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HomeMy WebLinkAboutBid Opening - MLK JR Center HVAC Revisions - BC MechanicalCITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Martin Luther King, Jr. Center HVAC Revisions Project No. 116.064 For Bids Due August 23, 2016 PART{ (Must be completed for all bids. Please type or print) Date: �l`2 1 Bidder (Firm): C , M0- ni C-41 I+1� Address: A,,,k.r--q ^ 'RD City/State/Zip: 1„ 95 Lyj3120 Telephone Number L2(.5 } G3-533S Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: N}4r!„n l.u}fires �,� Js- Cen}�c NV.AC-_P,ev'�s:D.n.� the City of South Bend, Indiana, in accordance with plans and specifications prepared by: M 1 E �es;5� &,r\l (us and dated g 123 1(. for the sum of (enter the Total Base Bid as shown on the Proposal) nn m '�M�ze llvn,Qre.A' 1�°;�24o Ecah.� ($ (Enter sum of T al ase Bid shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By kt M ke_ �:i C'9Ssnature) (Printed Name of Parson Signing) ACCEPTANCE The above bid is accepted this _ _ day of Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member David P. Relos, Member Therese J. Dorau, Member ,lames A. Mueller, Member T� Attest: Linda M. Martin, Clerk Version 7/31/2015 Contractor's Bid for Public Works -2 20 BID/PROPOSAL CITY OF SOUTH BEND Project Name Martin Luther Project No. 116-064 For Bids Due August 23, 2016 BASE BID Jr. Center HVAC Revisions {a4'l`H 6f. S a WS Item Description Quantity Unit Unit Price Total Amount Provide new Gymnasium heating and air conditioning equipment, removal of existing Gymnasium heating and ventilating units and replacement of boilers and various 1 Boiler Room accessories. Work also 1 Lump Q �I 3/�� includes removal/abatement of sum 7 approximately 140 lineal feet of TSI pipe insulation and associated asbestos - containing hard pack fittings from the Boiler Room. ALTERNATE #1 BASE BID TOTAL 39$ ©Qp,' Item No Description pon Quantity Unit Unit Price Total lieu of the Base Bid Trane HVAC Units, provide Daikin "Rebel" Model DPS020A Units (2 required). All Specified jAmountIn requirements for the Trane Units shall apply, except that the Unit EER may be 11.1 and 1 the summer ERV sensible effectiveness 1 Lump may be 0.76. The feeder size indicated for Sum j the Trane units is still acceptable; however, ISOo the overcurrent protection device shall be a 150A/3P HACR circuit breaker. (indicate whether amount is an add or deduct. ALTERNATE #1 TOTAL Bidder (Firm): — C- Address: City/State/Zip: IJ Lk1 tA9 t:�_o Telephone Number: 00) (.((,3_ �533S By dc' (Signature) (Printed Name of Person Signing) Version 7/31/2015 Contractor's Bid for Public Works - 7 Bid Bond CONTRACTOR: Name, legal status and address) B.C. MECHANICAL, INC. 882 Anderson Road Niles, MI49120 OWNER: (Name, legal status and address) City of South Bend 1522 West Linden South Bend, IN 46628 •±�AIA Document a31oTM - Zoo SURETY: (Name, legal status and principal place of business) Lexon Insurance Company 240 Cedar Knolls Rd, Ste 308 Cedar Knolls, NJ 07927 BOND AMOUNT: Five Percent of the Bid Amount (5.00% of Bid Amount) PROJECT: (Name, location or address, and Project number, if any) Martin Luther King Jr. Center HVAC Revisions; Project No.116.064 Bid Bond No. L100196 This document has Important legal consequences. Consultation with an attorney Is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (I) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed this 11th day of August, 2016 (Witness) Karla AIA Document A310-- 2010:C�ight ©1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document Is protected by U.S. Copyright Law and Internatlo nal Treaties. Unauthoi ixed rear oduction or distribution of this AIAn Document, or any portion of It, may result In severe civil and criminal penaft es, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted o reproElOce ten copies of this document when completed. io report copyright violations OtAIA LontractDocuments, e-mal The American Institute of Architects' legal counsel, coovr ahblisa a org. 001110 POWER OF ATTORNEY Lx- 275436 Lexon Insurance Company KNOW ALL MEN BY THESE PRESENTS, that LEXON INSURANCE COMPANY, a Texas Corporation, with its principal office in Louisville, Kentucky, does hereby constitute and appoint: Michael J. Douglas, Chris Steinagel, Connie Smith, Christopher M. Kemp, Robert S. Downey its true and lawful Attorney(s)-In-Fact to make, execute, seal and deliver for, and on its behalf as surety, any and all bonds, undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authorty of a resolution which was passed by the Board of Directors of LEXON INSURANCE COMPANY on the 1st day of July, 2003 as follows: Resolved, that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attomey-In-Fact to execute on behalf of the Company