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Home My WebLink About03/20/00 Board of Public Works Minutest REGULAR MEETING MARCH 20, 2000 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, March 20, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Board Attorney Michelle Engel was not present. Attorney Aladean DeRose presided in her absence. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, two (2) Excavation Bonds and a Consent to Annexation and Waiver of Right to Remonstrate were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on March 13, 2000, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - CIRCUS CON DIOS - SCOTTSDALE MALL Ms. Roemer advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Ms. LuAnne Marie VanKirk, 65486 E. Peninsula Drive, Cassopolis, Michigan, to conduct "Circus Con Dios" in the parking lot of Scottsdale Mall, on April 22, 2000, from 2:00 p.m. to 11:00 p.m. Favorable recommendations have been received by the Police Department, Fire Department, Building Department and the City Attorney's Office. Ms. VanKirk, 65486 E. Peninsula Drive, Cassopolis, Michigan, was present, and stated that the event will take place in an inflatable dome in the parking lot of Scottsdale Mall, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - LIGHT BULBS This was the date set for receiving and opening of sealed bids for light bulbs. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened: GRAINGER INDUSTRIAL SUPPLY 1750 Commerce Drive South Bend, Indiana 46628 Bid was signed by Mr. Jon Fitzjohn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted U 1 75 9 PAR/HAL/FL $3.89 2 75 Inside Frosted 15A15 $ .35 3 4 60 48 Exit Lamp Frosted 25G 16.5/C/WBL $ .82 $ .42 5 100 40G 25/CL $ .68 6 100 50R50/CL N/A 7 60 60A/CL $7.03 8 120 Inside Frosted, Daylight $ .35 60A17/52/SSXL 9 120 75A17/67/SSXL, $ .36 10 100 75A/W/RP/DLSW $.34 11 120 Inside Frost, Super Saver $ .86 12 150 Soft White Super Saver $ .36 REGULAR MEETING 13 48 Inside Frosted Reflector Spot $ 114 14 100 Flood 120PAR/CAP/FL $ 7.58 15 250 Flood 120BR/FL $ 2.31 16 48 Flood Super Saver $ 2.78 17 48 Inside Frosted $ .53 18 400 Inside Frost, Super Saver $ .89 19 300 Flood, Inside Frosted $ 2.31 20 50 Spot, Inside Frosted $ 2.11 21 350 200A21/99/XL $ 2.18 22 350 200PS/99/XL/IF $ 1.72 23 40 250KR38/FL $ 9.61 24 24 Clear 300M $ 1.14 25 50 300/1F $ 2.26 26 48 Inside Frosted $ 1.92 27 60 300M/IF/PS25 MED $ 1.49 28 300 500/991F/XL $ 4.3)7 29 100 500PAR56Q/WFL $19.47 30 24 300T21/2Q/CL $ 3.67 31 24 Clear Krypton Filled $ 9.79 32 24 500T3Q/CL $ 3.36 33 36 1500T3Q/CL $10.26 34 24 Clear, 35 Watts $10.76 35 24 Clear, 75 Watts $10.76 36 60 Coated, 70 Watts $12.51 37 50 Clear 70W Metal Halide $22.67 38 50 Coated 70 Watts M98 $24.34 39 24 Clear 100 Watts M90 $24.34 40 24 Coated 100 Watts M90 $22.67 41 50 Coated, 100 Watts $11.58 42 12 Clear, 100 Watts $1 1.58 43 72 Coated, 100 Watts $14.20 44 100 150 Watts, 55 Volt, Clear $1 1.58 45 12 Coated, 150 Watts $20.5; 46 72 Bright White Deluxe $ 6.06 175 Watts, H39KC-175/DX 47 50 Coated 175 Watts $19.47 48 50 Clear 175 Watts M57 $18.42 49 100 Clear, 200 Watts $13.68 50 100 Clear, 250 Watts $15.79 51 24 Brite White Deluxe $10.47 250 Watts 52 36 Clear 250 Watts $13.72 53 36 Coated 250 Watts M58 $14.77 54 36 Brite White Deluxe $10.32 400 Watts, H33GL-400/DX 55 40 Clear 400 Watts $13.64 56 40 Coated 400 Watts M59 $14.69 57 20 Clear, 400 Watts $1 1.84 58 20 Clear, 1000 Watts $29.60 59 12 Clear 1000 Watts M47 $28.55 60 30 Clear Universal Burning $ 34.38 1500 Watts, M 1500/BU-HOR 61 700 69A21 /TS/8M $ .77 62 6500 116A21/TS/8M $ .84 63 3000 1950L/A23/8M $ 1.47 64 50 Dulux 5 Watts $ 1.80 65 50 Dulux 9 Watts $ 1.80 66 150 Dulux 