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HomeMy WebLinkAbout10/08/01 Board of Public Works MinutesREGULAR MEETING OCTOBER 8, 2001 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, October 8, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E'°inim-present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Award Bid - Leeper Park/Riverside Drive -Parking Improvements - Award Bid - Miami Street/Indiana Avenue Intersection Improvements - Consent to Annexation and Waiver of Right to Remonstrate - Claims, City of South Bend PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE - SALE OF CHRISTMAS TREES - CENTRE TOWNSHIP LIONS Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Howard Jones, 26750 Quinn Road, North Liberty, Indiana, to conduct the sale of Christmas trees November 24 through December 24, 2001, in the Scottsdale Mall parking lot. It was noted that favorable recommendations were received, the Police Department, Fire Department, Building Department and the Legal Department. There being no one present wishing to address the Board concerning this matter, the Public-1;ng was closed. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried;`the' Application for a Transient Merchant License was approved. OPENING OF QUOTATIONS - MIAMI VILLAGE PARK - PHASE I - PROJECT NO. 101-055 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. Mark Nagle QUOTATION: $65,109.00 PAUL BLUM NURSERY 345 South Sunnyside South Bend, Indiana 46615 Quotation was submitted by Mr. Paul Blum QUOTATION: $57,830.00 PIONEER ASSOCIATES, INC. Post Office Box 145 Leo, Indiana 46765 Quotation was submitted by Ms. Kathy Jones QUOTATION: $45,900.00 AQUA LAWN Post Office Box 4208 Elkhart, Indiana 46514 Quotation was submitted by Mr. Mike Kallimani QUOTATION: $34,740.00 REGULAR MEEXING OCTOBER 8, 2001 ..�-p KASER-SPRAKER CONSTRUCTION, INC. 21481 Nest State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker QUOTATION: $32,505.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - SEWER RELOCATION - WASTEWATER TREATMENT PLANT - PROJECT NO. 101-066 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: CENTERLINE MECHANICAL CONTRACTING, INC. 1717 North Commerce Drive South Bend, Indiana 46628 Quotation was submitted by Mr. Randall Stoner QUOTATION: $17,559.00 HRP CONSTRUCTION, INC. 5777 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Paul Fallon QUOTATION: $29,724.00 ZIMMERMAN INDUSTRIAL PIPING, INC. 1117 North Clay Mishawaka, Indiana 46545 Quotation was submitted by Zimmerman Industrial Piping, Inc. QUOTATION: $31,622.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Environmental Services for review and recommendation. OPENING OF QUOTATIONS - RE -QUOTE - CENTURY CENTER COLUMN REPAIR - PROJECT NO. 101-067 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: H.G. CHRISTMAN CONSTRUCTION COMPANY, INC. 850 South Fellows South Bend, Indiana 46601 Quotation was submitted by Mr. Robert A. Bash QUOTATION: $32,900.00 CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 REGULAR MEETING OCTOBER 8, 2001 ; �e Quotation was submitted by Mr. Mark Nagle n QUOTATION: $33,500.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to the Century Center for review and recommendation. AWARD QUOTATION - BLACKTHORN OFFICE PARK - LOT IA ACCESS DRIVE - PROJECT NO. 101-049 Mr. Jason Durr, Engineer, advised the Board that on September 24, 2001, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Durr recommends that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $44,527.50. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - LEEPER PARK/RIVERSIDE DRIVE - PARKING IMPROVEMENTS - PROJECT NO. 101-035 Mr. Carl P. Littrell, City Engineer, advised the Board that on October 4, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest responsive and responsible bidder, Rieth Riley Construction Company, 25200 State Road 23, South Bend, Indiana, in the amount of $99,533.96. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - INDIANA AVENUE/MIAMI STREET INTERSECTION IMPROVEMENTS - PROJECT NO. 101-032 Mr. Carl P. Littrell, City Engineer, advised the Board that on October 4, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to Selge Construction Company, Inc., 2833 South 11' Street, Niles, Michigan, in the amount of $69,628.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO PURCHASE VEHICLE - ONE (1) 2002 CHEVROLET IMPALA WITH POLICE PACKAGE Mr. Matthew Chlebowski, Director, Central Services, requested permission to award one (1) 2002 Chevrolet 2002 Impala with Police Package from Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $19,681.00. Three quotations were obtained from Gates Chevrolet, Pine Chevrolet and Harbor Chevrolet. The price from Gates Chevrolet for a 2001 vehicle was $18,893.00, but they cannot be obtained any longer. Mr. Chlebowski recommends that the Board approve the purchase of the above referred to vehicle to Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $19,681.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services and Street Department submitted Safety Reports for September 2001. Environmental gave an oral report, and will submit the hard copy at the next meeting. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted an oral report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of September 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. tt� fin 1REG -t *MEETING OCTOBER 8, 2001 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mrs. and Mr. Bobby Brown, 59699 Locust Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary water system of the City, to provide sanitary water service to 59699 Locust Road, South Bend, Indiana, (Key # 01-1015-032206), the Brown's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $1,680,257.76 October 8, 2001 Approved October 8, 2001 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on October 4, 2001. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on September 24, 2001, were approved. OPENING OF BIDS - MIAMI STREET/INDIANA AVENUE INTERSECTION IMPROVEMENTS - PROJECT NO. 101-032 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION COMPANY, INC. 2833 South I It' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted :e Base Bid $67,663.00 Alternate Bid $ 1,965.00 Total $69,628.00 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed 1 1 REGULAR MEETING Five per cent (5%) Bid Bond was submitted b Base Bid $94,994.00 Alternate Bid $ 1,923.75 Total $96,917.75 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted n Base Bid $ 98,090.00 Alternate Bid $ 5,190.00 Total $103,280.00 RIETH RILEY CONSTRUCTION COMPANY. INC. Post Office Box 17752 South Bend, Indiana 46634 Bid was signed by Mr. Mark Nagle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted n Base Bid $79,487.00 Alternate Bid $ 3,780.00 Total $83,267.00 MCINTYRE JONES CONSTRUCTION COMPANY 2526 West 61h Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeff Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid $82,925.00 Alternate Bid $ 3,967.50 Total $86,892.50 PIONEER ASSOCIATES, INC. Post Office Box 145 Leo, Indiana 46765 Bid was signed by Ms. Kathy Jones Non -Collusion Affidavit was in order OCTOBER 8, 20b1 REGULAR MEETING OCTOBER 8, 2001 Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted IC O Base Bid $76,857.00 Alternate Bid $ 2,809.50 Total $79,666.50 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - LEEPER PARK/RIVERSIDE DRIVE - PARKING IMPROVEMENTS - PROJECT NO. 101-035 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY INC 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $99,533.96 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $99,654.00 BROOKS CONSTRUCTION COMPANY INC 625 South Beiger Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffrey Bender Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $119,992.50 KASER SPRAKER CONSTRUCTION COMPANY INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted REGULAR MEETING BID: $135,150.00 OCTOBER 8, 2001 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - ORGANIC RESOURCES PAD NO. 2 - STORM SEWER RELOCATION - PROJECT NO. 101-065 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for Environmental Services. The following Quotations were opened at 8:00 a.m. and read: HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Mr. Paul J. Fallon QUOTATION: $17,600.00 HERRMAN & GOETZ D/B/A UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Jeff Wells QUOTATION: $18,550.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Environmental Services for review and recommendation. AWARD BID - FOUR (4) LIQUID ANTI-ICING/DE-ICING SYSTEMS Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on September 6, 2001, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, Snow Equipment Sales, Inc., 1273 Air City Avenue, Dayton, Ohio, in the amount of $59,036.00, for four (4) systems. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - SALE OF CITY -OWNED PROPERTY - 1522 CATALPA STREET Mr. Gilot advised the Board that on September 24, 2001, one (1) bid was received and opened for the above referred to property. After reviewing the bid, Mr. Larry Magliozzi, Planning Department, recommends that the Board award the sale of 1522 Catalpa Street to Reverend Sam Frison, 312 East Calvert, South Bend, Indiana, in the amount of $375.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE REOUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Davis, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-six (26) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SODIUM CHLORIDE (ROCK SALT) In a memorandum to the Board, Mr. Sam Hensley, Street Commissioner, requested permission to advertise for the receipt of bids for the above referred to materials for the year 2001-2002. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to O 14 REGULAR MEETING OCTOBER 8, 2001 advertise for the receipt of bids was approved. APPROVE CHANGE ORDER - BW BUSINESS PARK - SANITARY SEWER AND WATER MAIN EXTENSION - SMALL, INC. - PROJECT NO. 101-024 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana indicating that the Contract amount be increased $35,268.50 for a new Contract sum including this Change Order in the amount of $839,604.50. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - RIVER COMMONS SECTION 10 - SANITARY SEWER EXTENSION - HERRMAN & GOETZ INC. - PROJECT NO. 101-054 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Herrman & Goetz, 225 South Lafayette, South Bend, Indiana, for the above referred to project, for a decrease of $886.50, and a final cost of $18,075.00. The Project Completion Affidavit for this project was submitted, indicating the final cost of $18,075.50. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE AGREEMENT BETWEEN OWNER AND GENERAL CONTRACTOR - ROBERT BOSCH CORPORATION - PHASE I - FACILITIES UPGRADE - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-046 Mr. Gilot advised that in accordance with the bid awarded on August 27, 2001 to Kaser Spraker Construction, Post Office Box 3605, South Bend, Indiana, in the amount of $1,899,995.00 for the above referred to project, an Agreement in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF LETTER OF AGREEMENT - ARCHITECTURAL SERVICES - FACADE IMPROVEMENT MATCHING GRANT PROGRAM FOR PORTAGE AVENUE CORRIDOR - CRUMLISH & CRUMLISH ARCHITECTS, INC Mr. Gilot stated that the Board is in receipt of a Letter of Agreement between the City of South Bend and Crumlish & Crumlish Architects, Inc., 3215-B Sugar Maple Court, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Letter of Agreement is in the amount of $1,500.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Letter of Agreement was approved and executed. RATIFY CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER - SIDEWALK/ENTRANCE IMPROVEMENTS - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-059 Mr. Gilot advised that in accordance with the bid awarded on September 10, 2001, to Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $37,724.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that this Contract was approved on September 27, 2001, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE NEIGHBORHOOD YOUTH GRANT PROGRAM CONTRACT The following Neighborhood Youth Grant Program Contract was presented to the Board for approval: Boys and Girls Club of St. Joseph County $522.00 Multi -cultural Dance - October 12, 2001 1 1 LJ Ll REGULAR MEETING OCTOBER 8, 2001- Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Contract was approved and executed. APPROVAL OF PROPOSAL AMENDMENT -DOWNTOWN CENTRAL BUSINESS DISTRICT - CADD BASEPLAN UPDATE - PANZICA ARCHITECTURE GROUP Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Panzica Architecture, 422 East Monroe, South Bend, Indiana, for an expansion in the geographic coverage of the work.. Mr. Gilot noted that the Amendment to the Agreement is in the amount of $2,720.00, bringing the contract total to $15,820.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Amendment to the Agreement was approved and executed. APPROVAL OF PROPOSAL AMENDMENT - IN -CITY SUBDIVISION PLANNING - THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of an Amendment to a Proposal between the City of South Bend and The Troyer Group, 550 Union Street, Mishawaka, Indiana, for the expansion of the original scope of services to include a more detailed site development information, an increased number of participants and meetings, and a corresponding increase in the number of site plans generated. Mr. Gilot noted that the Amendment is in the amount of $4,100.00, bringing the total amount of the Proposal to $11,400.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Amendment was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Redevelopment Commission $300,000.00 Acquisition, demolition and relocation for of South Bend South Michigan public facility development Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Contract was approved and executed. ADOPT RESOLUTION NO. 58-2001 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 58-2001 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT THOMAS FIRTL has retired from the South Bend Police Department after twenty-seven (27) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that sidearm Serial No. P229 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less REGULAR MEETING OCTOBER 8, 2001 than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 4ch day of October, 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Donald E. Inks, Member s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 59-2001 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 59-2001 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: MISCELLANEOUS EQUIPMENT (SEE ATTACHED) WHEREAS, Indiana Code 36-1-11-6© permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 4th Day of October, 2001. ATTEST: Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member APPROVAL OF RECOMMENDATION - TO CONDUCT RED RIBBON MARCH AGAINST DRUGS (UCADAA) Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Gladys Muhammad, 914 Lincolnway West, South Bend, Indiana to conduct the above referred to march, on October 26, 2001, beginning at 11:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. 1 - W ::E} Q Ou, 1 �I REGULAR MEETING OCTOBER 8, 2001 APPROVAL OF RECOMMENDATION - TO CLOSE VARIOUS STREETS - 2002 "SUMMER IN THE CITY" FESTIVAL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Teresa McClure, South Bend Park Department, to conduct the above referred to festival on Niles from Jefferson to Washington; Washington from Niles to Hill; and Hill from Washington to Jefferson on June 13 through June 16, 2002. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION -LICENSE APPLICATION -TRANSIENT MERCHANT LICENSE - MIAMI VILLAGE FALL FESTIVAL Mr. Gilot stated that favorable recommendations have been received by the Fire Department, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Angela Furore, Community & Economic Development, for the Miami Village Association to conduct the above referred to festival on October 7, 2001, from 1:00 p.m. until 6:00 p.m., on Miami Street from Calvert to Ewing. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: New Installation - Handicapped 2110 Bertrand Ms. Lathan has met all Accessible Parking Space Signs requirements. New Installation - Handicapped 418 East Bowman Mr. Freeman has met all Accessible Parking Space Signs requirements. New Installation - Handicapped 18,12 South Chapin Ms. Horth has met all Accessible Parking Space Signs requirements. New Installation - Handicapped 2610 West Colfax Ms. McNary has met all Accessible Parking Space Signs requirements. New Installation - Handicapped 823 North Olive Ms. Cobb has met all Accessible Parking Space Signs requirements. New Installation - No Parking, Notre Rosemary Lane, Cars parking in yards of Dame Home Games Edison to Peach neighborhoods. Tree Lane New Installation - Handicapped 1603 Florence Ms. Weymon has met all Accessible Parking Space Signs requirements. New Installation - Handicapped 1805 South Ms. Abcregg has met all Accessible Parking Space Signs Douglas requirements. New Installation - No Parking, Notre Jacob Street from Request from businesses to Dame Home Games South Bend have Jacob posted. Avenue to Dead End, Both Sides FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Engineering, Water Works and Central Services submitted Safety Reports for September 2001. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. John Stancati, Director of Water Works, submitted a monthly report for the Division of Water Works for the month of September 2001. There being no further discussion, upon a motion made REGULAR MEETING OCTOBER 8, 2001 by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: First Source Corporation Post Office Box 1602 South Bend, Indiana 46634-1602 Small, Inc. 25190 State Road 4 North Liberty, Indiana 46554 Pierce Manufacturing, Inc. Post Office Box 2017 Appleton, Wisconsin 54913-2017 Centex Rodgers, Inc. 2636 Elm Hill Pike Nashville, Tennessee 37214 Majority Builders, Inc. 62900 U.S. 31 South South Bend, Indiana 46614 Lawson Fisher Associates 525 West Washington South Bend, Indiana 46601 Papczynski Construction, Inc. 66717 Millet Road Lakeville, Indiana 46536 YWCA of St. Joseph County, Inc. 802 North Lafayette South Bend, Indiana 46601 APPROVE TITLE SHEETS - MIAMI AND RIDGEDALE - PROJECT NO. 100-90 - MAYFLOWER - SECTION 10 - EASEMENT SANITARY SEWER Mr. Gilot advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Title Sheets were approved and signed. APPROVE EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bonds be approved as follows: EXCAVATION BONDS Greg Johnson Excavating, Inc. Approved Effective September 27, 2001 Pursuant to Res. No. 100-2000 Sky Plumbing LLC Approved Effective September 27, 2001 Pursuant to Res. No. 100-2000 Mr. Inks made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Michael Edmonds, 26405 Edison Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the east side of Quince Road on the north side of Edison Road, South Bend, Indiana, (Key # 21-1043-0729), Mr. Edmonds waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Connie Moon, 53265 Nadine Street, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide sanitary water service to the south side of Cleveland Road on the west side of Nadine Street, South Bend, Indiana, (Key # 02-1020-055215), Ms. Moon waives and releases any and all 1 1 1 17 1 REGULAR MEETING OCTOBER 8, 2001 right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Peter Deputy, 4302 Lathrop Drive, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer and water system of the City, to provide sanitary sewer and water service to Pine Edison Park Limited Phase One Minor Subdivision, South Bend, Indiana, Mr. Deputy waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Roger Rynearson, 51837 Mayflower Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary water system of the City, to provide sanitary water service to north Brick Road, South Bend, Indiana, (Key # 04-1009-0156.02), Mr. Rynearson waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: Nimet Industries 2424 Foundation Drive South Bend, Indiana 46629 Heat Treat, Inc. 1331 Northside Boulevard South Bend, Indiana 46615 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Wastewater Treatment Plant Discharge Permits were approved. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $1,285,660.53 September 24, 2001 Approved October 4, 2001 City of South Bend $1,163,739.57 October 1, 2001 Approved October 4, 2001 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. SOLICITATION REQUESTS ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:50 a.m. REGULAR MEETING OCTOBER 8, 2001 BOARD OF PUBLIC WORKS Gary A. Gilot, President r Carl P. Littrell, Member Donald E. Inks, Member A T: i t r , Angela K. acob, Clerk / r F-j