Loading...
HomeMy WebLinkAbout04/24/00 Board of Public Works MinutesREGULAR MEETING APRIL 24, 2000 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 24, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Michelle Engel. AGENDA CORRECTIONS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following items were corrected on the agenda: - Property Vacation - First east/west alley north of Colfax - withdrawn from the agenda - Temporary Street Sign Changes - Ford/Western changed to Ford/Warren APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on April 17, 2000, were approved. OPENING OF BIDS - REASOR STREET SANITARY SEWER - PROJECT NO. 99-86 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DYE MECHANICAL, INC. 3535 Monroe Street LaPorte, Indiana 46352 Bid was signed by Mr. Charles T. Dye, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $221,000.00 HRP CONSTRUCTION. INC. 5777 Cleveland Road South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $152,901.50 YOUNGS EXCAVATING. INC. Post Office Box 2766 South Bend, Indiana 46680 Bid was signed by Mr. Kurt D. Youngs, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 94,559.38 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed b-4 REGULAR MEETING APRIL 24. 2000 -Five per cent (5%) Bid Bond was submitted BID: $199,380.00 HERRMAN & GOETZ. INC.. UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $154,472.76 LAFREE EARTH, INC. Post Office Box 1752 Mishawaka, Indiana 46546 Bid was signed by Mr. Greg LaFree, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 86,853.97 GEYER CONSTRUCTION COMPANY 67450 U.S. 31 South Post Office Box 229 Lakeville, Indiana 46536 Bid was signed by Mr. William Geyer, General Partner Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 94,949.00 INDIANA EARTH. INC. 10343 McKinley Highway Osceola, Indiana 46561 Bid was signed by Mr. Mark Osler, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $221,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD QUOTATION - WESTERN/WALNUT VIADUCT PANELS - PROJECT NO 100-11 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 17, 2000, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Ziolkowski Construction, 1005 South Lafayette, South Bend, Indiana, in the amount of $1,945.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. 1 1 1 1 REGULAR MEETING APRIL 24, 2000 AWARD QUOTATION - LAPORTE AVENUE SEWER REPLACEMENT - PROJECT NO. 100- 42 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 17, 2000, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to HRP Construction, 5777 Cleveland Road, South Bend, Indiana, in the amount of $20,374.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotations be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDER - SOUTH BEND ANIMAL CONTROL SHELTER - PROJECT NO. 99-62 Ms. Roemer advised that Mr. Darrell Baker, Project Engineer, has submitted Change Order No. 3 on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be decreased $1,291.00 for a new Contract sum including this Change Order in the amount of $120,308.00. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDERS - LEIGHTON PLAZA - PROJECT NO. 97-57 Ms. Roemer advised that Mr. Carl P. Littrell, City Engineer, has submitted the following Change Orders and recommended approval: Change Contractor Amount Motion to Approve; Order Seconded 2-07.10-3 Jarnigan Enterprises, Increase $9,280.00; New Mr. Littrell, Mr. Inks Inc. Sum $165,541.00 3-16.20-2 Thompson, Inc. Increase $30,352.95; New Mr. Littrell, Mr. Inks Sum $658,823.95 3-16.20-3 Thompson, Inc. Increase $16,950.00; New Mr. Littrell, Ms. Sum $675,773.95 Roemer 3-20.20-C2 Forsey Construction Increase $3,406.00; New Mr. Littrell, Mr. Inks Sum $71,206.00 3-03.70C-8 Casteel Construction Increase $3,186.56; New Mr. Littrell, Mr. Inks Sum $1,916.113.60 3-06.50- Casteel Construction Increase $2,227.00; New Mr. Littrell, Ms. CIO Sum $982,020.98 Roemer 408 CDM Group, Inc. Increase $1,094.00; New Mr. Littrell, Ms. Sum $147,711.00 1 Roemer The Change Orders were approved as noted above. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Contract Amount Purpose Motion to Approve; Seconded Youth Services Bureau $19,032 Operation of Runaway Mr. Inks, Mr. Littrell Shelter YWCA $43,254 Operation of Women's Crisis Mr. Littrell, Mr. Inks Shelter u'T, T.. REGULAR MEETING APRIL 24, 2000 APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM - CHRIST TEMPLE CHURCH OF GOD IN CHRIST Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and the Christ Temple Church of God in Christ, 1212 South Michigan, South Bend, Indiana, for lodging costs associated with a trip to Washington D.C. In August, 2000. Ms. Roemer noted that the Agreement is in the amount of $1,800.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT -ENTERPRISE DRIVE EXTENSION (LONE WOLF DRIVE AND EAGLE WAY) - PROJECT NO. 100-016 Ms. Roemer advised that in accordance with the bid awarded on April 10, 2000, to Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $407,395.85 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF REQUEST TO TEMPORARILY CHANGE STREET SIGNS FOR MONDAY, APRIL 24, 2000 In a letter to the Board, Mayor Stephen J. Luecke requested permission to temporarily change the street signs for Monday, April 24, 2000, at the following locations: Dyngus Day - Ford/Warren Solidarity Day - 1001 West Western Mayor Luecke stated that these sign changes are in recognition of the Dyngus and Solidarity Day celebration of the ethnic heritage, friendship and fellowship of our community. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request was approved. WITHDRAW PETITION TO VACATE PROPERTY Ms. Roemer indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Tamara Sexton, 511 West Colfax, South Bend, Indiana to vacate the following alley: Part of the first east/west alley north of Colfax Avenue, from the west right of way of the first north south alley west of William Street to the west right of way of William Street, a distance of approximately 395 feet and a width of 14 feet, located in the Miller's subdivision of Bank Outlots 8 and 9, in South Bend, St. Joseph County, Indiana. Ms. Tamara Sexton submitted a letter to the Board withdrawing this petition. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the petition was withdrawn at the request of the petitioner. FAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Ms. Roemer indicated that the Common Council has submitted to the Board a Vacation Petition as completed by James Jasiewicz, South Bend Community School Corporation, 635 South Main, South Bend, Indiana to vacate the following property: The first street to be vacated is the east half of Eclipse Place from the south right of way of Keller Street to the south right of way of Marquette Boulevard, a distance of 672.6 feet and a width of 30 feet. Part located in the Vernon Heights Add., South Bend, St. Joseph County, Indiana. The second street to be vacated is Keller Street from the east right of way of Eclipse Place to the west right of way of Kaley Street for a distance of 280.5 feet and a width of 50 feet. Part located in Vernon Heights Add., South Bend, St. Joseph County, Indiana. The alley to be vacated is the first north/south alley west of Kaley Street from the north right of way of Keller Street to the south right of way of Marquette Boulevard for a distance of 622.6 feet and a width of 14 feet. Part located in the Vernon Heights Add., South Bend, St. Joseph County, Indiana. REGULAR MEETING APRIL 24, 2000 Ms. Roemer advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan noted that the property owner to the west of Eclipse Place should be contacted and the west half of this right of way vacated along with Eclipse Place to the south of the proposed vacation. Therefore, Ms. Roemer made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Inks seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLOCK PARTY AND HOG ROAST - NORTH ST. PETER FROM WASHINGTON STREET TO COLFAX AVENUE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Peter Meholk, 113 North St. Peter, South Bend, Indiana to conduct the above referred to block party, on April 29, 2000, from 11:00 a.m. until 7:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "MARCH FOR JESUS" Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Ellen Stanley, March for Jesus of South Bend, Post Office Box 1573, Mishawaka, Indiana to conduct the above referred to walk, on June 10, 2000, beginning at 1:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO PURCHASE CITY -OWNED LOTS - TWO LOTS IN 2800 BLOCK OF CALVERT Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Community and Economic Development, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Urbanski, G&M Properties, 14299 Day Road, Mishawaka, Indiana to purchase Lot 5, 2825 West Calvert Street, and Lot 35 in the 2800 Block of West Calvert Street. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - GOOD NEIGHBORS/GOOD NEIGHBORHOODS SIDEWALK PROGRAM - PROJECT NO. 100-17 In a memorandum to the Board, Mr. Toy Villa, Public Construction Manager, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Villa stated that this project will improve curbs, sidewalks, and driveway approaches in the public right of way. Funding is provided by the General Fund. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - YEAR 2000 STREET MATERIALS - PROJECT NO. 100-046 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to materials. Funding will be provided by the user department. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO REJECT BIDS AND RE -ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, DOUBLE DRUM VIBRATORY ASPHALT COMPACTOR In a memorandum to the Board, Mr. Matt Chlebowski, Director, Equipment Services, requested permission to reject all bids for the above referred to equipment, and to re -advertise for the receipt of bids. Mr. Chlebowski stated that the bids received do not fit the needs of the Street Department. Funding is provided by the Street Department Capital Fund. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to reject all bids for the above referred to equipment and to re -advertise for the receipt of bids was approved. REGULAR MEETING APRIL 24.2000 ADOPT RESOLUTION NO. 63-2000 - TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE . Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 63-2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar. nature: ONE (1) 1986 INTERNATIONAL DUMP TRUCK, VIN #1HTLAHGM8GHA49711 ONE (1) 1980 FORD DUMP TRUCK, VIN #R80UVGG9669 ONE (1) 1997 FORD CROWN VICTORIA, VIN #2FALP73WXVX148754 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be traded with the above -described property: EQUIPMENT TO BE TRADED AT A LATER DATE WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall -be traded -in for the following described property of a similar nature: PROPERTY TO BE EXCHANGED: ONE (1) 1986 INTERNATIONAL DUMP TRUCK, VIN #1HTLAHGM8GHA49711 ONE (1) 1980 FORD DUMP TRUCK, VIN #R80UVGG9669 ONE (1) 1997 FORD CROWN VICTORIA, VIN #2FALP73WXVX148754 PROPERTY TO BE TRADED: EQUIPMENT TO BE TRADED AT A LATER DATE 2. That the traded in or exchanged property, to wit: ONE (1) 1986 INTERNATIONAL DUMP TRUCK, VIN #IHTLAHGM8GHA49711 ONE (1) 1980 FORD DUMP TRUCK, VIN #R80UVGG9669 ONE (1) 1997 FORD CROWN VICTORIA, VIN #2FALP73WXVX148754 shall be removed from the inventory of the City of South Bend. ADOPTED this 24TH day of April, 2000. BOARD OF PUBLIC WORKS s/M. Catherine Roemer, President s/Carl P. Littrell, Member s/Donald E. Inks, Member 1 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk APRIL 24, 2000 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control device was approved: New Installation "No Turn on Chapin/Washington, East Poor visibility, request by Red" Bound South Bend Police Department APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR William J. Long, Sr. Approved Retroactive to April 19, 2000 Mr. Inks made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,685,081.34 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $288,564.34 and $49,411.19 and recommended approval. Mr. Jon Hunt, Community and Economic Development, submitted claims on behalf of the St. Joseph County Housing Consortium and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. APPROVAL OF GRANT OF EASEMENT Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Grants of Easement for Reasor Street Sanitary Sewer Replacement were approved: - Donald and Paul Utz - Lot 15, Reasor Street - L.B. and Lou Miller - Lot 17, Reasor Street ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the meeting adjourned at 10:02 a.m. ST: Lj Ta K. J cob, Cler BOARD OF PUBLIC WORKS I a Brine Roemer, Presid t Carl P. Littrell, Member [)-, -,/j Z �24 Donald E. Inks, Member