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HomeMy WebLinkAbout05/08/00 Board of Public Works MinutesREGULAR MEETING MAY 8, 2000 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, May 8, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Board Attorney Michelle Engel was not present. City Attorney John Broden was present in her absence. AGENDA ITEMS ADDED/TABLED Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following items were added/tabled from the agenda: - Add - Contractor Bond - Add - Request for Concurrence for Temporary Use of City Streets From a State Highway - Add - Contract - Extension of Street Materials Pricing (Bituminous Products) from 1999 - Table - Agreement for Professional and Technical Services - Business Districts, Inc. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on May 1, 2000, were approved. OPENINGOF QUOTATIONS-NEARNORTHWESTNEIGHBORHOOD ALLEY CLOSURES PROJECT NO. 100-12 Ms. Roemer advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker, President QUOTATION: $45,388.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Mike Glenn, Vice President QUOTATION: $32,587.20 NILES CONCRETE SAWING & CONSTRUCTION INC. Post Office Box 1299 Niles, Michigan 49120 Quotation was submitted by Mr. Daniel Kulwicki QUOTATION: $52,190.00 L. E. BARBER 1200 East Napier Benton Harbor, Michigan Quotation was submitted by Mr. Carlos Berris, Estimator QUOTATION: $22,714.00 NORTHERN INDIANA CONSTRUCTION Post Office Box 1333 Mishawaka, Indiana 46619 REGULAR MEETING MAY 8, 2000 Quotation was submitted by Mr. David Walorski, President QUOTATION: $28,824.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - PAINT. INTERIOR AND EXTERIOR AND STREET PAINT This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Ms. Roemer asked if their were no objections from the public, the bids would not be read, but would be available for public inspection after the meeting. There were not objections from the public, and the bids were opened, but not read. M.A. BINDER AND SONS, INC. 600 Reed Road Broomall, Pennsylvania 19008 Bid was signed by Mr. Eric Streeter Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 1 30 Mineral Spirits $10.90/5 Gallon 5 gallon container 2 25 Exterior/Interior $ 8.25/Gallon Acrylic Latex Porth/Desk Enamel Wood and Concrete 3.1 25 Exterior - Acrylic Latex, Flat $ 7.60/Gallon 3.2 50 Exterior - Acrylic Latex $ 9.12/Gallon Semi -Gloss 3.3 30 Exterior - Acrylic Latex Gloss $10.75/Gallon 4 50 Exterior - Latex Primer $ 8.60/Gallon 5.1 40 Interior - Acrylic Vinyl Latex $12.60/Gallon Gloss Enamel 5.2 100 Interior - Acrylic Vinyl Latex $ 7.85/Gallon Semi -gloss Enamel 5.3 30 Interior - Acrylic Vinyl Latex $ 5.65/Gallon Flat Enamel 6.0 40 Exterior - Oil -Alkyd $ 9.50/Gallon High Gloss for Metal 7.0 50 Interior/Exterior $ 9.50/Gallon Gloss Alkyd Enamel Metal Paint For Wood and Metal 8.0 550 HM Toluene $165.75/Drum 55 Gallon Drum Container REGULAR MEETING MAY 8, 2000 9.0 6500 Exterior Traffic Paint NO BID Chlorinated Rubber ICI DULUX PAINTS 4111 Grape Road Mishawaka, Indiana 46545 Bid was signed by Ms. Kim Evans, Jr. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 1 30 Mineral Spirits NO BID 5 gallon container 2 25 Exterior/Interior Acrylic Latex Porth/Desk Enamel $ 9.60 Wood and Concrete 3.1 25 Exterior - Acrylic Latex, Flat $10.50 3.2 50 Exterior - Acrylic Latex $11.00 Semi -Gloss 3.3 30 Exterior - Acrylic Latex Gloss $12.37 4 50 Exterior - Latex Primer $10.00 5.1 40 Interior - Acrylic Vinyl Latex $13.77 Gloss Enamel 5.2 100 Interior - Acrylic Vinyl Latex $13.75 Semi -gloss Enamel 5.3 30 Interior - Acrylic Vinyl Latex $ 8.95 Flat Enamel 6.0 40 Exterior - Oil -Alkyd $180.00 High Gloss for Metal 7.0 50 Interior/Exterior $12.75 Gloss Alkyd Enamel Metal Paint For Wood and Metal 8.0 550 HM Toluene $180.00 55 Gallon Drum Container 9.0 6500 Exterior Traffic Paint Chlorinated $ 7.43 (white) Rubber $ 8.28 (yellow lead free) Exterior Traffic Paint $ 5.87/White Jet Dry Traffic Paint $6.37/Yellow O'LEARY PAINT COMPANY 24615 Country Road 45, Suite 2 Elkhart, Indiana 46516 REGULAR MEETING MAY 8, 2000 Bid was signed by Mr. James Nadolny Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 1 30 Mineral Spirits $10.91/5 Gallon 5 gallon container 2 25 Exterior/Interior $14.42/Gallon Acrylic Latex Porth/Desk Enamel Wood and Concrete 3.1 25 Exterior - Acrylic Latex, Flat $ 8.12/Gallon 3.2 50 Exterior - Acrylic Latex $14.92/Gallon Semi -Gloss 3.3 30 Exterior - Acrylic Latex Gloss $ 7.93 4 50 Exterior - Latex Primer $ 5.49 5.1 40 Interior - Acrylic Vinyl Latex $12.10 Gloss Enamel 5.2 100 Interior - Acrylic Vinyl Latex $16.12/Gallon Semi -gloss Enamel 5.3 30 Interior - Acrylic Vinyl Latex $12.62/Gallon Flat Enamel 6.0 40 Exterior - Oil -Alkyd $12.68/Gallon High Gloss for Metal 7.0 50 Interior/Exterior $12.10/Gallon Gloss Alkyd Enamel Metal Paint For Wood and Metal 8.0 550 HM Toluene $ 1.32/Gallon 55 Gallon Drum Container 9.0 6500 Exterior Traffic Paint $ 6.49/Gallon Exterior Traffic Paint $ 5.87/White $5.62/Drum Jet Dry Traffic Paint $6.37/Yellow $6.12/Drum Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. AWARD QUOTATION - BLACKTHORN WETLANDS PLANTINGS PROJECT NO 100 31 Mr. Owen Rock, Community & Economic Development, advised the Board that on April17, 2000, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Rock recommends that the Board award the contract to Designs on Nature, 202 Lincolnway East, Mishawaka, Indiana, in the amount of $56,149.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. REGULAR MEETING MAY 8, 2000 AWARD BID - BLACKTHORN COURT/CRESCENT CIRCLE - LANDSCAPING AND IRRIGATION -PROJECT NO. 100-30 Mr. Owen Rock, Community and Economic Development, advised the Board that on April 17, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Rock recommends that the Board award the contract to Willson Nursery and Landscape, Post Office Box 266, LaPorte, Indiana in the amount of $98,737.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - REASOR STREET SANITARY SEWER - PROJECT NO. 99-86 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 24, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to LaFree Earth, Inc., Post Office Box 1752, Mishawaka, Indiana in the amount of $86,853.97. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDERS - MORRIS PERFORMING ARTS CENTER - PROJECT NO.98- 25 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted the following Change Orders for the above referred to project and recommended approval: CHANGE CONTRACTOR AMOUNT MOTION TO ORDER APPROVE; SECONDED No. 004 Midland Engineering Increase$5,521.00; New Sum Ms. Roemer; Mr. $322,187.50 Littrell No. 005 Robert Henry Increase $2,383.00; New Sum Mr. Littrell; Mr. Inks Corporation $681,287.00 No. 005 Forsey Construction Increase $9,039.00; New Sum Mr. Littrell, Mr. Inks $591,477.50 No. 005 Forsey Construction Increase $4,029.64; New Sum Mr. Littrell, Mr. Inks $595,507.14 No. 004 Reinke Construction Increase $21,292.50; New Sum Mr. Littrell, Mr. Inks $991,564.50 No. 003 SECOA, Inc. Increase $4,616.85; New Sum Mr. Littrell, Mr. Inks $358,346.85 No. 002 Art Mosaic & Tile Increase $860.00; New Sum Mr. Littrell, Mr. Inks $151,768.00 No. 002 Evergreen Painting Increase $21,481.09; New Sum Mr. Littrell, Mr. Inks Studios, Inc. $553,231.09 No. 003 Evergreen Painting Increase $1,646.31; New Sum Mr. Littrell, Mr. Inks Studios, Inc. $554,877.40 No. 005 Midland Engineering Increase $1,247.00; New Sum Mr. Littrell, Mr. Inks $323,434.50 Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, a Change Order for McDaniel Fire System was tabled. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SOUTH BEND ANIMAL CONTROL SHELTER PHASE II - PROJECT NO. 99-62 Mr. Littrell advised that Mr. Darrell Baker, Project Engineer, has submitted the Final Change Order for the above referred to project on behalf of Kaser Spraker, 25487 West State Road 2, South Bend, 1 a �-�► a .r. 1 REGULAR MEETING MAY 8, 2000 Indiana, with no monetary change, for a contract sum of $120,308.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Contract Amount Purpose Motion to Approve; Seconded Youth Development $10,000.00 Develop and implement anti- Mr. Littrell, Mr. Commission violence, leadership development Inks and other programming for youth. Also a "Youth Summit" Housing Use of program income from Ms. Roemer Development previous CDBG loans abstained. Mr. Corporation Inks; Mr. Littrell APPROVAL OF CONTRACT ADDENDUM NO. 2 - PORTAGE AVENUE ROUNDABOUT DESIGN - THE TROYER GROUP Ms. Roemer stated that the Board is in receipt of an Addendum to a Contract between the City of South Bend and the Troyer Group, 550 Union Street, Mishawaka, Indiana, for additional professional services for the above referred to project. Ms. Roemer noted that the Addendum to the Contract is in the amount of $10,230.00, bringing the contract sum to $259,777.