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Home My WebLink AboutBid Award - Demolition of Vacant and Abandoned Houses, Phase IX, Div A&C - Indiana Earth1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 23, 2016 Mr. Mark Osler Indiana Earth, Inc. 10343 McKinley Hwy Osceola, IN 46561 PHONE 574/235-9251 FAX 574/235-9171 RE: Award Bid — Demolition of Vacant and Abandoned Houses, Phase IX, Divisions A & C Project No. 116-074 Dear Mr. Osler: The Board of Public Works, at its meeting held on August 23, 2016, awarded the above referenced project to you in the amount of $181,800.00 for Division A and $103,400.00 for Division C. Division B was awarded to Green Demolition Contractors, Inc. in the amount of $187,790.00. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 13, 2016 to my attention for Board of Public Works approval: 1) One (I) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU wn j CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Demolition of Vacant and Abandoned Houses, Phase IX Project No. 116-074 For Bids Due August 18, 2016 PART (Must a completed for all bids. Please type or print) Date: tZ Bidder (Firm): t"t71,"A- EYl/ZTt}, INc_- Address: (c M. t Gy qWY City/State/Zip: G�XLz IN GI Telephone Number: (cu7y )L-t4_(,6,4S$ Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessaryto complete the public works project of: Demolition of Vacant and Abandoned Houses, Phase IX the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend and dated j for the sum of DIVISION A: l��v�t�rct5e cif Iw3J n c� ca jc�u( DIVISION B: Uvv4reV4$ DIVISION C � vh 1r 5 TalkcN„iS $ (Enter sum of Total Bid for each Division as shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If th bi g awarded on a unit basis, the itemization of the units shall be shown on a separate�a By (Signat e) P {TES. I rl> (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this 173 day of Subject to the following conditions: D / vt5,,1,Js 4 lOF PGiot, P�e indent Elizabeth A'. Maradik, Member James A. Mueller, Member 20 / 6 Version 7/31/2015 Contractor's Bid for Public Works - 2 BID/PROPOSAL CITY OF SOUTH BEND IN65 Project Name Demolition of Vacant and Abandoned Houses, Phase IX Division A Project No. 116-074 For Bids Due August 18, 2016 Item No. Description Asbestos Abatement Demolition (LSUM] Greening Total Amount [LSUM] [LSUM] A-01 Demolition of 1226 COLLEGE ST HOUSE, GARAGE, FENCE $ '100.^ $ 10100o $ 7j1�0 $ ISiJGG.^ A-02 Demolition of 1305 ELWOOD AVE HOUSE, GARAGE, FENCE $ l2Fo; $ ili30b $ $�(Qro00, A-03 Demolition of 1025 N JOHNSON ST HOUSE, GARAGE $ /ODD•^ $ 11 $ G _ $ p 211000.— A-04 Demolition of 1305 JOHNSON ST HOUSE, FENCE $ ivCb•� $ J 3� , [ ' $ ac0 I 31 $ A-05 Demolition of 1646 JOHNSON ST HOUSE, GARAGE, FENCE $ $O�•— $ Ullob•_ $ 35DC; $ j�i9Db< A-06 Demolition of 1211 KINYON ST HOUSE, GARAGE, ACCESSORY $ ^ �' $ y I ob.— ] $ 3 00, ^ $ A-07 Demolition of 1414 O'BRIEN ST HOUSE ONLY $ (. Ooo,— $ $ 3S�`^ $ (�•'� A-08 Demolition of 1521 O'BRIEN ST HOUSE, GARAGE $ 00• 1• $ [I, u6, — 3` $ 3, fib• $ (Tj 5Dd• A-09 Demolition of 609 REX ST HOUSE, GARAGE, FENCE $ [,DcO•^ $ (o;S00 ^ $ $ It�r�OG,— A-10 Demolition of 904 SHERMAN AVE HOUSE, GARAGE, FENCE $ SGoc• $ [Ir�j66,^ $ 3S(16 $2D,�oo,^ A-11 Demolition of 906 SHERMAN AVE HOUSE, $ -Joe, $ $a0 _ $ J ?l, S C. $ bEb GARAGE e Total Amount of Division A ASBESTOS ABATEMENT UNIT PRICING ON NEXT PAGE-> Version 7/31/2015 Contractor's Bid for Public Works - 7 BID/PROPOSAL CITY OF SOUTH BEND Project Name Demolition of Vacant and Abandoned Houses, Phase IX Division C Project No. 116-074 For Bids Due August 18, 2016 Item No. Description Asbestos Abatement Demolition [LSUM] Greening Total Amount LSUM] LSUM] C-01 Demolition of 1436 E BOWMAN ST HOUSE, GARAGE $i y00,— Q $ i/� $ 3, aa°'— $ 15,1(ao` C-02 Demolition of 521 E BRONSON ST $ $ 1I,3¢o — _ $ �J,+`�' $ �y1a0� HOUSE ONLY C-03 Demolition of 1710 DUNHAM ST $ 2 $ �.BoO $ 3 C6c°� $ ]3,300. HOUSE, FENCE C-04 Demolition of 1720 S KENDALL ST $ $ (0�•— $ �j Si10r $ 13 $po, HOUSE, GARAGE, FENCE Demolition of 505 S KOSCIUSZKO C-05 ST $ $ $ 3rS6e. $ lS,�gl HOUSE, FENCE C-06 Demolition of 1226 OAKLAND ST $ �� _ $ t��' $ 31501z"^ $ 1'{,SOo. HOUSE, GARAGE C-07 Demolition of 313 E OAKSIDE ST $ I. $ (0 3�,— $ 3tsOa $ Zo01 S HOUSE ONLY Total Amount of Division C ASBESTOS ABATEMENT UNIT PRICING ON NEXT PAGE-> Version 7/31/2015 Contractors Bid for Public Works -11 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 23rd