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Home My WebLink About05/22/00 Board of Public Works MinutesREGULAR MEETING MAY 22, 2000 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, May 22, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED/TABLED Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following agenda items were added/tabled: - Excavation Bond - Mastec North America, Inc., d/b/a Lessard-Nyren Utilities - City of South Bend Design and Construction Standards - Tabled - License Application for Rubbish Service - Dirty Deeds - Tabled - To Close Street - Pulaski from Alley to Alley - Tabled APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on May 15, 2000, were approved. OPENING OF BIDS - CLEVELAND ROAD TRAVEL LANES - PROJECT NO. 98-87 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KANKAKEE VALLEY CONSTRUCTION COMPANY INC. Post Office Box 1471 LaPorte, Indiana 46352 Bid was signed by Mr. James B. Nelson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,205,168.18 ATLAS EXCAVATING INC. 4740 Swisher Road West Lafayette, Indiana 46806 Bid was signed by Ms. Tina Dillon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,273,258.90 RIETH RILEY CONSTRUCTION COMPANY INC. 2520 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Eugene Yarkie, Group Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,238,883.98 REGULAR MEETING MAY 22, 2000 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS FRONT LOADING PAVEMENT PROFILER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: FINKBINER EQUIPMENT COMPANY 15 West 400 North Frontage Road Burr Ridge, Illinois 60521 Bid was signed by Finkbiner Equipment Company Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .o One (1) Wirtgen Model W-120OF Front Loading Pavement Profiler $189,950.00 One (1) Towmaster Model T-50 Tag Trailer $ 17,937.00 TOTAL $207,887.00 WIRTGEN AMERICAN. INC. 204 River Hills Drive Nashville, Tennessee 37210 Bid was signed by Mr. S.W. Murray Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security submitted BID: One (1) Wirtgen 120OF Milling Machine $238,000.00 One (1) Trailboss 25 Ton Tag Along Trailer $ 22,100.00 Options: One (1) Folding Conveyor in Lieu of Standard $ 6,710.00 (Add On) One (1) Spare Grade Box $ 1,357.00 One (1) Sonic Control for One Side $ 1,790.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - THIRTY (30) MORE OR LESS POLICE IN -CAR VIDEO SYSTEMS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: PROSECUTOR OF TEXAS LLC 1617 East Richey Road Houston, Texas 77073-3512 Bid was signed by Mr. Raveewan Harrison Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ll u REGULAR MEETING Ten per cent (10%) Bid Bond was submitted . M Thirty (30) Prosecutor 2000 In -Car Video System KUSTOM SIGNALS, INC. 9325 Pflumm Road Lenaxa, Kansas 66215 MAY 22, 2000 $3,750.00 Bid was signed by Ms. Mary Beiriger Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted .M Thirty (30) Eyewitness Car Surveillance System $4,471.00 As described in submitted Bid Thirty (30) Eyewitness Patrol Car Surveillance System $3,764.00 (Alternate Bid) MOBILE -VISION, INC 90 Fanny Road Boonton, New Jersey 07005 Bid was signed by Mr. Louis Blamco Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I: Thirty (30) System-7 Mobile -Vision In -Car Video System $3,640.00 As described in submitted Bid $112, 500.00 $134,130.00 $112, 920.00 $109,200.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Police Department for review and recommendation. AWARD BIDS - YEAR 2000 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM -PROJECT NO 100-17 Mr. Carl P. Littrell, City Engineer, advised the Board that on May 15, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the bids as follows: L.E. Barber Inc. $151,050.00 - Zone 1 Batteast Construction $132,220.00 - Zone 2 Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BIDS - CHEMICALS - WASTEWATER TREATMENT PLANT Mr. Jack Dillon, Director, Environmental Services, advised the Board that on April 17, 2000, bids were received and opened for the above referred to chemicals. After reviewing those bids, Mr. Dillon recommends that the Board award the bids as follows: ?