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Home My WebLink About07/09/01 Board of Public Works MinutesE REGULAR MEETING JULY 9, 2001 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 9, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following items were added to the agenda: - Contractor Bond - Claims, City of South Bend - Request to Advertise for the Receipt of Bids - South Bend Dam Repairs - Request to Advertise for the Receipt of Bids - South Michigan Street Improvements APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the regular meeting of the Board held on June 25, 2001, were approved. TABLE CONTRACT - ASSIGNMENT OF PROPERTY TO YWCA/MEMORIAL HOSPITAL Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Contract was tabled. APPROVAL OF CONTRACT AMENDMENT - ADDITIONAL FIELD ENGINEERING SERVICES - HEADWORKS FACILITY - WASTEWATER TREATMENT PLANT - GREELEY AND HANSEN Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Greeley and Hansen,100 South Wacker Drive, Chicago, Illinois, for additional field engineering services for the headworks facility at the Wastewater Treatment Plant. Mr. Gilot noted that the Amendment is in the amount of $17,607.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Amendment was approved and executed. REQUEST TABLED - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF SIGN - 420 LINCOLNWAY WEST Mr. Gilot stated that favorable recommendations have been received by the Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Ben Endres, Prosecuting Attomey's Office, South Bend, Indiana, to replace an existing sign at 420 Lincolnway West, South Bend, Indiana. Mr. Littrell stated that the Municipal Code allows awnings, canopies and projecting signs to encroach across the sidewalk up to halfway to the curb. The encroachment requested is primarily for advertising and is on a freestanding foundation and support. The sign is also higher than the parapet of the associated building. The Board recommended that the Building Department, Engineering and Community & Economic Development work with the Prosecutor's Office to install a different method of signage. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was tabled. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments Ken Herceg & $ 394,403.00 July 18, 2001 Approved July 9, Associates - Public 2001 Works Service Center City of South Bend $1,560,710.13 July 9, 2001 Approved July 9, 2001 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. REGULAR MEETING JULY 9, 2001 APPROVE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Covenant Building Corporation Approved Effective July 9, 2001 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH BEND DAM REPAIR - PHASE I/TITLE SHEET - PROJECT NO. 101-045 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will accomplish repairs to the South Bend Dam on the east bank of the St. Joseph River. In addition, the Title Sheet for the above referred to project was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH MICHIGAN STREET IMPROVEMENTS - DONMOYER STREET TO EWING AVENUE/TITLE SHEET - PROJECT NO. 101-029 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will install new curbs and sidewalks on South Michigan Street from Donmoyer to Ewing. In addition, the Title Sheet for the above referred to project was submitted for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids and the Title Sheet were approved. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on July 5, 2001. AWARD BID - SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, advised the Board that on June 25, 2001, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: WILLIAM COAR 1365 Zilke Niles, Michigan 49120 No. Red Tag # Make of Vehicle Year Vin # Bid 9 8367 HOMEMADE TRAILER $275.00 15 7020 STRICK TRAILER 1995 1 S 12E9487TD405181 $225.00 TOTAL $500.00 KACEY WAYNE HARBIN 1816 East LaSalle Mishawaka, Indiana 46545 F 2�-q� 1 1 REGULAR MEETING JULY 9, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 2 8336 FORD PICK UP 1977 X15SKY23587 $157.60 TOTAL $157.60 RICHARD HEIM 2167 Inglewood Place South Bend, Indiana 46616 No. Red Tag # Make of Vehicle Year Vin # Bid 6 7944 OLDSMOBILE 1989 1G3NF14D9KM225701 $351.01 TOTAL STEVE BICE 21210 Osborne Lakeville, Indiana 46536 $351.01 No. Red Tag # Make of Vehicle Year Vin # Bid 20 8368 CHEVROLET 1976 CCL14617414128 $68.00 TOTAL $68.00 JOYCE LINTZ 51326 Kenilworth South Bend, Indiana 46637 No. Red Tag # Make of Vehicle Year Vin # Bid 1 8370 CHEVROLET PICKUP 1983 1GCEC24H4DF302810 $65.00 14 6970 MERCURY 1989 1MEBM5040KG641462 $65.00 18 1 7492 GEO 1990 J81RF236XL7508940 $65.00 TOTAL $195.00 MIKE SHEWCHUCK 2043 South Bend Avenue South Bend, Indiana 46633 No. Red Tag # Make of Vehicle Year Vin # Bid 23 6681 FORD PICKUP 1977 F14SLO80410 $165.65 TOTAL $165.65 INDIANA AUTO PARTS/DEL SCHLIPP 3300 South Main South Bend, Indiana 46614 No. Red Tag # Make of Vehicle Year Vin # Bid 5 8041 LINCOLN 1982 1MRBP98F6CY628486 $ 30.60 REGULAR MEETING JULY 9, 2001 7 6725 BUICK 1987 1G4CW51371-11419479 $ 56.60 10 6006 CADILLAC 1987 