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HomeMy WebLinkAbout02/21/00 Board of Public Works Minutesf ut f A REGULAR MEETING FEBRUARY 21 2000 PUBLIC HEARING -MARGARET HEINEK Ms. Roemer advised that this was the date set for the Board's Public Hearing concerning Margaret Heinek's application for a transient merchants license for the Michiana Gem & Mineral Society, Inc. and for the South Bend Gem Show. Mrs. Heinek was present to attest for this. Jeremy Barclay stated that a $135.00 license fee is necessary. The Board received favorable recommendations from the Police and Fire Departments, the Building Commissioner, and the City Attorney. Upon a motion made by Mr. Littrell and seconded by Ms. Roemer, the blanket transient merchant's license was approved. OPEN BIDS -VARIOUS CARS, TRUCKS, AND HEAVY EQUIPMENT This was the date set for receiving and opening of sealed bids for the above -referenced project. The clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Bids were opened and publicly read from the following: Hill Truck Sales 1011 W. Sample South Bend, Indiana 46619 Tom Naquin Chevrolet Nissan 2500 W. Lexington Ave. Elkhart, Indiana 46514 Brandeis Machinery & Supply Co. 4530 Merchant Road Fort Wayne, Indiana 46818-1256 Gates Chevrolet Corp. 401 S. Lafayette ■ South Bend, Indiana 46601 MacDonald Machinery 3953 Ralph Jones Drive South Bend, Indiana 46628 Whiteford Ford Trucks 4707 Western Ave. South Bend, Indiana 46619 Aggregate Equipment & Supply 2222 West Washington South Bend, Indiana 46628 All bids were then given to Matt Chlebowski for his advisory and recommendation. AWARD BID -BLOWER AND ENGINES REPLACEMENT PROJECT NO. 99-45 Ms. Catherine Roemer advised the Board that on January 14, 2000, bids were received and opened for the above referenced project. After reviewing those bids, Mr. John J. Dillon, Director of Environmental Services, recommends that the Board award the contract to Bowen Engineering the amount $2,049,400.00. IDEM approval has been received for this project. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. Funding for this source is the State Revolving Fund Loan. REGULAR MEETING FEBRUARY 21, 2000 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -TWO PIECES OF HEAVY EQUIPMENT In a memorandum to the Board, Matthew L. Chlebowshi, Director of Central Services, requested permission to advertise for the sale of bids for(1) one 2-1/2 Yard Front End Rubber Tire Loader and (1) one 5 Yard End Rubber Tire Loader. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the request was approved. Funding source for this equipment is the Environmental Services Capital Budget Fund. APPROVE COLLECTIVE BARGAINING AGREEMENT Ms. Roemer advised that Mr. Jeff Jankowski, City Attorney's Office, submitted to the Board for approval a said agreement between the Morris Performing Arts Center and the South Bend Local 187, International Alliance of Theatrical Stage Employees (IATSE). Mr. Jankowski gave a favorable recommendation. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the request was approved. APPROVE CONSTRUCTION CONTRACT -DEMOLITION OF FORMER HARDEE'S RESTAURANT PROJECT NO. 100-02 Ms. Roemer advised that the Board is in receipt of a contract between Warner and Sons, Inc. and the City of South Bend for the above referenced project. Ms. Roemer noted that the contract is in the amount of $16,880.00. The funding source for this project is the Section 108 Loan. Therefore, upon a motion made by Mr Littrell, seconded by Ms. Roemer and carried, the request was approved. APPROVE SPECIAL PERMIT - YELLOW FREIGHT SYSTEM, INC. Ms. Roemer advised that the Board is in receipt of an application for a triple trailer combination permit from Yellow Freight System, Inc to validate a trucking route. The route is defined in the permit and is to be valid seven days a week, 24 hours a day. Upon a motion made by Mr Littrell, seconded by Ms. Roemer and carried, the request was approved. APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of a favorable recommendation from Code Enforcement for a License Application Renewal for Charles J. Hagye, II, South Bend, Indiana. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the License Application was approved. APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of favorable a recommendation from Code Enforcement for a License Application Renewal for Roosevelt Lacy, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of favorable a recommendation from Code Enforcement for a License Application Renewal for Herbert Howard, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of favorable a recommendation from Code Enforcement for a License Application Renewal for Sylvester Mullins, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of favorable a recommendation from Code Enforcement for a License Application Renewal for Wallace L. Deloach, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. REGULAR MEETING FEBRUARY 21, 2000 APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of favorable a recommendation from Code Enforcement for a License Application Renewal for LeRoy Gorden Sr., South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of favorable a recommendation from Code Enforcement for a License Application Renewal for Kurtis Edward Rochefort, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of favorable a recommendation from Code Enforcement for a License Application Renewal for Jose C. Granados, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVAL OF LICENSE RENEWAL FOR RUBBISH AND GARBAGE REMOVAL Mr. Roemer stated that the Board is in receipt of favorable a recommendation from Code Enforcement for a License Application Renewal for Willie J. Alsanders, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the License Application was approved. APPROVE RECOMMENDATION - FIFTH ANNUAL RIVERSIDE RUN Ms. Roemer stated that the Board is in receipt of a request from the South Bend Parks and Recreation Department for the Riverside Run. The event is to take place on June 17, 2000, beginning at 8:00 a.m. and will start at Pinhook Park to Riverside Drive and ending at Pinhook Park. The request received favorable recommendations from the Police Department, Traffic and Lighting, and the Park Department. