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Home My WebLink About06/25/01 Board of Public Works MinutesREGULAR MEETING JUNE 25, 2001 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 25, 2001, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. Mr. Littrell is the interim Board Member in M. Catherine Roemer's resignation. ADD AGENDA ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Claims, City of South Bend - Release of Easements - Kale Street OPENING OF BIDS - SORIN STREET IMPROVEMENTS - WALSH STREET TO JACOB STREET - PROJECT NO. 101-27 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION COMPANY, INC. 2833 South I I' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba, Manager, Concrete Operations Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid $94,441.00 Alternate $ 4,675.00 Base Bid and Alternate $99,116.00 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted No Base Bid $ 99,120.00 Alternate $ 4,510.00 Base Bid and Alternate $103,630.00 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Mark Nagle, Engineer/Estimator Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted we Base Bid $81,000.00 REGUEAR MEETING Alternate $ 4,400.00 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle South Bend, Indiana 46617 Bid was signed by Mr. Robert V. Batteast, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted we Base Bid $88,086.00 Alternate $ 5,060.00 Base Bid and Alternate $93,146.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted on Base Bid $83,892.00 Alternate $ 4,510.00 Base Bid and Alternate $88,402.00 NILES CONCRETE SAWING & CONSTRUCTION INC 2580 East Detroit Road Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted on Base Bid $93,447.00 Alternate $ 4,290.00 Base Bid and Alternate $97,737.00 JUNE 25, 2001 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WILLIAM COAR 1365 Zilke Niles, Michigan 49120 1 1 H 1 REGULAR MEETING JUNE 25, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 6 7944 OLDSMOBILE 1989 1G3NF14D9KM225701 $ 55.00 9 8367 HOMEMADE TRAILER $275.00 13 7950 BUICK 1990 2G4WB14T9L411139 $ 55.00 14 6970 MERCURY 1989 1MEBM5040KG641462 $ 55.00 15 7020 STRICK TRAILER 1995 1 S 12E9487TD405181 $225.00 KACEY WAYNE HARBIN 1816 East LaSalle Mishawaka, Indiana 46545 IC No. Red Tag # Make of Vehicle Year Vin # Bid 2 8336 FORD PICK UP 1977 X15SKY23587 $157.60 9 8367 HOMEMADE TRAILER $202.65 UNKNOWN 115-ma No. Red Tag # Make of Vehicle Year Vin # Bid 23 6681 FORD PICKUP 1977 F14SL080410 $95.00 RICHARD HEIM 2167 Inglewood Place South Bend, Indiana 46616 .n No. Red Tag # Make of Vehicle Year Vin # Bid 6 7944 OLDSMOBILE 1989 1G3NF14D9KM225701 $351.01 9 8367 HOMEMADE TRAILER $151.01 REGULAR MEETING STEVE BICE 21210 Osborne Lakeville, Indiana 46536 JUNE 25, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 1 8370 CHEVROLET PICKUP 1983 1GCEC24H4DF302810 $35.00 8 5638 BOAT & TRAILER $20.00 JOYCE LINTZ 51326 Kenilworth South Bend, Indiana 46637 :n No. Red Tag # Make of Vehicle Year Vin # Bid 1 8370 CHEVROLET PICKUP 