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HomeMy WebLinkAbout07/31/00 Board of Public Works���N 41 REGULAR MEETING JULY 31, 2000 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 31, 2000, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaeffer. APPROVE AGENDA Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the agenda for July 31, 2000 was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on July 24, 2000, were approved. AWARD BID - LINCOLNWAY EAST IMPROVEMENTS - ECLIPSE TO OLIVE - PROJECT NO. 100-40 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 24, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest and most responsive bidder, Rieth Riley Construction Company, 25200 State Road 23, South Bend, Indiana in the amount of $704,098.24, which is the base bid and alternate. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - MISCELLANEOUS METAL FABRICATIONS - GENERAL STEEL FABRICATING COMPANY INC. - PROJECT NO. 98-25.5A&B Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 001 on behalf of General Steel Fabricating Company, Inc., Post Office Box 18208, Indianapolis, Indiana indicating that the Contract amount be increased $15,738.75 for a new Contract sum including this Change Order in the amount of $735,438.75. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - STAGE LIGHTING EQUIPMENT - SLUTSKY PELTZ PLUMBING - PROJECT NO 98-25-5 15A Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 007 on behalf of Slutsky Peltz Plumbing, 844 South Rush Street, South Bend, Indiana indicating that the Contract amount be increased $41,574.20 for a new Contract sum including this Change Order in the amount of $1,373,136.50. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - STAGE LIGHTING EQUIPMENT - SLUTSKY PELTZ PLUMBING - PROJECT NO 98-25-5 15A Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 008 on behalf of Slutsky Peltz Plumbing, 844 South Rush Street, South Bend, Indiana indicating that the Contract amount be decreased $2,689.00 for a new Contract sum including this Change Order in the amount of $1,370,447.50. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - EXCAVATION/SHEETING - RITSCHARD BROTHERS INC. - PROJECT NO. 98-25-3A Mr. Gilot advised that Mr. Toy Villa, Public Construction manger, has submitted Change Order No. 005 on behalf of Ritschard Brothers, Inc., 1204 West Sample, South Bend, Indiana indicating that the Contract amount be increased $37,251.58 for a new Contract sum including this Change Order in the amount of $311,944.58. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Change Order was approved. APPROVAL OF LEASE AGREEMENT - EQUIPMENT LEASE - LASALLE BANK Ms. Roemer stated that the documents for the Lease Agreement are not available at this time for approval, between the City of South Bend and LaSalle Bank. However, the Legal Department has L REGULAR MEETING JULY 31, 2000 been working with LaSalle Bank on the specifics of the document, and they are in the mail. Ms. Roemer recommended that the Board approve this Agreement, subject to final review by the Legal Department. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF PURCHASE AGREEMENT - 931 SORIN - LEO TREVINO Ms. Roemer stated that the Board is in receipt of a Lease Agreement between the City of South Bend and Mr. Leo Trevino, 19751 Southland, South Bend, Indiana, for the purchase of the above referred to property. Ms. Roemer noted that the property was purchased in the amount of $250.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: Contract/Addenda Motion to Approve; Seconded Addendum I - Neighborhood Housing Per 1 e y Park Revitalization Terminates contract due to NHS closing. Ms. Roemer Abstained; Mr. Inks; Services Mr. Gilot Work will b e continued under another contract. Division of Community South Gateway Continues contract Mr. Inks, Ms. Roemer Development Improvements - formerly with Phase III Redevelopment. Change is due to d e p a r t m e n t reorganization. South Bend Heritage $136,600 Perley Park Target Ms. Roemer Abstained; Foundation and Division Area residential Mr. Inks, Mr. Gilot of Community revitalization. Development Transfer of funds from NHS to SBHF and CD. APPROVAL OF TRIPLE TRAILER COMBINATION PERMIT AGREEMENT - ABF FREIGHT SYSTEM, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and ABF Freight System, Inc., 813 West Sample Street, South Bend, Indiana, for the operation of ABF Freight System triple trailers on City streets to and from the Toll Road to their site at 813 West Sample Street, as specified in the Agreement as submitted. Mr. Gilot noted that he has some reservations regarding the truck -trailers operating in urbanized areas and public safety compliance. The Police Department Traffic Division should monitor the routes. Mr. Gilot recommended that the Agreement be approved subject to being revokable if there were any complaints from residential areas. Therefore, upon a motion made by Mr. Gilot seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 811 Clemens Drive (V. Baker) Flowers/Rocks/Mulch $125 1649 North Adams Street (C. Ellis) Edging/Flowers/Rocks $125 129 North Edison (O. Hall) Bushes/Edging/Marble Chips $125 REGULAR MEETING 3938 Greenmount (E. Jones) 3212 Corby (R. McCaster) 2225 S. Prospect (A. Qauyim) 326 West Navarre (M. Tomasula) 1701 Leer (M. Webber) 503 East Indiana (R. Willis) JUL Y 31, 2000 Flowers/Rocks/Mulch $125 Bushes/Flowers $125 Flowers/Rocks/Tree $125 Perennials $125 Bushes/Flowers/Ivy/Stones $125 Flowers/Rocks/Mulch/Evergreens $125 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Building Block Grant Agreements were approved. APPROVAL OF PROPOSAL - COST ESTIMATES FOR AC UISITION OF PRIVATE PROPERTY FOR DEVELOPMENT PROJECTS - APPRAISAL GROUP Ms. Roemer stated that the Board is in receipt of a Proposal between the City of South Bend and Appraisal Group, 922 East Jefferson, South Bend, Indiana. Ms. Roemer noted that the Proposal is in the amount of $2,500.