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HomeMy WebLinkAbout08/27/01 Board of Public Works Minutesi.J 2 +. � d REGULAR MEETING AUGUST 27, 2001 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, August 27, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. ADD AGENDA ITEMS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following items were added to the agenda: - Contractor Bond - Request for Temporary Occupancy - Supplemental Agreement - Abonmarche Group - Claims - City of South Bend - Award Bid - South Michigan Street - Award Bid - Dubail Street Improvements OPENING OF BIDS/AWARD BID - 2001 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 101-053 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LAPORTE CONSTRUCTION COMPANY, INC. Post Office Box 577 LaPorte, Indiana 46352 Bid was signed by Mr. Thomas Blackburn Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $211,771.11 RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Christopher Weinkauf Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $240,492.50 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed , Five per cent (5%) Bid Bond was submitted BID: $414,454.25 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Toy Villa, Public Construction Manager, recommends that the Board award the contract to LaPorte Construction in the amount of $211,771.11. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. 02G3 REGULAR MEETING AUGUST 27, 2001 OPENING OF BIDS/AWARD BID - QUEEN STREET IMPROVEMENTS - PORTAGE AVENUE TO KESSLER BOULEVARD - PROJECT NO. 101-031 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $93,144.00 MCINTRYE JONES CONSTRUCTION, LLC 2526 West 61" Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeff Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $96,419.00 SELGE CONSTRUCTION COMPANY, INC. 2833 Southl lth Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $101,642.00 RIETH RILEY CONSTRUCTION COMPANY INC Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $97,433.00 THE ROBERT HENRY CORPORATION Post Office Box 1407 South Bend, Indiana 46624 Bid was signed by Mr. Stephen Henry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 022 k REGULAR MEETING AUGUST 27, 2001 BID: $110,725.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Toy Villa, Public Construction Manager, recommends that the Board award the contract to Walsh & Kelly, Inc. n the amount of $93,144.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the I motion which carried. OPENING OF QUOTATIONS - MORRIS PERFORMING ARTS CENTER - SIDEWALK AND ENTRANCE IMPROVEMENTS - PROJECT NO. 101-059 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker QUOTATION: $37,724.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Rocky Geans QUOTATION: $38,235.00 CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Quotation was submitted by Mr. R.V. Casteel QUOTATION: $49,400.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS/AWARD QUOTATION - MIAMI VIADUCT/BRIDGE PAINTING - PROJECT NO. 101-057 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: N.I. SPANOS PAINTING, INC. Post Office Box 10907 Merrillville, Indiana 46411 Quotation was submitted by N.I. Spanos Painting Inc. QUOTATION: $31,500.00 ZIOLKOWSKI CONSTRUCTION, INC. Post Office Box 1106 South Bend, Indiana 46624 Quotation was submitted by Mr. Ben Ziolkowski k REGULAR MEETING by Mr. Inks and carried, the recommendation was approved. AUGUST 27, 2001 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New Installation - Handicapped 518 Indiana Ms. Ewing has met all Accessible Parking Space Signs requirements New Installation - Handicapped 1310 South 29t" Street Mr. Cunningham has met all Accessible Parking Space Signs requirements Removal - Handicapped 811 South Pulaski Signs no longer needed Accessible Parking Space Signs New Installation - 3-Way Stop Dale and Dayton Dayton Street is closed at Dale; request the intersection be a 3-way stop New Installation - Stop Sign Harvest Pointe at Brick "T" Intersection Road; Ashard Drive at Harvest Pointe; Cherry Pointe at Harvest Pointe New Installation - No Right Turn, William at Madison Requested by South Bend South Bound/No Left Turn, North Bound Police Department. Officers that are patrolling area reported cars traveling wrong way on Madison. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Harvey Buhler. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary water service to Lot 2 Ranch Acres East of Juniper Road on south side of Cleveland Road, South Bend, Indiana, (Key # 02-1020-042710), Mr. Buher waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: South Bend Community School Corporation Alzheimer's Association 635 South Main Street Northern Indiana Chapter South Bend, Indiana 46601 425 North Michigan South Bend, Indiana 46617 RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be released as follows: BOND OF CONTRACTOR Premier Excavating, Inc. Released Effective August 27, 2001 EXCAVATION BOND Premier Excavating, Inc. Released Effective August 27, 2001 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mr. Inks seconded the motion which carried. 