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HomeMy WebLinkAbout03/06/00 Board of Public Works MinutesREGULAR MEETING MARCH 6, 2000 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, March 6, 2000, by Board President M. Catherine Roemer, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Michelle Engel. Ms. Roemer welcomed Mr. Inks to the Board ofPublic Works, as the new member replacing past President James R. Caldwell. It was noted that Mr. Inks has been sworn in as a member of the Board of Public Works. AGENDA ITEM ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, an agenda item to release easement rights on vacated Merry Avenue was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on February 28,2000, were approved. OPENING OF BIDS - ONE (1) MORE OR LESS, SINGLE AXLE LIGHTNING LOADER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT COMPANY, INC. 2804 N. Catherwood Avenue Indianapolis, Indiana 46219 Bid was signed by Mr. Mike Dahlmann, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) New Freightliner FL 70 w/ Peterson TL3 Lightning Loader, FOB South Bend, IN $89,862.00 Trade -Ins: SW566 - 1989 Lightning Loader Deduct $10,000.00 SW580 - 1990 Lightning Loader Deduct $11,000.00 Options: Rear Strobe Light w/cage Add $ 198.00 Heavy Duty Swing Motor Add $ 1,874.00 Heavy Duty Swing Actuator Add $ 934.00 Hand Loading Door Add $ 424.00 Tool Box, Truck Frame Mounted Underbody Add $ 762.00 Steel Mud Flaps in Front of RR Wheels $ 131.00 Armored Marker Lights Add $ 250.00 DEEDS EQUIPMENT COMPANY, INC. 2203 North Michigan Road Plymouth, Indiana 46563 Bid was signed by Mr. Terry O'Brien Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted W One (1) Freightliner mdl. FL70 Equipped with Nu -Lift Crane Model 1700-B $82,634.00 00(i 6- REGULAR MEETING Sterling Chassis mdl. L-7500 w/Nu-Lift mdl. 1700-B $82,849.00 IHC Chassis mdl. 4900 w/Nu-Lift mdl. 1700-B $83,899.00 2000 Ford Model F-750 Equipped w/Nu-Lift Crane Model 1800-B $83,375.00 Freightliner mdl. FL-70 Equipped w/American Hawk Bulk Waste Crane, 1150 $92,569.00 Sterling mdl. L-7500 w/American Hawk mdl. 1150 $92,784.00 IHC mdl. 4900 w/American Hawk mdl. 1150 $92,619.00 Trade Allowance: SW-566 1989 Ford w/Lighting Loader $13,000.00 SW-580 1990 Ford w/Lighting Loader $12,000.00 MARCH 6, 2000 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. APPROVE FINAL CHANGE ORDER - YOUNG'S COMMERCE PARK - PROJECT NO.99-23 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Rieth Riley Construction, Inc., Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be decreased $816.79 for a new Contract sum including this Change Order in the amount of $115,963.56. Funding for this project is provided by the Local Roads and Streets Fund. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVAL OF ESCROW AGREEMENT - MORRIS PERFORMING ARTS CENTER - EVERGREENE PAINTING STUDIOS, INC. Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend, Evergreene Painting Studios, Inc., and National City Bank of Indiana, for the above referred to project. Mr. Caldwell noted that the Contract sum for this project is in excess of $100,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Escrow Agreement was approved and executed. ADOPT RESOLUTION NO. 50-2000 - ADOPTING A _WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP (ROYAL OAK ANNEXATION) Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works. Mr. Larry Magliozzi, Planning Department, was present, and stated that this was a voluntary annexation of approximately 86.5 acres, on the south side of Johnson Road. There are no capital costs and it meets all requirements of the annexation process. RESOLUTION NO. 50-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP (ROYAL OAK ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance which proposes the annexation of real estate located in Centre township, St. Joseph County, Indiana, which is described more particularly in Exhibit "A", attached hereto and incorporated herein; and .2. REGULAR MEETING MARCH 6, 2000 WHEREAS the property proposed to be annexed voluntarily by all (100%) of its owners consists of approximately 86.569 acres of relatively flat land ofwhich the east side ofthe site contains a church building and the west side of the site is being developed as a residential subdivision. The annexation area is generally located on the south side of Johnson Road, approximately 1,300 feet west of Miami Road and it is at least 12.5% contiguous to the current City limits. The development of the territory proposed to be annexed will require a basic level of municipal public services, including street and road maintenance, sewage collection, solid waste and yard waste pick-up as well as recycling services, and services of a capital improvement nature, including construction of streets and roads, a sewer collection system, a water distribution system, and a street lighting system; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street and road construction, street lighting and water and sewer facilities to be furnished to the territory to be annexed; (2) the method (s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporation boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in Centre Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. It shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature, such as sewer collection system, a water distribution system, and a street lighting system within four (4) years of the effective date ofthe annexation, in the same manner as those services are provided to areas within the corporate boundaries ofthe City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. The Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted the 61h day of March, 2000. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/M. Catherine Roemer, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk 0 REGULAR MEETING MARCH 6, 2000 ADOPT RESOLUTION NO. 51-2000 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (STASZEWSKI ANNEXATION) Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works. Mr. Larry Magliozzi, Planning Department, was present, and stated that this annexation has met the criteria of the process for the one-half acre of property on Olive Road, consisting of five (5) homes. The Redevelopment Department will demolish these homes for industrial development. Water and sewer service are in place. RESOLUTION NO. 51-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN GERMAN TOWNSHIP (STASZEWSKI ANNEXATION) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance which proposes the annexation of real estate located in German township, St. Joseph County, Indiana, which is described more particularly in Exhibit "A", attached hereto and incorporated herein; and WHEREAS, the property proposed to be annexed consists of approximately 0.5 acres having general boundaries on the east side of Olive Road approximately 1300 feet north of Cleveland Road and it is approximately 70% contiguous to the current City limits. The development of the territory proposed to be annexed will require a basic level of municipal public services, including street and road maintenance, sewage collection, solid waste and yard pickup as well as recycling services, and services of a capital improvement nature, including a sewer collection system, a water distribution system, and a street lighting system; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services ofa non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street lighting (there being an existing sanitary sewer and water main), to be furnished to the territory to be annexed; (2) the method (s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries ofthe City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporation boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described in Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. It shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population REGULAR MEETING MARCH 6, 2000 density; and to furnish to said territory, services of a capital improvement nature, such as sewer collection system (existing), a water distribution system(existing water main), and a street lighting system within four (4) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. The Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted the 6' day of March, 2000 BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/M. Catherine Roemer, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION TO RELEASE EASEMENT RIGHTS - VACATED MERRY AVENUE Mr. Carl P. Littrell, City Engineer, requested permission to release easement rights on vacated Merry Avenue fronting lots 30 through 39 of Arnold's First Addition. Batteast Construction Company, the owner of that property, is in the process of replatting lots on the west side of Grant Street, south of Washington Avenue. The existing sanitary sewer on vacated Merry Avenue is not necessary for their proposed development scheme and does not serve other customers. It is in poor condition and there is no need to rehabilitate it. No water mains are located there. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ENTERPRISE DRIVE EXTENSION - PROJECT NO. 100-016 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct roadways and infrastructure in the Olive Road Commerce Park. The work will be funded through the Airport Economic Development Area Tax Incremental Fund.. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS - ETHNIC FESTIVAL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Teresa McClure, Special Events Coordinator, to conduct the Ethnic Festival on June 16 through June 18, 2000. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be released as follows: BOND OF CONTRACTOR Four Daniel GTI, Inc. Released Effective March 6, 2000 EXCAVATION BOND Heritage Cablevision Released Effective March 6, 2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mr. Littrell seconded the motion which carried. 1 1 1 fd,� 1 REGULAR MEETING MARCH 6, 2000 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,142,452.24 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $28,080.02 and recommended approval. Community and Economic Development submitted claims on behalf of the St. Joseph County Housing Consortium and recommended approval. Further, Mr. Rahman Johnson, Fiscal Officer, submitted a claim from Fire Station No. 10 and recommended approval. Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the meeting adjourned at 9:50 a.m. TEST: t* Angela 10acob, Clerk BOARD OF PUBLIC WORKS I Ll M. Catherine Roemer, Pre ident Carl P. Littrell, Member G Donald E. Inks, Member