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HomeMy WebLinkAbout01/04/00 Board of Public Works Minutes��(lie�w�If REGULAR MEETING JANUARY 4, 2000 The regular meeting of the Board of Public Works convened at 9:37 a.m. on Tuesday, January 4, 2000. The meeting was called to order by Board President James R. Caldwell, with Ms. M. Catherine Roemer present. Mr. Lew Powell was absent. Ms. Michelle Engel, Board Attorney, was also present. ADDITIONS TO THE AGENDA Mr. James Caldwell advised the Board that the following item should be added to the agenda: Election of officers for the Board of Public Works Mr. Caldwell moved that the addition be made to the agenda. Ms. Roemer seconded the motion, which carried. ELECTION OF BOARD OF PUBLIC WORKS OFFICERS Ms. Roemer nominated Mr. Caldwell as president of the Board. Mr. Caldwell moved and seconded the nomination. After a brief discussion in which Mr. Caldwell told the Board that he is departing the City of South Bend, it was decided that Ms. Roemer will assume the president's position until the Board positions can be filled. APPROVAL OF DECEMBER 29. 1999 MEETING MINUTES Upon a motion made by Ms. Roemer, and seconded by Mr. Caldwell, the December 29, 1999 minutes were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TRUCKING AND HAULING SERVICES FOR THE YEAR 2000 In a memorandum to the Board, John Dillon, Director of Environmental Services, requested permission to advertise for the sale of bids for the above referenced service. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the request to advertise was approved. APPROVE CONTRACT FOR AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY Mr. Caldwell advised that the Board is in receipt of a contract between American Home Dreams, Inc. and the City of South Bend for authorization for entry on lots 27, 28, and 32 of the recorded Plat of Southeast Neighborhood Redevelopment Phase One for preconstruction activities in anticipation of the property purchase. Mr. Marco Mariani spoke on behalf of the contract and gave explanation of the necessity of the authorization for entry. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the contract was approved and executed. APPROVE AGREEMENT - AMERICAN HOME DREAMS, INC. Mr. Caldwell stated that the Board is in receipt of a purchase agreement between the City of South Bend and American Home Dreams, Inc., for the purchase of lots 27, 28 and 32 of recorded Plat of Southeast Neighborhood Redevelopment Phase One. Mr. Caldwell noted that the agreement is in the amount of $10.00. Mr. Marco Mariani noted that it is the purchaser's responsibility to record the agreement and deed. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the agreement was approved and executed. APPROVE STATEMENT OF BENEFITS - AMERICAN HOME DREAMS, INC. Mr. Caldwell stated that the Board is in receipt of a statement of benefits for the lots 27, 28 and 32 of recorded Plat of Southeast Neighborhood Redevelopment Phase One. Mr. Marco Mariani said that this statement of benefits goes back to a tax abatement that was previously forgotten. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the statement of benefits was approved. APPROVE CHANGE ORDER NO. 1 FOR 1999 CONCRETE REPAIRS PHASE TWO - PROJECT NO. 99-07A Mr. Caldwell advised that Toy Villa, Contract Engineer, submitted the above referenced change order on behalf of Walsh & Kelly, Inc., with an increase in the contract amount by $4,023.60, and a new contract sum of $185,177.40 . Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the change order was approved. Funding for this project is LRSA. e4 REGULAR MEETING JANUARY 4, 2000 Mr. Caldwell advised that Shane Nocus, of Verkler, Inc., submitted the above referenced change order, with a decrease in the contract amount by $2,779.00, and a new contract sum of $66,093.00. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the change order was approved. Funding for this project is the Morris Performing Arts Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT FOR BLACKTHORN CORPORATE PARK - BLACKTHORN COURT - PROJECT NO. 96-65 Mr. Caldwell advised that Toy Villa, Contract Engineer, submitted the above referenced final change order and project completion affidavit on behalf of Small, Inc., with a decrease in the contract amount by $24,033.90, and a new contract sum of $552,254.10. The project completion affidavit reflected the new contract amount. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, final change order and the project completion affidavit were approved, subject to the filing of the appropriate three-year Maintenance Bond. Funding for this project is the AEDA TIF. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - RIVER PARK PARTNERSHIP SIDEWALK AND CURB - PROJECT NO. 99-66 Mr. Caldwell advised that Toy Villa, Contract Engineer, submitted the above referenced final change order and project completion affidavit on behalf of Batteast Construction Co., Inc., with a decrease in the contract amount by $204.27, and a new contract sum of $47,512.23. The project completion affidavit reflected the new contract amount. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1(Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE PERMITS - HONEYWELL INTERNATIONAL. INC. Mr. Caldwell advised that the Board is in receipt of an industrial wastewater discharge permit for Honeywell International, Inc., for industrial wastewater discharge. Mr. Caldwell noted that Honeywell, formerly AlliedSignal, Inc. previously had these permits approved under the AlliedSignal name. Due to the merger and subsequent name change, Honeywell requests that the permits be approved with the Honeywell name. Therefore, upon motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the permit was approved. APPROVE PERMIT - HONEYWELL AIRCRAFT LANDING SYSTEM Mr. Caldwell advised that the Board is in receipt of an industrial wastewater discharge permit for Honeywell Aircraft Landing System, a division of Honeywell International, Inc., for industrial wastewater discharge. Mr. Caldwell noted that Honeywell, formerly AlliedSignal, Inc. previously had these permits approved under the AlliedSignal name. Due to the merger and subsequent name change, Honeywell requests that the permits be approved with the Honeywell name. Therefore, upon motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the permit was approved. APPROVE RECOMMENDATION - MARCH FOR LIFE Mr. Caldwell stated that the Board is in receipt of a recommendation request from Knights of Columbus, Saint Joseph Valley Chapter Council, for a March for Life. The event is to take place on January 23, 2000, beginning at 2:00 p.m. The request received favorable recommendations from the Police Department, Traffic and Lighting, and the Park Department. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the recommendation was approved. 1 f);(l��`,►1 REGULAR MEETING JANUARY 4, 2000 APPROVE RECOMMENDATION - ALLEY VACATION Mr. Caldwell stated that the Board is in receipt of a recommendation request for an alley vacation of the north/south alley between Lafayette and Main Street. The request received favorable recommendations from the City's Attorney, Economic Development, Police Traffic Department, Engineering, Solid Waste, and the Area Plan Commission. Engineering and Area Plan Commission has conditions to the vacation approval. They are: Engineering: The petitioner must record a public easement across his property that will allow northbound traffic access to another public right-of-way. Area Plan Commission: Approval subject to any utility easements that may be required and to an access easement for alley traffic through the South Bend Medical Foundation property. Mr. Littrell spoke and gave details about the vacation, in regards to its endpoint and the traffic needs of the vacation. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was referred to the City Council with the recommendations and conditions. APPROVE RECOMMENDATION - ALLEY VACATION Mr. Caldwell stated that the Board is in receipt of a recommendation request for an alley vacation of the first 12 foot wide north -south alley lying west of Burns Street. The request received favorable recommendations from the City's Attorney, Economic Development, Police Traffic Department, Engineering, Solid Waste, and the Area Plan Commission. Engineering, Solid Waste and Area Plan Commission has conditions to the vacation approval. They are: Engineering:_ The petitioner must provide a means for southbound large vehicles to turn from the alley to Burns Street. Solid Waste: The petitioner must have a bubble at the end of the vacated alley so that trucks can turn around Area Plan Commission: Approval subject to any utility easements that may be required. This vacation may also need to be subject to a turning easement for the remaining alley corner. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the request was referred to the City Council with the recommendations and conditions. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificates of Insurance was accepted for filing: Pollution Control Industries, Inc. & Pollution Control Industries of TN, LLC, with Manta & Hurst/Mitchell Insurance APPROVE CLAIMS The following claims were submitted for approval: Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $572,047.23 Workforce Development Services - Two claims: $102,925.50 and $319,268.55 Engineering for Fire Station 10 - $15,200.00 Upon a motion made by Mr. Caldwell and seconded by Ms. Roemer, and carried, the claims received separate approval. REGULAR MEETING JANUARY 4, 2000 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:56 a.m. BOARD OF PUBLIC WORKS fames R. Caldwell, President Lewis N. Powell, Member M. atherine Roemer, Mem er ATTEST j';j� J Clerk 1 1