13 Watts $ 1.88 67 50 Cool White, 15 Watts $ 1.32 MARCH 20, 2000 1 1 REGULAR MEETING MARCH 20, 2000 68 48 Warm White, 15 Watts $ 2.69 69 24 16WT8 $12.80 70 150 Cool White, 20 Watts $ 1.35 71 75 Cool White, 20 Watts $ 2.00 72 50 Dulux 26 Watts, T-4 $ 5.06 73 60 Warm White, 30 Watts $ 2.16 74 100 Warm White, 40 Watts $ 1.05 75 2000 Cool White $ .80 76 1000 Daylight 40 Watts $ 1.46 77 100 White 40 Watts $ 1.25 78 20 U Shaped Lamp $ 3.48 79 50 Cool White $ 4.44 80 50 Cool White, 39 Watts $ 2.08 81 50 Cool White $ 3.21 82 60 Cool White, 60 Watts $ 2.80 83 100 Cool White, 75 Watts $ 2.01 84 30 Cool White (112), 100 Watts $ 2.95 85 60 25A19/TO/RP $ .66 86 60 25A19/TB/RP $ .66 87 60 25A19/TG/RP $ .66 88 60 25A19/TR/RP $ .66 89 60 25A19/W/RP $ .47 90 48 1141 Bulb $ .68 Sylvania #363770 or equivalent 91 40 Advance $ 8.97 V2S34TP 92 10 Advance $55.94 VZT-3 S32 93 100 4 Foot Ballast $ 8.40 94 150 72" or 95" High Output $20.84 RS-25110-TP 95 150 60", 72", or 96" Slim Line $13.30 R-2E75-S-ST 96 50 4 Foot Ballast N/A (for Two 4 E Bulbs) VDC-2540 TP CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC. 1213 South Main Street South Bend, Indiana 46601 Bid was signed by Mr. Doyle Weaver Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted e 1 75 9 PAR/HAL/FL $3.61 2 75 Inside Frosted 15A15 $ .53 3 60 Exit Lamp Frosted $1.52 4 48 25G 16.5/C/WBL $ .39 5 100 40G 25/CL $ .69 6 100 50R50/CL N/A 7 60 60A/CL $ .68 8 120 Inside Frosted, Daylight $ .53 60A] 7/52/SSXL 9 120 75A17/67/SSXL $ .53 10 100 75A/W/RP/DLSW $ . 44 Of r- REGULAR MEETING 11 120 Inside Frost, Super Saver $ .61 12 150 Soft White Super Saver $ .37 13 48 Inside Frosted Reflector Spot $ 2.12 14 100 Flood 120PAR/CAP/FL $ 6.56 15 250 Flood 120BR/FL $ 2.54 16 48 Flood Super Saver $ 3.12 17 48 Inside Frosted $ .72 18 400 Inside Frost, Super Saver $ 1.04 19 300 Flood, Inside Frosted $ 2.54 20 50 Spot, Inside Frosted $ 4.71 21 350 200A21/99/XL $ 1.73 22 350 200PS/99/XL/IF $ 1.94 23 40 250KR38/FL $ 7.32 24 24 Clear 300M $ 1.62 25 50 300/IF $ 1.70 26 48 Inside Frosted $ 2.93 27 60 300M/IF/PS25 MED N/A 28 300 500/99IF/XL $ 7.36 29 100 500PAR56Q/WFL $22.50 30 24 300T21/2Q/CL $ 4.09 31 24 Clear Krypton Filled $1 1.40 32 24 500T3Q/CL $ 3.66 33 36 1500T3Q/CL $ 5.69 34 24 Clear, 35 Watts $1 1.12 35 24 Clear, 75 Watts $12.35 36 60 Coated, 70 Watts $12.77 37 50 Clear 70W Metal Halide $16.74 38 50 Coated 70 Watts M98 $17.77 39 24 Clear 100 Watts M90 $16.51 40 24 Coated 100 Watts M90 $17.53 41 50 Coated, 100 Watts $17.95 42 12 Clear, 100 Watts $11.00 43 72 Coated, 100 Watts $ 15.76 44 100 150 Watts, 55 Volt, Clear $1 1.00 45 12 Coated, 150 Watts $16.42 46 72 Bright White Deluxe $ 8.60 175 Watts, H39KC-175/DX 47 50 Coated 175 Watts $13.37 48 50 Clear 175 Watts M57 $12.55 49 100 Clear, 200 Watts $13.98 50 100 Clear, 250 Watts $ l 1.00 51 24 Brite White Deluxe $ 8.54 250 Watts 52 36 Clear 250 Watts $14. 17 53 36 Coated 250 Watts M58 $14.()9 54 36 Brite White Deluxe $1 1.50 400 Watts, H33GL-400/DX 55 40 Clear 400 Watts $1 3.44 56 40 Coated 400 Watts M59 $ l 5.19 57 20 Clear, 400 Watts $12.10 58 20 Clear, 1000 Watts $45.16 59 12 Clear 1000 Watts M47 $32.53 60 30 Clear Universal Burning $38.28 1500 Watts, M1500/BU-H0R 61 700 69A21/TS/8M $ .79 62 6500 116A21/TS/8M $ .88 63 3000 1950L/A23/8M $ 1.56 64 50 Dulux 5 Watts $ 1.84 65 50 Dulux 9 Watts $ 1.84 MARCH 20, 2000 C 1 1 1 1 1 REGULAR MEETING 66 150 Dulux 13 Watts $ 1.94 67 50 Cool White, 15 Watts $ 1.20 68 48 Warm White, 15 Watts $ 1.98 69 24 16WT8 $ 8.02 70 150 Cool White, 20 Watts $ 1.56 71 75 Cool White, 20 Watts $ 2.08 72 50 .. ,, Dulux 26 Watts, T-4 $ 5.91 73 60 'Warm White, 30 Watts $ 2.37 74 100 Warm White, 40 Watts $ 1.16 75 2000 Cool White $ .84 