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Home My WebLink About07/03/00 Board of Public Works Minutes)"A 1 LJ REGULAR MEETING JULY 3, 2000 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, July 3, 2000, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Board Member M. Catherine Roemer was not present. Also present was Attorney John Broden. APPROVE AGENDA Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the agenda for July 3, 2000 was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on June 26, 2000, were approved. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LAWRENCE HARBIN 2038 East Jefferson Mishawaka, Indiana 46545 1 6755 BUICK 1985 1G4ABP69Y5FX592570 $126.70 11 6767 CHEVY 1988 1GCCM15E3JB150332 $ 60.51 22 1912 DODGE 1986 1B7JW24T8GS090581 --F$256.60 $162.50 124 15675 1 GMC 1983 1G5EC16L6DF523057 JEFF BIRTWHISTLE 1002 '/2 Lawndale South Bend, Indiana 46628 19 4426 CADILLAC 1971 693471Q403896 $ 75.00 25 CHEVY 1967 CS147B103807 $375.99 CHARLA BRIDWELL 1819 West LaSalle Mishawaka, Indiana 46545 125 I I CHEVY 11967 1 CS 147B 103807 1 $222.22 1 WILLIAM M. COAR 1365 Zilke Niles, Michigan 49120 11 6767 CHEVY 1988 1GCCM15E3JB150332 $ 49.00 21 4307 PONTIAC 1988 1G2HY54C7JW268429 $ 51.00 22 1912 DODGE 1986 1B7JW24T8GS090581 $ 95.00 MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 REGULAR MEETING JULY 3, 2000 22 1912 DODGE 1986 1B7JW24T8GS090581 $485.00 24 5675 GMC 1983 1G5EC16L6DF523057 $645.50 25 CHEVY 1967 CS147BI03807 $ 65.50 INDIANA AUTO PARTS, INC. 3300 North Main Street South Bend, Indiana 46614 1 6755 BUICK 1985 1G4ABP69Y5FX592570 $ 65.50 2 6872 CADILLAC 1982 1G6AD4785C9175097 $ 60.80 3 3867 DODGE 1988 JP3BC39D2JZ016175 $ 40.50 4 4312 HYUNDAI 1993 KMHVD12J4PU260213 $ 25.50 5 6758 CHEVY 1960 RP05IOAA $ 56.50 6 5905 LINCOLN 1989 1LNLM9841KY803090 $ 65.50 7 6505 MAZDA 1990 IYVGD22BXL5271579 $ 40.50 8 6819 CADILLAC 1986 1G6CD6981G4263732 $ 45.50 9 4498 BUICK 1987 1G4AH51R8HD457940 $ 40.50 10 5636 MERCURY 1988 3MABM1257JR625783 $ 40.50 11 6767 CHEVY 1988 1GCCM15E3JB150332 $ 40.50 12 6671 FORD 1989 1FABP5349KG145991 $ 40.50 13 4665 FORD 1965 51707A296332 $175.50 14 6451 PONTIAC 1984 1G2AN69A3E2219405 $ 40.50 15 4218 OLDSMOBILE 1988 2G3AJ51R4J9336043 $ 65.50 16 3760 CHEVY 1989 1GIJC1112KJ294144 $ 76.50 17 3521 ACURA 1988 JH4KA3156JCO24013 $ 65.50 18 3855 CHRYSLER 1990 1C3XJ4137LG475205 $ 30.50 19 4426 CADILLAC 1971 693471Q403896 $ 65.50 20 6431 HYUNDAI 1991 KMHVE32JOMU038448 $ 65.50 21 4307 PONTIAC 1988 1G2HY54C7JW268429 $105.50 22 j 1912 DODGE 1986 1B7JW24T8GS090581 $256.50 23 14220 CHEVY 1985 IGIGZ37ZXFR160829 $ 56.50 24 5675 GMC 1983 1G5EC16L6DF523057 $356.50 25 CHEVY 1967 CS147B103807 $ 40.50 JERRY HOGAN 1819 East LaSalle Mishawaka, Indiana 46545 1 24 1 5675 1 GMC 1 1983 1 1G5EC16L6DF523057 1 $356.56 1 1 L 0" w I 1 1 REGULAR MEETING SCOTT H. RIPLEY 1930 South Franklin Street South Bend, Indiana 46613 JULY 3, 2000 1 6755 BUICK 1985 1G4ABP69Y5FX592570 $ 69.00 3 3867 DODGE 1988 JP3BC39D2JZ016175 $ 71.50 5 6758 CHEVY 1960 RP0510AA $ 51.39 12 6671 FORD 1989 IFABP5349KG145991 $ 19.65 22 1912 DODGE 1986 1B7JW24T8GS090581 $226.50 125 1 CHEVY 1967 CS147B103807 $150.08 LAWRENCE MAYS 4406 Hickory Road Mishawaka, Indiana 46545 13 13867 1 DODGE 11988 1 JP3BC39D2JZ016175 1$ 75.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation. AWARD BID - IRONWOOD LIFT STATION PROJECT NO. 99-60 Mr. Carl P. Littrell, City Engineer, advised the Board that on June 26, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest responsible and most responsive bidder, FW Construction Corporation, Post Office Box 266, SouthBend, Indiana, in the amount of $579,716.45. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LINCOLNWAY WEST IMPROVEMENTS - ECLIPSE TO ELMER - PROJECT NO. 100-40 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will improve the roadway and infrastructure. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - LASALLE AREA NEIGHBORHOOD ASSOCIATION - OLIVE STREET REPAIRS - PROJECT NO. 99-71 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1(Final) on behalf ofNiles Concrete Construction, Post Office Box 1299, Niles, Michigan, indicating that the contract amount be decreased by $7,439.20 for a new contract sum including this Change Order in the amount of $43,230.40. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - NEAR NORTHWEST PARTNERSHIP - PORTAGE AVENUE CONCRETE REPAIRS - PROJECT NO. 99-70 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1(Final) on behalf ofNiles Concrete Construction, Post Office Box 1299, Niles, Michigan, indicating that the contract amount be increased by $2,452.50 for a new contract sum including this Change Order in the amount of $54,159.90. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, or► REGULAR MEETING JULY 3, 2000 Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE TRAFFIC CONTROL DEVICES Mr. Gilot stated the following Traffic Control Devices were presented for approval: Traffic Control Address Comment Motion to Device Approve; Seconded New Installation- 313 South Kaley Mr. Ron Lawson has met all Mr. Gilot, Mr. Inks Handicap Sign the requirements. New Installation 100 Block of Delivery trucks making Mr. Inks, Mr. Gilot No Parking/Tow Ohio, North side deliveries to the businesses Away Zone Sign of street along Sample use Ohio and cars parking on north side are causing the trucks to jump the curb on Ohio and into the Juvenile Justice Center. Removal of 120 North The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking Frances needed. Signs Removal of 2514 Huron The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs Removal of 1909 West The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking Linden needed. Signs Removal of 2205 South Scott The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs Removal of 1703 South The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking William needed. Signs Removal of 3516 Wise Circle The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs Removal of 913 South 35u' The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs Removal of 1034 Georgiana The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs Removal of 116 LaPorte The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs Removal of 212 West The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking Oakside needed. Signs 1 n 1 REGULAR MEETING JULY 3, 2000 Removal of 1710 Swygart The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs Removal of 3525 Wise Circle The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs Removal of 1214 South 315t The signs are no longer Mr. Gilot, Mr. Inks Handicap Parking needed. Signs APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: Addenda Purpose Motion to Approve; Seconded Addendum I Planning 1999 Neighborhood Extend contract Mr. Inks, Mr. Gilot and Neighborhood Partnership Centers - to September 30, Development Public Works 2000. , Addendum II Planning 1998 Neighborhood Extend contract Mr. Gilot, Mr. Inks and Neighborhood Partnership Centers - to September 30, Development Public Works 2000. APPROVE COMMUNITY DEVELOPMENT BUILDING BLOCK GRANT AGREEMENTS The following Community Development Building Block Grants were presented to the Board for approval: 622 East Eckman (G. Balogh) Flowers, mulch, ground cover $125 718 LaPorte Avenue (B. Day) Edging and marble chips $125 2217 Longley Avenue (S. Dean) Flowers and shrubs $125 1006 Lawndale Avenue (M. Ellis) Bushes and shrubs $125 1937 Churchill Drive (F. Ismail) Flowers and bushes $125 419 North Sunnyside Avenue (L. Keeys) Bushes and perennials $125 1910 East Hartman Drive (C. McClure) Flowers and mulch $125 115 South Francis (Sunnyside Presbyterian Church) Flowers and mulch $550 601 West Washington (M. Valentine) Shrubs, flowers and yew trees $125 1713 North Elmer (G. Woods) Flowers and white rocks $125 Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above referred to Building Block Grant Agreements were approved and executed. APPROVAL OF AGREEMENT - HIRING PROCESS_ FOR THE SOUTH BEND FIRE DEPARTMENT- INSTITUTE FOR PUBLIC SAFETY PERSONNEL Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Institute for public Safety Personnel, 501 East 91' Street, Indianapolis, Indiana, to make a change within the hiring written procedures that will improve the process for the applicants for the South ", * V x O"'F REGULAR MEETING DULY 3, 2000 Bend Fire Department. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF PURCHASE AGREEMENT - TWO (2) LOTS ON WEST CALVERT STREET Mr. Gilot stated that the Board is in receipt of a Purchase Agreement between the City of South Bend and G&M Properties, 14299 Day Road, Mishawaka, Indiana, for the purchase of two (2) City owned lots in the 2500 block of West Calvert Street, South Bend, Indiana. Mr. Gilot noted that the Agreement is in the amount of $500.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - CHARLES STREET AND HARRINGTON DRIVE SANITARY SEWER AND WATEREXTENSIONS - LAWSON FISHER ASSOCIATES - PROJECT NO.100- 60 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, to design sanitary sewer and water extensions for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $15,200.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF GRANTS OF EASEMENT - JAMES H. & JANE RINGLER - FELLOWS STREET IMPROVEMENTS - BROADWAY TO SAMPLE STREET - PROJECT NO. 97-104 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, recommended that the Board review and approve the Grants of Easement to James H. and Jane Ringler. The first of the easements grants to them the right to park employee and customer vehicles on a portion of real estate owned by the Civil City of South Bend adjacent to their place of business, Michiana Rebuilders. The second of the easements grants them the right of ingress and egress across another portion of the same property. The Ringlers requested these easements in lieu of cash as compensation for real estate needed from their property at the southwest corner of Fellows Street and Sample Street for widening of the intersection. They have deeded the needed property to the City and they have agreed to the restrictions noted on the Grants. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Grants of Easement were approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Terry Denaway and Ronnie Hammons dba Brothers Home Improvement Ready Concrete Brett McCormick James Griffin EXCAVATION BOND Mueller Energy Services Released effective July 3, 2000 Released effective July 3, 2000 Released effective July 3, 2000 Approved effective July 3, 2000 The Board did not release this Bond, as they are currently doing work in the City of South Bend Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,255,872.91 and recommended approval. Mr. Jon Hunt submitted claims on behalf ofthe St. Joseph County Housing Consortium and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one list containing claims in the amount of $46,752.64 and 1 1 1 4)"0 �. REGULAR MEETING JULY 3, 2000 recommended approval. Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:10 a.m. 1 TEST: Angela Jacob, CleU 1 BOARD OF PUBLIC WORKS Gary A. Gilot, President M. Catherine Roemer, Mem er 'Lz t Q"�- Donald E. Inks, Member