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Home My WebLink About02/28/00 Board of Public Works MinutesREGULAR MEETING FEBRUARY 28, 2000 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, February 28, 2000, by Board President Catherine M. Roemer, with Mr. Carl P. Littrell and Mr. Don E. Inks present.! Also present was Board Attorney Michelle Engel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes ofthe regular meeting of the Board held on February 21, 2000, were approved. PUBLIC HEARING - LICENSE APPLICATION - GREAT EUROPEAN CIRCUS Ms. Roemer advised that this was the date set for the Board's Public Hearing concerning a License Application for a Circus, as submitted by Mr. Raymond MacMahon, 3632 Desoto Road, Sarasota, Florida, to conduct the Great European Circus at 1901 South Kemble, South Bend, Indiana, on February 9, 2000. Favorable recommendations were received by the Fire Department, Police Department, Code Enforcement and the City Attorney's Office. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application for a Circus was approved. TABLE LICENSE APPLICATION FOR SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS - SCRAP MANAGEMENT INC. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. OPENING OF BIDS - FOUR (4) MORE OR LESS 20 YARD CUBIC PACKER This was the date set for receiving and opening of sealed bids for the above referred to equipjment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DEEDS EQUIPMENT COMPANY. INC. 2203 North Michigan Road Plymouth, Indiana 46563 Bid was signed by Mr. W.E. Downey Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted m Four (4) more or less (chassis ordered) 2001 Volvo Expeditor mdl. WX 64 Equipped Pak-Mor refuse body mdl. R0320 $123,367.00 Each Delivery 90-145 days after receipt of order Four (4) more or less (chassis in stock) 2000 Volvo Xpeditor mdl. WX 64 equipped with Pak-Mor refuse body mdl. R-320 $122,577.00 Each Delivery 2- units 75 days after receipt of order Delivery 2-units 90 days after receipt of order Options: On board scales $9,400.00 Each Communications to the rear $1,560.00 Each VE-300 Hp Engine with 950 lbs. Torque - Deduct $2,451.00 REGULAR MEETING ,` FEBRUARY 28. 2000 THE HEIL COMPANY P.O. Box 8676 Chattanooga, TN 37414 Bid was signed by Mr. Richard Rippel Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1E Delivery will be 75 days or less Packer Body with a year 2000 Volvo Model WX64 Cab and Chassis, Specification marked TS 1: $117,180.00 $468,720.00 Packer Body with a year 2000 Volvo Model WX64 Cab and Chassis, Specification marked TS2: $120,522.00 $482,088.00 Packer Body with a year 2000 Mack MR Cab and Chassis, Specification marked TS3: $120,480.00 $481,920.00 Packer Body with a year 2000 Mack LE Low Entry Dual Drive Cab and Chassis, Specification marked TS4: $128,380.00 $513,520.00 Packer Body with a year 2000 Volvo WXLL 64 Dual Drive Low Entry Cab and Chassis, Specification marked TS5: $120,980.00 $483,920.00 Packer Body with a year 2000 Volvo WXLL64 Dual Drive Low Entry Cab and Chassis, Specification marked TS6: $116,280.00 $465,120.00 Packer Body with a year 2000 Volvo WXLL64 Dual Drive Low Entry Cab and Chassis, Specification marked TS7: $123,763.00 $495,052.00 Options: On Board Scales Add: $9,400.00 One Set of Truck Parts/Books $ 400.00 LINK ENVIRONMENTAL EOUIPMENT. INC. P.O. Box 158, 918 North US 35 Winamac, Indiana 46996 Bid was signed by Mr. Gregory Dadler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted iN One (1) 20RL New Way 20 Cubic Yard Cobra $115,412.00 Rear Load Packing Unit w/2000 Volvo WX64 Chassis Option: Vulcan V660 $ 9,500.00 Board Scales (Add) BEST EQUIPMENT COMPANY, INC. 2804 N. Catherwood Avenue Indianapolis, Indiana 46219 REGULAR MEETING FEBRUARY 28, 2000 Bid was signed by Mr. Mike Dahlmann, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) New Volvo Expeditor WX $117,983.00 With 20 yard Leach 2RII Option: HD4560P - Add $580.00 Volvo WXLL Low Entry, Tilt Cab With LH Drive Only - Add $2,280.00 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, DOUBLE DRUM VIBRATORY ASPHALT COMPACTOR In a memorandum to the Board, Mr. Matt Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding will be provided by the Street Department Capital Budget Fund. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LIGHT BULBS In a memorandum to the Board, Mr. George Zana, Purchasing Manager, requested permission to advertise for the receipt of bids for the above referred to light bulbs. Mr. Zana stated that funding will be provided by each user department. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF AGREEMENT - ACQUISITION, OPERATION, AND FISCAL OVERSIGHT OF THE NEIGHBORHOOD PARTNERSHIP CENTERS - NEIGHBORHOOD RESOURCES AND TECHNICLA SERVICES CORPORATION Ms. Roemer stated that the Board is in receipt of an Agreement between the City of South Bend and the Neighborhood Resources and Technical Services Corporation, South Bend, Indiana, for the acquisition, operation and fiscal management of the six (6) neighborhood partnership centers in the City of South Bend. Ms. Roemer noted that the Agreement is in the amount of $380,000.00, and funding is provided through the Good Neighbors Good Neighborhoods Public Works Program. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER -MECHANICAL AND PLUMBING - PROJECT NO., 98-25-5.15 Ms. Roemer advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 006, on behalf of Slutsky Peltz Plumbing, Heating and Air Conditioning, 844 South Rush Street, South Bend, Indiana, indicating that the Contract amount be increased $9,218.70 for a new Contract sum including this Change Order in the amount of $1,331,562.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Roemer stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Cecil and Bonnie Breden. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer and water service to 19590 Darden Road, South Bend, Indiana, South Bend, Indiana, (Key # 02-1100- REGULAR MEETING FEBRUARY 28, 2000 4942), the Breden's's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Ms. Roemer seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New Installation - Handicap 1209 North Huey Ms. Mulligan has met all Sign requirements New Installation - Handicap 617 South Kaley Ms. Romanowski has met all Sign requirements New Installation - Stop Sign Marietta/Pennsylvania "T" Intersection New Installation - Handicap 1827 Fellows Mr. Bueno has met all Sign requirements APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following license applications were approved. It was noted that the Fire Department and Code Enforcement have inspected the parking facilities and recommended approval. Ampco Parking System 123 North St. Joseph Ampco Parking System 119 W. Wayne Street Cathedral Church of St. James 307-311 W. Washington Valley American 211 W. Washington Ampco Parking System 220 West Wayne The above licence applications were approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following Certificate of Insurances were accepted for filing: Skip Fanning/Skip's Custom Concrete Approved Effective February 28, 2000 Robert & Margaret Heinek Approved Effective February 28, 2000 APPROVE CLAIMS Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $2,825,781.34 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted lists containing claims in the amount of $36,061.96, $192,505.41 and $334,927.70. In addition the Morris Performing Arts Center submitted claims and recommended approval. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. 1 1 REGULAR MEETING FEBRUARY 28, 2000 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the meeting adjourned at 9:50 a.m. TTEST: Angela . Jacob, Jerk J BOARD OF PUBLIC WORKS Catherine Roemer, President Carl P. Littrell, Member AI A" A J- / Donald E. Inks, Member