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE RECOMMENDATION -SOUTH BEND LIONS BICYCLE RIDE Ms. Roemer stated that the Board is in receipt of a recommendation request from the South Bend Lions Club. The event is to take place on September 10, 2000, 7:00 a.m. to 5:00 p.m. The route for the rides is outlined in the submitted request. The request received favorable recommendations from the Police Department, Traffic and Lighting, and the Park Department. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved APPROVE RECOMMENDATION - PUBLIC PROPERTY VACATION Ms. Roemer stated that the Board is in receipt of a recommendation request for a public property vacation of Tutt Street from the west right of way of Main Street to the east right of way of Lafayette street. The request received favorable recommendations from the City's Attorney, Economic Development, Police Traffic Department, Engineering, Solid Waste, and the Area Plan Commission. Area Plan Commission has approved subject to any utility easements that may be required. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE RECOMMENDATION - ALLEY VACATION Ms. Roemer stated that the Board is in receipt of a recommendation request for an alley vacation of the first east/west alley south of Sherwood Street from the east right of way of the first north/south alley west of Michigan street to the west right of way of Michigan Street. The request received favorable recommendations from the City's Attorney, Economic Development, Police Traffic Department, Engineering, Solid Waste, and the Area Plan Commission. Area Plan Commission has approved, subject to any utility easements that may be required. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the recommendation was approved Oft REGULAR MEETING FEBRUARY 21, 2000 APPROVE CONTRACTOR AND EXCAVATION BONDS CONTINUATION Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR Fackelman Water Conditioning 1109 Pine Lake LaPorte, Indiana 46350 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. FILING OF CERTIFICATE OF LIABILITY INSURANCE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Rieth-Riley Construction Co., Inc., with AON Risk Services, Inc. of Indiana as the insurance provider. Cavinder Elevators, Inc. with Valley Insurance Agency, Inc. as the insurance provider. CORRECTION Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following resolution number change was made: 2-2000 to 3-2000: Intent to Lease Property at 504 N. Johnson St. APPROVE CLAIMS The following claims were submitted for approval: Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,082,020.33. South Bend Redevelopment Commission, submitted claims in the amount of $1,357,233.64. Ms. Roemer moved for separate approval of the above claims. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the meeting adjourned at 10:55 a. in. BOARD OF PUBLIC WORKS ACaherine Roemer, President ( a Carl Littrell, Member 2z' Donald E. Inks, Member 7ztaq��� Angela 10 Jacob, berk REGULAR MEETING FEBRUARY 21, 2000 The regular meeting of the Board of Public Works convened at 9:40 a.m. on Monday, February 21, 2000. The meeting was called to order by Board President M. Catherine Roemer, with Mr. Carl Littrell present. Mr. Jeff Jankowski, Deputy City Attorney, was also present in the place of Michele Engel, Board Attorney. AGENDA CHANGES Ms. Roemer advised the Board that the following item should be deleted from the agenda: Item 6A - Escrow Agreement for Keifer Specialty Floors, Morris Performing Arts Center Renovation & Excavation, Project No. 98-25-5.13 APPROVE FEBRUARY 14 2000 MEETING MINUTES Upon a motion made by Mr. Littrell, and seconded by Ms. Roemer, the February 14, 2000 minutes were approved. PUBLIC HEARING - RONALD DEWINTER Ms. Roemer advised that this was the date set for the Board's Public Hearing concerning Ronald Dewinter's application for a massage establishment at 602 Lincolnway East. The Board received favorable recommendations from the Police and Fire Departments and the Building Commissioner. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the license was approved. PUBLIC HEARING - SANDRA DWIATKOWSKI Ms. Roemer advised that this was the date set for the Board's Public Hearing concerning Sandra Dwiatkowski's application for a massage establishment at 2115 Miami. The Board received favorable recommendations from the Police and Fire Departments and the Building Comnssioner. Upon a motion made by Mr. Littrell and seconded by Ms. Roemer, the massage license was approved. PUBLIC HEARING -CENTRE TOWNSHIP LIONS CLUB Ms. Roemer advised that this was the date set for the Board's Public Hearing concerning the Centre Township Lions Club's application for a Transient Merchants license at Scottsdale Mall from November 250, 2000 to December 25f`, 2000 with the operating hours of 12:00 p.m. noon until 9:00 p.m. Mr. Don Gilpin, President, of 1326 Norwich Court was present to represent the Lions Club. He stated that the club has operated such business for twenty years as a non-profit fund-raiser, adding that the cost of the license permit only takes from the funds they are able to use. The Board received favorable recommendations from the Police and Fire Departments, the Building Commissioner, and the City Attorney. Upon a motion made by Mr. Littrell and seconded by Ms. Roemer, the transient merchant's license was approved. PUBLIC HEARING-DARRELL D. LEPPER Ms. Roemer advised that this was the date set for the Board's Public Hearing concerning Darrell D. Lepper's application for a transient merchants license for the sale of clothing, jewelry, home decorating items, housewares, etc. at the Century Center February 19`h and 20'h, 2000. Mr. Lepper was present and advised the Board that the show went smoothly. The Board received favorable recommendations from the Police and Fire Departments and the Building Commissioner. Michele Engel, Board Attorney, offered a favorable recommendation and advised Mr Lepper to provide insurance through February 20, 2000. Upon a motion made by Mr. Littrell and seconded by Ms. Roemer, the transient merchant's license was approved. PUBLIC HEARING -FRANK ROCHETTI Ms. Roemer advised that this was the date set for the Board's Public Hearing concerning Frank Rochetti's application for a blanket transient merchants license for the St. Joseph 4-H Fair, Inc. for the year 2000, renewable February 21, 2001. The Board received favorable recommendations from the Police and Fire Departments and the Building Commissioner. Upon a motion made by Mr. Littrell and seconded by Ms. Roemer, the blanket transient merchant's license was approved. fl C