any bonds, undertakings, policies, contracts of indemnity or other writings obligatory in nature of a bond not to exceed $6,000,000.00, Six Million dollars, which the Company might execute through its duly elected officers, and affix the seal of the Company thereto. Any said execution of such documents by an Attorney -In -Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company. Any Attorney -In - Fact, so appointed, may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted, and the signature of the Assistant Secretary, and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed and certificate so executed and sealed shall, with respect to any bond of undertaking to which it is attached, continue to be valid and binding on the Company. IN WITNESS THEREOF, LEXON INSURANCE COMPANY has caused this instrument to be signed by its President, and its Corporate Seal to be affixed this 5th day of August, 2015. LEXON INSURANCE COMPANY BY David pbel President ACKNOWLEDGEMENT On this 5th day of August, 2015, before me, personally came David E. Campbell to me known, who be duly swom, did depose and say that he is the President of LEXON INSURANCE COMPANY, the corporation described in and which executed the above instrument; that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation. r'-ngp AMY TAYLOR Notary Public- State of Tennessee Davidson County q� ..... My Commission Exoires 07-08-19 CERTIFICATE BY Amy ylor NotarPublic I, the undersigned, Assistant Secretary of LEXON INSURANCE COMPANY, A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attorney of which the forgoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions as set forth are now in force. Signed and Seal at Mount Juliet, Tennessee this I Y Day of �I I (I11`�1 , 20—&--. J �w Smith Assistant Secretary BY "WARNING: Any person who knowingly and with intent to defraud any insurance company or other person, files and application for insurance of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties." 509TH 1316 COUN9 -CITY BUILDINC. - 41 PHONE 5741235A2i1 227 W. JEFFLR90N BOULEVARD L !x{"r FAX 574/ 235-91 71 SOUTH BFND, INDTANA 46601.1830 *, rsacre i '; TDD 574/ 235-5567 a CITY OP Sou ni BEND PETS Bt; FTIGIE(i, MAYOR BOARD OF PUBLIC WORKS Date: August 12, 2016 _ To: All Bidders From Linda M. Martin, Clerk Board of Public Works Subject Addendum Number: 1 South Bend Parks Department Project Name: Martin Luther King, Jr. Center HVAC Revisions Project Number: 116-064 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: a This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Note: The attached documents are hereby added to the Specifications and Contract Documents and become a part o: herein. Company: Authorised Signature: Date: �- ZID,.201(o 1316 COUNTY -CITY BUILDING 227 W. 1EFIBRSON BOULEVARD SOWN BI>NID, INDIANA 46601-1830 CITY OF SOUTH BsND PeONE 574/235-9251 FAX 574/ 235-9171 TDD 574l235-5567 BU771GIEG, MAYOR BOARD OF PUBLIC WORKS Date: To: From Subject Project Name: Martin Luther King, Jr. Center HVAC Revisions Project Number: 1 I a"-064 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: Ak�us} « , `� C) � (o _ This addendum is being forwarded to you for the above referenced project, Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 v A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID, Note: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: 11AP_6n-Ln' CA\ Authorized Signature: Date: 1316 COUh-FY-CITY BUir, m 227 W. JEFFeasoN SoujxvnaH SOUTH DENT), INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 "CUD 574/ 235-5567 CITY 017 SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS Date: August i8, 2016 To: All Bidders From _Linda M. Martin, Clerk, Board of Public Works ^T Subject Addendum Number: 3 South $end Parks Department T Project Name; Martin Luther Krug, Jr. Center RVAC Revisions Project _ Number: 116-064 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: AAguS kq Dm This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574; 235-9171. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Note: The attached documents are hereby added to the Specifications and Contract Documents and become apart of herein. Company: �_A Authorized Signature: 1 vkk� q7-7—� Date: A N C u 4 V as , Q-b CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project dame Martin Luther King, Jr. Center HVAC Revisions Project No. 116-064 For Bids Due August 23, 2016 From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. / Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely VVV executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and T Certification of use of United States Steel Products or Foundry Products. Proof of MBEANBE Participation Goal Form [MW5E-1.0]. If minimum participation goal is not met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted / Form [MWBE-2.1]. / Proper bid security included. The bidder has the option of providing either a Certified Check ((( or Bid Bond. V Acknowledge Receipt of V Addendum(s) included with the bid. J All required additional information is included with the bid. / Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. V This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. E? Bidder: a oL. C n � c,� ` , Date: By Authorized Representative: Signature: Print Name & Title: Mk Version 7/31/2015 Contractors Bid for Public Works - 1 PART If (For projects of $100,000 or more - IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. 