1 [1 1 REGULAR MEETING AUGUST 27, 2001 QUOTATION: $46,200.00 FIVE STAR PAINTING, INC. 3959 Bluebell Street Portage, Indiana 46368 Quotation was submitted by Mr. Steve Passaloukos QUOTATION: $52,750.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Toy Villa, Public Construction Manager, recommends that the Board award the contract to N.I. Spanos Painting in the amount of $31,500.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ROBERT BOSCH CORPORATION FACILITIES UPGRADE - PHASE I - PROJECT NO. 101-046 Mr. Carl P. Littrell, City Engineer, advised the Board that on August 13, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Kaser Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana in the amount of $1,899,995.00. Mr. Thomas Bodnar stated that the Board received two bids for the Bosch project. The specifications required that in addition to the Form 96, a four -page bid form had to be filled out and signed, with questions and information specific to this project. In the case of one of the bidders, two separate sections were not filled out, the base bid breakdown and the contractor list. Each contained the notation that it would be filled out within 24 hours. Whether it was legally sufficient to submit the information 24 hours after the opening of the bid, the information was never submitted to the Clerk of the Board of Public Works. IC 36-1-12-4(b)(10) states that in determining whether bidders are responsive the Board may consider the following factors: "(A) Whether the bidder has submitted a bid or quote that conforms in all material respects to the specifications. (B) Whether the bidder has submitted a bid that complies specifically with the invitation to bid and the instructions to bidders. (C) Whether the bidder has complied with all applicable statutes, ordinances, resolutions or rules pertaining to the award of a public contract." This particular bidder clearly did not submit a bid that complied with the invitation to bid and the instructions to bidders. The bidder was aware of the requirements, since there was writing over the place where the information should have been typed or written in. The notice on the first page of the bid form was emboldened. For these reasons, it is in the Board's power to state that as this particular bid did not comply with instructions to bidders, the bid was not responsive and is disqualified. The fact that the bid is not responsive is not a comment on whether the bidder is responsible, and it conveys no slur or any other comment on the character, reputation, competence, experience, or ability of the bidder or on its capacity to perform the work. The second bid was filled out completely. A review of the numbers included in its base bid breakdown shows that they were filled in, but added up incorrectly to give the total base bid. This matter has been brought to our attention and verified. The correct number should have been 5% higher, and the incorrect number was then transferred to the first page of Form 96. Although the contract has not yet been let, the Board of Public Works has been notified of the discrepancy in the numbers. REGULAR MEETING AUGUST 27, 2001 Despite the difference between the two numbers, either would be the lowest bid on the project. Unlike the other bid, all portions were filled out, so the bid is responsive. While it is an obvious mathematical error, it is not the kind of error which would render the bidder as not responsible, within the meaning suggested by IC 36-1-12-4(b)(11). The purpose of competitive bidding statutes is to prevent fraud, extravagance, corruption, and to ensure honest competition. Schindler Elevator Corporation v. Metropolitan Development Commission, 641 NE2d 653 (1994). All possible bidders were given the opportunity to bid as the requirements of the statutes are met. The competitive bidding process has been safeguarded. A case involving an award of a bid in which a mathematical error occurred is Board of School Commissioners of the City of Indianapolis v. Bender, 72 NE2d 154, 36 Ind. App 164(1904). In compiling the bid, the bidder mis-turned a page and did not include a substantial amount of costs when the bid was submitted. This was discovered only after the contract had been let, and the bidder was able to have the contract declared a nullity as there was no meeting of the minds. More importantly, the mistake was deemed an excusable one. In this case we have an excusable mistake made known prior to the awarding of the bids, and that mistake is contained in the documents which were opened in public and submitted at the proper time. Scriveners' errors are usually deemed correctable, and the correct figure is inserted into contracts. The Board can and should accept the corrected figure as it has knowledge prior to awarding the bid, and it can only award it for the amount that is the correct addition for the base bid breakdown. There was never any meeting of the minds on the lower figure which is the result of the error. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - SOUTH MICHIGAN STREET IMPROVEMENTS - DONMOYER TO EWING STREET - PROJECT NO. 101-029 Mr. Carl P. Littrell, City Engineer, advised the Board that on August 13, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction Company, Inc., Post Office Box 1775, South Bend, Indiana, in the amount of $247,000.00, which is the base bid and alternate. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - DUBAIL STREET AND DOUGLAS STREET IMPROVEMENTS - PROJECT NO. 101-026 Mr. Carl P. Littrell, City Engineer, advised the Board that on August 13, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $153,625.15. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF ADDENDUM TO AGREEMENT - POPPY ROAD TRUNK SEWER EXTENSION - ABONMARCHE GROUP Mr. Gilot stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and The Abonmarche Group, 750 Lincolnway East, South Bend, Indiana, for professional services for the above referred to project. Mr. Gilot noted that the Addendum is in the amount of $18,900.00, bringing the total contract sum to $93,400.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Addendum to the Agreement was approved and executed. APPROVAL OF CONTRACT - SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER'S AUCTION Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Kaser's Auction, 67601 Pine Road, North Liberty, Indiana, for the services of a public auction to be held on October 13, 2001, for the sale of personal property. Mr. Gilot noted that the Contract is in the amount of 5% commission. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and executed. REGULAR MEETING AUGUST 27, 2001 APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY - HULL AND ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Authorization for Entry Upon Public Property between the City of South Bend and Hull and Associates, 6130 Wilcox Road, Dublin, Ohio, for access to city -property at the north side of West Sample Street in the 600 and 700 blocks for purpose of drilling three holes and test wells for a property assessment. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Ink and carried, the Authorization for Entry Upon Public Property was approved and executed. APPROVE TITLE SHEET - FISHER STREET IMPROVEMENTS - KALEY TO MEADE STREETS - PROJECT NO. 101-034 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. APPROVE TITLE SHEET - PORTAGE AVENUE IMPROVEMENTS - LELAND AVENUE TO PORTAGE COURT - PROJECT NO. 101-033 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. APPROVE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Jose Palomo Approved Effective August 14, 2001 Mr. Inks made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST FOR TEMPORARY OCCUPANCY In a letter to the Board, Mr. Kevin Smith, Lonewolf Enterprises, 506 West South Street, South Bend, Indiana, requested permission to occupy the curb cut parking area of South Street at 326 West South Street for construction material. The construction material is for remodeling of tenant space inside the Union Station Building. The project is anticipated to last approximately 14-16 weeks. An Occupancy Bond in the amount of $5,000 was also submitted to the Board. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Temporary Occupancy was approved. It was agreed that this project would begin after the baseball season at Coveleski Stadium. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $3,101,623.63 August 27, 2001 Approved August 27, 2001 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on August 23, 2001. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular REGULAR MEETING AUGUST 27, 2001 meeting of the Board held on August 13, 2001, were approved. AWARD BID - ONE (1) JET RODDER Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on July 30, 2001, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Deeds Equipment Company, Inc., 2203 North Michigan Road, Plymouth, Indiana, in the amount of $188,972.00, which includes options and trade-in. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - SOUTH BEND DAM REPAIRS - PHASE I - NORTHERN INDIANA CONSTRUCTION -= PROJECT NO. 101-045 Mr. Carl P. Littrell, City Engineer, advised the Board that on August 13, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to Northern Indiana, Post Office Box 1333, Mishawaka, Indiana, in the amount of $866,499.33, which is the base bid and alternate. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FISHER STREET IMPROVEMENTS - KALEY STREET TO MEADE STREET - PROJECT NO. 101-034 In a memorandum to the Board, Mr. David Koppana, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PORTAGE AVENUE IMPROVEMENTS - LELAND AVENUE TO PORTAGE COURT - PROJECT NO. 101- 033 In a memorandum to the Board, Mr. David Koppana, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids was approved. APPROVE CHANGE ORDER - LABORATORY CASEWORK REPLACEMENT - WASTEWATER TREATMENT PLANT - KASER SPRAKER CONSTRUCTION INC. - PROJECT NO. 100-98 Mr. Gilot advised that Mr. Jack Dillon, Director, Environmental Services, has submitted Change Order No. 1 on behalf of Kaser Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be increased $15,798.00 for a new Contract sum including this Change Order in the amount of $112,973.00. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE CHANGE ORDER - SOUTH SIDE SEWER AND WATER EXTENSION- PHASE II - HRP CONSTRUCTION - PROJECT NO. 101-005 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No.1 on behalf of HRP Construction, Inc., Post Office Box 266, South Bend, Indiana, indicating that the Contract amount be increased $27,512.50 for a new Contract sum including this Change Order in the amount of $494,211.30. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER/PROJECT COMPLETION AFFIDAVIT - SOUTH SIDE SEWER AND WATER EXTENSION- PHASE II - HRP CONSTRUCTION - PROJECT NO. 101-005 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of HRP Construction, Inc., Post Office Box 266, South Bend, Indiana, indicating that the Contract amount be decreased $34,169.40 for a new Contract sum including this Change Order in the amount of $460,041.90. Also submitted at this time was a Project Completion Affidavit in this final amount. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order and Project Completion Affidavit were approved, subject to the filing of the Maintenance Bond and Waiver of Lien. 1 1 1 REGULAR MEETING AUGUST 27, 2001 APPROVE CHANGE ORDER - POPPY ROAD TRUNK SEWER EXTENSION - HRP CONSTRUCTION - PROJECT NO. 101-023 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 on behalf of HRP Construction, Post Office Box 266, South Bend, Indiana, indicating that the Contract amount be increased $36,769.00 for a new Contract sum including this Change Order in the amount of $926,599.10. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVAL OF AGREEMENT - EMERGENCY MEDICAL SERVICES - FOOTBALL SEASON 2001 - UNIVERSITY OF NOTRE DAME Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, for emergency medical services during the 2001 football season. It was noted that the Board of Public Safety approved this Agreement on August 15, 2001. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT -OPERATION AND FISCAL OVERSIGHT OF THE PORTAGE AVENUE CORRIDOR MATCHING GRANT PROGRAM - CORPORATION FOR ENTREPRENEURIAL DEVELOPMENT Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Corporation for Entrepreneurial Development (CED), for the conveyance of funds to the CED from the Portage Corridor Funds in order for the CED to perform oversight of the expenditures of funds relating to the Portage Corridor Matching Grant Program. Mr. Gilot noted that the Agreement is in the amount of $35,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 909 Beale - $125 1229 East Cedar - $125 5124 Wet Colfax - $125 1703 North College - $125 1109 Diamond - $125 1110 Diamond - $125 1434 East Donald - $125 629 East Eckman - $125 1215 North Elliott - $125 2409 Hollywood Place - $125 1943 North Huey - $125 706 South Kaley - $125 1120 North Lawrence - $125 730 South Liberty - $125 1409 East Miner - $125 2131 Morris Street - $125 1210 North Olive - $125 1013 Roosevelt - $125 1256 East Sorin - $125 513 North Sunnyside - $125 517 North Sunnyside - $125 419 Walsh - $125 3703 West Washington - $125 815 Woodcliff Drive - $125 1076 Woodward Avenue - $125 707 Sherman - New Horizons Outreach Ministry - $1,000 1020 North Wilber - Holy Cross Church and School - $550 1734 N. Fremont, 1746 N. Fremont, 1747 N. Fremont, 1749 N. Fremont, 1849 N. Fremont - Partner Families United - Matching Grants - $5,000 ($10,000 total 022' REGULAR MEETING project value) AUGUST 27, 2001 3702 South Michigan - Sonlight Fellowship Wesleyan Church - $2,200 ($4,400 total project value) Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT - CHAPIN STREET RECONSTRUCTION - AMERICAN CONSULTING INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and American Consulting, Inc., 7260 Shadeland Station, Indianapolis, Indiana, for professional design and engineering services related to the Chapin Street Reconstruction. Mr. Gilot noted that the Agreement is in the amount of $59,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO.47-2001 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by M. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 47-2001 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, JAMES DOWDY has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 23' day of August, 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk AUGUST 27, 2001 s/Carl P. Littrell, Member s/Donald E. Inks, Member ADOPT RESOLUTION NO.48-2001 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 48-2001 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, WAYNE CANNADY has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 23`d day of August, 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR HEALTH AND HUNGER - SOUTH BEND AREA LINKS Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Phyllis Syers, South Bend Area Links, 402 North Esther, South Bend, Indiana, to REGULAR MEETING AUGUST 27, 2001 conduct the above referred to walk on September 22, 2001, on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK-A-THON - PENTECOSTAL CHURCH Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Myrtha McKinney Pentecostal Church,1025 West Western, South Bend, Indiana, to conduct the above referred to walk on September 8, 