The URL can be used to link to this page

Home My WebLink About12/10/01 Board of Public Works MinutesREGULAR MEETING DECEMBER 10, 2001 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, December 10, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. -- "• Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEMS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following items were added to the agenda: - Traffic Control Device - Claims - Contractor/Excavation Bonds - Consent to Annexation and Waiver of Right to Remonstrate OPENING OF QUOTATIONS - ONE (1) MORE OR LESS 2002 TOW TRUCK Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to equipment. The following Quotations were opened and read: AUTOMOTIVE EQUIPMENT COMPANY INC 34400 Lorain Road North Ridgeville, Ohio 44039 Quotation was submitted by Mr. Steve Urbansky QUOTATION: $51,900.00 B&B INDUSTRIES 1121 D.I. Drive Elkhart, Indiana 46514 Quotation was submitted by Mr. Joe Shanholt QUOTATION: $54,964.75 (Series 10 Ton Wrecker) $49,702.04 (2002 Ford F-550) B&B ASSOCIATED INDUSTRIES 7335 West 100`h Place Bridgeview, Illinois 60455 Quotation was submitted by Mr. Al Green QUOTATION: $48,940.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above Quotations were referred to Central Services for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WILLIAM COAR 1365 Zilke Niles, Michigan 49120 n REGULAR MEETING DECEMBER 10, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 15 11352 HONDA 1990 2HGED6349LH519108 $25.00 THOMAS STAACK 10010 Pretty Lake Trail Plymouth, Indiana 46563 No. Red Tag # Make of Vehicle Year Vin # Bid 11 7082 CHEVROLET PICK-UP 1992 1 GCCS 14Z3N2117444 $ 60.00 13 11420 BOAT WITH TRAILER ???? ????? $ 10.00 19 8427 DODGE 1994 2133ED56F5RH233529 $502.00 I.A.P. - DEL SCHLIPP 3300 South Main Street South Bend, Indiana 46614 1 No. Red Tag # Make of Vehicle Year Vin # Bid 1 10809 GCM JIMMY 1988 1GKCT18R5JO502571 $ 35.60 2 11283 FORD TEMPO 1987 SFABP37X6HB171408 $ 25.60 3 8187 BUICK REGAL 1989 2G4WD14W8K1423642 $ 25.60 4 12443 SUZUKI 1993 JS2AE35S8P5101954 $ 25.60 5 12156 VW 1989 WVWGA0169GW60736 $ 25.60 6 12499 CHRYSLER 1988 1C3BU6634JD231421 $ 25.60 7 12419 INTERNATIONAL 1973 3QIHOCHB63088 $ 45.60 8 11488 MAZDA 1985 JMlFB331IF0891323 $ 25.60 9 10838 CHEVROLET VAN 1989 2GCEG25ZIK4109318 $ 25.60 10 11203 TOYOTA 1986 JT28V16EXG0386481 $ 25.60 11 7082 CHEVROLET PICK-UP 1992 1 GCCS 14Z3N2117444 $ 76.50 12 12172 DODGE PICK-UP 1985 1B7GD14T4F650749 $ 45.60 13 11420 BOAT WITH TRAILER ???? ????? $100.60 14 1988 CHRYSLER 11291 1C3CJ41KXJG376316 $ 25.60 15 11352 HONDA 1990 2HGED6349LH519108 $ 25.60 16 10839 DODGE VAN 1989 2B5WB35Z9KK325088 $ 45.60 17 12160 CHEVROLET 1990 2GIWN54TXL9197856 $156.60 F18T48324 OLDSMOBILE 1991 1G3WH14T6MD352432 j $ 36.50 1 L, hh— tIt 'v I I REGULAR MEETING DECEMBER 10, 2001 19 8427 DODGE 1994 2B3ED56F5RH233529 $205.60 20 12309 PLYMOUTH 1993 1P3XP28KXPN549437 $156.60 21 11294 GMC PICK-UP 1987 1GTBS14E4H2513368 $ 56.60 22 12277 OLDSMOBILE 1990 1G3H454C9H1315354 $ 25.60 23 8216 DODGE 1994 1B3ED46T3RF203141 $ 25.60 24 12501 FORD 1989 IFAPP989XKW303679 $ 25.60 25 10846 PLYMOUTH VAN 1988 1B4FK4039JX340249 $ 25.60 TOM BROWNING 31355 State Road 4 North Liberty, Indiana 46554 1:_D No. Red Tag # Make of Vehicle Year Vin # Bid 1 10809 GCM JIMMY 1988 1GKCT18R5J0502571 $ 25.00 2 11283 FORD TEMPO 1987 SFABP37X6HB171408 $ 25.00 3 8187 BUICK REGAL 1989 2G4WD14W8K1423642 $ 25.00 4 12443 SUZUKI 1993 JS2AE35S8P5101954 $ 50.00 5 12156 VW 1989 WVWGA0169GW60736 $ 25.00 6 12499 CHRYSLER 1988 1C3BU6634JD231421 $150.00 7 12419 INTERNATIONAL 1973 3QIHOCHB63088 $ 10.00 8 11488 MAZDA 1985 JMIFB331IF0891323 $100.00 9 10838 CHEVROLET VAN 1989 2GCEG25ZIK4109318 $150.00 10 11203 TOYOTA 1986 JT28V16EXG0386481 $ 10.00 11 7082 CHEVROLET PICK-UP 1992 1 GCCS 14Z3N2117444 $ 25.00 12 12172 DODGE PICK-UP 1985 1B7GD14T4F650749 $100.00 13 11420 BOAT WITH TRAILER ???? ????? $ 25.00 14 1988 CHRYSLER 11291 1C3CJ41KXJG376316 $ 25.00 15 11352 HONDA 1990 2HGED6349LH519108 $ 25.00 16 10839 DODGE VAN 1989 2B5WB35Z9KK325088 $150.00 17 12160 CHEVROLET 1990 2G1 WN54TXL9197856 $ 25.00 18 48324 OLDSMOBILE 1991 1G3WH14T6MD352432 $ 25.00 19 8427 DODGE 