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Home My WebLink About04/17/00 Board of Public Works MinutesREGULAR MEETING APRIL 17, 2000 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April 17, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Michelle Engel. AGENDA ITEMS ADDED/TABLED Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following items were added/tabled: - Added - Title Sheet - Near Northwest Neighborhood Alley Closures - Project No. 100-12 - Added - Contractor Bond - Marvin Crayton Construction - Tabled - Contract - Development of Brownsfield Inventory and Database APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on April 10, 2000, were approved. OPENING OF QUOTATIONS - BLACKTHORN WETLANDS PLANTING - PROJECT NO. 100-31 Ms. Roemer advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: DESIGNS ON NATURE 202 Lincolnway East Mishawaka, Indiana 46544 Quotation was submitted by Mr. Michael Girvin, President QUOTATION: $56,149.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotation was referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - WESTERN/WALNUT VIADUCT PANELS - PROJECT NO. 100-11 Ms. Roemer advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: N.I. SPANOS PAINTING INC. Post Office Box 10907 Merrillville, Indiana 46411 Quotation was submitted by Mr. Nick Spanos QUOTATION: $2,000.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette South Bend, Indiana 46624 Quotation was submitted by Mr. Gayton Marks, Project Manager QUOTATION: $1,945.00 Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - LAPORTE AVENUE SEWER REPLACEMENT - PROJECT NO. 100-42 Ms. Roemer advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: REGULAR MEETING APRIL 17, 2000 YOUNGS EXCAVATING, INC Post Office Box 2766 South Bend, Indiana 46680-9611 Quotation was submitted by Mr. Kurt Youngs, President QUOTATION: $20,845.00 HRP CONSTRUCTION. INC. 5777 Cleveland Road South Bend, Indiana 46628-9418 Quotation was submitted by Mr. George Grenert QUOTATION: Alternate # 1 Add Alternate #2 Add $20,374.00 $ 13.20 per CY $ 520.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - BLACKTHORN COURT/CRESCENT CIRCLE -LANDSCAPING AND IRRIGATION -PROJECT NO. 100-30 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LANDMARK/SOLLIDAY LANDSCAPING 10882 McKinley Highway Osceola, Indiana 46561 Bid was signed by Mr. Steven J. Solliday, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $103,811.40 FUERBRINGER LANDSCAPING, INC. 22530 Birch Road South Bend, Indiana 46628 Bid was signed by Mr. Dan Fuerbringer, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $126,500.00 HUNZIKERS, INC. Post Office Box 397 Niles, Michigan 49120 Bid was signed by Mr. Jerry Hunziker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $131,220.00 1 1 1 I4 L 1 REGULAR MEETING WILLSON NURSERY & LANDSCAPE COMPANY Post Office Box 266 LaPorte, Indiana 46352 Bid was signed by Mr. Donald Wilson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 98,717.00 APRIL 17, 2000 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - CHEMICALS - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to chemicals. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: P.B. & S. CHEMICAL COMPANY 4211 Engle Road Fort Wayne, Indiana 46804 Bid was signed by Mr. Patrick Collins Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 10 Chlorine $365.00/Ton Sulfur Dioxide $410.00/Ton Dry Polymer No Bid Liquid Ferrous No Bid EAGLEBROOY, INC. 4801 Southwick Drive, Suite 200 Matteson, Illinois 60443 Bid was signed by Mr. William Wowchuk, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted me Chlorine Sulfur Dioxide Dry Polymer Liquid Ferrous No Bid No Bid No Bid $.185 per gallon ROWELL CHEMICAL CORPORATION 15 Salt Creek Lane Hinsdale, Illinois 60521 Bid was signed by Mr. Rowell Chemical Corporation Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed REGULAR MEETING APRIL 17. 