day of August, 2016, by and between, Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana 46561, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: l 16-074 DESCRIPTION: DEMOLITION OF VACANT AND ABANDONED HOUSES, PHASE IX, DIVISIONS A & C COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $181,800 FOR DIVISION A; $103,400.00 FOR DIVISION C FUNDING: EDIT (408.1201.415.39.89) The total bid for this improvement were those prices as received and accepted by the Board on the August 18, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS KS INDIANA EARTH, INC. wk Gary A. Gi ot, President Elizabeth A. Maradik, Member Printed Name vid P. Relos, Member James A. Mueller, Member Signature Therese J. Dorau, ember '\, Etest: Linda M. Ma in, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 8/19/2016 Blair Department Public Works BPW Date 8/23/2016 Phone Extension 5896 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® George King Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Required Information Company or Vendor Name Indiana Earth New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE Project Name Demolition of Vacant & Abandoned Houses, Phase IX - Division A & C Project Number 116-074 Funding Source EDIT Account No. 408.1201.415.39.89 Amount $ 181,800 Division A $ 103,400 Division C Terms of Contract Unit Purpose/Description ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Required For Change Orders Onlv Amount of Previous Amount Increase Decrease Current Percent of Change: New Amount Total Percent of Change: Dispersal After Copy Original ® ❑ Elizabeth Maradik ® ❑ Toy Villa INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Blair Spotts SUBJECT: Demolition of Vacant and Abandoned Houses, Phase VIII Division A, B, C Project No. 116-074 DATE: August 19, 2016 On August 18, 2016 the Board of Public Works opened and read bids for the above project. The Division of Engineering has reviewed them and found them correct. The bidders ranked as follows: Division A Bidder Total Amount 1. Indiana Earth, Inc. $ 181,800 2. R & R Excavating $ 184,530 3. Ritschard Bros., Inc. $ 188,872 4. Green Demolition Contractors, Inc. $ 249,675 Division B Bidder Total Amount 1. Green Demolition Contractors, Inc. $ 187,790 2. Indiana Earth, Inc. $ 194,000 3. R & R Excavating $ 196,900 4. Ritschard Bros., Inc. $ 220,756 Division C Bidder Total Amount 1. Indiana Earth, Inc. $ 103,400 2. Green Demolition Contractors, Inc. $ 107,955 3. Ritschard Bros., Inc. $ 110,506 4. R & R Excavating $ 111,100 The Division of Engineering recommends that the Board award the contract for Division A and C to Indiana Earth. Inc., the lowest responsive / responsible bidder, in the amount of $181,800 (A) and $103 400 (C), and The Division of Engineering recommends that the Board award the contract for Division B to Green Demolition Contractors Inc., the lowest responsive / responsible bidder, in the amount of $187,790 (B). Community Investment has appropriated (408.1201.415.39.89). Please call with your questions. sufficient funds from the EDIT 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 23, 2016 Ms. Rachelle L. Dolniak Ritschard Bros., Inc. 1204 W. Sample St. South Bend, IN 46619 RE: Award Bid — Demolition of Vacant and Abandoned Houses, Phase IX, Project No. 116-074 Dear Ms. Dolniak: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on August 23, 2016, awarded the above referenced project to Indiana Earth, Inc. in the amount of $181,800.00 for Division A and $103,400.00 for Division C. Division B was awarded to Green Demolition Contractors, Inc. in the amount of $187,790.00. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 23, 2016 Mr. William H. Loudin R & R Excavating, Inc. 2010 Went Ave Mishawaka, IN 46545 South Bend, IN 46619 RE: Award Bid — Demolition of Vacant and Abandoned Houses, Phase IX, Project No. 116-074 Dear Mr. Loudin: PHONE 574/235-9251 FAX 574.235-9171 The Board of Public Works, at its meeting held on August 23, 2016, awarded the above referenced project to Indiana Earth, Inc. in the amount of $181,000.00 for Division A and $103,400.00 for Division C. Division B was awarded to Green Demolition Contractors, Inc. in the amount of $187,790.00. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT DAVID P. RELOs ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU I hereby reedy that the aMre truly aM acwrerel, represents the elan their wary race yea A Wi 1e, MW C � the spot-,