1994 2B3ED56F5RH233529 $600.00 20 12309 PLYMOUTH 1993 1P3XP28KXPN549437 $250.00 21 11294 GMC PICK-UP 1987 1GTBS14E4H2513368 $ 25.00 22 12277 OLDSMOBILE 1990 1G3H454C9H1315354 $ 25.00 23 8216 DODGE 1994 1B3ED46T3RF203141 $ 25.00 REGULAR MEETING DECEMBER 10, 2001 24 12501 FORD 1989 1FAPP989XKW303679 $ 25.00 25 10846 PLYMOUTH VAN 1988 1B4FK4039JX340249 $ 25.00 RAY RICHARDSON 1019 North Meade Street South Bend, Indiana 46628 m No. Red Tag # Make of Vehicle Year Vin # Bid 3 8187 BUICK REGAL 1989 2G4WD14W8K1423642 $350.00 5 12156 VW 1989 WVWGA0169GW60736 $160.00 6 12499 CHRYSLER 1988 1 C3BU6634JD231421 $125.00 8 11488 MAZDA 1985 JMIFB3311FO891323 $365.00 9 10838 CHEVROLET VAN 1989 2GCEG25ZIK4109318 $175.00 12 12172 DODGE PICK-UP 1985 1 B7GD 14T4F650749 $125.00 14 1988 CHRYSLER 11291 1 C3CJ41 KXJG376316 $160.00 15 11352 HONDA 1990 2HGED6349LH519108 $160.00 17 12160 CHEVROLET 1990 2G1WN54TXL9197856 $270.00 20 12309 PLYMOUTH 1993 1P3XP28KXPN549437 $400.00 21 11294 GMC PICK-UP 1987 1GTBS14E4H2513368 $160.00 RICHARD HEIM 2167 Inglewood Place South Bend, Indiana 46616 No. Red Tag # Make of Vehicle Year Vin # Bid 1 10809 GCM JIMMY 1988 lGKCT18R5J0502571 $ 76.00 10 11203 TOYOTA 1986 JT28V16EXG0386481 $ 56.00 11 7082 CHEVROLET PICK-UP 1992 1 GCCS 14Z3N2117444 $ 61.00 15 11352 HONDA 1990 2HGED6349LH519108 $ 76.01 19 8427 DODGE 1994 2133ED56F5RH233529 $511.00 20 12309 PLYMOUTH 1993 1P3XP28KXPN549437 $352.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. APPROVAL OF AGREEMENT - NEIGHBORHOOD PLAN IMPLEMENTATION FUND PROJECT - RUM VILLAGE NEIGHBORHOOD ASSOCIATION INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Rum Village Neighborhood Association, Inc., 1031 West Dubail, South Bend, Indiana, for a gazebo project. Mr. Gilot noted that the Agreement is in the amount of $4,055.86. Therefore, upon 1 1 C R 0 REGULAR MEETING DECEMBER 10, 2001 a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF LICENSE APPLICATION FOR TRANSIENT MERCHANT - NICK'S LAWN SERVICE - SALE OF CHRISTMAS TREES Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Fire Department, Police Department, Building Commissioner, and Legal Department for a License Application for a Transient Merchant, as submitted by Nick Lizzi, 19090 Roosevelt Road, South Bend, Indiana, to conduct the sale of Christmas trees at Ewing and Main Street from November 22 through December 22, 2001. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Application was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 1221 East Madison REMARKS: All requirements have been met This Traffic Control Device was approved subject to the review of the City Engineer. NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 733 South Falcon REMARKS: All requirements have been met FILING OF SAFETY REPORT - STREET DEPARTMENT The Street Department submitted a Safety Report for November 2001. This report will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $3,036,601.47 December 6, 2001 Approved December 10, 2001 City of South Bend $1,060,110.97 November 26, 2001 Approved December 10, 2001 Grauvogel & $ 10,665.00 November 26, 2001 Approved December 10, Associates (730 2001 United Drive) eg & E $ 11,321.00 November 26, 2001 Approved December 10, s (PWSC) 2001 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Indiana & Michigan Concrete Corporation Approved Effective December 6, 2001 Pursuant to Resolution No. 100-2000 REGULAR MEETING DECEMBER 10, 2001 EXCAVATION BONDS Indiana & Michigan Concrete Corporation Approved Effective December 6, 2001 Pursuant to Resolution No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Bernard Leemreis, 19846 Jewel Avenue, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the south side of Jewel Avenue, east of U.S. 31 South, South Bend, Indiana, (Key # 01-1060-1718), the Leereis' waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:05 a.m. BOARD OF PUBLIC WORKS j t"t, Gary A. Gilot, President ( 2e, - P Z 6ZA Carl P. Littrell, Member Donald E. Inks, Member AT ST- Angela K. cob, Cl k RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on December 6, 2001. The public agenda session of the Board of Public Works was convened