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HomeMy WebLinkAbout05/15/00 Board of Public Works MinutesREGULAR MEETING MAY 15, 2000 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, May 15, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell present. Board Member Donald E. Inks was not present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Agreement - Professional/Technical Assistance in Connection with Planning Services - Business Districts, Inc. - Construction Contract - Newman Altman Building Demolition APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on May 8, 2000, were approved. OPENING OF BIDS - YEAR 2000 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM -PROJECT NO. 100-17 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Mike Glenn, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $160,710.00 -Zone One $160,710.00 - Zone Two RIETH RILEY CONSTRUCTION COMPANY INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. John Szuba, Projects Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $194,195.00 - Zone One $194,195.00 - Zone Two WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $203,937.50 - Zone One $203,937.50 - Zone Two REGULAR MEETING BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle South Bend, Indiana 46617 Bid was signed by Mr. Robert V. Batteast, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $132,220.00 - Zone One $132,220.00 - Zone Two L.E. BARBER INC. 1200 East Napier Avenue Benton Harbor, Michigan 49022 Bid was signed by Mr. Leon Barber, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $151,050.00 - Zone One $151,050.00 - Zone Two MAY 15, 2000 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - YEAR 2000 STREET MATERIALS - PROJECT NO. 100-046 This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Littrell stated that the prices for the bituminous products (Items 1-5A on the Proposal Page) were extended in a contract with Bit -Mat Products and approved at the regular meeting ofthe Board of Public Works on May 8, 2000. Mr. Littrell made a motion that any bids submitted for the bituminous products be rejected, based on the extended contract. Ms. Roemer seconded the motion which carried. The following bids were opened and publicly read: ST. JOSEPH MATERIALS COMPANY 60669 Orange Road South Bend, Indiana 46614 Bid was signed by Mr. Timothy Decker, Branch Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $108,000.00 Coarse Agg. No. 53 - Gravel (w/Clay) Picked Up Coarse Agg. No. 53 - Gravel (w/Clay) Delivered Fine Agg. No. 23 Sand, Picked Up Fine Agg. No. 23 Sand, Delivered Coarse Agg. No. 9, Mixture, Picked Up Coarse Agg. No. 9, Mixture, Delivered Drywell Gravel, Picked Up Drywell Gravel, Delivered $4.00/Ton $20,000.00 $5.75/Ton $28,750.00 $2.95/Ton $ 5,900.00 $4.70/Ton $ 9,000.00 $6.45/Ton $ 6,450.00 $8.20/Ton $ 8,200.00 $6.45/Ton $12,900.00 $8.20/Ton $16,400.00 1 1 1 m15 REGULAR MEETING MAY 15, 2000 INDIAN TRUCKING COMPANY 60669 Orange Road South Bend, Indiana 46614 Bid was signed by Mr. Timothy Decker, Branch Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $108,000.00 Rip Rap, Picked Up Rip Rap, Delivered KLINK TRUCKING INC. Post Office Box 428 Ashley, Indiana 46705 $13.95/Ton $69,750.00 $13.45/Ton $67,250.00 Bid was signed by Mr. Sean Watt Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $614,600.00 Rip Rap, Picked Up Rip Rap, Delivered Coarse Agg. No. 53 Slag, Picked Up Coarse Agg. No. 53 Slag, Delivered Mineral Agg. No. 2 Slag, Picked Up Mineral Agg. No. 2 Slag, Delivered Coarse Agg. No. 53 - Gravel (w/Clay) Picked Up Coarse Agg. No. 53 - Gravel (w/Clay) Delivered Fine Agg. No. 23 Sand, Picked Up Fine Agg. No. 23 Sand, Delivered Drywell Gravel, Picked Up Drywell Gravel, Delivered THE LEVY COMPANY Post Office Box 540 Portage, Indiana 46368 $15.00/Ton $15.00/Ton $ 9.05/Ton $ 9.05/Ton $ 9.50/Ton $ 6.70/Ton $ 6.70/Ton $ 6.70/Ton $ 4.90/Ton $ 4.90/Ton $ 8.75/Ton $ 8.75/Ton Bid was signed by Mr. Timothy Decker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $262,000,00 Coarse Agg. No. 53 Stone or Slag, Picked Up $ 8.75/Ton Coarse Agg. No. 53 Stone or Slag, Delivered $ 8.25/Ton Mineral Agg. No. 2 Stone or Slag, Picked Up $ 9.45/Ton Mineral Agg. No. 2 Stone or Slag, Delivered $ 8.95/Ton ROSE FUEL AND MATERIALS INC. 513 East Madison Street South Bend, Indiana 46617 $75,000.00 $75,000.00 $90,500.00 $90, 500.00 $47,500.00 $33,500.00 $33,500.00 $33,500.00 $ 9,800.00 $ 9,800.00 $17, 500.00 $17, 500.00 $87,500.00 $82,500.00 $47,250.00 $44,750.00 REGULAR MEETING Bid was signed by Mr. R. Boyd Harwood Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: $9,015.00 Portland Cement, 47 lb. Portland Cement, 94 lb. Quick Setting Cement, 50 lb $ 3.70 $ 740.00 $ 6.15 $3,075.00 $13.00 $5,200.00 MAY 15, 2000 Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BID S - ONE (1) MORE OR LE S S DOUBLE DRUM VIBRATORY COMPACTOR This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: AGGREGATE EQUIPMENT AND SUPPLY 2222 West Washington Street South Bend, Indiana 46628 Bid was signed by Mr. Daniel Dewar Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted li 9 One (1) Benford TV 1700 Tandem Asphalt Roller with No Trade -In $75,750.00 With Tampo Tandem Steel Drum Roller RS 156 Trade -In ($2,000.00) $74,750.00 MCDONALD MACHINERY COMPANY INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark Johnston, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .e One (1) 2000 Ingersoll-Rand Model DD-90 Vibratory Asphalt Roller $82,640.00 With Trade -In ($4,000.00) $78,740.00 HOLT EQUIPMENT COMPANY LLC 25166 West Sate Road 2 South Bend, Indiana 46619 1 1 1 1 1 REGULAR MEETING MAY 15, 2000 Bid was signed by Mr. Dale D. Brindley, Sales Representative Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted e One (1) Sakai Double Drum Roller Model SW800 Less Tamp T/I RUDD EQUIPMENT COMPANY 5820 Industrial Road Fort Wayne, Indiana 46825 $80,200.00 ($4,500.00) $75,700.00 Bid was signed by Mr. M. Whittington, Branch Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1: 113 One (1) 1999/Demonstrator Dynapac CC412 Tandem with/ 80 Hours $80,571.00 With Trade -In $79,300.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. AWARD QUOTATION - NEAR NORTHWEST NEIGHBORHOOD ALLEY CLOSURES - PROJECT NO. 100-12 Mr. Carl P. Littrell, City Engineer, advised the Board that on May 8, 2000, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to L.E. Barber, 1200 East Napier, Benton Harbor Michigan in the amount of $22,779.90. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - CERAMIC TILE AND TERRAZZO - PROJECT NO. 98-25-5.9B&C Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 001 on behalf of Art Mosaic & Tile, 903 East Sample Street, South Bend, Indiana indicating that the Contract amount be increased $9,998.00 for a new Contract sum including this Change Order in the amount of $150,908.00. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - DECORATIVE PAINTING - PROJECT NO. 98-25-5.9E Ms. Roemer advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 003 on behalf ofForsey Construction, Post Office Box 6188, South Bend, Indiana indicating that the Contract amount be increased $14,107.00 for a new Contract sum including this Change Order in the amount of $579,096.50. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. REGULAR MEETING MAY 15, 2000 APPROVAL OF AGREEMENT - NCR HARDWARE/SOFTWARE MAINTENANCE - SOUTH BEND POLICE DEPARTMENT Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and NCR Corporation, 3541 South Valley View, Springfield, Missouri, for maintenance on all hardware (CPU's, disk array and monitor) and NCR installed software, memory and hard drives, for the period of January 1, 2000 through December 31, 20002. Ms. Roemer noted that the Agreement is in the amount of $62,433.00 per year. It was noted that this Agreement had been tabled previously. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Contract Purpose Motion to Approve; Seconded Corporation for Transfer of the NBDC revolving loan fund to be Ms. Roemer, Mr. Entrepreneurial administered by the CED according to existing Littrell Development NBDC loan criteria. The funds will be held in a separate account form other CED loan funds. The purpose of the NBDC RLF is to revitalize businesses on the commercial corridors. APPROVAL OF TEMPORARY STORAGE AGREEMENT - ROAD SALT - ABRAHAM MARCUS Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Abraham Marcus, L.H. Leasing Corporation, 1200 South Olive, South Bend, Indiana, for the temporary storage of the City of South Bend's road salt at 730 United Drive, South Bend, Indiana. Ms. Roemer noted that there is no cost associated with this Agreement. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENT The following Building Block Grant Agreement was presented to the Board for approval: Location Purpose Amount Motion to Approve; Seconded 813 South Meade Shrubs, Flowers, $100.00 Mr. Littrell, Ms. Tree Roemer APPROVAL OF PROPOSAL - PROFESSIONAL ENGINEERING SERVICES - TO MONITOR SOUTH BEND DAM AND ADJACENT STRUCTURES - LAWSON FISHER ASSOCIATES Ms. Roemer stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for professional services to monitor the South Bend Dam and adjacent structures for erosion stability. Ms. Roemer noted that the Proposal is in the amount not to exceed $32,760.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. TABLE PROPOSAL - CONSULTING SERVICES - REHABILITATION FINANCING AND HOME OWNERSHIP FUNDING SOURCES AND PROGRAMS - CARDINAL DEVELOPMENT INC. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Proposal was tabled, pending more information. REGULAR MEETING I I MAY 15, 2000 APPROVAL OF PROPOSAL - PREPARATION OF PLANS FOR CROWE CHIZEK EXPANSION - WALKER PARKING CONSULTANTS Ms. Roemer stated that the Board is in receipt of a Proposal between the City of South Bend and Walker Parking Consultants, 6602 East 75t" Street, Indianapolis, Indiana, for preparation ofplans and cost estimate for the Crowe Chizek building expansion. Ms. Roemer noted that the Proposal is in the amount of $21,000.00 plus reimbursables. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Proposal was approved and executed. TABLE AGREEMENT - STAFF SUPPORT - HOUSING DEVELOPMENT CORPORATION Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Staff Support Agreement was tabled, as Ms. Roemer is a member ofHousing Development Corporation Board, and therefore, a quorum was not available. STATUS OF STAFF SUPPORT AGREEMENT RECONVENED - HOUSING DEVELOPMENT CORPORATION Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the agenda item for the above referred to Agreement was reconvened, subject to Mr. Don Inks either making a motion or seconding the motion for approval. APPROVAL OF AGREEMENT - PROFESSIONAL AND TECHNICAL ASSISTANCE IN CONNECTION WITH PLANNING SERVICES - BUSINESS DISTRICTS INC. Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and Business Districts, Inc., 627 Grove Street, Evanston, Illinois, for professional and technical assistance for the Miami Street Commercial Corridor. Ms. Roemer noted that the Agreement is in the amount of $17, 500.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - NEWMAN-ALTMAN BUILDING DEMOLITION - PROJECT NO. 100-010 Ms. Roemer advised that in accordance with the bid awarded on May 1, 2000, to Knapp Environmental Construction Services, Inc., 12875 McKinley Highway, Mishawaka, Indiana, in the amount of $460,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - LAPORTE AVENUE SEWER REPLACEMENT - PROJECT NO 100-42 Mr. Littrell advised that Mr. Darrell Baker, Project Engineer, has submitted the final Change Order on behalf ofHRP Construction, 5777 Cleveland Road, South Bend, Indiana with no monetary change for a new contract sum including this Change Order in the amount of $20,473.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF REQUEST TO PURCHASE (ONE) SET HEAVY DUTY BUCKET MACHINES Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 3, 2000, bids were received and opened for the above referred to equipment. No bids were received for this equipment. Mr. Chlebowski recommends that the Board award the contract to Sewer Equipment Company of America, 1148 Depot Street, Glenview, Illinois in the amount of $64,710.00, as they are the sole source of this equipment. Mayor Steve Luecke concurred. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION -TO CONDUCT MICHIANA MILLION MOMS RALLY AND MARCH Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a REGULAR MEETING MAY 15, 2000 request as submitted by Ms. Mikki Dobski, Community Affairs, to conduct the above referred to rally and march on May 21, 2000, beginning at 1:45 p.m. on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BERGAN FROM FREMONT TO MEADE- GRADUATION PARTY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Lillie Chandler, 2513 Bergan Street, South Bend, Indiana, to conduct the above referred to celebration on June 3, 2000, from 5:00 p.m. until 11:00 p.m.. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PARK LANE FROM LAFAYETTE BOULEVARD TO MAIN STREET - MADISON SCHOOL ANNUAL ICE CREAM SOCIAL Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Goldstein, 834 Lafayette Boulevard, South Bend, Indiana, to conduct the above referred to ice cream social on May 19, 2000, from 6:00 a.m. until 9:00 p.m . Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - DAYTON FROM MIAMI TO DALE - ST. MATTHEW SCHOOL FIELD DAY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Mary Rotseck, St. Matthew School, 1015 East Dayton, South Bend, Indiana, to conduct the above referred to event on June 6, 2000. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS LICENSE APPLICATON Ms. Roemer stated that the following application has been received: Weaver Truck & Equipment 3605 South Gertrude Street South Bend, Indiana 46614 It was noted that favorable recommendations have been received by the Fire Department and the Department of Code Enforcement. Upon a motion made by Mr. Littrell seconded by Ms. Roemer and carried, the License Application was approved. ADOPT RESOLUTION NO. 71-2000 - APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSE FOR THE CALENDAR YEAR 2000 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 71-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2000 WHEREAS, one (1) scrap metal/junk dealers/transfer stations license renewal application for the year 2000 has been received by the Board of Public Works; and REGULAR MEETING MAY 15, 2000 WHEREAS, inspections of the property have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: Weaver Truck & Equipment Company 3605 South Gertrude Street South Bend, Indiana 46614 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 15' day of May, 2000. BOARD OF PUBLIC WORKS s/Catherine Roemer, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 72-2000 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 72-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, DIVISION CHIEF LYNN C. COLEMAN has retired from the South Bend Police Department after twenty-two (22) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19156 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. REGULAR MEETING ADOPTED this 15' day of May, 2000 MAY 15, 2000 BOARD OF PUBLIC WORKS s/M. Catherine Roemer, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 73-2000 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 73-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT DARRELL G. GUNN has retired from the South Bend Police Department after Thirty (30) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD35759, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 15t' day of May, 2000. BOARD OF PUBLIC WORKS s/1VI. Catherine Roemer, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 74-2000 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 74-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM WILLIE L. CHERRY WHEREAS, Willie L. Cherry is the owner of the following described real property situated in St. Joseph County, Indiana: REGULAR MEETING MAY 15, 2000 A part of the West half ofthe Northeast Quarter of Section 13, Township 37 North, Range 2 East, Wenger and Krieghbaum's Replat of M.L. Wenger's 6`h Addition recorded in Plat Book 8, on page 103 in the Office ofthe St. Joseph County Recorder, City of South Bend, St. Joseph County, Indiana, more particularly described as follows: The West half of vacated Marietta Street from the South Right -of -Way on the first East/West Alley South of Pennsylvania Avenue to the North Right -of -Way ofBroadway Street for a distance of approximately 1517 l et, and a width of 25 feet. The aforementioned Property is part of the previously vacated Marietta Street Right -of -Way (Vac Per Res. #8979-99). (hereinafter referred to as the Real Property), and; WHEREAS, the City of South Bend, Indiana (City), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from Willie L. Cherry; and WHEREAS, Willie L. Cherry is desirous of transferring the Real Property to the City; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: A part ofthe West half ofthe Northeast Quarter of Section 13, Township 37 North, Range 2 East, Wenger and Krieghbaum's Replat of M.L. Wenger's 61h Addition recorded in Plat Book 8, on page 103 in the Office ofthe St. Joseph County Recorder, City of South Bend, St. Joseph County, Indiana, more particularly described as follows: The West half of vacated Marietta Street from the South Right -of -Way on the first East/West Alley South ofPennsylvania Avenue to the North Right -of -Way ofBroadway Street for a distance of approximately 153 feet and a width of 25 feet. The aforementioned Property is part of the previously vacated Marietta Street Right -of -Way (Vac Per Res. #8979-99). by Willie L. Cherry to the City of South Bend, Indiana, shall be, and hereby is, accepted. 2. That upon receipt of fully executed warranty deed(s) to the Real Property from Willie L. Cherry, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said warranty deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on May 15, 2000 at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/M. Catherine Roemer, President ATTEST: s/Carl P. Littrell, Member s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 76-2000 - TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING MAY 15, 2000 RESOLUTION NO. 76-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of ten (10) parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, which are more particularly described as follows: See Exhibit "A" WHEREAS, the custody, care and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, Habitat for Humanity of St. Joseph County (hereinafter "HABITAT"), an Indiana not -for -profit corporation meeting the requirements of I.C. 3 6-1-11-1(a)(7), desires to obtain ownership of the above -described real estate; and WHEREAS, the use of said property for such purposes will be beneficial to the community, and the City is willing to transfer said property to HABITAT for the aforementioned purpose. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to HABITAT ten (10) parcels of real property more particularly described as follows: See Exhibit "A 2) Such transfer shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to HABITAT in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 15`' day of May, 2000 SOUTH BEND BOARD OF PUBLIC WORKS s/M. Catherine Roemer, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk 1. Lot 68 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0685 Commonly known as 237 Sadie. 2. Lot 69 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0686 Commonly known as 235 Sadie. 3. Lot 70 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0687 Commonly known as 229 Sadie. 4. Lot 71 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0689 Commonly known as 225 Sadie. 5. Lot 72 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0691 Commonly known as 221 Sadie. REGULAR MEETING MAY 15, 2000 6. Lot 73 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0693 Commonly known as 217 Sadie. 7. Lot 74 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0695 Commonly known as 215 Sadie. 8. Lot 75 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0697 Commonly known as 219 Sadie, 9. Lot 76 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0699 Commonly known as 205 Sadie. 10. Lot 77 Arnold's 2nd Addition to South Bend, Book 6, Page 63. Key No. 18-2023-0701 Commonly known as 201 Sadie. APPROVAL OF PRESENTATION OF OBSOLETE CITY -OWNED PROPERTY In a letter to the Board, Police Chief Larry E. Bennett stated that Corporal Paul R. Deguch was in good standing with the South Bend Police Department effective August 24, 1997 when he was killed in the line of duty. In keeping with the spirit of Section 2-120 of the Municipal Code of the City of South Bend, Indiana, it was requested that the Board of Public Works declare his service weapon, a Sig Sauer .40 caliber handgun, (AD 19080 - the firing pin and magazine are not part of weapon as presented) as surplus property no longer useful to the City. The presentation of the above described property will be presented to Mrs. Deguch as a tribute for her husband's dedicated service to the City. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request was approved. APPROVAL OF GRANT OF EASEMENT - MIAMI STREET SANITARY SEWER Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, a Grant of Easement for 6115 Miami Road was approved. This Grant of Easement is in conjunction with the Miami Road Sanitary Sewer project. APPROVAL OF RELEASE OF EASEMENT - MERRY AVENUE Mr. Carl Littrell, City Engineer, stated that Batteast Construction Company is in process of redeveloping land in Arnold's First Addition to the City of South Bend. Their property includes Lots 1 to 5, 29 to 34 and 35-39 of that subdivision, including the vacated street and alleys adjacent to those lots. There are not active sewer or water mains located in those vacated rights of way and there is no need to retain right of easement for utilities in those vacated rights of way. Batteast Construction Company requests that the rights of easement be released. Mr. Littrell recommended that the Board release all rights of easement for utilities in the following locations: a. In vacated Merry Avenue south of lots 29 through 34 of Arnold's First Addition. b. In vacated alley south of Lots 1 through 5 or Arnold's First Addition c. In vacated alley south of Lots 35-39 of Arnold's First Addition. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Release of Easement was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Michelle Schmidt. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 19652 Paxson Drive, South Bend, Indiana, South Bend, Indiana, (Key # 02-1094-4543), Ms. Schmidt's waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following traffic control device was approved: REGULAR MEETING MAY 15, 2000 Traffic Control Device Location Comments Installation - Stop Sign Frances and Napoleon "T" intersection APPROVE CONTRACTOR BONDS Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Cleland Builders Inc. Mark Forte Approved Effective May 15, 2000 Approved Effective May 15, 2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,212,468.86 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $354,392.58 and recommended approval. The Morris Performing Arts Center submitted claims and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the meeting adjourned at 10:17 a.m. BOARD OF PUBLIC WORKS Catherine Roemer, Presiden Carl P. Littrell, Member Donald E. Inks, Member TEST: Angela Jacob, Clerk 1 1 I