiana, 46601, at which hearing all persons desiring to be heard will be given the opportunity to address whether the Proposed Lease is necessary and whether the proposed rental is fair and reasonable. 8) That this Resolution will be in full force and effect from and after its passage by the Board. Adopted this 14" day of August, 2000. CITY OF SOUTH BEND, BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ADOPT RESOLUTION NO. 88-2000 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 88-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, NORBERT DOLNIAK has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. 0�_-, G ;r REGULAR MEETING Adopted this 14th day of August, 2000. AUGUST 14, 2000 BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, President s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 89-2000 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 89-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, RONALD LANCHSWERDTH has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 14th day of August, 2000. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING AUGUST 14, 2000 ADOPT RESOLUTION NO. 90-2000 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 90-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, IRVIN NOWACKI has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 14th day of August 2000. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member ATTEST: s/Donald E. Inks, Member s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 91-2000 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 91-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and 02 ! 9 REGULAR MEETING AUGUST 14, 2000 WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, BERNARD DOBSKI has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 14th day of August 2000. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Davis, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately nineteen (19) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above request was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Edward Cour, 1024 Napoleon Boulevard, South Bend, Indiana to vacate the following property: The northernmost 15' strip of property from the northwest corner of Lot A in E&M Goerner Replat thence east along Lots 47, 41 and 35 of Sorin's 2nd Addition Part located in E&M Goerner Replat and Sorin's 2nd Addition, South Bend, St. Joseph County, Indiana. 02C,, �I 1 REGULAR MEETING AUGUST 14 2000 Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan noted that the legal description is incorrect. The current legal description reads as though the property owners are requesting to vacate their own properties, rather than a proportion of the right of way. Only one of the four homeowners along the right of way has signed the petition. Area Plan would recommend that this right of way is vacated, that it be subject to any utility easements that may be required and also be subject to a public access easement for pedestrian traffic. It appears that the existing sidewalk at 1024 Napoleon Street and 1126 North Frances Street will be on private property if this petition is granted. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following traffic control device was approved: Removal - Handicapped Accessible I 1129 West Bryan I Signs no longer needed Parking Space Signs FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Premier Excavating, Inc. 598 Conrad Road Niles, Michigan 49120 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony. Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR August Mack Environmental, Inc. Langfeldt Excavating EXCAVATION BONDS August Mack Environmental, Inc Langfeldt Excavating Approved Effective August 14, 2000 Approved Effective August 14, 2000 Approved Effective August 14, 2000 Approved Effective August 14, 2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,366,003.37 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the meeting adjourned at 10:23 a.m. REGULAR MEETING AUGUST 14, 2000 BOARD OF PUBLIC WORKS 4nA/,c Gary A. Gilot, President 4M.t erine Roemer, Me ber Donald E. Inks, Member AITTfST: Angela K. cob, Clerk I- I-