76 1000 Daylight 40 Watts $ 1.59 77 100 White 40 Watts $ 1.32 78 20 U Shaped Lamp $ 3.80 79 50 Cool White $ 4.94 80 50 Cool White, 39 Watts $ 2.71 81 50 Cool White $ 3.67 82 60 Cool White, 60 Watts $ 3.22 83 100 Cool White, 75 Watts $ 2.15 84 30 Cool White (112), 100 Watts $ 2.68 85 60 25A19/TO/RP $ .68 86 60 25A19/TB/RP $ .68 87 60 25A19/TG/RP $ .68 88 60 25A19/TR/RP $ .68 89 60 25A19/W/RP $ .41 90 48 1141 Bulb $ .31 Sylvania #363770 or equivalent 91 40 Advance $ 9.44 V2S34TP 92 10 Advance $55.94 VZT-3 S32 93 100 4 Foot Ballast $ 8.89 94 150 72" or 95" High Output $21.86 RS-25110-TP 95 150 60", 72", or 96" Slim Line $14.10 R-2E75-S-ST 96 50 4 Foot Ballast N/A (for Two 4 E Bulbs) VDC-2540 TP MARCH 20, 2000 Ms. Roemer inquired of the public in attendance if there would be no objections if the above referred to bids were not read at the meeting, due to time constraints. There being no objections by the public, the bids were not read. Copies of the bids were made available to the public. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BID S -ONE (l) MORE OR LES S, DOUBLE DRUM VIBRATORY COMPACTOR This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: AGGREGATE EQUIPMENT & SUPPLY 2222 W. Washington Street South Bend, Indiana 46628 Bid was signed by Mr. Daniel Dewar Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted REGULAR MEETING ON One (1) Benford TV 1400 DPR Tandem Asphalt Roller With Tamp Tandem Steel Drum Roller RS 156 $ 2,000.00 TOTAL $ 37,990.00 HOLT EQUIPMENT COMPANY 25166 West State Road #2 South Bend, Indiana 46619 Bid was signed by Mr. Richard H. Wells Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not completed Ten per cent (10%) Bid Bond was submitted n One (1) Interstate Trailer Model 24 TDA $15,345.00 Tilt Deck Trailer One (1) Sakai Double Drum Asphalt Roller $63,575.00 Trade Option - Tampo 46413444A Less $ 4,500.00 TOTAL $59,025.00 RUDD EQUIPMENT COMPANY 5820 Industrial Road Fort Wayne, Indiana 46825 Bid was signed by Mr. M. Whittington, Branch Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted M."D One (1) New/Demonstrator Dynapac $80,571.00 One 91) CC412 Vibratory Tandem Roller $79,300.00 Trade -In - Tampo RS 156A MACDONALD MACHINERY COMPANY, INC. 391 l Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark J. Johnston, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not completed Ten per cent (10%) Bid Bond was submitted One (1) 2000 Ingersoll-Rand Model $70,500.00 DD-70 Asphalt Roller Trade -In - Tampo RS 156 $ 4,000.00 TOTAL $66,500.00 MARCH 20, 2000 REGULAR MEETING x,: MARCH 20, 2000 One (1) Dynaweld Trailer $14,000.00 24ALT 12-Ton/Tandem Axle The Clerk asked the representatives from Holt Equipment and MacDonald Machinery to submit their completed Non Discrimination Commitment Forms to the Office of the Clerk of the Board by the end of the day. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. AWARD BID - ONE (1) SINGLE AXLE DUMP TRUCK Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 21, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Hill Truck Sales, 1011 West Sample Street, South Bend, Indiana in the amount of $47,540.00, which includes the base price of $56,165.00, plus options in the amount of $1,375.00, and less a trade-in of $10,000.00. Hill Truck Sales is the most responsive and responsible bidder. Mr. Chlebowski noted that this is not the low bid received. The bid from Heil's Automotive Inc. was rejected for the following reasons: On April 6, 1999, the City of South Bend received three (3) dump trucks with body equipment supplied by Neil's Inc., which were not consistent with good engineering practices. Neil's Inc. agreed the truck was built unsafe, but felt it was the City's error and would not correct the problem unless we paid an additional $800.00 per unit. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) TANDEM AXLE DUMP TRUCK Mr, Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 21, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Whiteford Ford Inc., 4707 Western Avenue, South Bend, Indiana in the amount of $73,665.00. They are the most responsive and responsible bidder. Mr. Chlebowski noted that this is not the low bid. The bid from Neil's Automotive Inc. was rejected for the following reasons: On April 6, 1999, the City of South Bend received three (3) trucks with body equipment supplied by Neil's Inc., which were not consistent with good engineering practices. Neil's Inc. agreed the truck was built unsafe, but felt it was the City's error and would not correct the problem unless we paid an additional $800.00 per unit. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) TWO TON CAB AND CHASSIS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 21, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the low bidder, Hill Truck Sales, 1011 West Sample Street, South Bend, Indiana in the amount of $39,637.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) FIVE YARD WHEEL LOADER Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 13, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the low bidder, Macdonald Machinery Company, Inc., 3911 Limestone Drive, Fort Wayne, Indiana, in the amount of $206,224.00, which includes the base price of $204,199,00, plus options of $10,025.00 and a trade-in of $8,000.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. REGULAR MEETING MARCH 20, 2000 AWARD BID - ONE (1) 2'/2 YARD WHEEL LOADER Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 13, 2000, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the low bidder, Macdonald Machinery Company, Inc., 3911 Limestone Drive, Fort Wayne, Indiana, in the amount of $79,100.00, which includes the base price of $84,475.00, plus option in the amount of $2,125.00 and a trade-in of $7,500.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDER - LEIGHTON PLAZA - PROJECT NO. 98-57 Ms. Roemer advised that Mr. Carl P. Littrell, City Engineer, has submitted Change Order No. 4-7 on behalf of CDM Group, Inc., 129 South Michigan Street, South Bend, Indiana indicating that the Contract amount be increased $975.00 for a new Contract sum including this Change Order in the amount of $146,617.00. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - FELLOWS STREET RECONSTRUCTION - PROJECT NO. 97- 104 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be decreased $36.00 for a new Contract sum including this Change Order in the amount of $706,726.50. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - SECONDARY CLARIFICATION IMPROVEMENTS - WASTEWATER TREATMENT PLANT - PROJECT NO. 98-18 Ms. Roemer advised that Mr. Jason Durr, Environmental Services, has submitted Change Order No. 3 on behalf of Bowen Engineering Corporation, 505 West 84"' Drive, Merrillville, Indiana, indicating that the Contract amount be increased $51,391.00 for a new Contract sum including this Change Order in the amount of $5,632,667.00. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved APPROVE FINAL CHANGE ORDER .AND PROJECT COMPLETION AFFIDAVIT DEMOLITION - FORMER HARDEE'S RESTAURANT BUILDING - PROJECT NO. 100-02 Ms. Roemer advised that Mr. Toy Villa, Construction Manager has submitted the Final Change Order for the above referred to project. There is no monetary change to the Change Order. Additionally submitted was the Project Completion Affidavit indicating a final cost of $16,880.