at 10:02 a.m. on Thursday, December 6, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on November 26, 2001, were approved. REGULAR MEETING DECEMBER 10, 2001 OPENING/AWARD OF QUOTATIONS - EMERGENCY PARKING GARAGE(S) REPAIRS - JEFFERSON/ST. JOSEPH AND MAIN/COLFAX PARKING GARAGES - PROJECT NO. 101- 080 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Dan Kaser QUOTATION: Proposal One $18,400.00 St. Joe Parking Garage Proposal Two $12,302.00 St. Joe Parking Garage Proposal Three $ 7,329.00 St. Joe Parking Garage Proposal One $13,125.00 Main/Colfax Garage Proposal Two $ 7,465.00 Main/Colfax Garage Proposal Three $ 4,496.00 Main/Colfax Garage Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above Quotations were referred to Community and Economic Development for review and recommendation. After reviewing those quotations, Mr. Bob Mathia, Community and Economic Development recommends that the Board award the contract to Kaser Spraker Construction in the amount of $63,117.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2001 SEWER LINING PROGRAM -PROJECT NO. 101-006 In a memorandum to the Board, Mr. Jason Durr, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ANTI -ICING AND DE-ICING MATERIALS AND EQUIPMENT Mr. Sam Hensley, Street Commissioner, requested permission to advertise for the receipt of bids for the above referred to materials and equipment. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request was approved. APPROVE CHANGE ORDER - U.S. INDUSTRIAL PARK - PHASE IV - R&R EXCAVATING INC. - PROJECT NO. 100-89 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana indicating that the Contract amount be increased $23,209.00 for a new Contract sum including this Change Order in the amount of $1,018,421.70. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - ROBERT BOSCH FACILITIES IMPROVEMENTS - PHASE I - KASER-SPRAKER CONSTRUCTION, INC. - PROJECT NO 101-046 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 4 on behalf of Kaser Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be increased $2,481.00 for a new Contract sum including this Change Order in the amount of $1,911,537.00. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - MISHAWAKA AVENUE IMPROVEMENTS - WALSH & KELLY INC. - PROJECT NO. 101- 028 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change a REGULAR MEETING DECEMBER 10, 2001 Order on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased by $3,755.35 for a new contract sum including this Change Order in the amount of $55,018.65. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - BW BUSINESS PARK - SANITARY SEWER AND WATER MAIN EXTENSION - SMALL INC. - PROJECT NO. 101-024 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 3 (Final) on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana, indicating that the contract amount be decreased by $11,510.20 for a new contract sum including this Change Order in the amount of $828,094.30. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - DEMOLITION OF FORMER C.E. LEE BUILDING (215 SOUTH MAIN) - WARNER AND SONS - PROJECT NO. 101-056 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 (Final) on behalf of Warner and Sons, Office Box 87, Elkhart, Indiana, indicating J` N V that the contract amoun=re d rtr a new contract sum including this Change Order in the amount of. Additionally submitted was the Project Completion Affidavit 1 � indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Lrttrell and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF AGREEMENT - SERVICES PROVIDER FOR DRUG TESTING/MEDICAL SERVICES FOR CITY OF SOUTH BEND - WIPPERMAN OCCUPATIONAL HEALTH Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Wipperman Occupational Health, 19567 Cleveland Road, South Bend, Indiana, for provider services for drug testing and medical services for the City of South Bend. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - DEMOLITION OF BUILDING AT 215 SOUTH MAIN STREET - WARNER AND SONS - PROJECT NO. 101-056 Mr. Gilot advised that in accordance with the bid awarded on September 10, 2001, to Warner and Sons, Post Office Box 87, Elkhart, Indiana, in the amount of $83,122.