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HomeMy WebLinkAbout05/01/00 Board of Public Works MinutesREGULAR MEETING MAY 1, 2000 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, May 1, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Michelle Engel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on April 24, 2000, were approved. AWARD BID - PROJECTION SYSTEM - COLLEGE FOOTBALL HALL OF FAME Mr. Bernie Kish, College Football Hall of Fame, advised the Board that on April 10, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Kish recommends that the Board award the contract to Midwest Visual Communication, 5521 Cleveland Road, South Bend, Indiana in the amount of $189,784.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - NEWMAN-ALTMAN BUILDING DEMOLITION - PROJECT NO. 100-10 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 3, 2000, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Knapp Environmental Construction, 12875 McKinley Highway, Mishawaka, Indiana in the amount of $460,000.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) SWEEPER. RIDER TYPE Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 10, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to System Clean, Inc., 50602 North Michigan Road, South Bend, Indiana in the amount of $18,900.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDER - FELLOWS STREET RECONSTRUCTION - PROJECT NO.97- 104 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $1,608.00 for a new Contract sum including this Change Order in the amount of $708,328.50. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 1999 SEWER LINING PROGRAM - PROJECT NO. 99-08 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Insituform Technologies USA, Inc., 12897 Main Street, Lemont, Illinois, indicating that the contract amount be decreased by $2,216.61 for a new contract sum including this Change Order in the amount of $187,110.99. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PROJECT COMPLETION AFFIDAVIT - SCADA SYSTEM OPERATOR INTERFACE REPLACEMENT - PROJECT NO. 99-15 Ms. Roemer advised that Mr. Jack Dillon, Director, Environmental Services, has submitted the Project Completion Affidavit on behalfofPrecision Control Systems ofIndianapolis, Inc., 7141 West Morris, Indianapolis, Indiana, for the above referred to project, indicating a final cost of $154,570.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. 1 1 REGULAR MEETING MAY 1, 2000 APPROVAL OF AGREEMENT - PROFESSIONAL CONSULTING SERVICES - DEVELOPMENT OF BROWNFIELDS INVENTORY AND DATABASE - HULL AND ASSOCIATES Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and Hull Associates, 6130 Wilcox Road, Dublin, Ohio. The focus of activities will be on the commercial corridors in raising awareness of brownfields and moving sites toward redevelopment. Ms. Roemer noted that the Agreement is in the amount not to exceed $63,800.00, and funding is provided by the U.S. Environmental Protections Agency. Therefore, upon a motion made by Mr. Inks seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - ADMINISTRATIVE COSTS IN MANAGING THE NEAR NORTHWEST NEIGHBORHOOD. INC. Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and the Near Northwest Neighborhood, Inc., for administrative costs of managing the neighborhood center. Ms. Roemer noted that the Agreement is in the amount of $30,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. AGREEMENT TABLED - NCR HARDWARE/SOFTWARE MAINTENANCE - SOUTH BEND POLICE DEPARTMENT - NCR CORPORATION Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was tabled. APPROVE CONSTRUCTION CONTRACT - LAPORTE AVENUE SEWER REPLACEMENT - PROJECT NO. 100-30 Ms. Roemer advised that in accordance with the bid awarded on April 24, 2000, to HRP Construction, Inc., Post Office Box 266, South Bend, Indiana, in the amount of $20,374.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Contract Amount Purpose Motion to Approve; Seconded Neighborhood Housing $130,000 To acquire 5 vacant problem Ms. Roemer abstained as Services properties and rehab for she is a member of the low/moderate homebuyers in NHS Board; Mr. Inks, Mr. the Perley Park area Littrell APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: Address Purpose Amount 1618 N. Olive (Far Northwest neighborhood Association) Neighborhood Cleaning and Landscaping $625.00 3119 Woodmont Drive Flowers and Mulch $125.00 1916 East Hartman Flowers and Pear Tree $125.00 1874 St. Michael's Court Flowers and Shrubs $125.00 730 Cottage Grove Flowers $125.00 529 East Altgeld Flowers $125.00 1868 St. Michael's Court Flowers, Mulch, Shrubs $125.00 REGULAR MEETING MAY 1. 2000 Riverside Drive/Northview Lilac Hedge $250.00 (Pinhook Area Residents) Madison Street (First United Tree Removal/Replacement of Red Maple $1,000.00 Methodist Church) Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - THIRTY (30) MORE OR LESS POLICE IN -CAR VIDEO SYSTEM In a memorandum to the Board, Captain Gary Horvath, South Bend Police Department, requested permission to advertise for the receipt of bids for the above referred to equipment. Captain Horvath stated that funding for this equipment is provided by the Department of Justice Block Grants and the Indiana State Law Enforcement Assistance Grant. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, FRONT LOADING PAVEMENT PROFILER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding for this equipment is provided by the Street Department Capital Budget Fund. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CLEVELAND ROAD ADDED TRAVEL LANES - CLEVELAND FROM BENDIX DRIVE TO MEGHAN BEEHLER COURT - PROJECT NO. 98-87-1 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will add travel lanes on Cleveland Road from Bendix Drive to Meghan Beehler Court, and funding is provided through the Blackthorn Tax Incremental Fund. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT YEAR 2000 MULTIPLE SCLEROSIS SUPER CITIES WALK Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Greg Bennett, Memorial Hospital 615 North Michigan, South Bend, Indiana to conduct the above referred to walk, on May 6, 2000, beginning at 9:00 a.m. on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MAURICE MATTHYS OPENING DAY PARADE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rick Kring, Box 3074, South Bend, Indiana to conduct the above referred to parade, on May 6, 2000, beginning at 9:30 a.m. on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT NORTHWEST LITTLE LEAGUE OPENING DAY PARADE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jeanne Mahoney, 1742 North Brookfield, South Bend, Indiana to conduct the above referred to parade, on May 6, 2000, beginning at 9:00 a.m. on the designated route 1 E REGULAR MEETING MAY 1, 2000 as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 1ND ANNUAL NEAR WESTSIDE NEIGHBORHOOD PRIDE DAY PARADE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to, a request as submitted by Ms. Kathryn Devezin-Joyner, 504 North Johnson, South Bend, Indiana to conduct the above referred to parade, on July 22, 2000, beginning at 9:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - USE OF CITY OWNED PROPERTY FOR A COMMUNITY GARDEN - SOUTHEAST YOUTH GARDENING COMMITTEE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Community and Economic Development, Area Plan, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Bill Breidenthal, 409 East Broadway, South Bend, Indiana, to use the southeast corner of Broadway and Marietta (Key Nos.18-7016-0646 and 18-7016-0647) for a garden program for the Southeast Youth Gardening Committee. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Ms. Roemer stated that the following Garbage and Rubbish Service application has been received: NAME: Edwin F. Sell, Michiana Recycling & Disposal ADDRESS: (616) 684-3365 Ms. Roemer further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Ms. Roemer stated that the following Garbage and Rubbish Service application has been received: NAME: Tim Hancz, Alt Trust, Inc. ADDRESS: (616) 687-2805 Ms. Roemer further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF LICENSE APPLICATIONS FOR SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Ms. Roemer stated that the following applications have been received: Scrap Management Corporation 3123 South Gertrude C&C Salvage, Inc. 3123 South Gertrude It was noted that favorable recommendations have been received by the Fire Department and the Department of Code Enforcement. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Applications were approved. REGULAR MEETING MAY 1, 2000 APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following license application was approved: Living Stones Bible Church Company 302 West Washington The above licence application was approved ` and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Kenneth Kent, Jr. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 60485 Ironwood Road, South Bend, Indiana, (Key # 01-1020-045101), Mr. Kent waives and releases any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Francis and Nona Lolmaugh. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 24185 Ardmore Trail, South Bend, Indiana, (Key # 17-1079-2830), the Lolmaugh's waive and release any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: Traffic Control Device Address Remarks Installation - Handicap 713 S. Lake Mr. Hill has met all Accessible Parking Space requirements Signs Installation - Handicap 721 N. Scott Mrs. Doersher has met all Accessible Parking Space requirements Signs Installation - Handicap 915 Clover Mr. Covell has met all Accessible Parking Space requirements Signs Installation - Handicap 214 E. Bowman Ms. Rhoades has met all Accessible Parking Space requirements Signs Installation - Handicap 1626 S. Magnolia Ms. Audenaert has met all Accessible Parking Space requirements Signs APPROVE EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND Samuel L. Wright General Construction, Inc. Approved Effective May 1, 2000 1 1 14 REGULAR MEETING MAY 1, 2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVAL OF GRANT OF EASEMENT - REASOR STREET SEWER REPLACEMENT Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried a Grant of Easement for 305 Reasor Street was approved, in conjunction with the Reasor Street Sewer Replacement project. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,248,452.65 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $328,766.02 and $21,123.82 and recommended approval. Mr. Rahman Johnson, Fiscal Officer, submitted a claim for Fire Station No. 10, on behalf of Casteel Construction and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the meeting adjourned at 9:55 a.m. 1 TEST: �-c ( Angela acob, Cler `� 1 BOARD OF PUBLIC WORKS M. atherine Roemer, Presid nt n Carl P. Littrell, Member i Donald E. Inks, Member