3. if you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, If you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. Version 7/31/2015 Contractors Bid for Public Works - 3 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NOW DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) S ATE OF /V t(VV ) SS: SS COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement Wth any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. For purposes of this Certification, 'Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-15.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-18.5-8. as amended from time-to-:ime, a Contractor is engaged in investment activities in Iran if either: I. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work Version 7/31/2015 Contractor's Bid for Public Works - 4 eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and Contractor shall require his/herlits subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment In the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBENUBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (LC. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. 1 understand that violations hereunder may result in forfeiture of contractual payments. Version 7/31/2015 Contractor's Bid for Public Works - 5 i hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated thiskoA day of ��20,� Contractor/Bidder (Firm) Signature of Contractor/Bidder or its Agent Printed Name and Title ----�— Subscribed and sworn to before me this day of �, 20L My Commission Expires 0 [ 'I Not Public County of Residence f X/01V _ Theresa A Suseland Notary Pubiic Ot Mibhigsn Berrien County Expires OSI / 4 7 Acting m the County o! Version 7/31/2015 Contractor's Bid for Public Works - 6 C m a Cl S r Q i z N J s A 3 pJ� T N ' y ryX W m � w v 3'2 O t o N d i s p N .r f° ow C a � c � o 0 c m m � a� d o o d N g S m0 m CA o 3 c 5° w� ry m c _ L � @ -i 0 9 co S: 0 c NO r m- 3 Z O m Z 0 o0 <3Q rZ< Oo)O mC-n (D y yzo m C curs G)zm D;O 7D M m 0 m z co CITY OF SOUTH BEND JF ou7hgFryQ MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY xs, DEVELOPMENT PROGRAM Sa FORM MWBE-2.0,w EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE/WBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority or Women's owned business as defined by the Indiana Department of Administration ("IDOA"). Project Number: 116-064 Project Name: Martin Bidder: 5 � Contact Person: Address: -ER2 City: Email: Date: t.Y6 oc � Revisions Telephonez,6'e4g9 ,Ee2. - Zip: To determine whether a bidder has demonstrated good faith efforts to reach the MBENVBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below": EVIDENCE OF GOOD FAITH EFFORTS MBENVBE LiST(S): The bidder reviewed the City of South Bend's Minority and Women Business Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women Cwned Business as found on their website (http://wxw.ifi.goviidoa). ACTION (ADVERTISE/CONTACT): In order for your Did to be deemed responsive, the City of South BerW requires that all perspective bidders complete no less than. 2 of the following: Attend all pre -bid meetings scheduled by the City to inform MBENVBEs of contracting and subcontracting opportunities. 2. Advertise in general circulation and/or trade association publications concerning subcontracting opportunities, and allow MBENVBEs reasonable time to respond. 3. Perform any and all necessary steps to provide written notice in a manner reasonably calculated to inform MBENVBEs of subcontracting opportunities and allowed sufficient time for to participate effectively. Othem Utilize pre-existing services of available community organizations, small and/or disadvantaged business assistance offices and other organizations that provided assistance in the recruitment and placement of MBEAVBE firms. —Bidder must circle or otherwise notate which of the two (2) required actions were performed. GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBEAVBEs, including providing such MBEAVBE's with adequate information about the plans, specifications and 9 other requirements of the subcontract and