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HomeMy WebLinkAbout08/13/01 Board of Public Works Minutes02:3 REGULAR MEETING AUGUST 13, 2001 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, August 13, 2001, by Board Member Carl P. Littrell, with Board Member Donald E. Inks present. Board President Gary A. Gilot was not present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following items were added to the agenda: - License Application - Junk Dealers/Recycling Businesses - Claims APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on July 23, 2001, were approved. OPENING OF BIDS - ROBERT BOSCH CORPORATION - FACILITIES UPGRADE - PROJECT NO. 101-046 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER SPRAKER CONSTRUCTION INC 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,809,695.00 ZIOLKOWSKI CONSTRUCTION, INC 1005 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Randy Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $3,089,800.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SOUTH BEND DAM REPAIR - PHASE I - PROJECT NO. 101-045 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NORTHERN INDIANA CONSTRUCTION COMPANY INC. Post Office Box 1333 Mishawaka, Indiana 46546 Bid was signed by Mr. David Walorski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 02"!k- REGULAR MEETING . c Base Bid: $861,433.33 Base Bid and Alternate: $863,779.83 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Robert V. Batteast, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid: $882,366.32 Base Bid and Alternate: $886,396.32 SUPERIOR CONSTRUCTION COMPANY, INC. Post Office Box 64888 Gary, Indiana 46402 Bid was signed by Mr. Rodney Vittetoe, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid: $903,907.04 Base Bid and Alternate: $906,182.05 AUGUST 13, 2001 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SOUTH MICHIGAN STREET IMPROVEMENTS - DONMOYER AVENUE TO EWING STREET - PROJECT NO. 101-029 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1 Bid: $296,653.10 Alternate A $ 15,000.00 Bid + Alternate $311,653.10 1 1 1 a2 �l REGULAR MEETING WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Bid: $243,912.00 Alternate A $ 14,000.00 Bid + Alternate $257,912.00 RIETH RILEY CONSTRUCTION COMPANY INC 25200 State Road 23 South Bend, Indiana 46634 AUGUST 13, 2001 Bid was signed by Mr. Christopher Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Bid: $233,000.00 Alternate A $ 14,000,00 Bid + Alternate $247,000.00 PHEND & BROWN, INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Daniel F. Brown, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted on Bid: $275,700.00 Alternate A $ 7,000.00 Bid + Alternate $311,653.10 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - DUBAIL STREET IMPROVEMENTS - PROJECT NO. 101-026 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order REGULAR MEETING Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $167,220.50 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $205,576.00 PHEND & BROWN, INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Daniel F. Brown, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $182,781.50 SELGE CONSTRUCTION COMPANY, INC. 2833 South 1lt' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $173,905.25 THE ROBERT HENRY CORPORATION 404 South Frances Street South Bend, Indiana 46624 Bid was signed by Mr. Stephen Henry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not submitted Five per cent (5%) Bid Bond was submitted BID: $168,981.94 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Todd Gosc, Engineer/Estimator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $153,625.15 AUGUST 13, 2001 1 1 1 REGULAR MEETING MCINTYRE-JONES CONSTRUCTION LLC 2526 West 61h Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffrey Bradley, Member Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $149,354.64 AUGUST 13, 2001 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS/AWARD QUOTATION - RIVER COMMONS SECTION 10- SANITARY SEWER EXTENSION -PROJECT NO. 101-054 This was the date set for receiving and opening of sealed quotations for the above referred to project. The following quotations were opened and publicly read: H&G - UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana Quotation was signed by Mr. Jeff T. Wells, Estimator Non -Collusion Affidavit was in order QUOTATION: $18,962.00 YOUNGS EXCAVATING, INC. Post Office Box 2766 South Bend, Indiana 46680 Quotation was signed by Mr. David Dudash, Estimator Non -Collusion Affidavit was in order QUOTATION: $20,515.20 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46628 Quotation was signed by Mr. Paul Fallon, Estimator Non -Collusion Affidavit was in order QUOTATION: $29,992.