* REGULAR MEETING MAY 22, 2000 JCI Jones Chemicals - Sulfur Dioxide - $300/Ton Polydyne Inc. - Polymer - $1.27/Lb. PVS Technologies - Ferrous Chloride $0.124/Gal The chlorine bid was not awarded, subject to further review from Environmental Services. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell, the bid award for chlorine was tabled. Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BIDS - YEAR 2000 STREET MATERIALS - PROJECT NO. 100-046 Mr. Carl P. Littrell, City Engineer, advised the Board that on May 15, 2000, bids were received and opened for the above referred to materials. After reviewing those bids, Mr. Littrell recommends that the Board award the bids as follows: ST. JOSEPH MATERIALS COMPANY 60669 Orange Road South Bend, Indiana 46614 Coarse Agg, No. 53 - Gravel (w/Clay) Picked Up $4.00/Ton Coarse Agg. No. 53 - Gravel (w/Clay) Delivered $5.75/Ton Fine Agg. No. 23 Sand, Picked Up $2.95/Ton Fine Agg. No, 23 Sand, Delivered $4.70/Ton Coarse Agg. No. 9, Mixture, Picked Up $6.45/Ton Coarse Agg. No. 9, Mixture, Delivered $8.20/Ton Drywell Gravel, Picked Up $6.45/Ton Drywell Gravel, Delivered $8.20/Ton INDIAN TRUCKING COMPANY 60669 Orange Road South Bend, Indiana 46614 Rip Rap, Picked Up $13.95/Ton Rip Rap, Delivered $13.45/Ton KLINK TRUCKING INC. Post Office Box 428 Ashley, Indiana 46705 Rip Rap, Picked Up $15.00/Ton Rip Rap, Delivered $15.00/Ton Coarse Agg. No. 53 Slag, Picked Up $ 9.05/Ton Coarse Agg. No. 53 Slag, Delivered $ 9.05/Ton Mineral Agg. No. 2 Slag, Picked Up $ 9.50/Ton Mineral Agg. No. 2 Slag, Delivered $ 6.70/Ton Coarse Agg. No. 53 - Gravel (w/Clay) Picked Up $ 6.70/Ton Coarse Agg. No. 53 - Gravel (w/Clay) Delivered $ 6.70/Ton Fine Agg. No. 23 Sand, Picked Up $ 4.90/Ton Fine Agg. No. 23 Sand, Delivered $ 4.90/Ton Drywell Gravel, Picked Up $ 8.75/Ton Drywell Gravel, Delivered $ 8.75/Ton THE LEVY COMPANY Post Office Box 540 Portage, Indiana 46368 Coarse Agg. No. 53 Stone or Slag, Picked Up $ 8.75/Ton Coarse Agg. No. 53 Stone or Slag, Delivered $ 8.25/Ton Mineral Agg. No. 2 Stone or Slag, Picked Up $ 9.45/Ton 1 1 REGULAR MEETING Mineral Agg. No. 2 Stone or Slag, Delivered ROSE FUEL AND MATERIALS INC. 513 East Madison Street South Bend, Indiana 46617 Portland Cement, 47 lb. Portland Cement, 94 lb. Quick Setting Cement, 50 lb. $ 8.95/Ton $ 3.70 $ 6.15 $13.00 MAY 22, 2000 Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDER - NEAR NORTHWEST PARTNERSHIP CENTER - PORTAGE AVENUE CONCRETE REPAIRS - PROJECT NO. 99-70 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 on behalf of Niles Concrete Sawing & Construction, Post Office Box 1229, Niles, Michigan indicating that the Contract amount be increased $6,000.00 for a new Contract sum including this Change Order in the amount of $51,707.40. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - FORSEY CONSTRUCTION - PAINTING - PROJECT NO. 98-25-5.9E Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 004 on behalf ofForsey Construction, Post Office Box 6188, South Bend, Indiana indicating that the Contract amount be increased $3,342.50 for a new Contract sum including this Change Order in the amount of $582,438.50. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - EAST BANK WALKWAY - MADISON CENTER - PHASE II Ms. Roemer advised that Mr. Larry Camparone, Project Engineer, has submitted Change Order No. E1 on behalf of Kankakee Valley Construction, Post Office Box 1471, LaPorte, Indiana, indicating that the Contract amount be increased $13,324.93 for a new Contract sum including this Change Order in the amount of $420,720.78. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - BLACKTHORN WETLANDS PLANTINGS - PROJECT NO. 100-31 Ms. Roemer advised that in accordance with the bid awarded on May 8, 2000, to Designs on Nature, 202 Lincolnway West, Mishawaka, Indiana, in the amount of $56,149.