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT NATIONAL NIGHT OUT AGAINST CRIME WALK - RIVER PARK NEIGHBORHOOD ASSOCIATION Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Harold Kerns, 2214 Mishawaka Avenue, South Bend, Indiana to conduct the above referred to walk, on August 1, 2000, beginning at 6:30 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR HOSPICE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Tom Gerard, 111 Sunnybrook Court, South Bend, Indiana to conduct the above referred to walk on October 8, 2000, beginning at 1:00 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BROOKFIELD FROMLINDEN TO ORANGE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Verline Wilson, 220 North Brookfield, South Bend, Indiana, to conduct the above referred to block party on August 12, 2000, from 11:00 a.m. until 10:00 p.m. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT AIDS WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Diana Clausen, AIDS Ministries, Post Office Box 4531, South Bend, Indiana to conduct the above referred to walk, on September 17, 2000, beginning at 10:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - TAYLOR FROM LINCOLNWAY WEST TO MADISON - ANNUAL PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Diane Pietrowski, 501 Lincolnway West, South Bend, Indiana, to conduct the above referred to block party J 1 0�( 1 .F c 1 1 1 REGULAR MEETING . JULY 31, 2000 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Baptist Mid Missions, 19525 Pendle, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 19525 Pendle, South Bend, Indiana, the Baptist Mid Missions waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to 'je;monstrate as submitted by Mr. Phillip Burgess, 55675 Sundown Road, . The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 55675 Sundown Road, South Bend, Indiana, (Key # 17-1079-2850), Mr. Burgess waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Ms. Roemer seconded the motion which carried. APPROVE CONTRACTOR BONDS Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR ER -Lee Dawn Construction Company Ratkay Concrete Kevin Kenney Richard Ziegler Terry Gilbert Approved Effective July 31, 2000 Approved Effective July 31, 2000 Approved Effective July 31, 2000 Approved Effective July 31, 2000 Approved Effective July 31, 2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF TEMPORARY OCCUPANCY PERMIT FOR JOB TRAILER - CONSTRUCTION CONTROL INC. Mr. Timothy Conly, Construction Control, Inc., 409 East Cook Road, Fort Wayne, Indiana, submitted an Application for and Permit Allowing Temporary Occupancy of Public Property at 832 North Lafayette, for their job trailer for the Madison School project, from July 27, 2000 through August of 2002. Mr. Carl P. Littrell, City Engineer, was present, and noted that further investigation is needed regarding traffic control on Main Street next to the construction site. However, at this time, the Occupancy Permit could be approved for the job trailer which is to be placed in the tree lawn area. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Temporary Occupancy Permit for the job trailer was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following traffic control devices were approved: Installation - Handicapped 2210 South Kendall Ms. Brenner has met all Accessible Parking Space requirements Signs Installation - One Hour Marion Street - Main to Masonic Learning Center for Parking Lafayette, South Side Children provides 45 minute tutoring sessions. Parents cannot find a place to park because of the memorial Hospital employees. 01 REGULAR MEETING JULY 31, 2000 Installation - Handicapped 1317 North Brookfield Ms. Puzynski has met all Accessible Parking Space requirements Signs Removal - Handicapped 406 East Eckman Signs no longer needed. Accessible Parking Space Signs FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificate of Insurance was accepted for filing: Masonry Restoration Specialists, Inc. 1904 Hartman drive South Bend, IN 46617 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $982,251.77 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of and recommended approval. Mr. Jon Hunt, Community and Economic Development, submitted claims on behalf of St. Joseph County Housing Consortium and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:11 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President i 1VI dstherine Roemer, Met r Donald E. Inks, Member TEST: Angela KYJacob, Cler 1