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE AGREEMENTS - STAFF SUPPORT The following Agreements were presented to the Board for approval: Christmas in April $13,208.00 Staff Support Housing Development Corporation $60,000.00 Staff Support Community Homebuyers Corporation $51,269.00 Staff Support Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: 1 0naC.*3 REGULAR MEETING DECEMBER 10, 2001 Hansel Neighborhood Services - Addition to the Reprogrammed CDBG Funds Martin Day Care Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Contract was approved and executed. APPROVE STAFF SUPPORT AGREEMENT The following Agreement was presented to the Board for approval: Corporation for Entrepreneurial Development Staff Support $25,000.00 - 2002 $25,875.00 - 2003 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Agreement was approved and executed. APPROVAL OF AMENDMENT TO CONTRACT - ENGINEERING SERVICES - DESIGN OF BLOWER ENGINE DRIVE REPLACEMENT - GREELEY AND HANSEN Mr. Gilot stated that the Board is in receipt of an Amendment to a Contract between the City of South Bend and Greeley and Hansen, 100 South Wacker Drive, Chicago, Illinois, for additional engineering services for the above referred to service. Mr. Gilot noted that the Amendment is in the amount of $15,850.00, bringing the Contract amount to $172,477.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Amendment to the Contract was approved and executed. APPROVAL OF AMERICORPS SOUTH BEND MEMBER AGREEMENTS - 2001-2002 Mr. Gilot stated that the Board is in receipt of the following Agreements between the City of South Bend and the following individuals for AmeriCorps South Bend Program, its members and the various placement sites. Ambrosia Woods $9,300 Dismas of Michiana Regina Perkins $9,300 Family & Children's Center Laura Joyner $9,300 Urban League of South Bend Phyllis Wallace $4,650 United Way of St. Joseph County Gail Steward $4,650 Center for the Homeless Lisa Swets $4,650 St. Joseph County Juvenile Justice Thomas Shelley $4,650 Center for the Homeless Randy Sheaks $9,300 Center for the Homeless Patrisse Prince $4,650 Center for the Homeless Barbara Johnson $4,650 Family & Children's Center Shane Davis $4,650 Center for the Homeless Antonia Anderson $4,650 Healthy Communities Initiative Emile Keultjes $9,300 Healthy Communities Initiative Chana Traversa $9,300 AmeriCorps Support Staff Viola Pates $4,650 AmeriCorps Support Staff Khadijah Shabazz $9,300 Robinson Community Learning Center Larissa Hittle $9,300 Community of Difference I IREGULAR MEETING DECEMBER 10, 2001 Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreements were approved and executed. APPROVAL OF ADDENDUM TO AGREEMENT - BENDIX & LINCOLNWAY WEST INTERSECTION IMPROVEMENTS - THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and The Troyer Group, 550 Union Street, Mishawaka, Indiana, for additional design improvements for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $17,200.00. Therefore, upon a motion made by Mr, Inks, seconded by Mr. Gilot and carried, the Addendum to the Agreement was approved and executed. APPROVAL OF PROPOSED AGREEMENT - OLIVER POWER WORKS DEMOLITION - GRAUVOGEL & ASSOCIATES Mr. Gilot stated that the Board is in receipt of a proposed Agreement between the City of South Bend and Grauvogel & Associates, 17660 Fall Creek Drive, Granger, Indiana for professional engineering and industrial hygiene services in connection with the identification and management of the asbestos containing material, Resource Conservation and Recovery Act waste, underground storage tanks and electrical equipment containing plychlorinated biphenyls associated with the demolition of the former Oliver Plow works. Mr. Gilot noted that the Agreement is in the amount not to exceed $56,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the proposed Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 942 South 23rd Street $125.00 2310 Pine Creek Court $125.00 1101 Sherman Avenue $125.00 1214 Woodward Avenue $125.