Loading...
HomeMy WebLinkAbout07/26/00 Board of Public Works Minutesi )r104 REGULAR MEETING JULY 26, 2000 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, July 26, 2000, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Board Member M. Catherine Roemer was not present. Also present was Board Attorney Aladean DeRose. ADD AGENDA ITEM Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, an agenda item for a Performance Bond for Batteast Construction was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on July 19, 2000 were approved. OPENING OF BIDS - IRONWOOD DRIVE - SANITARY AND STORM SEWER LIFT STATIONS - PROJECT NO. 99-60 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the contractors acknowledged receipt of the addenda. The following bids were opened and publicly read: THIENEMAN CONSTRUCTION, INC. 320 East Industrial Drive Griffith, Indiana 49319 Bid was signed by Mr. Ken Thieneman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $744,888.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $866,913.50 YOUNGS EXCAVATING, INC. Post Office Box 2766 South Bend, Indiana 46680 Bid was signed by Mr. Kurt Youngs, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $723,268.77 HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul Fallon Non -Collusion Affidavit was in order REGULAR MEETING JULY 26, 2000 Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $579,716.45 HERRMAN & GOETZ, INC., DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $611,431.61 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVAL OF ESCROW AGREEMENT - NEWMAN ALTMAN BUILDING DEMOLITION - BANK ONE AND KNAPP ENVIRONMENTAL - PROJECT NO. 100-010 Mr. Gilot stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Bank One, Indianapolis, Indiana; and Knapp Environmental, 12875 McKinley Highway, Mishawaka, Indiana, for the above referred to project. It was noted that this project was in the amount of $460,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Escrow Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - 2000 CONCRETE PAVEMENT REPAIRS - RIETH RILEY CONSTRUCTION - PROJECT NO. 100-27 Mr. Gilot advised that in accordance with the bid awarded on June 19, 2000, to Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $206,305.58 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - CLEVELAND ROAD ADDED TRAVEL LANES - KANKAKEE VALLEY CONSTRUCTION - PROJECT NO. 98-87 Mr. Gilot advised that in accordance with the bid awarded on May 30, 2000, to Kankakee Valley Construction, Post Office Box 1471, LaPorte, Indiana, in the amount of $1,205,168.18 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - NEIGHBORHOOD GRANT AGREEMENT - GREENWICH YOUTH GROUP OF FAR NORTHWEST NEIGHBORHOOD Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Greenwich Youth Group of the Far Northwest Neighborhood, South Bend, Indiana to visit the Indianapolis Children's Museum because of their community efforts and volunteerism to deliver food throughout the community to the soup kitchens, shelters and churches. Mr. Gilot noted that the Agreement is in the amount of $1,352.50. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: REGULAR MEETING JULY 26, 2000 711 Forest Avenue (K. Ainsley) Perennials $125 1408 Marquette Blvd. Q. Anderson) Flowers/Mulch $125 1307 E. Ewing Q. Arter) Bushes/Perennials/Mulch $125 2222/2224 Leer (T. Arter) Bushes/Flowers $125 626 E. Wenger (T. Booker) Bushes/Shrubs $125 2005 N. Meade Q. Dotson) Flower Bed $125 202 E. Angela (K. Flora) Perennials/Mulch $125 925 E. Angela (P. Fragile) Flowers/Mulch/Bushes $125 825 Ashland (A. Goulet) Flowers $125 827 E. Ewing (W. Holmer) Shrubs/Perennials $125 821 Gartner (B. Jewell) Flowers/Brick Edging $125 752 S. Illinois Q. Lee) Flowers/Edging/Pine Bark $125 1211 E. LaSalle (D. Leonard) Flowers/Shrubs/Bushes $125 1125 E. Bissell (S. Mann) Bushes/Flowers $125 1077 Woodward Q. Pellouchoud) Flowers/Shrubs/Bushes $125 1618 Olive Street Q. Price) Flowers $125 519 S. Olive (St. Adalbert School) Bushes/Flowers/Shrubs $1,000 1757 Fremont (K. Stewart) Flowers/White Rock $125 209 N. Chicago (R. Weaver) FlowersBushes $125 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. TABLE SERVICE AGREEMENT - CHARLES STREET AND HARRINGTON DRIVE - SANITARY SEWER AND WATER EXTENSION - LAWSON FISHER ASSOCIATES - PROJECT NO. 100-60 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was tabled. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SOUTH 27TH FROM VINE TO ALLEY - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Tom Marshall, 927 S. 27' Street, South Bend, Indiana, to conduct the above referred to block party on July 4, 2000, from 12:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - DALE AVENUE FROM DAYTON TO DUBAIL -BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Regina Brown, 1709 Dale Avenue, South Bend, Indiana, to conduct the above referred to block party on July 4, 2000, from 11:00 a.m. until 11:00 p.m.. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. 6, 6 REGULAR MEETING JULY 26, 2000 APPROVAL OF RECOMMENDATION - TO CLOSE STREET - 29TH STREET FROM HASTINGS TO RAILROAD - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sally Hartman, 626 29"' Street, South Bend, Indiana, to conduct the above referred to block party on July 7, 2000, from 12:00 p.m. until 11:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - 29TH FROM HASTINGS TO RAILROAD - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. sally Hartman, 626 29"' Street, South Bend, Indiana, to conduct the above referred to block party on July 7, 2000, from 12:00 p.m. until 11:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HOWARD FROM BLACK OAK TO OAK RIDGE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Roos, 1730 Oak Park Drive, South Bend, Indiana, to conduct the above referred to block party on July 1, 2000, from 10:00 a.m. until 11:00 p.m.. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLO SE STREET - FREMONT FROM BULLA TO KELLER - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Binion, 1634 Fremont, South Bend, Indiana, to conduct the above referred to block party on July 4, 2000, from 2:00 p.m. until 10:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MEADE STREET FROM HOILLAND TO WASHINGTON - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cynthia Stewart, 102 North Meade, South Bend, Indiana, to conduct the above referred to block party on July 4, 2000, from 9:00 a.m. until 11:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WILBER FROM PORTAGE TO MARQUETTE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Monica Hoban, 1845 North Wilber, South Bend, Indiana, to conduct the above referred to block party on July 4, 2000, from 1:00 p.m. until 8:00 p.m.. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cathy Ashford, to conduct the above referred to block party on July 3, 2000, from 12:00 p.m. until 11:00 p.m. Mr. Gilot noted that the original request was to close Elwood from Goodland to Elliott. As Elwood is a major thoroughfare, it was recommended that this request be approved subject to closing a different street in this area. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved, subject to finding an alternate closure. 1 1 REGULAR MEETING JULY 26, 2000 APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WEST FROM ALBERT TO SHERIDAN - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Lockrett Wigfall, 706 South Albert, South Bend, Indiana, to conduct the above referred to block party on July 1, 2000, from 10:00 a.m. until 5:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION FOR A MASSAGE ESTABLISHMENT - MICHAEL AND COMPANY Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Fire Department, Police Department and the Building Department for a License Application for a Massage Establishment, as submitted by Mr. D. Michael Murphy, 2026 Trailridge, Mishawaka, Indiana, for a Massage Establishment License located at 521 East Jefferson, South Bend, Indiana. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the License Application was approved. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: ADDRESS: Dirty Deeds 2035 South Michigan Street Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR William J. Morse, Jr. Approved Effective June 26, 2000 Mr. Inks made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Gilot seconded the motion which carried. APPROVAL OF PERFORMANCE BOND - BATTEAST CONSTRUCTION In a memorandum to the Board, Mr. Carl Littrell, City Engineer, recommended approval of this Bond, for the completion of public improvements to Arnold's First Addition to South Bend, Batteast Replat. It was noted that the original document submitted by Batteast, a License Bond, was not the correct document for this project. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Performance Bond was approved. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,236,858.54 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $347,411.80 and recommended approval. The Morris Performing Arts Center presented claims and recommended approval. Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. )" - 41. REGULAR MEETING JULY 26, 2000 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:02 a.m. BOARD OF PUBLIC WORKS y( ,Z1J,,-t_ Gary A. Gilot, President M. Catherine Roemer, Member Donald E. Inks, Member A T: LAI Angela K. Wcob, Clerk I 1