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HomeMy WebLinkAbout11/26/01 Board of Public Works MinutesREGULAR MEETING NOVEMBER 26, 2001 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, November 26, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Award Bid -Palais Royale Renovations - Traffic Control Device OPENING OF QUOTATIONS - ONE (1) 2002 FORD TOW TRUCK Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to vehicle. The Board opened the quotations and found that all bidders did not submit a Non -Discrimination Commitment Form. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, all Quotations were rejected as they did not contain the Non -Discrimination Commitment Form. APPROVAL OF REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF PROPOSALS - ENERGY EFFICIENCY CONTRACTING FOR CENTURY CENTER Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request to re -advertise for the receipt of proposals for energy efficiency contracting for the Century Center was approved. It was noted that State Statute states that the opening date for this particular type of Request for Proposals must be thirty (30) days from the date of the second date of advertisement. AWARD BID - PALAIS ROYALE RENOVATION - PROJECT NO. 101-051 Mr. Carl P. Littrell, City Engineer, advised the Board that on September 24, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to Casteel Construction, 23186 West Ireland Road, South Bend, Indiana in the amount of $5,966,000.00, which is the Base Bid and Alternates 1.2.3 and 1.2.6. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control device was approved: New Installation - Handicapped Accessible 521 South 33`d Street All Requirements Parking Space Signs have been met RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on November 21, 2001. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:47 a.m. O'l ra.% REGULAR MEETING Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $88,794.50 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $101,377.75 PIONEER ASSOCIATES, INC. Post Office Box 145 Leo, Indiana 46765 Bid was signed by Ms. Kathy Jones Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted NOVEMBER 26, 2001 BID: $112,082.70 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on November 13, 2001, were approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Davis, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eighteen (18) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVE CHANGE ORDER - 2001 CONCRETE PAVEMENT REPAIRS - LAPORTE CONSTRUCTION COMPANY, INC. - PROJECT NO 101-053 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of LaPorte Construction Company, Inc., Post Office Box 577, LaPorte, Indiana indicating that the Contract amount be increased $33,385.78 for a new Contract sum including this Change Order in the amount of $245,156.89. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - ROBERT BOSCH CORPORATION - FACILITY IMPROVEMENTS - PHASE I - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-046 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 3 on behalf of Kaser Spraker Construction, Post Office Box 3605, South Bend, Indiana indicating that the Contract amount be increased $1,699,00 for a new Contract sum including this Change Order in the amount of $1,909,056.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. REGULAR MEETING NOVEMBER 26, 2001 APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 2001 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 2 - SELGE CONSTRUCTION COMPANY, INC- - PROJECT NO 101-015 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order, on behalf of Selge Construction Company, Inc., 2833 indicating that the contract amount be decreased by $58,160.21 for a new contract sum including this Change Order in the amount: of $174,914.79. Additionally submitted was the Proj ect Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three- year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - DUBAIL STREET AND DOUGLAS STREET IMPROVEMENTS - RIETH RILEY CONSTRUCTION COMPANY, INC. - PROJECT NO 101-026 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Rieth Riley Construction, Inc., Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be decreased by $26,127.69 for a new contract sum including this Change Order in the amount of $127,497.46. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - LINCOLNWAY WEST PHASE II - ELMER STREET TO LAFAYETTE STREET - RIETH RILEY CONSTRUCTION COMPANY INC. - PROJECT NO. 100-57 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Rieth Riley Construction Company, Inc., 25200 State Road 23, South Bend, Indiana, indicating that the contract amount be increased $84,181.45 for a new contract sum including this Change Order in the amount of $1,679,318.85. Additionally submitted was the Project final cost. Upon a motion made by Mr. Littrell, seconded Completion Affidavit indicating this new by Mr. Gilot and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the fling of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 2001 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 1 - KASER SPRAKER CONSTRUCTION - PROJECT NO 101-015 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Kaser Spraker Construction, 2548 West State Road 2, South Bend, Indiana, indicating that the contract amount be decreased by $63,405.90 for a new contract sum including this Change Order in the amount of $219,469.10. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE THE CERTIFICATION OF SUBSTANTIAL COMPLETION AND CERTIFICATION OF FINAL COMPLETION - LABORATORY CASEWORK PROJECT - WASTEWATER TREATMENT PLANT KASER SPRAKER CONSTRUCTION - PROJECT NO. 100-088 Mr. Gilot advised that Mr. Jack Dillon, Environmental Services has submitted the Certification of Substantial Completion and Certification of Final Completion on behalf of Kaser Spraker Construction, Post Office Box 3605, South Bend, Indiana, indicating that the final contract amount is $112,973.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Substantial Completion and Certification of Final Completion were approved. APPROVAL OF PROPOSAL - ENGINEERING DESIGN SERVICES - REHABILITATION OF FOUR (4) BELT FILTER PRESS - WASTEWATER TREATMENT PLANT DLZ INDIANA Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and DLZ, 2211 East Jefferson, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $3,650.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Proposal was approved and executed. ., REGULAR MEETING NOVEMBER 26, 2001 APPROVAL OF SETTLEMENT AGREEMENT - ALLIED PRODUCTS NEGOTIATIONS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Allied Products Corporation for the settlement agreement for the purchase of two (2) properties (701 South Chapin and 601 West Broadway) in a bankruptcy case. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - CLARIFIER IMPROVEMENTS - WASTEWATER TREATMENT PLANT - TRIAD ENGINEERING Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Triad Engineering, 300 North Michigan, South Bend, Indiana, for improvements to the clarifiers at the Wastewater Treatment Plant. Mr. Gilot noted that the Amendment is in the amount of $14,850.00, bringing the Agreement amount to $697,820.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Amendment to the Agreement was approved and executed. APPROVAL OF STAFF AGREEMENT - INDUSTRIAL REVOLVING FUND Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Industrial Revolving Fund for staff support for the period of January 1, 2002 through December 31,2003. Mr. Gilot noted that the Agreement is in the amount of $50,200.00 for 2002 and $51,950.00 for 2003. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF CONTRACT - CLEAN OUT OF ORGANIC RESOURCES LAGOON 41 - RESOURCE CONSERVATION SERVICES LLC Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Resource Conservation Services, 14466 S. 1050 W., Wanatah, Indiana, for the above referred to project, which was awarded on November 16, 2001. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - LEEPER PARK/RIVERSIDE DRIVE - PARKING IMPROVEMENTS - PROJECT NO. 101-035 Mr. Gilot advised that in accordance with the bid awarded on October 8, 2001, to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $99,533.96 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF AWNING - 2123 MIAMI STREET Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Building Department, Fire Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Joan Ross, Ross Drafting Services, 2123 Miami, South Bend, Indiana, for the installation of an awning at 2123 Miami Street. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE TWO (2) ALLEYS FIRST EAST/WEST ALLEY NORTH OF ORANGE STREET Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Larry Magliozzi, Planning Department to vacate the following alleys: The first east/west alley north of Orange Street from Johnson Street to the first north/south alley; the second alley to be vacated is the first north/south alley east of Johnson Street from the first east/west alley north of Orange Street, both being a part of Lot 20, College Grove Addition to the City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Bureau of Sanitation, Department REGULAR MEETING NOVEMBER 26, 2001 of Economic Development and the Department of Public Works. Area Plan Commission did not submit a recommendation. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Inks seconded the motion which carried. LICENSE APPLICATION - TRANSIENT MERCHANT LICENSE - BROWN'S TREE FARMS - SALE OF CHRISTMAS TREES Mr. Gilot advised that an Application for a Transient Merchant License was presented to the Board for approval, as submitted by Mr. Earl Brown, 8928 West Oak Lane, Lake City, Michigan, to conduct the sale of Christmas Trees from November 21, 2001 through December 22, 2001, at the Broadmoor Plaza on Ireland Road. It was noted that favorable recommendations have been received by the Fire Department, Building Commissioner and the Legal Department. The Police Department did not submit a recommendation. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Application for the Transient Merchant License was approved. APPROVAL OF GRANT OF EASEMENT Mr. Gilot stated that a Grant of Easement for 2603 South Michigan Street with B&R Oil Company, Inc., has been submitted to the Board for approval. The Grant of Easement allows the passage of vehicular traffic on said property. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Grant of Easement was approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Er -Lee Dawn Construction Company James Kruszewski EXCAVATION BOND Union Station Properties, LP C&S Network Construction, Inc. PERMIT BOND Pepper Construction Released Effective November 21, 2001 Released Effective November 21, 2001 Released Effective November 21, 2001 Released Effective November 21, 2001 Approved Effective November 21, 2001 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Casteel Construction Corporation 23186 West Ireland Road South Bend, Indiana 46614 Resource Conservation Services LLC Route 3, Box 258 Loogootee, Indiana 47553 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control device was approved: New Installation - Handicapped 182 Caroline - Resident Approved, pending Accessible Parking Space Signs has met all requirements. confirmation from Traffic and Lighting J 1 1 REGULAR MEETING NOVEMBER 26, 2001 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Comments Claim St. Joseph County $ 24,648.17 November 13, 2001 Approved November Housing Consortium 21 2001 Ken Herceg & Associates $ 10,338.12 October 26, 2001 Approved November (Public Works Service 21, 2001 Center) Ken Herceg & Associates $ 16,503.62 October 31, 2001 Approved November (Public Works Service 21, 2001 Center) Taplin Environmental $ 9,069.12 October 16, 2001 Approved November Contracting (Waste Drum 21 2001 Removal/730 United Drive) Casteel Construction $ 970,267.00 October 19, 2001 Approved November (Public Works Service 21, 2001 Center) City of South Bend $1,342,728.89 November 19, 2001 Approved November 21, 2001 Ken Herceg & Associates $ 16,503.62 October 31, 2001 Approved November (Public Works Service 21, 2001 Center) Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:03 a.m. A ST: )IV Angela qJob, Cler BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member 01,;-1 REGULAR MEETING TTEST: Ang . Jacob, Cfe& NOVEMBER 26, 2001 BOARD OF PUBLIC WORKS 0 Gary A. Gilot, President as rz�z& Carl P. Littrell, Member Donald E. Inks, Member RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by, seconded by and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on November 21, 2001. The public agenda session of the Board of Public Works was convened at 8:10 a.m. on Wednesday, November 21, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEM Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following item was added to the agenda: - Construction Contract - Leeper Park Parking Lot Improvements OPENING OF BIDS - QUEEN STREET IMPROVEMENTS KESSLER BOULEVARD TO SHERMAN STREET - PROJECT NO 101-069 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION COMPANY INC. 2833 South I lth Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $89,440.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Roger Knip 1 E 1 I I