2000 Ten per cent (10%) Bid Security was submitted BID: Chlorine $378.00/Ton Delivered Sulfur Dioxide $388.00/Ton Delivered Dry Polymer No Bid Liquid Ferrous No Bid POLYDYNE INC. 1770 Indiana Trail Road, Suite 200 Norcross, Georgia 30093 Bid was signed by Mr. Lawrence D. Grizzle, Director Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted OEM Chlorine No Bid Sulfur Dioxide No Bid Dry Polymer $1.2700 Liquid Ferrous No Bid STOCKHAUSEN_ INC. 2401 Doyle Street Greensboro, North Carolina 27406 Bid was signed by Mr. Ulrich D. Sieler, President and CEO Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: 11 Chlorine No Bid Sulfur Dioxide No Bid Dry Polymer $1.39 Praestol 859BS $1.37 Praestol 855BS Liquid Ferrous No Bid PVS TECHNOLOGIES, INC. 10900 Harper Avenue Detroit, Michigan 48213 Bid was signed by Mr. Craig Mikkelson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted me Chlorine No Bid Sulfur Dioxide No Bid Dry Polymer No Bid Liquid Ferrous $0.124/Gallon REGULAR MEETING ULRICH CHEMICAL, INC. 3111 North Post Road Indianapolis, Indiana 46226 Bid was signed by Ms. Suzanne P. Shaw Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Chlorine $450.00/Ton Sulfur Dioxide No Bid Dry Polymer No Bid Liquid Ferrous No Bid ALEXANDER CHEMICAL CORPORATION 2525 Cabot Drive, Suite 201 Lisle, Illinois 60532-3628 Bid was signed by Mr. James C. Zatorski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Chlorine $ 0.1795/80,000lbs. $359.00 - 2000 container Sulfur Dioxide $ 0.1875/80,000 lbs. $375.00 - 2000 container Dry Polymer No Bid Liquid Ferrous No Bid JCI JONES CHEMICALS, INC. 600 Bethel Avenue Beech Grove, Indiana 46107 Bid was signed by Mr. Peter Septoski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1E APRIL 17, 2000 Chlorine $360.00/Ton Sulfur Dioxide $300.00/Ton Dry Polymer No Bid Liquid Ferrous No Bid Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to Environmental Services for review and recommendation. APPROVE CERTIFICATE OF COMPLETIONNINAL WAIVER OF LIEN- FIRE STATION NO. 4 REROOF - PROJECT NO. 99-58 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted the Certificate of Completion/Final Waiver of Lien on behalf of DRC Corporation, 2214 Huron Street, South Bend, Indiana, for the above referred to project, indicating a final cost of $71,919.00. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Certificate of Completion/Final Waiver of f REGULAR MEETING Lien was approved. APRIL 17, 2000 APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Contract Amount Purpose Motion to Approve; Seconded Community Homebuyers $300,000 For forgivable 2"dmortgages M s. Roemer Corporation for low/moderate Abstained; Mr. homebuyers Inks, Mr. Littrell Community Homebuyers 1999 forgivable 2nd M s. Roemer Corporation mortgage contract - extends Abstained; Mr. 1999 contract through Inks, Mr. Littrell Apri130, 2000 Housing Development 1999 REWARD contract - Ms. Roemer Corporation extends 1999 contract Abstained; Mr. through April 30, 2000 Inks, Mr. Littrell St. Joseph County AIDS Task $8.651.00 Operations, renovation and Ms. Roemer, Mr. Force homeless prevention Littrell activities for 2000 Staff Support City of Staff support for HDC Plan Ms. Inks, Ms. Mishawaka activities Roemer will pay $12,000 Center for the Homeless $43,254.00 Operating costs at the Mr. Inks, Ms. Center Roemer APPROVAL OF ESCROW AGREEMENT - BLOWER AND ENGINE REPLACEMENT - WASTEWATER TREATMENT PLANT - PROJECT NO. 99-45 Ms. Roemer stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Bank One, I I I Monument Circle, Indianapolis, Indiana; and Bowen Engineering Corporation, 1260 Summit Street, Crown Point Indiana, for the above referred to project. Ms. Roemer noted that the project is in excess of $100,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Escrow Agreement was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PAINT. INTERIOR, EXTERIOR AND STREET PAINT In a memorandum to the Board, Mr. George Zana, Purchasing Department, requested permission to advertise for the receipt of bids for the above referred to paint. Mr. Zana stated that funding will be provided by each user department. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK AGAINST VIOLENCE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Conrad Damian, 2701 West Elwood, South Bend, Indiana to conduct the above referred to walk on April 29, 2000, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NEIGHBORHOOD EASTER EGG HUNT - LASALLE FROM WILLIAM TO TAYLOR Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted F� REGULAR MEETING APRIL 17, 2000 by Ms. Mary Bonds, 1310 Eclipse Place, South Bend, Indiana to conduct the above referred to block party on LaSalle from William to Taylor, on April 22, 2000. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MEMORIAL DAY PARADE Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Adeline Jaskowiak, 727 South Illinois, South Bend, Indiana to conduct the above referred to parade on May 29, 2000, beginning at 8:00 a.m. on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, `the recommendation was approved. APPROVAL OF RECOMMENDATION - POLICE ESCORT - SPECIAL OLYMPICS Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sharon Evans, Special Olympics of St. Joseph County, Mishawaka, Indiana, for a request for a police escort for the Special Olympics on June 1, 2000, at 6:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO ACOUIRE CITY- OWNED PROPERTY - FIVE (5) LOTS ON SADIE STREET - HABITAT FOR HUMANITY Ms. Roemer stated that favorable recommendations have been received by the Division of Engineering, Community and Economic Development, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Butkovich, Habitat for Humanity, 402 East South Street, South Bend, Indiana to acquire the lots at 201, 205, 215, 217, and 219 Sadie Street, for development of the property for housing in the Near Westside area of South Bend. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. ADOPT RESOLUTIONNO.61-2000 -DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 61-2000 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: FIVE (5) ALLEN BRADLEY KF2 DATA CONVERTERS WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 17TH day of April, 2000. 4 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk APRIL 17, 2000 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/M. Catherine Roemer, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ADOPT RESOLUTION NO.62-2000 -DISPOSAL OF OBSOLETE CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 62-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, MATT BRIXLEY has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 17TH day of April, 2000. BOARD OF PUBLIC WORKS s/M. Catherine Roemer, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk 1 1 1 4 -0 c�' S 1 REGULAR MEETING APRIL 17, 2000 APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: Solvay Automotive Federal Mogul Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Industrial Wastewater Discharge permits were approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: Signage Address Purpose Motion to Approve; Seconded Removal - Handicapped 1245 Fremont Signs no longer Ms. Roemer, Mr. Inks Accessible Parking Space needed Signs Removal - Handicapped 741 South 25g' Signs no longer Ms. Roemer, Mr. Inks Accessible Parking Space needed Signs Removal - Handicapped 1810 Werwinski Signs no longer Ms. Roemer, Mr. Inks Accessible Parking Space needed Signs New Installation - 1517 West Ms. Cunningham Mr. Littrell, Ms. Handicapped Accessible Indiana has met all Roemer Parking Space Signs requirements New Installation - 1648 East Fox Ms. Pass has met Mr. Littrell, Ms. Handicapped Accessible all requirements Roemer Parking Space Signs New Installation - 1345 East Miner Ms. Byrd has met Mr. Littrell, Ms. Handicapped Accessible all requirements Roemer Parking Space Signs FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Certificate of Insurance was accepted for filing: ADS Corporation, A Subsidiary of Lexa International Corporation 300 Atlantic Street Stamford, CT 06901 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Tony and Terrance Scott d/b/a Scott Brothers Construction Approved Effective April 17, 2000 )-I 6--N7 REGULAR MEETING High Tech Construction Marvin Crayton Construction APRIL 17.2000 Approved Effective April 17, 2000 Approved Effective April 17, 2000 EXCAVATION BOND Tony and Terrance Scott Approved Effective April 17, 2000 d/b/a Scott Brothers Construction High Tech Construction Approved Effective April 17, 2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEET-NORTHWESTNEIGHBORHOOD ALLEYCLOSURES -PROJECT NO. 100-12 Ms. Roemer advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,810,960.13 and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. PRIVILEGE OF THE FLOOR Ms. Roemer informed the Board that the Fraternal Order of Police will conduct their annual tribute and memorial service to those police officers who have given their lives in the line of duty, on Wednesday, May 17, 2000, at the Municipal Service Facility plaza beginning at2:00 p.m. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the meeting adjourned at 10:05 a.m. BOARD OF PUBLIC WORKS /11� - �1� M. therine Roem�esitnt, Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angela k Jacob, Cl rk