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above quotations were referred to the Division of Engineering for review and recommendation. After reviewing those quotations, Mr. Jason Duff, Engineer, recommends that the Board award the contract to Underground Services in the amount of $18,962.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CHANGE ORDER - SECONDARY CLARIFICATION IMPROVEMENTS - BOWEN ENGINEERING - PROJECT NO. 98-18 Mr. Gilot advised that Mr. Jack Dillon, Director, Environmental Services, has submitted Change Order No. 7 on behalf of Bowen Engineering, 1260 Summit Street, Crown Point, Indiana indicating that the Contract amount be increased $23,750.00 for a new Contract sum including this Change Order in the amount of $5,745,826.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks REGULAR MEETING AUGUST 13, 2001 and carried, the Change Order was approved. APPROVE CHANGE ORDER NOS. 1 AND 2 AND PROJECT COMPLETION AFFIDAVIT - KENDALL STREET IMPROVEMENTS - SELGE CONSTRUCTION INC. - PROJECT NO.100- 70 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 indicating that the contract amount be increased $2,500.00 for a new contract sum including this Change Order in the amount of $134,186.20. In addition, Change Order No. 2 was presented, indicating that the contract amount be increased $2,050.58, bringing the final contract amount to $136,236.58. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, Change Order Nos. 1 and 2 and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CONSTRUCTION CONTRACT - CLEVELAND ROAD ADDED TRAVEL LANES - PHASE II - RIETH RILEY CONSTRUCTION - PROJECT NO. 101-044 Mr. Gilot advised that in accordance with the bid awarded on August 10, 2001, to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $1,592,780.57 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF SEWER EASEMENTS - POPPY ROAD TRUNK SEWER - PROJECT NO. 101- 023 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Sewer Easement were approved. These Easement Agreements are with each of the following property owners in conjunction with construction of a new sanitary sewer on the east side of Poppy Road: - Carl and Debra Scholl, Key # 21-1037-0608.01 - William and Cynthia Knapp, Instrument # 8914879 - Gary Held, Instrument # 9747149 - John and Martha Byler, Instrument #8695077 APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following applications have been received: Weaver Truck & Equipment 3605 South Gertrude South Bend, Indiana 46614 Steve & Gene's Auto Truck Salvage 3109 Gertrude Street South Bend, Indiana 46614 C&C Salvage, Inc. 3123 South Gertrude South Bend, Indiana 46614 South Bend Scrap & Processing Division 3113 South Gertrude South Bend, Indiana 46614 Indiana Auto Parts 3300 South Main & 1602 S. Lafayette South Bend, Indiana It was noted that these businesses are near or close to a City of South Bend well field. The Director of the Department of Public Works, the Director of Water Works and the Water Works Engineer met with all the above referred to businesses to work out a plan to maintain safe water near the well fields. It was noted that favorable recommendations have been received by the Fire Department and the Department of Code Enforcement. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Applications were approved. 1 1 1 REGULAR MEETING AUGUST 13, 2001 ADOPT RESOLUTION NO. 43-2001 - ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2001 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 43-2001 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2001 WHEREAS, five (5) scrap metal/junk dealers/transfer stations license renewal applications for the year 2001 has been received by the Board of Public Works; and WHEREAS, inspections of the property have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement, Water Works and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: Weaver Truck & Equipment 3605 South Gertrude South Bend, Indiana 46614 Steve & Gene's Auto Truck Salvage 3109 Gertrude South Bend, Indiana 46614 C&C Salvage, Inc. 3123 South Gertrude South Bend, Indiana 46614 South Bend Scrap & Processing 3113 South Gertrude South Bend, Indiana 46614 Indiana Auto Parts 3300 South Main Street & 1602 S. Lafayette South Bend, Indiana 46614 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 13th day of August, 2001. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member APPROVAL OF RECOMMENDATION - TO CLOSE VARIOUS STREETS - SKYFEST MICHIANA 2001 Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Dennis Kane, SkyFest Michiana, 1330 East Third Street, Mishawaka, Indiana to close the following streets in conjunction with SkyFest 2001, on August 25 and 26, 2001: Boland Drive at Bendix Drive; Foundation Drive at Lathrop Drive; Kenmore Drive at Nimtz Parkway; and Moreau REGULAR MEETING AUGUST 13, 2001 court at Nimtz Parkway. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. ADOPT RESOLUTION NO.46-2001 - AMENDING CONTRACT FROM THE SALE OF LAND FOR PRIVATE DEVELOPMENT Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 46-2001 WHEREAS, on April 27, 1997, the City of South Bend ("City") and Memorial Health System, Inc. ("Memorial") entered into a contract for a sale of land for private development for certain property in the City of South Bend, which contract is attached hereto as Exhibit "A"; WHEREAS, said contract imposed certain obligations on Memorial to develop the property and contained certain restrictions upon Memorial transferring the property; WHEREAS, Memorial, not having developed the property, now desires to sell this land, along with certain adjacent property to the Young Women's Association St. Joseph county an Indiana not - for -profit corporation, (YWCA) for development; and WHEREAS, the Cit of South Bend believes it is in the best interest of the health, safety, and welfare of the City and its residents that to YWCA bed allowed to develop the land. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that: The City of South Bend, by its Board of Public Works, consents to the sale of property by Memorial to YWCA, subject to the conditions set forth below; 2. The City of South Bend by its Board of Public Works releases Memorial from its obligation under the 1997 contract subject to the conditions set forth below; and 3. The condition for the consent to sale and release from liability of Memorial is the YWCA agrees to restrictions similar to the attached Exhibit "A". ADOPTED this 13t' day of August 2001. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member FILING OF SAFETY REPORT - CENTRAL SERVICES Central Services submitted a Safety Report for July 2001. The report will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the report was accepted and filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $2,243,332.32 August 13, 2001 Approved August 13, 2001 Grauvogel & Associates $ 2,880.80 August 6, 2001 Approved August 13, (Underground Storage 2001 Tank Removal at 730 United Drive L °". 1 1 1 REGULAR MEETING AUGUST 13, 2001 Casteel Construction - $ 331,263.00 July 31, 2001 Approved August 13, Public Works Service 2001 Center Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on August 10, 2001. APPROVE MINUTES OF SPECIAL MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the special meeting of the Board held on July 30, 2001, were approved. AWARD BID - CLEVELAND ROAD ADDED TRAVEL LANES - PHASE II - RIETH RILEY CONSTRUCTION - PROJECT NO. 101-044 Mr. Carl P. Littrell, City Engineer, advised the Board that on July 23, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana,in the amount of $1,592,780.57. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MISHAWAKA AVENUE IMPROVEMENTS - FIRST ALLEY EAST OF 29TH STREET TO 23RD STREET - WALSH AND KELLY - PROJECT NO. 101-028 Mr. Gilot advised that in accordance with the bid awarded on July 23, 2001, to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $53,774.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved, subject to the submittal of an Easement or Change Order. The appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER - SORIN STREET IMPROVEMENTS - WALSH STREET TO JACOB STREET - RIETH RILEY CONSTRUCTION COMPANY - PROJECT NO. 101-27 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the Contract amount be increased $2,845.00 for a new Contract sum including this Change Order in the amount of $88,245.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - HEADWORKS FACILITY AT WASTEWATER TREATMENT PLANT - SUPERIOR CONSTRUCTION - PROJECT NO. 98-026 Mr. Gilot advised that Mr. Jack Dillon, Director, Environmental Services, has submitted Change Order No. 5, on behalf of Superior Construction Company, Inc., 2045 East Dunes Highway, Gary, Indiana indicating that the Contract amount be increased $667,116.00 for a new Contract sum including this Change Order in the amount of $11,787,434.