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Home My WebLink About01/24/00 Board of Public Works MinutesREGULAR MEETING JANUARY 24, 2000 The regular meeting of the Board of Public Works convened at 9:37 a.m. on Monday, January 24, 2000. The meeting was called to order by Board President M. Catherine Roemer, with Mr. Carl Littrell present. Ms. Michelle Engel, Board Attorney, was also present. AGENDA CHANGES Ms. Roemer advised the Board that the following change should be made to the agenda: Addition of item 8, Request to Purchase Property from the City of South Bend Mr. Littrell moved that the change be made to the agenda. Ms. Roemer seconded the motion, which carried. APPROVE JANUARY 17, 2000 MEETING MINUTES Upon a motion made by Mr. Littrell, and seconded by Ms. Roemer, the January 17, 2000 minutes were approved. OPENING OF QUOTATIONS - DEMOLITION OF THE FORMER HARDEES RESTAURANT - PROJECT NO. A-02 Ms. Roemer advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. However, Mr. Littrell informed the Board that when the specifications were given out, the Form 96 was inadvertently left out. Therefore, Mr. Littrell recommended that the bids be accepted and bidders' names read today, and quotes opened at the next Board of Public Works meeting. The bidders were as follows: Torok Excavating and Demolition, Inc., Bradberry Brothers, Inc., Knapp Environmental Construction Services, Warner & Sons, Inc., Grade -Rite Excavating, Ritschard Brothers, Inc. and LaFree Earth, Inc. Mr. Littrell made motion that the quotations be held until next week. Ms. Roemer seconded the motion, which carried. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referenced project. The clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: Mr. Carlos Wheeler 513 Studebaker South Bend, Indiana Red Tag # Make of Vehicle Year Vin # Bid 3143 Chevy 1985 1GCDC14H3FF417195 $10.00 4220 Chevy 1985 1GIGZ37ZXFR160829 $150.00 Total Bid: $160.00 Mr. Jerry Woods 3719 W. Western South Bend, Indiana Red Tag # Make of Vehicle Year Vin # Bid 4241 Dodge 1989 2135WB35Z3KK403428 $153.00 REGULAR MEETING Ms. Charla Bridnell 1816 East LaSalle ,, .. Mishawaka, Indiana JANUARY 24, 2000 Red Tag # Make of Vehicle Year Vin # Bid 5160 Chevy 1971 CE1401110656 $75.50 Indiana Auto Parts, inc. 3300 South Main Street South Bend, Indiana Red Tag # Make of Vehicle Year Vin # Bid 4231 Dodge 1988 2B5WB7lW8JK158829 $102.00 4233 Ford 1986 1FDEE14Y2GH828292 $102.00 4238 Dodge 1986 2BDQB31W3GK594206 $102.00 4232 Dodge 1987 2B5WB31T3HK290588 $102.00 4237 Dodge 1980 B35KTAX139246 $102.00 4235 Ford 1985 1FDEE14U6FHB25460 $102.00 4234 Dodge 1987 2B5WB31W2HK227640 $102.00 4241 Dodge 1989 2B5WB35Z3KK403428 $102.00 4230 Dodge 1988 2B5WB31W2JK163587 $102.00 4242 Plymouth 1988 2P4FH21K1JR527515 $102.00 5111 Dodge 1985 2B7KB33W3(FK281817 $102.00 3143 Chevy 1985 1GCDC14H3FF417195 $42.50 3526 Toyota 1978 RN32000192 $56.50 5160 Chevy 1971 CE1401110656 $56.50 4220 Chevy 1985 1 1GIGZ37ZXFR160829 $56.50 Mr. Steve Bice 21210 Osborne Lakeville, Indiana Red Tag # Make of Vehicle Year Vin # Bid 3526 Toyota 1978 RN32000192 $58.00 1 1 1 1 REGULAR MEETING Mr. Larry Linz 51326 Kenilworth South Bend, Indiana JANUARY 24, 2000 Red Tag # Make of Vehicle Year Vin # Bid 4231 Dodge 1988 2B5WB71W8JK158829 $89.50 4233 Ford 1986 1FDEE14Y2GH828292 $89.50 4238 Dodge 1986 2BDQB31W3GK594206 $89.50 4232 Dodge 1987 2B5WB31T3HK290588 $89.50 4237 Dodge 1980 B35KTAX139246 $89.50 4235 Ford 1985 1FDEE14U6FHB25460 $89.50 4234 Dodge 1987 2B5WB31W2HK227640 $89.50 4241 Dodge 1989 2B5WB35Z3KK403428 $89.50 4230 Dodge 1988 2B5WB31W2JK163587 $89.50 4242 Plymouth 1988 2P4FH21K1JR527515 $89.50 5160 Chevy 1971 CE1401110656 $68.50 4220 Tchevy 1985 IGIGZ37ZXFRI60829 $95.00 Ms. Roemer moved that the bids be referred to Code Enforcement for recommendation. Mr. Littrell seconded the motion, which carried. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - BLOWER AND ENGINES REPLACEMENT - PROJECT NO. 99-45AND EMERGENCY BLOWER ENGINE INSTALLATION PROJECT In a letter to the Board, Mr. John J. Dillon, Director, of the Division of Environmental Services, recommended that the Board accept the low bid of Bowen Engineering, 501 West 84' Drive; Merrillville, Indiana 46410, in the amount of $2,049,400.00, for the blower and engines replacement project, and HRP Construction, Inc., 5777 Cleveland Road, South Bend, Indiana 46624, for the emergency blower engine installation project in the amount of $89,000.00. It was noted that bids for these projects were opened by the Board on January 10, 2000. Mr. Littrell moved separate approval of the awards. Ms. Roemer seconded the motion, which carried. Funding for these projects is through the Sewage Works. APPROVE CONSTRUCTION CONTRACT FOR NEAR NORTHWEST PARTNERSHIP CENTER, PORTAGE AVENUE - PROJECT NO. 99-70 Ms. Roemer advised that the Board is in receipt of a contract between Niles Concrete Sawing & Construction, Post Office Box 1299, Niles, Michigan 46614-1830 and the City of South Bend for the above referenced project. It is noted that this contract is in the amount of $45,707.40. It is further noted that services to be provided include sidewalk, curb and approach repairs. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the contract was approved and executed. Funding for this project is the CDBG. APPROVE CONSTRUCTION CONTRACT FOR LASALLE AREA NEIGHBORHOOD ASSOCIATION. OLIVE STREET - PROJECT NO. 99-71 Ms. Roemer advised that the Board is in receipt of a contract between Niles Concrete Sawing & Construction, Post Office Box 1299, Niles, Michigan 46614-1830 and the City of South Bend for the above referenced project. It is noted that this contract is in the amount of $50,669.50. It is further noted that services to be provided include sidewalk, curb and approach repairs. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the contract was approved and coca REGULAR MEETING JANUARY 24, 2000 executed: Funding for this project is the CDBG. APPROVAL OF AGREEMENT GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER SCHOOL PROGRAM Ms. Roemer stated that the Board is in receipt of an agreement between the City of South Bend and Dickinson Middle School, 4404 West Elwood Avenue, South Bend, Indiana`46628, for the above mentioned program. Ms. Roemer noted that the agreement is in the amount of $8,900.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the agreement was approved and executed. Funding for this agreement is through the 1999 COIT. APPROVAL OF AGREEMENT BOARD OF PUBLIC SAFETY MEMBER SERVICES Ms. Roemer stated that the Board is in receipt of agreements between the City of South Bend and Board of Public Safety members, Mr. Thadeus T. Zakowski, Mr. Elmer L. Carr and Ms. Jesus Rodriguez for their service on the Board of Public Safety. Ms. Sherece Tolbert, of Community & Economic Development asked what this approval is for. Ms. Roemer gave the response, with Mr. Littrell adding that it is compensation. Ms. Roemer noted that the agreements are in the amounts of $3,400.00 per person. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the agreements were approved and executed. APPROVE ADDENDUM NO. 1 TO 1998 RUM VILLAGE ACOUISITIONS/DEMOLITION PROJECT Ms. Roemer advised that the Division of Planning & Neighborhood Development submitted to the Board for approval, Addendum No.1 to the scope of services of the above referenced project. Ms. Roemer advised that this addendum shall commence on January 15, 1998 and continue to June 30, 2000. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the addendum was approved and executed. Funding for this project is from CDBG. APPROVE ADDENDUMNO. I TO GOOD NEIGHBORS/GOOD NEIGHBORHOODS GRANT PROGRAM AGREEMENT - FIRST A.M.E. CHURCH Ms. Roemer advised that the Community and Economic Development submitted to the Board for approval; Addendum No. I to the above referenced project. It changes paragraph no. 2 ofthe original contract (Grantee Responsibilities). All other terms remain unchanged. In addition, the original grant agreement is extended until April 30, 2000. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the addendum was approved and executed. Funding for this project is from the General Fund. APPROVE CHANGE ORDER NO. 4 FOR LEIGHTON PLAZA GENERAL CONDITIONS Ms. Roemer advised that Carl Littrell submitted Change Order No. 4 for the above referenced project, on behalf of the CDM Group, Inc., indicating an increase in the contract amount by $2,305.00, for a new contract sum of $145,642.00. This change order is due to scheduling delays that created an overrun in the General Conditions portion of the contract. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the change order was approved. Funding for this project is the EDIT Fund. APPROVE CHANGE ORDER NO. 2-11.30-1 FOR LEIGHTON PLAZA PHASE II LANDSCAPING AND LAWN IRRIGATION - PROJECT NO. 97-57-7 Ms. Roemer advised that Carl Littrell submitted Change Order No. 2-11.30-1, for the above referenced project on behalf of Ginger Valley Landscape & Design Inc., indicating a decrease in the contract amount by $500.00, for a new contract sum of $74,493.00. The change order is due to the inability of Cringer Valley to perform and maintain the schedule of the work, causing a back charge to them for the work another company had to complete, Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the change order was approved. Funding for this project is EDIT. fU REGULAR MEETING _ ..... JANUARY 24, 2000 APPROVE CHANGE ORDER NO. 2-07.10-2 FOR LEIGHTON PLAZA PHASE II PLAZA FINISHES -PROJECT NO. 97-57-7 Ms. Roemer advised that Carl Littrell submitted Change Order No. 2-07.10-2, for the above referenced project on behalf of Jarnigan Enterprises, Inc., indicating an increase in the contract amount by $500.00, for anew contract sum of $156,261.00. The change order is due to a trip charge incurred on the same date for sealing water irrigation lines in the planters work. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the change order was approved. Funding for this project is EDIT. ADOPT RESOLUTION NO. 1-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and a dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to City of south Bend, Indianan, a sworn member of the South Bend Fire Department shall b4e entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement"; and WHEREAS, Robert Heick has retired from the South Bend, Indiana Fire Department after twenty (2) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana have determined that he has retire in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, that the fire helmets worn by these Firefighters are no longer needed by the City and are unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance No. 8570-95 and removed from the City inventory. ADOPTED this 240' day of January, 2000. BOARD OF PUBLIC WORKS Signed by Carl P. Littrell and M. Catherine Roemer Attested to by Judie L. Jones, Clerk ADOPT RESOLUTION NO. 2-2000 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and a dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and REGULAR MEETING JANUARY 24, 2000 WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to City of south Bend, Indianan, a sworn member of the South Bend Fire Department shall b4e entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement"; and WHEREAS, John Samarich has retired from the South Bend, Indiana Fire Department after twenty (2) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana have determined that he has retire in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value. NOW, THEREFORE, BE IT RESOLVED, by the Board ofPublic Works ofthe City of South Bend, that the fire helmets worn by these Firefighters are no longer needed by the City and are unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance No. 8570-95 and removed from the City inventory. ADOPTED this 246 day of January, 2000. BOARD OF PUBLIC WORKS Signed by Carl P. Littrell and M. Catherine Roemer Attested to by Judie L. Jones, Clerk REQUEST TO PURCHASE CITY -OWNED PROPERTY-1209,1231,1245 AND 1247 COLFAX In a letter to the Board, Jeffrey V. Gibney, Executive Director of the South Bend Heritage Foundation, indicated that he is interested in purchasing City -owned property at the above referenced addresses. Ms. Roemer advised that the property will be used to develop affordable housing. Mr. Leeroy Cotton, of Community and Economic Development, spoke on behalf of th purchase, informing the Board that the Foundation is trying to "fill out" the street, and that this is part of the Spruce Street Project. The request received favorable recommendations from the Division of Engineering, and Departments of Code Enforcement, Economic Development and Public Parks. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the property request was approved. APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following excavation bond be approved as follows: Abe's Free Flow Inc. DBA Twin City Sewer 226 South Elder Street Mishawaka, Indiana 46544 Ms. Roemer made a motion that the bond be approved carried. Mr. Littrell seconded the motion, which I 1 1 1 a REGULAR MEETING APPROVE CLAIMS The following claims were submitted for approval: JANUARY 24, 2000 Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,938,354.36 Morris Performing Arts Center - $980,158.61 Mr. Littrell moved for separate approval of the above claims. Ms. Roemer seconded the motion, which carried. PRIVILEGE OF THE FLOOR A representative from Grade -Rite Excavating asked if the Form 96 for the Hardees Restaurant demolition has to be sealed. Mr. Littrell's response was "yes'. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the meeting adjourned at 10:00 a. In. BOARD OF PUBLIC WORKS 1VI.a at Brine Roemer, Presi nt L P z� Carl Littrell, Member 1