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVAL OF CERTIFICATION OF SUBSTANTIAL COMPLETION - FIRE STATION NO. 10 - PROJECT NO. 98-17 Ms. Roemer stated that the Board is in receipt of a Certification of Substantial Completion between the City of South Bend and Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, for the above referred to project. There is no monetary change to this item. Ms. Roemer noted that the punch list will be completed by March 31, 2000 and landscaping and asphalt paving will be completed no later that June 1, 2000. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Certification of Substantial Completion was approved and executed. APPROVAL OF STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - MORRIS PERFORMING ARTS CENTER - ARCHITECTURAL PRECAST CONCRETE PANELS - PROJECT NO. 98-25-4 Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and Nucon Schokbeton, Inc., 3102 East Cork Street, Kalamazoo, Michigan, for the above referred to project. Ms. Roemer noted that the Agreement is in the amount of $531,693.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF STANDARD FORM OF AGREEMENT BETWEEN OWNER AND 1 1 1 Of REGULAR MEETING'`` MARCH 20. 2000 CONTRACTOR - MORRIS PERFORMING ARTS CENTER - WHEELCHAIR LIFT - PROJECT NO. 98-25.14B Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and Michiana Lift Equipment, Inc., 709 Byrkit Avenue, Mishawaka, Indiana, for the above referred to project. Ms. Roemer noted that the Agreement is in the amount of $10,150.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - MORRIS PERFORMING ARTS CENTER - AUDIO/VIDEO SYSTEMS - PROJECT NO. 98-25-613 Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and Sweetwater Sound, Inc. 5335 Bass Road, Fort Wayne, Indiana, for the above referred to project. Ms. Roemer noted that the Agreement is in the amount of $142,500.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - HUEY STREET SANITARY SEWER CONSTRUCTION Ms. Roemer stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg & Associates, 211 West Washington Street, South Bend, Indiana, for professional engineering services to extend sanitary sewer service along Huey Street between Bergan Street and Hamilton Street. Ms. Roemer noted that the Proposal is in the amount of $16,700.00. Funding is provided by Sewage Works. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF GOOD NEIGHBORS/GOOD NEIGHBORHOODS GRANT AGREEMENT - 625 EAST ECKMAN Ms. Roemer stated that the Board is in receipt of a Grant Agreement between the City of South Bend and Ms. Martha Sallows, 625 East Eckman, South Bend, Indiana, for flowers to be planted at 625 East Eckman. Ms. Roemer noted that the Agreement is in the amount of $100.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. PROPOSAL - REVIEW OF SEWAGE WORKS RATES - CROWE CHIZEK - TABLED Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Proposal was tabled. APPROVAL OF GRANTS OF EASEMENT - REASOR STREET SANITARY SEWER Mr. Larry Magliozzi, Planning Department, submitted four (4) Grants of Easements for approval by the Board of Public Works, for an easement for sanitary sewer at the following Reasor Street Locations: 401 Reasor Street 437 Reasor Street 445 Reasor Street 413 Reasor Street It was noted that the homeowners of these properties have executed the Grant of Easement for sanitary sewer system. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Grants of Easement were approved. DENY REQUEST TO CHANGE PARKING RESTRICTIONS Mr. Littrell stated that Mr. John Friedline, 918 East Jefferson Boulevard, South Bend, Indiana, requested permission to install fifteen minute parking in front of the JMS Building for the occupants of the building. Mr. Littrell had discovered that unknown persons had altered the array of signs showing parking restrictions on the curb at the JMS Building. The Traffic and Lighting Sign Shop has restored them to exhibit the parking restrictions authorized by the Board of Public Works. Mr. Littrell does not recommend approval of the request, as there are other considerations that have been made in setting the downtown parking restrictions which have operated as successfully as such limitations can operate. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the request from Mr. John Freidline was denied. 001 REGULAR MEETING MARCH 20, 2000 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, RIDER TYPE SWEEPER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding is provided by the Cumulative Capital Development Fund. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - STADIUM THEATER PROJECTION SYSTEM - COLLEGE FOOTBALL HALL OF FAME In a memorandum to the Board, Mr. Bernie Kish, College Football Hall of Fame, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Kish stated that funding will come from the College Football Hall of Fame Capital Budget. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by John and Lynn Rodriguez, 17822 Darden Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 17822 Darden Road, South Bend, Indiana, (Key # 02-2191-8783), the Rodriguez waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend Therefore, Mr. inks made a motion that the Consent be approved. Ms. Roemer seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Martin and Deborah Switalski, 51769 West Gatehouse Drive, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 51769 West Gatehouse Drive, South Bend, Indiana, (Key # 02-1234-9634), the Switalski's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Francis and Nona Lolrnaugh, 24185 Ardmore Trail. The Consent indicates that in consideration for permission to tap into the public sanitary sewer systern of the City, to provide sanitary sewer service to 24185 Ardmore Trail, South Bend, Indiana, (Key # 17-1079- 2830), the Lolmaugh's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roemer made a motion that the Consent be approved Mr. inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roemer, seconded by Mr. inks and carried, the following tratlic control device was approved: New Installation - Left Turn Yield - Greenlawn/Mishawaka Avenue a. New Installation - Left Turn Yield - Ironwood/Ewing New Installation - Left Turn lronwood/Ewing Intersection now has a five Yield section head and traffic can turnon green. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: 1 1 1 1 1 REGULAR MEETING BOND OF CONTRACTOR 4 ; BL Builders, Inc. '" EXCAVATION BONDS Chupp Plumbing and Heating Beer & Slabaugh, Inc. Aaron's Plumbing, Inc. MARCH 20, 2000 Approved Effective March 20, 2000 Approved Effective March 20, 2000 Approved Effective March 20, 2000 Approved Effective March 20, 2000 Mr. Littrell made a motion that the recommendation be accepted, and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Buck Lake Construction, Inc., 1218 Bar Street Elkhart, Indiana 46516 Erskine Plaza Associates c/o Cressy & Everett 3939 Edison Lakes Parkway, Suite 200 Mishawaka, Indiana 46545 K.L. Smith & Sons Construction 1834 York Street Elkhart, Indiana 46516 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,757,792.57 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $209,731.82 and $308,018.28 and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the meeting adjourned at 10:15 a.m. TEST: Angel .Jacob, Cle BOARD OF PUBLIC WORKS M. atherine Roemer, Preside t 6 6. 6�, Carl P. Littrell, Member i�_ -,1/0- /-- Donald E. Inks, ember