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Jose Granados ADDRESS: 701 Haney Street Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO CONDUCT "CANDLELIGHT WALK" - ERSKINE BOULEVARD ASSOCIATION Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Cowper, 2720 Erskine Boulevard, South Bend, Indiana to conduct the above referred to walk, on December 15, 2001, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ST. MARGARET' S HOUSE WINTER WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, 1 k REGULAR MEETING DECEMBER 10, 2001 Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathryn Schneider, St. Margaret's House, 117 North Lafayette, South Bend, to conduct the above referred to walk, on February 24, 2002, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGN - 5316 WESTERN AVENUE Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner, Fire Department and the Legal Department for an encroachment upon the public right of way, for the installation of a sign at 5316 Western Avenue. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved, subject to revocation at will in the event the area is slated to be improved. FILING OF QUARTERLY REPORT - BUREAU OF CONSTRUCTION 2001 PROJECT COMPLETION STATUS - JULY THROUGH OCTOBER 2001 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Quarterly Report for the Bureau of Construction 2001 Project Completion Status was filed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Mary Vega, 23962 Edison Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the south side of Edison Road, east of Oak Road, South Bend, Indiana, (Key # 17-1045-1477), Ms. Vega waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Steven Molnar, 52340 Portage Highway, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 9, Molnar's Portage -Darden Addition, South Bend, Indiana, (Key # 04-1051-1289), the Molnar's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: Removal - Handicapped Accessible 1801 Williams All requirements have been Parking Space Signs met. New Installation -Handicapped 2212 Parkview Place All requirements have been Accessible Parking Space Signs met. New Installation - Handicapped 1221 East Madison All requirements have been Accessible Parking Space Signs met. New Installation - No Parking Signs 1000 Block Milton - New construction of church, Between Miami and adding drive approaches Dale warrants No Parking signs for safety exiting and entering street. u O'q REGULAR MEETING DECEMBER 10, 2001 Handicapped Accessible Parking 1105 Allen Street All requirements have been Space Signs met. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Engineering, Water Works, Environmental Services and Central Services submitted Safety Reports for November 2001. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. John Stancati, Director of Water Works, submitted a monthly report for the Division of Water Works for the month of November 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. John Stancati, Director of Water Works, submitted a monthly report for the Division of Environmental Services for the month of November 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. Steel Warehouse Company, Inc. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Wastewater Discharge ■ Permit was approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificate of Insurance was accepted for filing: South Bend Columbus Club, Inc. 18960 Apache Drive South Bend, Indiana 46637 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Comments Claim City of South Bend $1,060,110.97 November 26, 2001 Approved December 6, 2001 St. Joseph County $ 3,381.92 November 27, 2001 Approved December 6, Housing Consortium 2001 St. Joseph County $ 41,800.00 November 27, 2001 Approved December 6, Housing Consortium 2001 St. Joseph County $ 12,682.11 November 27, 2001 Approved December 6, Housing Consortium 2001 City of South Bend $3,036,601.47 December 3, 2001 Approved December 6, 2001 1 REGULAR MEETING DECEMBER 10, 2001 Wells Fargo Bank $ 107,807.00 November 29, 2001 Approved December 6, (South Bend Building 2001 Corporation) - Public Works Service Center Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 11:10 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member EST: Angela ki Jacob, Jerk I 1