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - QUEEN STREET IMPROVEMENTS - PORTAGE AVENUE TO KESSLER BOULEVARD - PROJECT NO 101- 031 In a memorandum to the Board, Mr. David Koppana, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. REGULAR MEETING AUGUST 13, 2001 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - HUMBOLDT STREET IMPROVEMENTS - OLIVE STREET TO KALEY STREET - PROJECT NO. 101-030 In a memorandum to the Board, Mr. David Koppana, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DEMOLITION OF BUILDING AT 215 MAIN STREET - C.E. LEE COMPANY - PROJECT NO. 101-056 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2001 CONCRETE REPAIRS - PROJECT NO. 101-053 In a memorandum to the Board, Mr. Toy Villa, Public Construction Manager, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - CLEAN - OUT OF ORGANIC RESOURCE LAGOON #1 - WASTEWATER TREATMENT PLANT - PROJECT NO. 101-021 In a memorandum to the Board, Mr. Ken Zmudzinski, Environmental Services, requested permission to advertise for the receipt of bids for the above referred to service. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to advertise for the receipt of proposals was approved. APPROVE CONSTRUCTION CONTRACT - MISHAWAKA AVENUE IMPROVEMENTS - FIRST ALLEY EAST OF 29TH STREET TO 20TH STREET - WALSH AND KELLY, INC. - PROJECT NO. 101-028 Mr. Gilot advised that in accordance with the bid awarded on July 23, 2001, to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $53,774.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF GRANT AGREEMENT - ADMINISTER AMERICORPS PROGRAM STATE OF INDIANA Mr. Gilot stated that the Board is in receipt of a Grant Agreement between the City of South Bend and the State of Indiana, Indiana Commission on Community Service and Volunteerism, to administer the AmeriCorps Program beginning September 1, 2001 through November 30, 2002. Mr. Gilot noted that the Agreement is in the amount of $380,503.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Grant Agreement was approved and executed. APPROVE GRANT AGREEMENTS - GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER SCHOOL PROGRAM The following Grant Agreements were presented to the Board for approval: Boys and Girls Club - Main Facility $13,114.00 Boys and Girls Club - Perley School $12,596.00 Boys & Girls Club - Darden School $10,412.00 Minority & Women's Business Development Council $ 2,760.00 Grace Christian & Evangelistic Outreach $ 8,505.00 LaCasa de Amistad $ 7,595.00 1 REGULAR MEETING AUGUST 13, 2001 Corpus Christi School $ 3,439.00 Luvability Ministries $ 6,855.00 Lincoln Elementary School $10,930.00 Alcohol & Addictions Resource Center $10,200.00 Riley High School $ 8,737.00 South Bend Junior Academy $13,081.00 Girl Scouts of Singing Sands Council $11,220.00 Christ Temple COGIC $ 8,880.00 Edison Middle School $10,200.00 YMCA Urban Youth Services $ 8,313.00 I Believe I Can $12,664.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Grant Agreements were approved and executed. APPROVAL OF PROPOSAL - SOUTH BEND RIVER GLEN PARKING - THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and the Troyer Group, 550 Union, Mishawaka, Indiana, for the development of several parking layouts for a section of the River Glen Office Park. Mr. Gilot noted that the Proposal is in the amount of $1,335.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - CONSULTING SERVICES FOR LASALLE SQUARE PROJECT - BUSINESS DISTRICTS, INC. Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Business Districts, Inc., 627 Grove Street, Evanston, Illinois, for consulting services for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $6,500.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - WESTERN AVENUE CORRIDOR INFRASTRUCTURE AUDIT STUDY -KEN HERCEG & ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Ken Herceg Associates, 211 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $67,300.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - PROFESSIONAL ENGINEERING SERVICES - RIVERSIDE DRIVE RIVERWALK MASTER PLAN - THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and the Troyer Group, 550 Union, Mishawaka, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $80,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF CONTRACT AMENDMENT - CONSTRUCTION ENGINEERING SERVICES - WASTEWATER TREATMENT PLANT - GREELEY AND HANSEN Mr. Gilot stated that the Board is in receipt of a Contract Amendment between the City of South Bend and Greeley and Hansen, 105 East Jefferson, South Bend, Indiana, for additional field engineering services. Mr. Gilot noted that the Contract Amendment is in the amount of $18,000.00, bringing the contract amount to $593,760.00. Therefore, upon a motion made by Mr. Gilot, REGULAR MEETING AUGUST 13, 2001 seconded by Mr. Littrell and carried, the Contract Amendment was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - DOWNTOWN CENTRAL BUSINESS DISTRICT - CADD BASE PLAN UPDATE - PANZICA ARCHITECTURE GROUP Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Panzica Architecture Group, 422 East Monroe, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $13,100.