2001, on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MUSCULAR DYSTROPHY MOTORCYCLE RIDE - A B A T E Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Chris Moore, A.B.A.T.E., 6210 U.S. 31 South, South Bend, Indiana, to conduct the above referred to motorcycle ride on September 2, 2001, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - INSTALLATION OF GATE - FIRST NORTH/SOUTH ALLEY EAST OF PORTAGE AVENUE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Police Department, Building Department and the City Attorney's office, in reference to a request as submitted by Mr. Dan Chapman, 330 West Navarre Street, South Bend, Indiana, to install a gate at the first north/south alley east of Portage from the south right of way of West Navarre Street, as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - INSTALLATION OF GATE - BROOK STREET AT MIAMI STREET Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Police Department, Building Department and the City Attorney's office, in reference to a request as submitted by Ms. Inge Gladieux, Miami Village Association, 1518 Miami Street, South Bend, Indiana, to install a gate on Brook Street twenty feet from Miami, as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved, subject to a receipt of an acceptance letter by the homeowner abutting the alley. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK DAY PARADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. David Nufer, River Park Business Association, 724 West Edison Road, Mishawaka, Indiana to conduct the above referred to parade on September 29, 2001, from 10:00 a.m. until 10:30 a.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ALTGELD FORM ERSKINE BOULEVARD TO ALLEY BEHIND 2401 ERSKINE - ANNUAL BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Dennis Fountain, 2319 Erskine, South Bend, Indiana, to conduct the above referred to block party on September 8, 2001, from 2:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HARRISON FROM LINCOLNWAY TO LINDSEY - BACK TO SCHOOL RALLY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, 1 J 1 0203 REGULAR MEETING AUGUST 27, 2001 Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Carl Underwood, 634 Harrison, South Bend, Indiana, to conduct the above referred to block party on August 25, 2001, from 10:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WELLINGTON FROM FORD TO DUNHAM - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Curtis Leonard, 721 South Wellington, South Bend, Indiana, to conduct the above referred to block party on September 1, 2001, from 10:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BLAINE FROM LINCOLNWAY WEST TO HARVEY - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Anthony Taylor, 536 North Blaine, South Bend, Indiana, to conduct the above referred to block party on September 2, 2001, from 4:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - KENMORE FROM DUNHAM TO SAMPLE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Monique Chatman, 830 South Kenmore, South Bend, Indiana, to conduct the above referred to block party on August 25, 2001, from 3:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LEER FROM INDIANA TO RAYMOND - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Annette Bradley, 1511 Leer, South Bend, Indiana, to conduct the above referred to block party on August 25, 2001, from 9:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATI.O_ N - TO CLOSE STREET - SYCAMORE FROM LASALLE TO COLFAX - CLUB PICNIC Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Nancy Ackley, 219 Sycamore, South Bend, Indiana, to conduct the above referred to block party on August 25, 2001, from 11:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MIAMI FROM CALVERT TO EWING - MIAMI VILLAGE FALL FESTIVAL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Stephen Krupnik, 1072 Lincolnway East, South Bend, Indiana, to conduct the above referred to block party on October 7, 2001, from 8:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - KENMORE FROM JEFFERSON TO WESTERN - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jackson, 323 South Kenmore, South Bend, Indiana, to conduct the above referred to block party on September 2, 2001, from 3:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded REGULAR MEETING AUGUST 27, 2001 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Comments Claim City of South Bend $1,418,371.24 August 20, 2001 Approved August 27, 2001 St. Joseph County Housing $ 14,796.69 August 9, 2001 Approved August 27, Consortium 2001 St. Joseph County Housing $ 3,814.06 August 10, 2001 Approved August 27, Consortium 2001 Warner & Sons (Removal of $ 5,355.49 July 12, 2001 Approved August 27, Underground Storage Tanks - 2001 730 United Drive Warner & Sons (Removal of $ 18,479.00 July 12, 2001 Approved August 27, Underground Storage Tanks - 2001 730 United Drive Baker & Daniels (Municipal $ 279.12 August 10, 2001 Approved August 27, Services Facility) 2001 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:03 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member D nald E. Inks, Member _ i_ k)b I . •- .�Jacob, 1 1 1