lG6DW51Y8H9764657 $ 46.50 16 7469 CHEVROLET VAN 1986 2GAGG35J2G4138853 $ 76.50 TOTAL $210.20 SCOTT H. RIPLEY 814 North Olive Street South Bend, Indiana 46628 No. Red Tag # Make of Vehicle Year Vin # Bid 8 5638 BOAT & TRAILER $75.00 24 j 4581 BUICK 1964 6K4056125 $150.00 25 1 6169 PONTIAC 1982 1G2AW87H1CL517134 $ 75.00 TOTAL $300.00 STEVE AND GENES AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 No. Red Tag # Make of Vehicle Year Vin # Bid 3 6762 NISSAN 1988 JN1PN34S6JM004905 $35.00 4 7487 FORD 1989 IFAPP9193KT142152 $35.00 11 5305 CHRYSLER 1989 1C3BH58J2KN611654 $35.00 12 7949 MERCURY 1988 1MEBM60175JH691449 $45.00 13 7950 BUICK 1990 2G4WB14T9L411139 $85.00 17 7799 PONTIAC 1986 1 G2NE69U6GC544564 $40.00 19 7491 FORD 1991 1FAPP11J2MW260447 $65.00 21 6708 PONTIAC 1989 1G2FS21E6KL214944 $75.00 22 7445 HONDA 1989 1HGED3555KA049919 $45.00 TOTAL $460.00 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SORIN STREET IMPROVEMENTS - PROJECT NO 101-27 Mr. Carl P. Littrell, City Engineer, advised the Board that on June 25, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest responsive and responsible bidder, Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $85,400.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD QUOTATION - ONE (1) TANDEM AXLE SEMI -TRACTOR TRUCK Mr. Matthew Chlebowski, Director, Central Services, advised the Board that quotations were received and opened for the above referred to equipment. After reviewing those quotations, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, Hill Truck Sales, South Bend, Indiana, in the amount of $59,500.00. Therefore, Mr. Littrell n 1 0 a` REGULAR MEETING JULY 9, 2001 made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) 2001 POSITIVE DISPLACEMENT JET RODDER/VACUUM SWEEPER CLEANING MACHINE In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CLEVELAND ROAD IMPROVEMENTS - AMERITECH DRIVE TO MAYFLOWER ROAD - PHASE II/TITLE SHEET - PROJECT NO. 101-040 In a memorandum to the Board, Mr. Carl P. Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was submitted for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids and the Title Sheet were approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - KENDALL STREET - RELOCATION OF CURB STOP BOXES - NIEZGODSKI PLUMBING INC - PROJECT NO. 100-70A Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Niezgodski Plumbing, Inc., Post Office Box 3096, South Bend, Indiana, indicating that the contract amount be increased by $2,180.00 for a new contract sum including this Change Order in the amount of $31,610.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF PROPOSAL - ENGINEERING SERVICES - PRELIMINARY DESIGN AND BUDGET COSTING - BLACKTHORN CORPORATE PARK - OFFICE PROJECT 2002 - PANZICA ARCHITECTURE GROUP Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Panzica Architecture Group, 422 East Monroe, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $5,000.00 plus limited reimbursibles. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Proposal was approved and executed. APPROVE CONSTRUCTION CONTRACT - POPPY ROAD TRUNK SEWER EXTENSION - HRP CONSTRUCTION - PROJECT NO. 101-023 Mr. Gilot advised that in accordance with the bid awarded on June 4, 2001, to HRP Construction, Post Office Box 266, South Bend, Indiana, in the amount of $889,830.10 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - FUEL STORAGE TANK REMOVAL - 730 UNITED DRIVE - WARNER AND SONS - PROJECT NO. 101-050 Mr. Gilot advised that in accordance with the bid awarded on June 25, 2001, to Warner and Sons, Post Office Box 87, Elkhart, Indiana, in the amount of $10,465.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: REGULAR MEETING 517 South 32" - A. Longfield $125 921 Altgeld - M. Shepley $125 1126 Culver Place - E. Choinacky $125 621 East Eckman - W. Bittle $125 530 East Ewing - B. Ledbetter $125 1008 Gladstone - M. Baumgartner $125 2237 Hollywood Place - B. Cannoot $125 668 LaPorte - C. Cowger $125 1921 North Olive - S. Brown $125 1616 Phillipa - V. McKissec $125 937 Riverside - M. Hires $125 947 Riverside - B. Connor $125 1437 Sorin - D. Blasko $125 3130 Sunnymede - R. Rodriguez $125 505 Sunnyside - 0. Cantu $125 417 Wakewa - D. Lawrence $125 1073 Woodward - M. Moyer $125 1081 Woodward - R. Smith $125 5911 York - Light of Life Church $1,000 JULY 9, 2001 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: Addendum I - Community Affordable Loan/Repair Complete funding from 2001 Development Grant/Good Neighbors funds Addendum I - Near Demaude/California/Woodw Complete funding for this Northwest Neighborhood, and - DCW Triangle and project Inc. Scott Lindsey Revitalization Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Addenda were approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL CONSULTING SERVICES - INITIAL PHASE II ENVIRONMENTAL INVESTIGATION FOR AREA "A" OF THE STUDEBAKER CORRIDOR - HULL & ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Hull & Associates, 6130 Wilcox Road, Dublin, Ohio, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount not to exceed $300,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. E J 1 1 REGULAR MEETING JULY 9, 2001 APPROVE NEIGHBORHOOD YOUTH GRANT AGREEMENTS The following Neighborhood Youth Grant Agreements were presented to the Board for approval: Washington High School - Soccer Retreat $1,650.00 Overnight retreat - Camp Friedenswald South Bend Junior Academy - Nursing $1,820.00 Providing entertainment to five (5) Home Project nursing homes Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed. APPROVAL OF CONTRACT AMENDMENT - CONSTRUCTION ENGINEERING SERVICES - WASTEWATER TREATMENT PLANT - GREELEY AND HANSEN Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Greeley and Hansen, 100 South Wacker Drive, Chicago, Illinois, for additional engineering services. Mr. Gilot noted that the Amendment is in the amount of $18,000.00, bringing the contract amount to $575,760.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Amendment was approved and executed. ADOPT RESOLUTION NO. 38-2001 - APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2001 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 38-2001 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2001 WHEREAS, ten (10) scrap metal/junk dealers/transfer stations license renewal applications for the year 2001 has been received by the Board of Public Works; and WHEREAS, inspections of the property have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement, Water Works and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend, Indiana, that the license renewal application for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: South Bend Scrap & Processing A-1 Auto Parts 1305 Prairie Avenue 2014 South Lafayette South Bend, Indiana 46613 South Bend, Indiana REGULAR MEETING South Bend Waste Paper 1519 South Franklin Street South Bend, Indiana 46613 South Bend Baling & Iron 1420 South Walnut South Bend, Indiana 46619 Hurwich Iron Company 1610 Circle Avenue South Bend, Indiana Hurwich Iron 2016 West Washington South Bend, Indiana 46619 JULY 9, 2001 South Bend Iron & Metal 429 West Indiana South Bend, Indiana Indiana Scrap & Recycling 1420 South Walnut South Bend, Indiana 46619 Hurwich Iron 1700 Washington South Bend, Indiana 46619 Indiana Iron & Metal 1602 South Lafayette South Bend, Indiana 46619 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 5th day of July, 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CLOSE STREET - TAYLOR FROM LINCOLNWAY WEST TO MADISON - CORN/SAUSAGE ROAST Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Diane Pietrowski, 501 Lincolnway West, South Bend, Indiana, to conduct the above referred to event on July 14, 2001, from 2:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MINER FROM EDDY TO FRANCIS - BIRTHDAY PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Charisse Wardlow, 1015 East Miner, South Bend, Indiana, to conduct the above referred to block party on July 7, 2001, from 3:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MCPHERSON FROM NAPIER TO THOMAS - PARISH FESTIVAL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Bueno, St. Stephen's Catholic Church,1102 West Thomas, South Bend, Indiana, to conduct the above referred to parish festival on August 5, 2001, from 11:00 a.m. until 6:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PENNSYLVANIA FROM FELLOWS TO RUSH - BIRTHDAY PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Kenneth Anderson,1313 Johnson Street, South Bend, Indiana, to conduct the above referred to block party on July 7, 2001, from 9:00 a.m. to 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. 1 1 REGULAR MEETING JULY 9, 2001 APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CUSHING FROM VANBUREN TO PORTAGE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sonya Smith, 811 Cushing, South Bend, Indiana, to conduct the above referred to block party on July 3, 2001, from 4:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ST. JOSEPH FROM HANEY TO BROADWAY - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Marta Bueno, 201 East Haney, South Bend, Indiana, to conduct the above referred to block party on July 4, 2001, from 2:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FREMONT FROM BULLA TO KELLER - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Binion, 1634 Fremont, South Bend, Indiana, to conduct the above referred to block party on July 4, 2001, from 3:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. REQUEST DENIED - TO CLOSE STREET - DRIVEWAY ON FORD STREET TO WALNUT STREET Mr. Gilot stated that unfavorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Katherine Wallace, 610 Walnut, South Bend, Indiana, to conduct the above referred to block party on July 4, 2001, from 1:00 p.m. to 9:00 p.m. The area described is on private property and cannot be blocked. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request was denied. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SADIE FROM ORANGE TO LINDEN - NEIGHBORHOOD BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Ray Thompson, 205 Sadie Street, South Bend, Indiana, to conduct the above referred to block party on August 18, 2001, from 10:00 a.m. until 3:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - DAYTON FROM MIAMI TO MUMFORD - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Heather Spaulding, 1119 East Dayton, South Bend, Indiana, to conduct the above referred to block party on July 4, 2001, from 11:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Sun OK Properties/ Leif Bruskill ADDRESS: 1326 Miami Street, South Bend, Indiana Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above license application was REGULAR MEETING JULY 9, 2001 approved and referred to the Deputy Controller's Office for issuance of a license. DENY LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: Mohammad Farhan ADDRESS: 1316 East Calvert STAND TO LOCATED AT: 1013 Portage DATES: July 4, 2001 FOR THE PURPOSE OF: Sale of Fireworks Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. The South Bend Fire Department submitted an unfavorable recommendation, as the business was selling to minors. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above license application was denied. DENY LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: ADDRESS: STAND TO LOCATED AT: DATES: FOR THE PURPOSE OF: Faisal Al-Absy 1922 K. Street, Lincoln Nebraska 736 Lincolnway West June 22 through August 22, 2001 Sale of Shoes Mr. Gilot further advised that favorable recommendations have been received from the Police Department„ and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. The Department of Code Enforcement gave an unfavorable recommendation, due to insufficient parking. Upon a motion made by Mr. Gilot seconded by Mr. Littrell and carried, the above license application was denied. APPROVE LICENSE APPLICATION - TRANSIENT MERCHANT Mr. Gilot advised that the following license application has been received: NAME: BY: ADDRESS: STAND TO LOCATED AT DATES: FOR THE PURPOSE OF: Kirk Bryan Ba-Boom FIREWORKS 1607 East Jefferson, Mishawaka, Indiana 307 East McKinley June 15 through July 5, 2001 Sale of FIREWORKS Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, Building Department and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF AWNING - 222 SOUTH MICHIGAN Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Hank Craft, City Awning, South Bend, Indiana, to install an awning at 222 South Michigan (Heartland). Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. 1 1 1 Fil P� REGULAR MEETING JULY 9, 2001 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control device was approved: Removal - Handicapped Accessible 133 East Milton Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 1619 South Kendall Signs no longer needed. Parking Space Signs APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Michael Wirt Sr. EXCAVATION BONDS Great Lakes Dozing & Excavating Approved Effective June 25, 2001 Pursuant to Res. No. 100-2000 Approved Effective June 25, 2001 Pursuant to Res. No.100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Littrell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: Bonneville Carriage Rides Clinton L. Yeager 15799 CR 8 Bristol, Indiana 46507-9560 Bonneville Carriage Rides 15799 CR 8 Bristol, Indiana 46507-9560 Geyer Construction Company Post Office Box 229 Lakeville, Indiana 46536 Omni Facility Resources, Inc. 2106 South Franklin Street South Bend, Indiana 46613 Insituform Technologies U.S.A., Inc. 12897 Main Street Lemont, Illinois 60439 Shaum Electric Company 1125 North Nappanee Street Elkhart, Indiana 46514 CenturyTel, Inc. Post Office Box 4065 Monroe, LA 71211 Pitney Bowes, Inc. One Elmcroft Road Stamford, CT 06926-0700 FILING OF MONTHLY REPORT - WATER WORKS Mr. John Stancati, Director of Water Works, submitted a monthly report for the Department of Water Works for the month of June 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director, Environmental Services, submitted a monthly report for the Department of Environmental Services for the month of June 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Central Services, and Water Works submitted Safety Reports for June 2001. These reports will reflect injuries/accidents for each month REGULAR MEETING JULY 9, 2001 and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. APPROVE TITLE SHEET - GARDEN PLACE SUBDIVISION - SEWER AND WATER Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments St. Joseph County $ 8,695.00 June 5, 2001 Approved July 5, Housing Consortium 2001 St. Joseph County $ 8,106.00 June 5, 2001 Approved July 5, Housing Consortium 2001 City of South Bend $2,840,640.33 July 2, 2001 Approved July 5, 2001 Workforce $ 141,809.82 June 27, 2001 Approved July 5, Investment Board 2001 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:47 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member 44-�C� Donald E. Inks, Member AT ST: Angela K. cob, Cler r L_ SPECIAL MEETING 1 AT -TEST: ( I h1l, Angela Oacob, Cle&- 1 1 JULY 16, 2001 BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member 4"V,F- 2 /:t'=— Donald E. Inks, Member L 1