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr, Inks and carried, the Addendum was approved and executed. APPROVE CONSTRUCTION CONTRACT - WESTERN/WALNUT VIADUCT PANELS - PROJECT NO. 100-11 Ms. Roemer advised that in accordance with the bid awarded on April 24, 2000, to Ziolkowski Construction, 1005 South Lafayette, South Bend, Indiana, in the amount of $1,945.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVAL OF NEIGHBORHOOD YOUTH GRANT AGREEMENT - I BELIEVE I CAN YOUTH GROUP Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and I Believe I Can Youth Group, 802 Lincolnway West, South Bend Indiana, for the purchase of additional musical equipment in order for this group to provide performances on steel drums, and to perform African dance numbers in South Bend, Mishawaka, Granger and Michigan. Ms. Roemer noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. TABLE AGREEMENT - PROFESSIONAL AND TECHNICAL ASSISTANCE - BUSINESS DISTRICTS, INC. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was tabled. APPROVE BUILDING BLOCK GRANT PROGRAM AGREEMENTS The following Building Block Grant Program Agreements were presented to the Board for approval: Agreement Amount Purpose Motion to Approve; Seconded 1106 Kinyon $100.00 Flowers Mr. Littrell; Mr. Inks INS r-, T 4 . REGULAR MEETING MAY 8, 2000 8-10 Properties on $1,000.00 Landscaping Mr. Inks, Mr. Littrell Goodland/Lincolnway West - Goodland/LWW Neighborhood Association TABLE AGREEMENT - NCR HARDWARE/SOFTWARE MAINTENANCE - POLICE DEPARTMENT - NCR CORPORATION Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was tabled. APPROVAL OF CONTRACT - EXTENSION OF STREET MATERIALS (BITUMINOUS PRODUCTS) FROM 1999 PRICING Ms. Roemer stated that the Board is in receipt of a Contract between the City of South Bend and Bit - Mat Products, 24359 State Road 3, South Bend, Indiana 46614, to extend the pricing of street materials (bituminous products) from 1999 pricing, which was awarded to Bit -Mat. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and executed. ADOPT RESOLUTION NO. 64-2000 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN PENN TOWNSHIP (VOCO INC ANNEXATION) Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board ofPublic Works. Mr. Larry Magliozzi, Planning Department, was present, and stated that the annexation included 13.5 acres on the northeast side of Ireland and Ironwood. Sewer and water services are available in this area. RESOLUTION NO. 64-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN PENN TOWNSHIP (VOCO, INC., ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by more than 51% of the property owners which proposes the annexation of real estate located in Penn Township, St. Joseph County, Indiana, which is described more particularly in Exhibit "A' attached hereto and incorporated herein. This Ordinance also proposes a reclassification of the zoning from "R" Residential, to "C" Commercial, "A' Height and area, effective upon annexation; and WHEREAS, the territory proposed to be annexed encompasses approximately 14 acres of vacant, undeveloped land having general boundaries on the northeast corner of Ironwood and Ireland Roads, which is approximately 76% contiguous to the current City limits. The development of the territory proposed to be annexed will require a basic level of municipal public services, including street and road maintenance, sewage collection, solid waste and yard pick-up as well as recycling services, and services of a capital improvement nature, including road construction and a street lighting system; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of service of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, sewage collection, solid waste and yard waste pick-up as well as recycling services, and other non -capital services normally provided within the corporate boundaries; and services of a capital improvement nature including road construction and street lighting (there being an existing sanitary sewer and water main), to be furnished to the territory to be annexed (2) the method (s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar REGULAR MEETING MAY 8, 2000 topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in Penn Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board ofPublic Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, snow removal, solid waste and yard waste pick-up as well as recycling services within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas ofthe City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as a sewer collection system (existing), a water distribution system (existing water main), road construction (to be done and paid for by the developer) and a street lighting system (to be done and paid for by the developer) within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted the Wh day of May, 2000. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/M. Catherine Roemer, President s/Carl Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 65-2000 - APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR TH CALENDAR YEAR 2000 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 65-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSE FOR THE CALENDAR YEAR 2000 WHEREAS, two (2) scrap metal/junk dealers/transfer stations license renewal applications for the year 2000 has been received by the Board of Public Works; and j1- *9 REGULAR MEETING MAY 8, 2000 WHEREAS, inspections of the property has been completed by the Department of Code Enforcem6r f and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: Scrap Management Inc. C&C Salvage, Inc. Management Corporation 3123 S. Gertrude Street 3123 S. Gertrude Street South Bend, Indiana 46614 South Bend, Indiana 46614 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 8th day of May, 2000 BOARD OF PUBLIC WORKS s/M. Catherine Roemer, President s/Carl P. Littrell, Member ATTEST: s/Donald E. Inks, Member s/Angela K. JACOB, Clerk ADOPT RESOLUTION NO. 66-2000 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Littrell, seconded by Mr. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 66-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Department of Redevelopment (Redevelopment) is the owner of the following described real property situated in St. Joseph County, Indiana: Lot 67 Arnold's Second Addition. Key No. 18-2023-0681 (hereinafter referred to as the Real Property), and; WHEREAS, the City of South Bend, Indiana (City), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from the Commission; and WHEREAS, Redevelopment is desirous of transferring the Real Property to the City; and WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission ("Commission") is the governing body ofthe City of South Bend, Department ofRedevelopment and, pursuant to I.C. 36-7-14-12.2 may dispose of the Real Property; and REGULAR MEETING MAY 8, 2000 WHEREAS, pursuant to I.C. 36-7-14-3, Redevelopment, acting by and through Commission, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lot 67 Arnold's Second Addition. Key No. 18-2023-0681 by Commission to the City of South Bend, Indiana, shall be, and hereby is, accepted, subject to the adoption of a resolution by the South Bend Redevelopment Commission substantially identical in its terms and conditions to this resolution. 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from Commission, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on May 8, 2000, 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS s/M. Catherine Roemer, President s/Donald Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 67-2000 - AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 67-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of one (1) parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Lot 67 Arnold's Second Addition. Key No. 18-2023-0681 WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, Habitat for Humanity of -St. Joseph County (hereinafter "HABITAT"), an Indiana not -for -profit corporation meeting the requirements of I. C. 3 6-1-11-1(a)(7), desires to obtain ownership of the above -described real estate; and REGULAR MEETING MAY 8, 2000 WHEREAS, the use of said property for such purposes will be beneficial to the community, and the City is willing to transfer said property to HABITAT for the aforementioned purpose. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to HABITAT one (1) parcel of real property more particularly described as follows: Lot 67 Arnold's Second Addition. Key No. 18-2023-0681 2) Such transfer shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to HABITAT in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 8Tx DAY OF May, 2000 BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/M. CATHERINE Roemer, President s/Carl Littrell, Member ATTEST: s/Donald E. Inks, Member s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 68-2000 - APPROVING AN ORDINANCE TO EXTEND AND PROVIDE UTILITY SERVICES TO AN AREA WITHIN THE MUNICIPAL CITY LIMITS LOCATED ON REASOR STREET CENTRE TOWNSHIP SOUTH BEND INDIANA Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 68-2000 WHEREAS, there has been submitted to the Common Council of the City of South Bend an ordinance to extend and provide utility service to an area within the municipal city limits known as Lots 11 through 23 of Hartman Terrace subdivision, located on Reasor Street, Centre Township, South Bend, Indiana; and WHEREAS, the Board of Public Works now desires to approve and recommends the Common Council's adoption of said ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: SECTION I. That it is in the best interest of the City of South Bend that the Department of Public Works be authorized to extend and construct water main lines and sewer mainlines to the following areas within the corporate limits of the City of South Bend: A parcel of land in the East '/2 of the Southwest 1/4 of Section 25, Township 37 North, Range 2 East, Centre Township, St. Joseph County, Indiana and being more particularly described as: Lots 11 through 23 of Hartman Terrace subdivision having the following key numbers: Key Numbers Lot Numbers 23-1035-1775 N1/2 11 & 12 1 REGULAR MEETING 23-1035-1776 13 23-1035-1777 14 23-1035-1778 15 23-1035-1779 16 23-1035-1780 17 23-1035-1781 18 23-1035-1782 19 23-1035-1783 20 23-1035-1784 21 23-1035-1785 22 23-1035-1786 23 MAY 8, 2000 SECTION II. That the Board of Public Works approves and recommends the Common Council's adoption and enactment of its ordinance extending and providing water and sewer services in the area described more particularly in section I of this Resolution and further providing for the allocation for payment of the costs of such construction between the City and residents affected by the water and sewer main extension project. ADOPTED this 8t' day of May, 2000. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/M. Catherine Roemer, President s/Carl Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO SOLICIT PROPOSALS FOR THE COLLECTION OF PAST DUE AMBULANCE ACCOUNTS - SOUTH BEND FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor requested permission to solicit proposals for the collection of past due ambulance accounts. Funding is provided by Emergency Medical Services. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request was approved. APPROVAL OF GRANT OF EASEMENT - REASOR STREET SANITARY SEWER Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, a Grant of Easement for 423 Reasor Street was approved, in conjunction with the Reasor Street Sanitary Sewer Replacement project. APPROVE AND/OR RELEASE CONTRACTOR BONDS Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bonds be approved and/or released as follows: BOND OF CONTRACTOR Dustin Verhaeghe d/b/a/ Verhaeghe Concrete Released Effective December 29, 1999 V&B Concrete Approved Effective Retroactive to May 4, 2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by James A. Basney. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 52203 SR 933, South Bend, Indiana, (Key # 02-1093-4461-02), Mr. Basney waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. REGULAR MEETING MAY 8, 2000 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Certificate of Insurance was accepted for filing: Kaser Spraker Construction, Inc. Post Office Box 3605 South Bend, Indiana 46619 APPROVAL OF REQUEST FOR CONCURRENCE FOR TEMPORARY USE OF CITY OR COUNTY STREETS OR ROADS FOR THE DETOURING OF TRAFFIC FROM A STATE HIGHWAY Mr. Carl P. Littrell, City Engineer, submitted the above referred to application and recommended approval. Mr. Littrell stated that this application relates to 405 Sample Street, South Bend, Indiana, for the demolition of a five (5) story 238,000 square foot building on the north side of Sample Street, in conjunction with the construction for the new St. Joseph County Jail. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $614,950.80 and recommended approval. Also submitted were claims were for the Morris Performing Arts Center with a recommendation for approval. Mr. John March, Community and Economic Development, submitted claims on behalf of the St. Joseph Housing Consortium and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the meeting adjourned at 10:12 a.m. BOARD OF PUBLIC WORKS 4e-� M.therine Roemer, Pres' ent l� Carl P. Littrell, Member Donald E. Inks, Member T ST: Angela K. ob, Cler