did not reject MBENVBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. SMALL CONTRACT(S): The bidder selected specific portions of the work to be performed by MBENVBEs in order to increase the likelihood of meeting the MBEAVBE goals (including breaking down contracts into smaller units to facilitate MBENVBE participation) CONTRACT RECORDS: The bidder has maintained the following records for each MBENVBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBEM/BE i(3. ; was unqualified to perform the job. Proper demonstration of Good Farm Effort requires your inivais next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 7/31/2015 Contractor's Bid for Public Works - 9 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY x:. DEVELOPMENT PROGRAM FORM MWBE-2.1 MBE/WBE CONTACTED C:bg This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring contacted MBE/WBE to obtain Good Faith Efforts. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority or Women's owned business. PAGE____I_OF_ A _._ Project Number: 116-064 MBENVBE Participation Goal Proji Bidd By: MBENVBE Finn Owner or Contact at MBENVBE Firm Telephone:."f �� ),9�aFax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBENVBE FIRM: MBENVBE Firm I 1A i 0 1- S LOGS( f �� Owner or Contact at MBENVSE Firm `Z. , 7sr7_ a i Telephone: --ZZ /,wax:` TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBENVBE FIRM: Email: — RecPor rv� nS�,�4���'� LlC Version 7/31/2015 Contractor's Bid for Public Works- 10 Section 1 1. Projects within the past year 1. Elkhart Community Schools $1,120,836.00 Beardsley Elementary - renovations Westside Middle School - renovations Pinewood Elementary - renovations Woodland Elementary — renovations 2. University of Notre Dame $904,490.00 Morris Inn — Kitchen renovation 3. St. Joseph County PSAP $602,194,00 Public Safety Answering Point Consolidation Project— new facility 4. Indiana University South Bend $95,470.00 Northside Hall — Phase I renovations 5. City of Mishawaka $245,391.00 Watson CSF II Improvements 6. Journeyman Distillery $243,980.00 7. Fresh Thyme Market $255,000.00 New construction 2. Current public works projects 1. Niles Community Schools - $295,000.00 Howard Elementary —addition and renovations 2. State of indiana $982,953.00 INDOT Sub District Building 3. Failure to complete work B.C. Mechanical, Inc. has never failed to complete a project 4. References from private firms The Sanctuary at Holy Cross Mike Przybylski 574-247-7525 Pokagon Band of Potawatomi Indians Buddy Freeze 269-247-7525 "Additional upon request Section II 1. Layout for performing work B. C. Mechanical, Inc. proposes to provide the labor and material required to complete the work as stated on the plans and specifications for the Martin Luther King Jr. Center HVAC Revisions Project as follows. We plan on having a Site Superintendent as the lead competent individual on site thru out the complete duration of the project. Mike Fields will be the Project Manager from the office for this project. Work on site can begin within a week of finalizing the contract. We will have anywhere from 2 —12 workers on site from B. C, Mechanical, Inc., and subcontractors completing the work. We do not feel that there will be any problems completing the work as shown in the bidding documents if the contract is finalized within a short period of time after the bids are submitted. 2. Subcontractors: Dirig Sheet Metal (Sheet metal) 918 W.Cook Road Ft. Wayne, IN 46825 VALLEY!NSULATING (Insulation) P.O. BOX 414 MISHAWAKA, IN 46546 FLUID DYNAMICS, INC. (Test and Balance) 802 INCENTIVE DRIVE FORT WAYNE, IN 46825-3275 DELUXE SHEET METAL, INC. (Sheet Metal) 6661 LONEWOLF #100 SOUTH BEND, IN 46628 JOHNSON CONTROLS, INC. (Temperature Controls) PO Box 730068 Dallas, TX 75373 INNOVATIVE CONTROLS (Temperature Controls) 6315-E MUTUAL DRIVE FORT WAYNE, IN 46825 TECHNICAL CONTROL SOLUTIONS (Temperature Controls) 6015A HIGHVIEW DR FT WAYNE, IN 46818 3. Subcontractors to be used (No bonds will be required for Sub -Contractors) BROWN & BROWN GENERAL CONTRACTORS (General Trades) PO BOX 487 WAKARUSA, IN 46573-0487 DELUXE SHEET METAL, INC. (Sheet Metal) 6661 LONEWOLF #100 SOUTH BEND, IN 46628 Envy Insulation LLC (Insulation) 105 Lake Street BUCHANAN, MI49107 CLEAN AIR ENVIRONMENTAL (Abatement) BOX 314 NORTH LIBERTY, IN 46554 Johnson Controls, Inc. (Temperature Controls) South Bend Branch Office # 037 4312 North Technology Drive South Bend, IN 46628-1683 Linear Electric, Inc. (Electrical) 790 Nickerson Avenue Fluid Dynamics, Inc. (Test and Balance) 802 Incentive Drive Fort Wayne, IN 46825 4. Equipment to be used: Any necessary equipment required to complete the protect per the plans and specifications. 5. We have received all necessary quotes from subs and suppliers