Loading...
HomeMy WebLinkAbout06/05/00 Board of Public Works MinutesREGULAR MEETING JUNE 5, 2000 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, June 5, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell present. Board member Donald E. Inks was not present. Also present was interim Board Attorney Aladean DeRose. ADD/DELETE AGENDA ITEMS Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following items were added/deleted: - Change Order - Morris Performing Arts Center - Fire Protection - Indemnification and Hold Harmless Undertaking - Sunburst Marathon Kids' Race - Leighton Plaza Garage - Contractor Bond - August W. Mauer III - Delete Service Agreement - AEP APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on May 30, 2000, were approved. OPENING OF BIDS - SALE OF CITY OWNED PROPERTIES - TWO (2) LOTS ON WEST CALVERT STREET This was the date set for receiving and opening of sealed bids for the above referred to properties. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: G&M PROPERTIES 14290 Day Road Mishawaka, Indiana 46545 BID: $500.00 for both properties Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bid was referred to the Legal Department for review and recommendation. AWARD BID - LIQUID CHLORINE - WASTEWATER TREATMENT PLANT Mr. Jack Dillon, Director, Environmental Services, advised the Board that on April 17, 2000, bids were received and opened for the above referred to chemical. After reviewing those bids, Mr. Dillon recommends that the Board award the bid for the liquid chlorine to the lowest, most responsive and responsible bidder, Alexander Chemical Corporation, 2525 Cabot Drive, Lisle, Illinois, in the amount of $359.00 per ton. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BIDS - INTERIOR EXTERIOR AND TRAFFIC PAINT Mr. George Zana, Central Services, advised the Board that on May 8, 2000, bids were received and opened for the above referred to paint. After reviewing those bids, Mr. Zana recommends that the Board award the bids to the lowest, most responsive and responsible bidders as follows: M.A. BINDER AND SONS, INC. 600 Reed Road Broomall, Pennsylvania 19008 1 30 Mineral Spirits $10.90/5 Gallon 2 25 Exterior/Interior $ 8.25/Gallon 3.1 25 Exterior - Acrylic Latex, Flat $ 7.60/Gallon 3.2 50 Exterior - Acrylic Latex $ 9.12/Gallon 3.3 30 Exterior - Acrylic Latex Gloss $10.75/Gallon 4 50 Exterior - Latex Primer $ 8.60/Gallon 5.1 40 Interior - Acrylic Vinyl Latex $12.60/Gallon 5.2 100 Interior - Acrylic Vinyl Latex $ 7.85/Gallon 5.3 30 Interior - Acrylic Vinyl Latex $ 5.65/Gallon 1 1 REGULAR MEETING 6.0 40 Exterior - Oil -Alkyd 7.0 50 Interior/Exterior O'LEARY PAINT COMPANY 24615 Country Road 45, Suite 2 8.0 550 HM Toluene 9.0 6500 Exterior Traffic Paint Chlor Rubber AEXCEL Corporation (AXL1106) JUKE 5, 2000 $ 9.50/Gallon $ 9.50/Gallon $72.60/55 Gallon $ 6.49/Gallon $ 6.49/Gallon Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - TWO (2) SINGLE AXLE LOADERS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 6, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bid to the lowest, most responsive and responsible bidder, Best Equipment Company, Inc., 2804 North Catherwood, Indianapolis, Indiana, as follows: ****Denotes Recommended Purchase Deeds Equipment Company Each 2 Unit Total NU -Life 1700-B w/Freightliner $82,634 $165,268 1700-B w/Sterling $82,949 $165,699 1700-B w/IHC $83,899 $167,798 1700-B w/Ford $83,375 $166,750 Explanation of Bid Rejection: NU -Life Model 1700-B does not meet the City of South Bend's advertised specification in the following areas: Boom: all hydraulic hoses are not enclosed in a steel box as specified for protection. This is an area where the boom comes into contact with the trash. Exposed hoses are subject to being broken causing additional down time and repair costs. Trash Buckets: the NU -Life trash bucket has 4 support ribs per side not 5 as specified. This is a critical strength area where the debris is handled. Out Riggers: The outrigger housings which slide in and out are not separated by nylatron or equal bushings as specified. This is an area of high usage and wear. Operator Controls: The Nu -Life does not have a walk-thru operators station behind the cab, this means the operator must walk around the truck to get to the curb side controls. The platform is constructed from plate decking and not "grip strut" as specified. The local dealer offered to have a platform built after the bid opening. Trash Dump Body: Body floor is 10 gauge steel (.134") not 1/4" (.250") minimum as specified. Head board and sides are 12 gauge (104") not 10 gauge (134") minimum as specified. Safety: The outriggers which stabilize the unit while in use do not have safety locking valves as specified. These valves prevent a failure in the event a hydraulic hose would rupture or leak. The operator must be at ground level to operate the outriggers. This means he cannot see the outrigger on the opposite side of the truck. REGULAR MEETING JUNE 5, 2000 ,�-� � i The local dealer has offered to install valves and switches to remedy these two issues after they were brought to his attention. Mr. Chlebowski stated that he does not feel this unit meets the minimum requirements as spelled out in our specifications. ****Best Equipment Company Peterson TL-3 w/Freightliner $89,862 each Body & PTO (deduct) $ 1 420 Sub Total $88,442 Rear Strobe & HD Swing Motor +$ 1,842 Total Each $90,314 Deeds Equipment Company American Hawk 1150 w/Freightliner $92,569 American Hawk 1150 w/Sterling $92,784 American Hawk 1150 w/IHC $92,619 2 Units Total $180,628 $185,138 $185,568 $185,238 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER -FIRE PROTECTION - MCDANIEL FIRE SYSTEMS - PROJECT NO 98-25-5 15B Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 003 on behalf of McDaniel Fire System, 53307 Ada Drive, Elkhart, Indiana indicating that the Contract amount be increased $30,162.36 for a new Contract sum including this Change Order in the amount of $96,255.36. Ms. Roemer noted that this change order is in excess of 20%. The Architect, Construction Manger, and Owner's Representative have reviewed and agreed in recommending each of the items of this change order. It was imperative that these items be completed in a timely manner so that a temporary occupancy permit could be issued before the required completion date of January 24, 2000. Ms. DeRose stated that she has determined that the changes were reasonably unforeseeable, and recommended approval. A more descriptive explanation was submitted to the Board. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVITS - STUDEBAKER CORRIDOR PROPERTY NO. 92 - ENVIRONMENTAL REMEDIATION CONTRACT NOS. 2 AND 3 - PROJECT NO. 99-74 Ms. Roemer advised that Mr. Carl P. Littrell, City Engineer, has submitted the Project Completion Affidavits on behalf of Taplan Environmental Contracting Corporation, 5100 West Michigan Avenue, Kalamazoo, Michigan, for the above referred to project as follows, and recommended approval: Contract No. 2 Final Contract Sum $67,531.85 Contract No. 3 Final Contract Sum $29,890.20 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Project Completion Affidavits were approved. APPROVAL OF AMENDMENT NO. 1- SAINT JOSEPH' S REGIONAL MEDICAL CENTER - SOUTH BEND CAMPUS, INC. Ms. Roemer stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and St. Joseph's Regional Medical Center -South Bend Campus, to provide critical care ambulance staffing services, as stipulated in the Amendment as submitted. Ms. Roemer stated that the coverage of services changed from twenty-four (24) hours to a time period of 8:00 p.m. to 7:00 a.m. daily. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Amendment to the Agreement was approved and executed. 1 1 1 01 s 1 REGULAR MEETING JUNE 5, 2000 APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Corporation for Staff Support CED agrees to pay the City Entrepreneurial Development of South Bend $22,800 in year 2000; $23,500 in year 2001 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above referred to Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - GOOD NEIGHBORHOODS/GOOD NEIGHBORHOODS PUBLIC WORKS CURB AND SIDEWALK PROGRAM - ZONE 2 - BATTEAST CONSTRUCTION - PROJECT NO. 100-017 Ms. Roemer advised that in accordance with the bid awarded on May 22, 2000, to Batteast Construction, 430 East LaSalle, South Bend, Indiana, in the amount of $132,220.00 for Zone 2 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PRAST FROM JOHNSON TO O'BRIEN - BLOCK PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Darlene Heron, 2001 Prast, South Bend, Indiana, to conduct the above referred to block party on June 10, 2000 from 5:00 p.m. until 11:00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FREMONT FROM MARQUETTE TO HAMILTON - BLOCK PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Henry Turner, Macedonia MSN Baptist Church, 1862 North Olive, South Bend, Indiana, to conduct the above referred to block party on June 10, 2000, from 9:00 a.m. until 4:00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - COTTAGE GROVE FROM VANBUREN TO CALIFORNIA - BLOCK PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Kirk Buck, 824 Cottage Grove, South Bend, Indiana, to conduct the above referred to block party on June 17, 2000, from 12:00 p.m. until 11:00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - OLIVE STREET FROM HUMBOLT TO VASSER - BLOCK PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Gloria Hamilton, L.A.N.A., 1145 Olive Street, South Bend, Indiana, to conduct the above referred to block party on June 10, 2000, from 3:00 p.m. until 5:00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. REGULAR MEETING JUNE 5, 2000 Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Al Bronson, 230 Huey, South Bend, Indiana, to conduct the above referred to block party on June 10, 2000, from 12:00 p. m. until 8:00 p. m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FREMONT STREET FROM KENWOOD TO LINDEN AVENUE - BLOCK PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Kathy Bailey, 2502 West Kenwood, South Bend, Indiana, to conduct the above referred to block party on June 11, 2000, from 4:00 p.m. until 7:00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FOX STREET FROM MIAMI TO MARINE - BLOCK PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cindy Prater, 1139 East Fox, South Bend, Indiana, to conduct the above referred to block party on July 4, 2000, from 12:00 p.m. until 11: 00 p.m. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR August W. Mauer III EXCAVATION BONDS Dominiak Mechanical Approved Effective June 5, 2000 Released Effective June 5, 2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Bradberry Brothers, Inc. 20061 Dice Street South Bend, Indiana APPROVAL OF INDEMNIFICATION AND HOLD HARMLESS UNDERTAKING - SUNBURST KID' S RACE AT LEIGHTON PLAZA GARAGE - MEMORIAL HOSPITAL Ms. Roemer stated that the above referred Indemnification and Hold Harmless Undertaking had been presented to the Board for approval, as submitted by Mr. Mark Chambers, Memorial Hospital, South Bend, Indiana, to conduct the Sunburst Marathon Kid's Race on June 9, 2000, beginning at 9:00 a.m. at the Leighton Plaza Garage. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Indemnification and Hold Harmless Undertaking was approved. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,188,735.50 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $87,252.57 and recommended approval. Community and Economic Development submitted claims on behalf of St. Joseph County Housing 1 I I REGULAR MEETING JUKE 5, 2000 Consortium and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the meeting adjourned at 10:03 a.m. ESQ T: Angela K. acob, Cler 1 BOARD OF PUBLIC WORKS atherine Roemer, Pr ident Gaf4 P. L444, Member Donald E. Inks, Member