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval Contract Amount Purpose Motion to Approve; Seconded Agreement - Housing $75,500.00 Staff Support Mr. Roemer Development abstained; Mr. Corporation Inks; Mr. Littrell Contract - Cardinal $15,000.00 Administration of the Mr. Inks; Mr. Development Southeast Mortgage Subsidy Littrell Program REGULAR MEETING MAY 22, 2000 APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 1120 Sunnyside Flowers $125 446 South Grant Flowers $125 34 South 30`h Flowers/ Lava Rock/Grass Seed $125 803 Notre Dame Avenue NE Neighborhood Center Flowers $200 915 N. Ironwood United Church of Christ Tree/Flowers/Shrubs $500 914 E. Fox - Flowers/Mulch $125 2301 Erskine Boulevard Flowers/Bushes $125 5202 Windfall Bushes/Mulch $125 14 S. Liberty - Flowers $125 2207 Brookfield Flowers $125 609 S. Edison Flowers/Bushes $125 1319 E. South Street Flowers/Bushes $125 815 Ashland Flowers/Bushes $125 Center for the Homeless Flowers $350 1258 Portage - Flowers/Mulch/Bushes $125 909 E. Fox - Flowers/Mulch $125 1047 LaSalle Connector Flowers $125 1829 N. Elmer Gravel Rocks/Flowers $125 1001 Mayflower Flowers/Trees/White Rock $125 1306 South Bend Avenue Flowers/Lava Rocks $125 805 Oakridge Drive Flowers/Shrubs/Lava Rocks $125 1826 N. Elmer Flowers/Mulch/Stone $125 1141 Portage Avenue Flowers/Mulch/Bushes $125 1117 W. Jefferson Flowers/Shrubs $125 505 N. Sunnyside Flowers/Mulch/Bushes $125 517 N. Sunnyside Flowers/Mulch/Shrubs $125 1008 S. Gladstone Flowers/Bushes/White Rock $125 521 W. Angela Flowers/Trees $125 1132 N. St. Joseph Bushes $125 163 Concord Avenue Flowers/Shrubs $125 2903 Calhoun Flowers/Mulch/White Rock $125 5911 York Road Light of Life Church Landscaping $1000 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreements were approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - REFURBISH TWO 2) 1985 105' PIERCE (AERIAL/QUINT) In a memorandum to the Board, Fire Chief Luther Taylor, requested permission to advertise for the receipt of bids for refurbishing the above referred to equipment. Chief Taylor stated that funding is provided by the Emergency Medical Services Capital Improvement Fund. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - YEAR 2000 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 100-027 In a memorandum to the Board, Mr. Toy Villa, Public Construction Manager, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Villa stated that this project will replace concrete sidewalks, curbs, driveways, alley approaches, curb ramps and street pavement. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. 1 i� C L REGULAR MEETING MAY 22, 2000 APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Ms. Roemer stated that the following Garbage and Rubbish Service application has been received: NAME: Himco Waste -Away Service - Charles M. Himes ADDRESS: 707 Wildwood, Elkhart, Indiana Ms. Roemer further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Stephen and Janet Vaghy. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 144 East Pendle, South Bend, Indiana, (Key # 03-1129-0066), the Vaghy's waive and release any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of .Right to Remonstrate as submitted by Ms. Phyllis Louderback. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 54681 Maple lane, South Bend, Indiana, (Key # 02-2077-3562), Ms. Louderback waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONTRACTOR BONDS Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Bob Frame Plumbing & Heating EXCAVATION BOND Mastec North America, Inc., d/b/a Lessard-Nyren Utilities Approved Effective May 22, 2000 Approved Effective May 22, 2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,250,002.13 and recommended approval. Mr. Rahman Johnson, Fiscal Officer, submitted a claim for Fire Station No. 10 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $20,457.79 and $326,820.26 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. REGULAR MEETING MAY 22, 2000 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the meeting adjourned at 10:10 a.m. BOARD OF PUBLIC WORKS M. Catherine Roemer, President ra-0 PZR& Carl P. Littrell, Member Donald E. Inks, Member EST: Angela K. J c b, Clerk 1