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF MEMORANDUM OF UNDERSTANDING - POPPY ROAD TRUNK SEWER - TRANSFER OF PROPERTY - CARL AND DEBRA SCHOLL Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, a Memorandum of Understanding for the transfer of property by Carl and Debra Scholl was approved. This is in conjunction with the Poppy Road Trunk Sewer. APPROVAL OF PHASE II ENVIRONMENTAL SITE ASSESSMENT AT NORTHWEST CORNER OF WESTERN AVENUE AND CHAPIN STREET - HULL AND ASSOCIATES Mr. Gilot stated that the Board is in receipt of "right to entry", as submitted by Hull and Associates, 4700 Duke Drive, Mason, Ohio, for access to the northwest corner of Western Avenue and Chapin Street to perform a Phase II environmental site assessment, as part of the Brownfield Pilot Assessment Grant by the United States Environmental Protection Agency. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the authorization for access to this property was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: Addendum II - South Bend Perley Park Target Area No Monetary Change Heritage Foundation Revitalization Addendum II - Community Change in Hourly Billing - Development (City of Housing and Community Mishawaka) Development Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Addenda were approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR HOSPICE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Tom Gerard, Hospice of St. Joseph County, I I I Sunnybrook, South Bend, Indiana, to conduct the above referred to walk, on October 14, 2001, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK NEIGHBORHOOD NATIONAL NIGHT OUT WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Dennis Whittaker, River Park Neighborhood Association, 2214 Mishawaka Avenue, South Bend, Indiana, to conduct the above referred to walk, on August 7, 2001, from 6:00 p.m. until 7:30 p.m. on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WENGER FROM FELLOWS TO RUSH - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, -. 0 REGULAR MEETING AUGUST 13, 2001 Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Shafonia Warfield, 530 Wenger, South Bend, Indiana, to conduct the above referred to block party on August 18, 2001, from 2:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ALBERT FROM WASHINGTON TO GARDEN - BIRTHDAY PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Felicia Parchman, 105 Albert, South Bend, Indiana, to conduct the above referred to block parry on August 10, 2001, from 4:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HAWTHORNE FROM WILSON TO WASHINGTON - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathleen Kusbach, 128 South Hawthorne, South Bend, Indiana, to conduct the above referred to block parry on August 25, 2001, from 10:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - VASSAR FROM ADAMS TO COLLEGE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jacqueline Reed, 1101 North Adams, South Bend, Indiana, to conduct the above referred to block party on August 9, 2001, from 9:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WASHINGTON FROM MICHIGAN TO ST. JOSEPH - COLLEGE FOOTBALL HALL OF FAME ENSHRINEMENT FESTIVAL 2001 Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Courtney Mattison, College Football Hall of Fame, 111 South St. Joseph, South Bend, Indiana, to conduct the above referred to event, on August 11, 2001, beginning at 10:00 a.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - BENDIX DRIVE FROM JEFFERSON TO DEAD END - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Theresa Butler, 218 South Bendix, South Bend, Indiana, to conduct the above referred to block party on August 11, 2001, from 3:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LONGFELLOW FROM MISHAWAKA AVENUE TO SUNNYSIDE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Mazurkiewicz,1220 Longfellow, South Bend, Indiana, to conduct the above referred to block party on August 11, 2001, from 2:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - DIAMOND FROM LAPORTE TO LINCOLNWAY WEST -OUTREACH FOR NEW BEGINNINGS SUBSTANCE ABUSE MINISTRY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Pastor REGULAR MEETING AUGUST 13, 2001 Eddie Miller, Faith Apostolic Church,1318 Lincolnway West, South Bend, Indiana, to conduct the above referred to event on August 11, 2001, from 11:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MICHIGAN STREET FROM COLFAX TO DRIVEWAY INTO PARKING LOT AT LASALLE BUILDING - "FRIDAYS BY THE FOUNTAIN" CONCERT AT MORRIS PERFORMING ARTS CENTER Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Halteman, Morris Performing Arts Center, South Bend, Indiana, to conduct the above referred to event on August 17, 2001, beginning at 11:00 a.