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HomeMy WebLinkAbout12/24/01 Board of Public Works MinutesREGULAR MEETING DECEMBER 24, 2001 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, December 24, 2001, by Board Member Carl P. Littrell with Board Member Donald E. Inks present. Also present was Attorney Robert Rosenfeld. Board President Gary Gilot was not present. ADD AGENDA ITEMS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following agenda items were added: - Change Order and Project Completion Affidavit - Humboldt Street Improvements - Consulting Agreement - Reassessment - Contract - H.T.E. - Claims OPENING OF BIDS - 2001 SEWER LINING PROGRAM - PROJECT NUMBER 101-006 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INSITUFORM TECHNOLOGIES USA, INC. 12897 Main Street Lemont, Illinois 60439 Bid was signed by Ms. Diane Bowers Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Contingency Bid Item $ 500.00 Base Bid $256,295.00 Alternate $313,200.00 REYNOLDS, INC. 4520 North State Road 37 Orleans, Indiana 47452-0186 Bid was signed by Mr. Larry Purlee Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted we Contingency Bid Item $ 250.00 Base Bid $291,127.50 Alternate $349,462.50 PRO FORM PIPE LINING, COMPANY, INC. 226 South Elder Mishawaka, Indiana 46544 Bid was signed by Mr. Marc Campbell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1: 1-13 REGULAR MEETf1V'Qr Contingency Bid Item Base Bid Alternate U-LINER MID AMERICA, INC. DBA Rinker - Pipeliner Renewal 4143 Weaver Court Hilliard, Ohio 43026 $ 250.00 $246,310.00 $252,850.00 DECEMBER 24, 2001 Bid was signed by Ms. Kathleen Jande Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Contingency Bid Item $ 250.00 Base Bid $283,650.00 Alternate $354,175.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - HUMBOLDT STREET IMPROVEMENTS - KALEY STREET TO OLIVE STREET - PIONEER ASSOCIATES INC. -PROJECT NO. 101-030 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Pioneer Associates, Inc., Post Office Box 145, Leo, Indiana, indicating that the contract amount be increased by $1,183.43 for a new contract sum including this Change Order in the amount of $97,637.23. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF AGREEMENT - SERVICES AS A MEMBER OF BOARD OF PUBLIC SAFETY - ELMER L. CARR Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Elmer L. Carr, South Bend, Indiana, for services as a member of the Board of Public Safety. Mr. Littrell noted that the Agreement is in the amount of $3,400.00 from January 1, 2002 through December 31, 2002. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - SERVICES AS A MEMBER OF BOARD OF PUBLIC SAFETY - THADEUS T. ZAKOWSKI Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Thadeus T. Zakowski, South Bend, Indiana, for services as a member of the Board of Public Safety. Mr. Littrell noted that the Agreement is in the amount of $3,400.00 from January 1, 2002 through December 31, 2002. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF CONSULTING AGREEMENT - REASSESSMENT - NEXUS GROUP Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Nexus Group, Inc., 4225 North Illinois, Indianapolis, Indiana, for certain specified areas of Indiana property taxation. Nexus Group will perform reassessment services to the property tax base. Mr. Littrell noted that the Agreement is in the amount of $17,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed, subject to legal review. 1 ©3 1 1 REGULAR MEETING DECEMBER 24, 2001 APPROVAL OF AGREEMENT - SOFTWARE SOLUTION PROVIDER - H.T.E. INC. Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and H.T.E. Inc., 1000 Business Center Drive, Lake Mary, Florida, for the conversion of our existing applications on the AS400 to a graphical user interface, and the addition of three (3) software packages (Work Orders/Facilities Management, Parking Tickets and Customer Service).. Mr. Littrell noted that the Agreement is in the amount of $183,250.00 for licenses; $20,000.00 for training; and $50,000.00 per year for maintenance. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF CANOPY/SIGN - 1518 SOUTH MICHIGAN Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Estanislado Rosalas, Taqeria Carneceria & Futeria, 1518 South Michigan, South Bend, Indiana, for the installation of a canopy and sign at the above referred to address. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subject to a ten (10) foot clearance, and revocation of the permit if the City of South Bend deems it necessary. APPROVE CLAIMS Mr. Littrell stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date St. Joseph County Housing Consortium $ 6,682.50 December 21.2001 St. Joseph County Housing Consortium $ 17,640.73 December 21, 2001 City of South Bend $2,670,603.51 December 24, 2001 Mr. Inks made a motion that the claims be approved and the reports; as submitted be filed. Mr. Littrell seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on December 20, 2001. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Inks, seconded by Mr.. Littrell and carried, the meeting adjourned at 9:45 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member 0 REGULAR MEETING AT EST: Angela kJJacob, Cl DECEMBER 24, 2001 The public agenda session of the Board of Public Works was convened at 8:05 a.m. on Thursday, December 20, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on December 10, 2001, were approved. AWARD BID - ABANDONED VEHICLES Ms. Kathy Davis, Director, Code Enforcement, advised the Board that on December 10, 2001, bids were received and opened for the above referred to vehicles. After reviewing those bids, Ms. Davis recommends that the Board award the vehicles to the highest bidders as follows: I.A.P. - DEL SCHLIPP 3300 South Main Street South Bend, Indiana 46614 No. Red Tag # Make of Vehicle Year Vin # Bid 2 11283 FORD TEMPO 1987 SFABP37X6HB171408 $ 25.60 7 j 12419 INTERNATIONAL 1973 3QIHOCHB63088 $ 45.60 11 7082 CHEVROLET PICK-UP 1992 1 GCCS 14Z3N2117444 $ 76.50 13 11420 BOAT WITH TRAILER ???? ????? $100.60 18 48324 OLDSMOBILE 1991 1G3WH14T6MD352432 $ 36.50 19 8427 DODGE 1994 2B3ED56F5RH233529 $205.60 22 12277 OLDSMOBILE 1990 1G3H454C9H1315354 $ 25.60 24 12501 FORD 1989 IFAPP989XKW303679 $ 25.60 25 10846 1 PLYMOUTH VAN 1988 1B4FK4039JX340249 1$2 5.60 TOM BROWNING 31355 State Road 4 North Liberty, Indiana 46554 No. Red Tag # Make of Vehicle Year Vin # Bid 4 12443 SUZUKI 1993 JS2AE35S8P5101954 $ 50.00 6 12499 CHRYSLER 1988 1C3BU6634JD23.1421 $150.00 16 10839 DODGE VAN 1989 2B5WB35Z9KK325088 $150.00 19 1 8427 DODGE 1994 2B3ED56F5RH233529 $600.00 RAY RICHARDSON 1019 North Meade Street South Bend, Indiana 46628 1 1 0* 1 REGULAR MEETING DECEMBER 24, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 3 8187 BUICK REGAL 1989 2G4WD14W8K1423642 $350.00 5 112156 VW 1989 WVWGA0169GW60736 $160.00 8 11488 MAZDA 1985 JMIFB3311F0891323 $365.00 9 10838 CHEVROLET VAN 1989 2GCEG25ZIK4109318 $175.00 12 12172 DODGE PICK-UP 1985 1 B7GD 14T4F650749 $125.00 14 1988 CHRYSLER 11291 1C3CJ41KXJG376316 $160.00 15 11352 HONDA 1990 2HGED6349LH519108 $160.00 17 12160 CHEVROLET 1990 2G1 WN54TXL9197856 $270.00 20 12309 PLYMOUTH 1993 1P3XP28KXPN549437 $400.00 21 1 11294 GMC PICK-UP 1987 .] 1GTBS14E4H2513368 $160.00 RICHARD HEIM 2167 Inglewood Place South Bend, Indiana 46616 No. Red Tag # Make of Vehicle Year Vin # Bid 1 10809 GCM JIMMY 1988 1GKCT18R5J0502571 $ 76.00 �_10 11203 TOYOTA 11986 JT28V16EXG0386481 $ 56.00 Therefore, Mr. Littrellmade a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Davis, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately six (6) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. APPROVE CHANGE ORDER - ROBERT BOSCH CORPORATION - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-049 Mr. Littrell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 5 on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be decreased $1,104.00 for. a new Contract sum including this Change Order in the amount of $1,910,433.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - U.S. 31 INDUSTRIAL DRIVE - PHASE IV - R&R EXCAVATING INC. - PROJECT NUMBER 100-89 Mr. Littrell advised that Toy Villa, Construction Manager, has submitted the Final Change Order on behalf of R&R Excavating, Inc. 2010 West Avenue Mishawaka, Indiana, indicating that the contract amount be decreased by $6,665.97 for a new contract sum including this Change Order in the amount of $1,011,755.73. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the tiling of the REGULAR MEETING. DECEMBER 24, 2001 appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - MPAC - SIDEWALK ENTRANCE IMPROVEMENTS - KASER-SPRAKER CONSTRUCTION CO - PROJECT NUMBERIOI-059 Mr. Littrell advised that Toy Villa, Construction Manager, has submitted the Final Change Order on behalf of Kaser-Spraker Construction Co., 25487 West State Road 2, South Bend, Indiana, with no monetary change, for a new contract sum including this Change Order in the amount of $37,724.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 4 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - POPPY ROAD SEWER EXTENSION - HRP CONSTRUCTION - PROJECT NO. 101-023 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 4 (Final) on behalf of HRP Construction, Post Office Box 266, South Bend, Indiana, indicating that the contract amount be increased by $16,167.40 for a new contract sum including this Change Order in the amount of $955,491.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - ORGANIC RESOURCES PAD NO. 2 - STORM SEWER RELOCATION - HRP CONSTRUCTION - PROJECT NO. 101-065 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of HRP Construction, Post Office Box 266, South Bend, Indiana, indicating that the contract amount be increased by $557.00 for a new contract sum including this Change Order in the amount of $18,157.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF CONTRACT - AMERICORPS SOUTH BEND PROGRAM AGENCY - CHAPIN STREET CLINIC ST. JOSEPH MEDICAL CENTER Mr. Littrell stated that the Board is in receipt of a Contract between the City of South Bend and Chapin Street Clinic St. Joseph Medical Center, South Bend, Indiana, for participation in the AmeriCorps program. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - WALLACE GARTEE Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Wallace Gartee, 1528 Glenlake Drive, South Bend, Indiana, for Consultant's services to the Water Works. Mr. Littrell noted that the Agreement is in the amount of $300.00 per month. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - JOHN OXIAN Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. John Oxian, 742 Sancome, South Bend, Indiana, for Consultant's services to the Water Works. Mr. Littrell noted that the Agreement is in the amount of $300.00 per month. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF ASSIGNMENT OF REMAINING ASSETS TO CITY OF SOUTH BEND - NEIGHBORHOOD HOUSING SERVICES, INC. Ms. Pam Meyer, Community and Economic Development, requested approval for a global assignment that authorizes the City of South Bend's Division of Community Development, the right, u 1 REGULAR MEETING DECEMBER 24, 2001 title, interest and responsibility for all assets of Neighborhood Housing Services (NHS) of South Bend, Inc. as of December 31, 2001. The NHS board dissolved in 2001, and all physical property assets should be completed prior to December 31, 2001. The document authorizes the City of South Bend to accept the assets and disburse them. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Assignment of Remaining Assets was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Business Development Corporation I Staff Support Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Contract was approved and executed. APPROVAL OF AGREEMENT - 2002 EMERGENCY MEDICAL SERVICES FOR SPECIAL EVENTS - UNIVERSITY OF NOTRE DAME Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, Notre Dame, Indiana, for emergency medical services for special events for the University of Notre Dame for the year 2002. Mr. Littrell noted that the Agreement was approved by the Board of Public Safety on November 19, 2001. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE NEIGHBORHOOD PLAN IMPLEMENTATION FUND GRANT AGREEMENT The following Neighborhood Plan Implementation Fund Grant Agreement was presented to the Board for approval: River Park Business Association $8,000.00 Banners Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Agreement was approved and executed. APPROVAL OF SUBORDINATION AND ORDER OF PRIORITY AGREEMENT Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Jose Lopez, 617 Pennsylvania, South Bend, Indiana, and ABN AMRO Mortgage Group, Inc., 2600 West Big Beaver Road, Troy Michigan. The Agreement establishes the order of priority for mortgages held by ABN ($80,500.0), the City of South Bend ($17,500.0) and American Home Dreams, Inc. (25,925.00). The City of South Bend will be subordinate to ABN and American Home Dreams, Inc. and will be subordinate to ABN and the City. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF STANDARD FORM OF AGREEMENT - MORRIS PERFORMING ARTS CENTER PALAIS ROYALE RESTORATION - CASTEEL CONSTRUCTION - PROJECT NO. 101-051 Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, for the above referred to project. Mr. Littrell noted that the Agreement is in the amount of $5,966,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENT The following Building Block Grant Agreement was presented to the Board for approval: Gospel Center Church/930 South 3Oth $1,000.00 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Agreement was approved and executed. REGULAR MEETING DECEMBER 24, 2001 APPROVE ADDENDUM NO. 1 - RIVERSIDE DRIVE MULTIPLE USE PATH - THE TROYER GROUP Mr. Littrell advised that submitted to the Board for approval is Addendum No. 1 for the above referred to project. Mr. Carl Littrell, City Engineer, advised that this Addendum will begin the preliminary design phase as authorized in the original contract, and is in the amount of $148,600.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Addendum was approved and executed. APPROVAL OF "PILOT PROGRAM" AGREEMENT - FEASIBILITY TEST OF USING UNIFORM CONTAINERS FOR TRASH COLLECTION - TOTER INCORPORATED Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Toter Corporation for the above referred to program. Mr. Littrell noted that the Agreement is in the amount of $60,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE INITIATIVE AGREEMENTS - AFTER SCHOOL PROGRAM The following After School Program Initiative Agreements were presented to the Board for approval: Boys & Girls Club of St. Joseph County $3,399.00 M.W.B.D.C. $1,340.00 Grace Christian Church & Evangelistic Outreach $3,000.00 Edison Middle School $2,500.00 South Bend Junior Academy $3,000.00 Riley High School $ 760.00 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF AWNING- 3003 SOUTH MIAMI - "SUGAR AND SPICE" Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jack Petske,17401 Eldorado Lane, South Bend, Indiana, for the installation of an awning at the above referred to address. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subject to being made revocable. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF AWNING/SIGNAGE- 1148 WESTERN - "ANTIQUES/RELICS" Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Paul Hayden, 1148 Western Avenue, South Bend, Indiana, for the installation of an awning at the above referred to address. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subject to being made revocable. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF AWNING- 2212 SOUTH MIAMI - "KRIS'S KOUNTRY KITCHEN" Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Matthew O'Donnell, 2214 Miami, Indiana, for the installation of an awning at the above referred to address. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subject to being made revocable. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Littrell stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Sexton, 20339 Jewel Avenue, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system r 1 1 REGULAR MEETING DECEMBER 24, 2001 of the City, to provide sanitary sewer service to the north side of Jewel Avenue east of U.S. 31 South, South Bend, Indiana, (Key # 01-1017-0338), the Sextons waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. ADOPT RESOLUTION NO. 67-2001- DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 67-2001 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) MODEL 920, SERIAL NO. QU75ASN ION ANALYZER WHEREAS, Indiana Code 36-1-11-6© permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 20`h Day of December 2001. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 68-2001 - UNCOLLECTIBLE AMBULANCE OUTSTANDING ACCOUNTS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend, through Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, CBM Accounts Service, Inc. has made very attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and REGULAR MEETING DECEMBER 24, 2001 WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of south Bend, that the attached documents totaling $519,245.98 be written off the accounts receivable of the City of South Bend as uncollectible. Dated December 20, 2001. BOARD OF PUBLIC WORKS s/Carl Littrell, Member s/Don E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 70-2001 - UNCOLLECTIBLE ACCOUNTS - CITY OF SOUTH BEND Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 70-2001 WHEREAS, the City of South Bend, through various City Departments, charged the persons listed on the attached documents for various services; and WHEREAS, the charges have not been paid to the City of South Bend after the City Legal Department notified the person who received the services; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bed, that the attached documents totaling $5,774.47 be written off to the accounts receivable of the City of South Bend as uncollectible. ADOPTED this 20`h day of December 2001. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 71-2001 - ASSET WRITE-OFF - WATER WORKS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 71-2001 WHEREAS, the South Bend Water Works, by and through the Board of Public Works, desires to write off the assets listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $606,164.39 be written off as asset disposals of the South Bend Water Works. I 1 REGULAR MEETING ADOPTED this 20th day of December 2001. ATTEST: s/Angela K. Jacob, Clerk DECEMBER 24, 2001 BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND Dig Excavation Approved Effective December 14, 2001, Pursuant to Res. No. 100-2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: New Installation - Handicapped 1613 Fassnacht All requirements have been met. Accessible Parking Space Signs New Installation - Two (2) No 3800 Block South Semi trucks parking in decel lane Parking Signs Main, West Side blocking view of vehicles. Request made by business owner. Add Two (2) New Handicapped 200 Block West They have a handicapped Parking Areas Bronson, North Side workforce which requires additional parking. Signs installed during construction Removal - Parking Signs North Side Pleasant from 26' to 27" and can be removed. Requested Street by principal of Nuner School. It was noted that the following request was denied: New Installation - 830 South 29th Motion made by Mr. Littrell Handicapped Accessible to deny; seconded by Mr. Parking Space Signs Littrell. Does not meet warrants; homeowner has ample size driveway for parking. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Herrman & Goetz, Inc. dba Underground Services 225 S Lafayette South Bend, IN 46601 Kaser-Spraker Construction, Inc PO Box 3605 South Bend, IN 46619 Warner & Sons, Inc. PO Box 87 Elkhart, IN 46515 APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Manny Bueno, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: REGULAR MEETING Haldex Garphytan Wire AB Steel Warehouse Company, Inc. Royal Adhesives and Sealants, LLC DECEMBER 24, 2001 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to permits were approved. APPROVE CLAIMS Mr. Littrell stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $3,751,763.27 December 17, 2001 St. Joseph County Housing Consortium $ 1,042.09 December 13, 2001 St. Joseph County Housing Consortium $ 9,238.15 December 13, 2001 St. Joseph County Housing Consortium $ 1,650.72 December 13, 2001 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 9:30 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President (� P- zz z Y� Carl P. Littrell, Member D ald E. Inks, Member A ST: 1 � .-� 2 Angela K. 8cob, Clerk 1 1 1