The URL can be used to link to this page

Home My WebLink About01/17/00 Board of Public Works Minutes1 1 REGULAR MEETING JANUARY 17, 2000 APPROVE CLAIMS The following claims were submitted for approval: Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,525,676.49 Workforce Development Services Two claims: $298,209.39 and $221,688.28 Upon a motion made by Mr. Littrell, seconded by Ms. Roemer, and carried, the claims received separate approval. PRIVILEGE OF THE FLOOR A representative from City Awning spoke on behalf in regards to the awning request. The customer changed the design of the awning. It will encroach out by two feet more, 34 inches from the curb. Mr. Littrell said this is ok, but the company may need to get approval from the State. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the meeting adjourned at 9:54 a.m. BOARD OF PUBLIC WORKS 'I �k-7 Mt. Catherine Roemer, Pre ident Carl Littrell, Member F1 I 1 REGULAR MEETING JANUARY 17, 2000 The regular meeting of the Board of Public Works convened at 9:38 a.m. on Monday, January 17, 2000. The meeting was called to order by Board President M. Catherine Roemer, with Mr. Carl Littrell present. Ms. Michelle Engel, Board Attorney, was absent. AGENDA CHANGES Ms. Roemer advised the Board that the following change should be made to the agenda: Removal of item number 8D, Request to purchase city -owned property by AAY's Rent All Company, Inc. Mr. Littrell moved that the change be made to the agenda. Ms. Roemer seconded the motion, which carried. APPROVE JANUARY 10, 2000 MEETING MINUTES Upon a motion made by Mr. Littrell, and seconded by Ms. Roemer, the January 10, 2000 minutes were approved. OPENING OF QUOTATIONS - REPLACEMENT CARPET - CENTURY CENTER - PROJECT NO. A-03 Ms. Roemer advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: Carpet Services 1514 Mishawaka Avenue South Bend, Indiana 46615 Quotation was submitted by William Shepard, President QUOTATION: $24,900.00 Ziolkowski Construction Inc. 1005 South Lafayette Boulevard Post Office Box 1106 South Bend, Indiana 46624 Quotation was submitted by Randy Ziolkowski, President QUOTATION: $18,240.00 DuPont Flooring Systems 3505-113 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mark Lapp, Branch Manager QUOTATION: $19,730.00 Mr. Littrell advised the Board that he would like to review these quotes during the meeting and recommend the award later in this same meeting. Therefore, Ms. Roemer made a motion to refer these bids and recommend award later in this same meeting. Mr. Littrell seconded the motion, which carried. APPROVAL OF GRANT AGREEMENT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER SCHOOL PROGRAM, JANUARY 1 - JUNE 1, 2000 Ms. Roemer stated that the Board is in receipt of an agreement between the City of South Bend and Marquette Elementary School, for its after school program. Ms. Roemer noted that the agreement is in the amount of $6,380.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the agreement was approved and executed. Funding source is 1999 COIT. REGULAR MEETING JANUARY 17, 2000 APPROVAL OF GRANT AGREEMENT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER,SCHOOL PROGRAM, JANUARY 1 - JUNE 1, 2000 Ms. Roemer stated that the Board is'in receipt of an agreement between the City of South Bend and Edison Middle School, for its after school program. Ms. Roemer noted that the agreement is in the amount of $13,740.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the agreement was approved and executed. Funding source is 1999 COIT. APPROVAL OF GRANT AGREEMENT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER SCHOOL PROGRAM, JANUARY 1 JUNE 1, 2000 Ms. Roemer stated that the Board is in receipt of an agreement between the City of South Bend and Jackson Middle School, for its after school program. Ms. Roemer noted that the agreement is in the amount of $4,073.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the agreement was approved and executed. Funding source is 1999 COIT. APPROVE CONTRACT FOR YOUTH DEVELOPMENT COMMISSION COUNCIL OF Ms. Roemer advised that the Board is in receipt of a contract between the City of South Bend and the above mentioned agency. It is noted that this contract is in the amount of $10,000.00. Services to be provided include creation of opportunities for youth to develop and participate in community service and youth governance activities. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the contract was approved and executed. Funding source is CDBG. APPROVE CONTRACT FOR BUREAU OF HOUSING - AFFORDABLE LOAN/GRANT PROGRAM Ms. Roemer advised that the Board is in receipt of a contract between the City of South Bend and the above mentioned agency. It is noted that this contract is in the amount of $290,000.00. Services to be provided include assistance to 31 low and moderate income homeowners with necessary housing repairs. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the contract was approved and executed. Funding source is CDBG. APPROVE AMENDMENT PROPOSAL - PROCESS ENHANCEMENTS - GREELEY AND HANSEN ENGINEERS Ms. Roemer advised that the Board is in receipt of the above mentioned amendment proposal for assistance with information management systems at the Wastewater Treatment Plant. Services include computerized maintenance management system, laboratory information management system, customer service information management, web page technology and links to the City's web page. Ms. Roemer noted that the amendment would increase the original contract by $24,000.00. Ms. Roemer made a motion that the Board accept and approve the amendment. Mr. Littrell seconded the motion, which carried. Funding source is the Sewage Depreciation Fund. CHANGE ORDERNO.004 FOR MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98- 25-3 a Ms. Roemer advised that the Board is in receipt of a change order for the above referenced project, indicating an increase in the contract amount by $21,709.00, and a new contract sum of $274,669.00, for inclusion of staking, excavation and backfill of curbs and furnishing and placing topsoil in the lawn areas. Ritschard Brothers, Inc. is the contractor. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the change order was approved. Funding for this project is the Morris Bond Issues. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT FOR BLACKTHORN CORPORATE PARK - CRESCENT CIRCLE - PROJECT NO. 99-57 Mr. Caldwell advised that Toy Villa, Department of Public Works, submitted the above referenced change order and project completion affidavit, indicating an increase in the contract amount by $2,948.65, for a new contract sum of $256,342.65. The maintenance bond for $25,634.26 was presented. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the change order and project completion affidavit were approved. Funding for this project is the AED TIF. REGULAR MEETING JANUARY 17, 2000 APPROVE CHANGE ORDER NO. 2 FOR PINE ROAD SANITARY SEWER Ms. Roemer advised that Toy Villa submitted Change Order No. 2 for the above referenced project, on behalf of Ken Herceg & Associates, Inc., indicating an increase in the contract amount by $2,073.58, fora new contract sum of $80,595.03. This change order was necessary for the inclusion of manhole, topsoil, and deduction of sanitary sewer pipe. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the change order was approved. Funding for this project is the Sewage Works Fund. APPROVE CHANGE ORDERNO. 2 FOR SECONDARY CLARIFICATION RVIPROVEMENTS Ms. Roemer advised that Jason Durr submitted Change Order No. 2, for the above referenced project on behalf of Bowen Engineering Corporation, indicating an increase in the contract amount by $8,557.00, for a new contract sum of $5,581,276.00. The change order is for an extension of the contract by 12 days. This change order was necessary for various inclusions and deductions of materials and services. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the change order was approved. Funding for this project is SRF. APPROVE WASTEWATER TREATMENT PLANT PERMIT RENEWAL Ms. Roemer advised that the Board is in receipt of the above referenced permit from Ken Zmudzinski, Waste Pretreatment Coordinator with the Division of Environmental Services. The permit gives permission to Monarch Textile Rental Services, for the contribution of waste waters into the City of South Bend Wastewater Treatment Plant. It is effective until March 29, 2003. Ms. Roemer asked for explanation of the permit. Mr. Littrell explained that this is a renewal of an existing permit. Therefore, Ms. Roemer moved to accept and approve the permit. Mr. Littrell seconded the motion, which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the following traffic control device was approved: INSTALLATION OF: Handicap sign LOCATION: 1014 East Fox 409 East Altgeld 401 West Madison REMOVAL OF: Handicap sign LOCATION: 1219 Blaine REMARKS: Resident at 1219 Blaine moved to 401 West Madison APPROVE REQUEST OF SHAMROCK CLUB, INC. TO CONDUCT A ST. PATRICK'S DAY PARADE Ms. Roemer advised that the following departments have reviewed the above referenced parade: Police Department, Traffic and Lighting, Park Department and City Attorney's Department. All departments returned favorable recommendations, with advice from the City Attorney's Department that the Shamrock Club sign the indemnification form before the parade can proceed. The parade is to take place on Saturday, March 18, 2000 at 11:00 a.m. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the request be approved. Mr. Littrell seconded the motion, which carried. APPROVE REQUEST OF DISCOUNT TOOL AND BANQUET RENTAL FOR AN AWNING OVER A CITY SIDEWALK Ms. Roemer advised that the Engineering Department reviewed and gave favorable recommendations for the above referenced request. Ms. Roemer requested some explanation of the request. Mr. Littrell said that the awning is actually an encroachment. Therefore, Ms. Roemer made a motion that the request be approved. Mr. Littrell seconded the motion, which carried. REGULAR MEETING JANUARY 17, 2000 APPROVE REQUEST OF MARTIN LUTHER KING JR. FOUNDATION FOR COMMUNITY RALLY AND MARCH Ms. Roemer advised that the Police Department, Traffic and Lighting and Park Department reviewed the above referenced request. The rally and march is to take place on Monday, January 17, 2000 from noon until 1:00 p.m., on Jefferson Boulevard. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the request approved. Ms. Roemer seconded the motion, which carried. AWARD BID - REPLACEMENT CARPET - CENTURY CENTER - PROJECT NO. A-03 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on January 17, 2000, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Ziolkowski Construction Inc., 1005 South Lafayette Boulevard, Post Office Box 1106, South Bend, Indiana 46624, in the amount of $18,240.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid awarded as recommended. Ms. Roemer seconded the motion, which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the following certificate of insurance was accepted for filing: Herman & Goetz, Inc., with Cassady, Neeser & Brasseur as insurance company. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following contractor bond be approved as follows: BOND OF CONTRACTOR LaMar Colley DBA Colley Concrete 22581 Johnson Road South Bend, Indiana 46515 Ms. Roemer made a motion that the bond be approved. Mr. Littrell seconded the motion, which carried. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following contractor bond be approved as follows: BOND OF CONTRACTOR Dustin Verhaeghe DBA Verhaeghe Concrete 13 03 3 Shively Road Bremen, Indiana 46506 Ms. Roemer made a motion that the bond be approved. Mr. Littrell seconded the motion, which carried. APPROVE LICENSE AND PERMIT BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following License and Permit Bond be approved as follows: LICENSE AND PERMIT BOND Jo -To -Go South Bend, Indiana Mr. Littrell made a motion that the recommendation be accepted and that the bonds be approved. Ms. Roemer seconded the motion, which carried. 1 11 1