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PARKOVASH FROM HILLCREST TO LAFAYETTE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Al Kirsits, 722 Marquette, South Bend, Indiana, to conduct the above referred to block party on August 26, 2001, from 1:00 p.m. until 5 :00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVE LICENSE APPLICATIONS - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service applications have been received: NAME: City of South Bend Solid Waste Department ADDRESS: 3113 Riverside Drive NAME: Clark's Trash Removal ADDRESS: 2615 Kenwood Avenue Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning these applications. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with these businesses, and has found them to be satisfactory. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION -TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF SIGN - 706 EAST JEFFERSON Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Building Department, Fire Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. and Mrs. Paul Kuharic, 706 East Jefferson, South Bend, Indiana, to install a sign at 706 East Jefferson. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION - CARNIVAL/CIRCUS - GOOD TIME AMUS INC. Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department, Code Enforcement, Fire Department, Building Department and the City Attorney's office, in reference to a request as submitted by Mr. Don Williams, Post Office Box 316, Rolling Prairie, to conduct the above referred to circus/carnival on August 11 and 12, 2001, at Potowatomi Zoo. A Certificate of Insurance was received, but did not contain the Board of Parks/Park Commissioners or the City of South Bend as additional insured. In addition, the bodily injury and property damage amount was only $1,000.00 per claim. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - JACKSON ROAD FROM YORK TO IRONWOOD - 2001 PULSEFEST Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mark Durocher, LeSEA Radio, South Bend, Indiana, to conduct the above referred to event on August 18, u 1 REGULAR MEETING AUGUST 13, 2001 2001, from 7:00 a.m. until 7:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. ADOPT RESOLUTION NO. 43-2001- ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CENTRE TOWNSHIP (ARBY' S ANNEXATION AREA) Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.44-2001 A RESOLUTION OF THE BOARD OF PUBLIC WORKS COMMISSIONERS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CENTRE TOWNSHIP ( ARBY' S ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by the sole (100%) property owner which proposes the annexation of real estate located in Centre Township, St. Joseph County, Indiana, which is described more particularly at Table I, page 11 in Exhibit "A" attached hereto and incorporated herein; and WHEREAS, the territory proposed to be annexed encompasses approximately 2.15 acres of improved land, which property is at least 12.1% contiguous to the current City limits, i.e., approximately 28% contiguous, generally located at the southwest corner of the intersection of Kern Road and U.S. 31 South in Centre Township, Indiana. The annexation territory is proposed for development of an Arby's Restaurant, convenience store, gasoline station and car wash to be zoned upon annexation to "C" Commercial "A" Height and Area (subject to requisite approval), and will require a basic level of municipal public services of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, and services of a capital improvement nature, including street and road construction, a street lighting system, a storm water system, a sanitary sewer system, and a water distribution system; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose j obs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in Centre Township, St. Joseph County, Indiana, described more particularly at Table I, page 11 of Exhibit "A" attached hereto and made a part hereof, be annexed to the City of South Bend. �q$^�, �.�yK'P `-" 4 , �13 REGULAR MEETING AUGUST 13, 2001 Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as a sanitary sewer system, a water distribution system, street and road construction, and a street lighting system within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides in relevant part that existing water and sewer mains are sufficient to service this area, and that existent streets will appropriately provide for public access, and that the developer will provide street lighting at its cost. Adopted the I O'h day of August, 2001. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Bernard Kleinert, 56937 Mayflower Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 87, Grouses Addition, South Bend, Indiana, (Key # 17-1034-0974), the Kleinert's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. David Speybroeck, 52975 Lily Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 52975 Lily Road, South Bend, Indiana, (Key # 02-1006-0158), the Speybroeck's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr Thomas Kosel and Ms. Rosemary Bell, 54120 Pine Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide water service to Lot 1 Kramer Minor Subdivision, South Bend, Indiana, (Key # 04-1021-035109), Mr. Kosel and Ms. Bell waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. C REGULAR MEETING AUGUST 13, 2001 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Erasmo Chairez, 19570 DuBois Avenue, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary water system of the City, to provide sanitary water service to Lot 22 & East '/z Van DeGrachts Addition, South Bend, Indiana, (Key # 02-1152-7010), Mr. and Mrs. Chairez waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Leonard Peach, 22741 Ardmore Trail, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary water system of the City, to provide sanitary water service to a part of Lot 23 of lot west of Woodland, North side of Ardmore Trail, South Bend, Indiana, (Key # 17-1029-0700), Mr. and Mrs. Peach waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Larry Griggs, 52071 Emmons Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary water system of the City, to provide sanitary water service to Lots 71, 72 and 71A of Miller Park Proposed, South Bend, Indiana, (Key # 02-1089-4214), Mr. Griggs waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: 1. Aramark Uniform Services, Inc. 3701 Progress Drive South Bend, Indiana 46628 2. Imagineering Enterprises, Inc. 1302 West Sample Street South Bend, Indiana 46619 New Energy Corporation - Extension of three (3) permits APPROVE AND/OR RELEASE CONTRACTOR/EXCAVATION /MAINTENANCE BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Jerico EXCAVATION BONDS Premier Excavating, Inc. Gerald Zock Dba Jerico Approved Effective August 2, 2001 Pursuant to Res. No. 100-2000 Released, Effective August 13, 2001 Approved Effective July 23, 2001 Pursuant to Res. No. 100-2001 REGULAR MEETING MAINTENANCE BOND L.L. Geans Effective August 10, 2001 AUGUST 13, 2001 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department and Water Works submitted Safety Reports for July 2001. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. John Stancati, Director of Water Works, submitted a monthly report for the Department of Water Works for the month of July 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director, Environmental Services, submitted a monthly report for the Department of Environmental Services for the month of July 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Grade -Rite Excavating, Inc 12877 Industrial Drive Granger, Indiana 46530 Greeley and Hansen LLP 100 South Wacker Drive Chicago, Illinois 60606 Batteast Construction Company 430 East LaSalle South Bend, Indiana Trans Tech Electric Post Office 3915 South Bend, Indiana 46619 Walsh Construction Company 929 West Adams Chicago, Illinois 60607 Van Ausdall & Farrar, Inc. 1214 N. Meridian Street Indianapolis, Indiana 46204 WorldCom, Inc. 1133 19'hStreet, NW Washington, DC 20006 The Robert Henry Corporation 404 South Frances Street South Bend, Indiana 46624 Peerless Midwest, Inc. 55860 Russell Industrial Parkway Mishawaka, Indiana 46545 RVP Fibre Company, LLC 20 Monroe NW, Suite 450 Grand Rapids, Michigan 49503 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: New Installation - Handicapped Accessible Parking Space Signs 1018 South 3511 Street Mrs. Hiles has met all the requirements. New Installation - 419 South Wellington Ms. Kennebrew has met all Handicapped Accessible Parking Space Signs the requirements. C 1 1 REGULAR MEETING AUGUST 13, 2001 New Installation - 1413 North College Ms. Rhymer has met all the Handicapped Accessible requirements. Parking Space Signs New Installation - 425 South Scott Ms. Alexander ha met all the Handicapped Accessible requirements. Parking Space Signs APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $1,359,761.30 August 6, 2001 Approved August 10, 2001 St. Joseph Housing $ 4,055.00 Approved August 10, Consortium 2001 St. Joseph Housing $ 16,500.00 Approved August 10, Consortium 2001 St. Joseph Housing $ 4,413.83 Approved August 10, Consortium 2001 St. Joseph Housing $ 298.37 Approved August 10, Consortium 2001 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:17 a.m. TT ST: Angela K acob, C1e BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member