Loading...
HomeMy WebLinkAbout01/10/00 Board of Public Works MinutesREGULAR MEETING MEETING JANUARY 10, 2000 The regular meeting of the Board of Public Works convened at 9:38 a.m. on Monday, January 10, 2000. The meeting was called to order by Board President James R. Caldwell, with Ms. M. Catherine Roemer present and Mr. Carl Littrell, new Board member. Ms. Michelle Engel, Board Attorney, was also present. ADDITIONS TO THE AGENDA Mr. James Caldwell advised the Board that the following items should be added to the agenda: Item 4E - 1999 Sewer Lining Program - Networks 1 and 4, Project No. 99-08 Item 4F - 1999 Sewer Lining Program - Networks 2 and 3, Project No. 99-08 Item 9 - Irrevocable Standby Letter of Credit Ms. Roemer moved that the additions be made to the agenda. Mr. Littrell seconded the motion, which carried. APPROVE JANUARY 4, 2000 MEETING MINUTES Upon a motion made by Ms. Roemer, and seconded by Mr. Caldwell, the January 4, 2000 minutes were approved. WELCOME NEW MEMBER - CARL LITTRELL Mr. Caldwell took this time to welcome, new Board member, Carl Littrell to the Board. OPENING OF BIDS - BLOWER AND ENGINES REPLACEMENT PROJECT _-_PROJECT NO. 99-45 This was the date set for receiving and opening sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: Superior Construction Co., Inc. 2045 East Dunes Highway Post Office Box M-888 Gary, Indiana 46402 Bid was signed by Theodore R. Cuson, Jr., Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $2,120,000.00 EQUIPMENT SUPPLIERS: Engine - Waukesha Blower - Turblex Bowen Engineering Corporation 505 West 84th Drive Merrillville, Indiana 46410 Bid was signed by Ken D. Thieneman, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $2,049,400.00 EQUIPMENT SUPPLIERS: Engine - Waukesha Blower - Turblex Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. Funding for this project is IDEM. REGULAR MEETING JANUARY 10, 2000 REQUEST TO REJECT AND RE -ADVERTISE ABANDONED VEHICLES Mr. Caldwell advised that the Board is in receipt of a memo from Kathy Davis -Dempsey requesting that the bids for 16 abandoned vehicles, received on December 29, 1999 be rejected and rebid. Ms. Roemer moved that the rejection and re -advertisement of the abandoned vehicles be approved. Mr. Caldwell seconded the motion, which carried. APPROVE GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER SCHOOL PROGRAM GRANTS - JANUARY 1 - JUNE 1, 2000 Mr. Caldwell advised that the Board is in receipt of the above referenced grants for the following schools: Coquillard Elementary School $5,000.00 Studebaker Elementary School 7,012.20 James Whitcomb Riley High School 3,000.00 & 3,180.00 Tarkington Elementary School 3,370.00 Mr. Littrell moved for separate approval of the grants. Ms. Roemer seconded the motion, which carried. The funding source for these grants is 1999 COIT. APPROVE AMENDMENT - LEASE AGREEMENTS WITH NORTHEAST NEIGHBORHOOD COUNCIL, INC. Mr. Caldwell advised that the Board is in receipt of the above mentioned agreements for the use of the downstairs at 803 Notre Dame Avenue and the open space at 839 South Bend Avenue. Jennifer Mielke, Planning and Neighborhood Development, was present to comment on the leases. She said that the leases are for one year each, with a rental rate of $1.00 each. Ms. Roemer moved to approve the leases. Mr. Caldwell seconded the motion, which carried. APPROVE AMENDMENT - LEASE AGREEMENT WITHNEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. Mr. Caldwell advised that the Board is in receipt of the above mentioned agreement for the use of the upstairs at 803 Notre Dame Avenue. The lease is for one year, with a rental rate of $1.00. Mr. Littrell moved to approved the lease. Mr. Caldwell seconded the motion, which carried. Ms. Roemer abstained. APPROVE ADDENDUMNO. 1- THE TROYER GROUP - HOWARD PARK AREA PLANNING Mr. Caldwell advised that the above referenced addendum was submitted to the Board for approval, for additional work related to conceptual planning, which requires an increase of $10,000.00, and a cost not to exceed $20,000.00, without prior approval. Therefore, with a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the addendum was approved and executed. Funding source for this project is UDAG. APPROVE CONSTRUCTION CONTRACT-1999 SEWER LINING PROGRAM -NETWORKS 1 & 4 - PROJECT NO. 99-08 Mr. Caldwell advised that in accordance with the bid awarded on December 20, 1999 to ProForm Pipelining Company, Inc., 226 South Elder Street, Mishawaka, Indiana 46544, in the amount of $283,904.04, a contract in said amount was submitted for Board approval. The contract is for the above referenced project. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the contract was approved and the appropriate Certificate ofInsurance, Performance Bond and Labor and Materials Payment Bond, as submitted, was filed. APPROVE CONSTRUCTION CONTRACT-1999 SEWER LINING PROGRAM -NETWORKS 2 & 3 - PROJECT NO. 99-08 Mr. Caldwell advised that in accordance with the bid awarded on December 20, 1999, to Insituform Technologies USA, Inc., 12897 Main Street, Lemont, Illinois 60434, in the amount of $189,327.60, a contract in said amount was submitted for Board approval. The contract is for the above referenced project. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond, as submitted, was filed. 1 11 t REGULAR MEETING JANUARY 10, 2000 APPROVE CHANGE ORDER NO. 2 FOR SOUTH MICHIGAN STREETSCAPE IMPROVEMENT - PROJECT NO. 99-59 Mr. Caldwell advised that Toy Villa, Department' of Public Works submitted the above referenced change order, indicating that the contract amount be increased by $10,687.47, for a new contract sum of $244,637.16. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the change order was approved. Funding for this project is the Community Development Block Grant & TIF. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT FOR SOUTH MICHIGAN STREETSCAPE IMPROVEMENT - PROJECT NO. 99-59 Mr. Caldwell advised that Toy Villa, Department of Public Works, submitted the above referenced change order and project completion affidavit, indicating that the contract amount be decreased by $14,026.03, for a new contract sum of $230,611.13. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the change order and project completion affidavit was approved. Funding for this project is the Community Development Block Grant & TIF. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT FOR 1999 CONCRETE REPAIRS - PHASE TWO - PROJECT NO. 99-07A Mr. Caldwell advised that Toy Villa, Department of Public Works, submitted the above referenced change order and project completion affidavit, indicating that the contract amount be increased by $28,616.17, for a new contract sum of $213,793.57. Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the change order and project completion affidavit was approved. Funding for this project is the LRSA. APPROVE PETITION FOR RESIDENTIAL TAX ABATEMENT - AMERICAN DREAM HOMES, INC. Marco Mariani, Department of Community and Economic Development, submitted the above petition for American Dream Homes, Inc., to the Board. It is for properties located at 702, 730 and 732 Pennsylvania Avenue, lots 32, 28 and 27, respectively. Mr. Caldwell made a motion for separate or of the tax abatement. Mr. Littrell seconded the motion, which carried. APPROVE RECOMMENDATION ST. JOSEPH COUNTY RIGHT TO LIFE. INC. PARADE Mr. Caldwell advised that the Board is in receipt of a request for a parade permit. The parade is to take place January 24, 2000 froml2:00 noon until 1:00 p.m, on Jefferson and Main Streets. The request received favorable recommendations from the Park Department, Traffic and Lighting and the Police Department, with advice that participants not walk in the roadway, block any driveways nor impede vehicular and pedestrian traffic. Mr. Caldwell made a motion that the request be approved. Ms. Roemer seconded the motion, which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificates of Insurance was accepted for filing: US Xchange, with Buiten-Tamblin-Steensma-Insurance Co. Omnipoint Communications Midwest Operations, LLC, with the City of South Bend & Apex Site Management, Inc., as additional insured for premises leased to the insured for a base station/antenna site Direct Lines Communications, Inc., with Cassady, Neeser & Brasseur as insurance company, for all operations of the insured. IRREVOCABLE STANDBY LETTER OF CREDIT - FIELD POINT PHASE 2 SECTION 3 Mr. Caldwell advised that the Board is in receipt of an irrevocable standby letter of insurance for Field Pointe Phase 2 Section 3, for a temporary roadway. Mr. Littrell moved that the letter of credit be approved for acceptable surety for the subdivision completion. Ms. Roemer seconded the motion, which carried. w REGULAR MEETING JANUARY 10, 2000 APPROVE CLAIMS The following claims were submitted for approval: Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $95,828.18 Workforce Development Services - Two claims: $73,108.78 Upon a motion made by Mr. Caldwell and seconded by Ms. Roemer, and carried, the claims received separate approval. PRIVILEGE OF THE FLOOR This being Mr. Caldwell's last Board of Public Works meeting, Ms. Roemer expressed her appreciation of Mr. Caldwell's work as Board president for the last three years, sometimes under difficult circumstances. His last day with the City of South Bend is January 14, 2000. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the meeting adjourned at 9:56 a.m. BOARD OF PUBLIC WORKS James R. Caldwell, President Carl Littrell, Member 1 ! M. datl3iiine Roemer, Mem er 1