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HomeMy WebLinkAbout08/07/00 Board of Public Works MinutesREGULAR MEETING AUGUST 7, 2000 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, August 7, 2000, by Board Member M. Catherine Roemer, with Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. Board President Gary A. Gilot was not present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular . meeting of the Board held on July 31, 2000, were approved. AWARD BID - ONE (1) PAINT MACHINE Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 27, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, JCL Equipment Company, Inc., Post Office Box 396, Xenia, Ohio, in the amount of $96,000. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. TABLE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - 2000 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 100-27 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were tabled. APPROVAL OF GRANT AGREEMENT - NEIGHBORHOOD YOUTH GRANT -LACASA DE AMISTAD Ms. Roemer stated that the Board is in receipt of a Grant Agreement between the City of South Bend and LaCasa de Amistad, 746 South Meade, South Bend, Indiana, for paint and painting supplies for the mural project located at the Western and Walnut Streets viaduct. Ms. Roemer noted that the Agreement is in the amount of $704.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Grant Agreement was approved and executed. APPROVAL OF CONTRACT - PUBLIC AUCTION - KASER' S AUCTION SERVICE Ms. Roemer stated that the Board is in receipt of a Contract between the City of South Bend and Kaser's Auction Service, 67601 Pine Road, North Liberty, Indiana, for auction service for liquidation of obsolete vehicles and other property to be held on August 26, 2000, beginning at 8:30 a.m.. Ms. Roemer noted that the Contract is in the amount of five percent (5%) commission on items auctioned. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and executed. TABLE AGREEMENT - CONSULTING SERVICES/CONSTRUCTION MANAGEMENT - HOUSING DEVELOPMENT CORPORATION The above referred to Agreement was tabled, as there was not a quorum present to act upon it. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - DEMOLITION AND SITE CLEARANCE - GRADE -RITE EXCAVATING - PROJECT NO. 100-63 Ms. Roemer advised that in accordance with the bid awarded on July 24, 2000, to Grade -Rite Excavating, 12877 Industrial Drive, Granger, Indiana, in the amount of $11,500.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVE CONSTRUCTION CONTRACT - LINCOLNWAY WEST - PHASE I - ECLIPSE STREET TO ELMER STREET - PROJECT NO 100-40 Ms. Roemer advised that in accordance with the bid awarded on July 31, 2000, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $704,098.24, which is the base bid and alternate, for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. -024-3 REGULAR MEETING �s AUGUST 7, 2000 APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: Addendum I - South Bend West Washington Extends 1999 contract Heritage Foundation Revitalization Phase II through September 30, 2000 Addendum I - South Bend SBHF Administration Increase contract $60,000 to Heritage Foundation 1 $150,000 Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above referred to Addenda were approved and executed. APPROVE BUILDING BLOCK GRANT PROGRAM AGREEMENTS The following Building Block Grant Program Agreements were presented to the Board for approval: 2628 Fredrickson (J. Castaneda) Rose Bushes $125 501 Blaine (R. Dungey) Flowers $125 Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above referred to Agreements were approved and executed. APPROVAL OF ADDENDUM TO LEASE AGREEMENT - 803 NOTRE DAME AVENUE - NORTHEAST NEIGHBORHOOD COUNCIL, INC. Ms. Roemer stated that the Board is in receipt of an Addendum to a Lease Agreement between the City of South Bend and the Northeast Neighborhood Council, Inc., South Bend, Indiana, for the addition of the use of the basement for storage. The terms and conditions of the original lease agreement remains the same. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Addendum to the Lease Agreement was approved and executed. APPROVAL OF CONTRACT AMENDMENT NO. 1 - SOUTH SIDE SANITARY SEWER EXTENSION - LAWSON FISHER ASSOCIATES - PROJECT NO 100-53 Ms. Roemer stated that the Board is in receipt of a Contract Amendment between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $44,434.00, bringing the contract total to $112,394.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract Amendment was approved and executed. ADOPT RESOLUTION NO. 86-2000 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board ofPublic Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1996 CHEVY CAVALIER - VIN 2GIWL52MOT11936783 WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which I 024 REGULAR MEETING AUGUST 7, 2000 they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 7TH day of August, 2000. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SORIN STREET IMPROVEMENTS - ARTHUR STREET TO SUNNYSIDE STREET - PROJECT NO. 100-69 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct public works improvements on East Sorin Street. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BUICK FROM COLFAX TO PACKARD - BLOCK PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Prince Covington, 5124 West Colfax, South Bend, Indiana, to conduct the above referred to block party on August 19, 2000, from 12:00 p.m. until 8:00 p.m. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - JACKSON ROAD BETWEEN YORK ROAD AND IRONWOOD ROAD - WORLD PULSE FESTIVAL - LESEA BROADCASTING Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mark Durocher, LESEA Radio, 61300 South Ironwood, South Bend, Indiana, to conduct the above referred to event on August 19, 2000. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HOWARD FROM NILES TO STANFIELD - SOUTH BEND SYMPHONY PATRON PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. June Edwards, 120 West LaSalle, South Bend, Indiana, to conduct the above referred to patron party, on September 17, 2000, from 4:00 p.m. until 8:00 p.m. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BEREAN CHURCH PARADE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Philip Jenkins, Berean Church, 601 Colfax, South Bend, Indiana to conduct the above referred to parade, on August 13, 2000, beginning at 2:00 p.m. It was noted that the route of the parade has not been finalized at this time. The approval will be subject to determination of the parade route. Upon a motion made by Ms. Roemer, seconded by Mr. Irks and carried, the recommendation was approved. 0245 REGULAR MEETING AUGUST 7, 2000 APPROVAL OF RECOMMENDATION - TO CONDUCT "GOOD TIMES AMUSEMENT" CARNIVAL - POTOWATOMI ZOO Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Park Department, Building Department, Fire Department, Police Department and the City Attorney's office, in reference to a request as submitted by ms. Barbara Williams, Post Office Box 316, Rolling Prairie, Indiana to conduct the above referred to carnival at the Potowatomi Zoo, on August 10-13, 2000. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK PARADE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted byMr. K.R. Palmer, River Park Business Association, 2528 Mishawaka Avenue, South Bend, Indiana to conduct the above referred to parade, on September 23, 2000, beginning at 10:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - WSBT-TV Ms. Roemer advised that the Board is in receipt of favorable recommendations from the Division of Engineering and the Police Department, for a request from Bob Johnson, WSBT-TV, 300 West Jefferson, South Bend, Indiana, to conduct a video taping in the side alley of WSBT, on August 8, 2000. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF APPLICATION FOR SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Ms. Roemer stated that the following application has been received: Indiana Auto Parts, Inc. 3300 South Main Street It was noted that favorable recommendations have been received by the Fire Department and the Department of Code Enforcement. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the License Application was approved. APPROVAL OF REQUEST TO ACQUIRE CITY OWNED PROPERTY SOUTH BEND SCHOOL CORPORATION Mr. Carl P. Littrell, City Engineer, was present, and stated that on September 1, 1976, Kuert Concrete, Inc., transferred property to the City of South Bend to provide a full sixty feet wide right of way for Eclipse Place from Keller Street to Marquette Boulevard in the Vernon Heights Addition. The property transferred is thirty feet wide to the west of and parallel to the thirty feet wide half right of way of Eclipse Place. It was transferred by Warranty Deed. The property was not dedicated as public right of way. Earlier in 2000, the South Bend Common Council, upon petition by the South Bend Community School Corporation, vacated Eclipse Place from Keller to Marquette. The School Corporation intends to use the vacated right of way and the property in question for additions to the athletic facilities at LaSalle High School. Because Kuert Concrete transferred the land for public use as Eclipse Place right of way; because the School Corporation has purchased additional adjacent property from Kuert Concrete; because the Common Council has vacated Eclipse Place and other streets and alleys in support of the additions to LaSalle High School; and because the South Bend Community School Corporation has been a partner in public improvements on several recent occasions: transfer of land for Fire Station 10 and O'Brien School for use by the Parks and Recreation Department, Mr. Littrell recommended transfer of this land to the School Corporation at no charge. As Marquette Boulevard at the north end of the property has not been vacated and since part of the thirty feet width of the subject property is within the Marquette Boulevard right of way, Mr. Littrell recommended that the south 672.60 feet of the property be transferred, leaving land for a complete Marquette Boulevard intact. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the transfer of property, as submitted, was approved. REGULAR MEETING AUGUST 7, 2000 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Dye Mechanical P.O. Box 1728 LaPorte, Indiana Trans Tech Electric P.O. Box 3915 South Bend, Indiana APPROVE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Burke Concrete Approved Effective August 7, 2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,245,631.63 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $378,056.40, $68,927.30 and $23,777.63 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the meeting adjourned at 9:55 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President 4Catne Roemer, 4Meber Donald E. Inks, Member ST: Angela K. cob, Cl