1983 1 GCEC24H4DF302810 $ 65.00 6 7944 OLDSMOBILE 1989 1G3NF14D9KM225701 $ 65.00 14 6970 MERCURY 1989 IMEBM5040KG641462 $ 65.00 16 7469 CHEVROLET VAN 1986 2GAGG35J2G4138853 $ 65.00 18 7492 GEO 1990 J81RF236XL7508940 $ 65.00 19 7491 FORD 1991 1 FAPP 11 J2MW260447 $ 25.00 23 6681 FORD PICKUP 1977 F14SL080410 $125.00 25 6169 PONTIAC 1982 1G2AW87H1CL517134 $ 45.00 MIKE SHEWCHUCK 2043 South Bend Avenue South Bend, Indiana 46633 on No. Red Tag # Make of Vehicle Year Vin # Bid 23 6681 FORD PICKUP 1977 F14SL080410 $165.65 INDIANA AUTO PARTS/DEL SCHLIPP 3300 South Main South Bend, Indiana 46614 IC s 4.1 1 �71 7 REGULAR MEETING JUNE 25, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 1 8370 CHEVROLET PICKUP 1983 1GCEC24H4DF302810 $ 46.60 2 8336 FORD PICK UP 1977 X15SKY23587 $ 46.50 3 6762 NISSAN 1988 JN1PN34S6JM004905 $ 25.50 4 7487 FORD 1989 1FAPP9193KT142152 $ 20.60 5 8041 LINCOLN 1982 1MRBP98F6CY628486 $ 30.60 6 7944 OLDSMOBILE 1989 1G3NF14D9KM225701 $ 36.60 7 6725 BUICK 1987 1G4CW5137H1419479 $ 56.60 9 8367 HOMEMADE TRAILER $186.50 10 j 6006 CADILLAC 1987 1G6DW51Y8H9764657 $ 46.50 11 5305 CHRYSLER 1989 1C3BH58J2KN611654 $ 26.50 12 7949 MERCURY 1988 1MEBM60F5JH691449 $ 36.50 13 7950 BUICK 1990 2G4WB14T9L411139 $ 65.60 14 6970 MERCURY 1989 1MEBM5040KG641462 $ 26.50 16 7469 CHEVROLET VAN 1986 2GAGG35J2G4138853 $ 76.50 17 7799 PONTIAC 1986 1G2NE69U6GC544564 $ 26.60 18 7492 GEO 1990 J81RF236XL7508940 $ 20.50 19 7491 FORD 1991 1 FAPP 11 J2MW260447 $ 26.60 20 8368 CHEVROLET PICKUP 1976 CCL146F414128 $ 36.50 21 6708 PONTIAC 1989 1G2FS21E6KL214944 $ 36.60 22 7445 HONDA 1989 IHGED3555KA049919 $ 26.50 23 6681 FORD PICKUP 1977 F14SLO80410 $ 65.60 24 4581 BUICK 1964 6K4056125 $ 40.60 25 6169 PONTIAC 1982 1G2AW87H1CL517134 $ 46.50 CHIKA NWOKAH 1814 South Scott Street South Bend, Indiana 46613 .n No. Red Tag # Make of Vehicle Year Vin # Bid 13 7950 BUICK 1990 2G4WB14T9L411139 $ 76.50 SCOTT H. RIPLEY 814 North Olive Street South Bend, Indiana 46628 .n REGULAR MEETING JUNE 25, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 8 5638 BOAT & TRAILER $ 75.00 13 7950 BUICK 1990 2G4WB14T9L411139 $ 75.00 20 8368 CHEVROLET PICKUP 1976 CCL146F414128 $ 50.00 24 4581 BUICK 1964 6K4056125 $150.00 25 j 6169 j PONTIAC 1982 1G2AW87H1CL517134 $ 75.00 STEVE AND GENES AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 :n No. Red Tag # Make of Vehicle Year Vin # Bid 1 8370 CHEVROLET PICKUP 1983 1GCEC24H4DF302810 $ 35.00 2 8336 FORD PICK UP 1977 X15SKY23587 $ 35.00 3 6762 NISSAN 1988 JN1PN34S6JM004905 $ 35.00 4 7487 FORD 1989 1FAPP9193KT142152 $ 35.00 5 8041 LINCOLN 1982 1MRBP98F6CY628486 $ 35.00 6 j 7944 OLDSMOBILE 1989 1G3NF14D9KM225701 $ 95.00 7 6725 BUICK 1987 1G4CW5137H1419479 $ 35.00 8 5638 BOAT & TRAILER $ 25.00 9 8367 HOMEMADE TRAILER $ 75.00 10 6006 CADILLAC 1987 1G6DW51Y8H9764657 $ 35.00 11 5305 CHRYSLER 1989 1C3BH58J2KN611654 $ 35.00 12 7949 MERCURY 1988 1MEBM60F5JH691449 $ 45.00 13 7950 BUICK 1990 2G4WB14T9L411139 $ 85.00 14 6970 MERCURY 1989 IMEBM5040KG641462 $ 35.00 16 7469 CHEVROLET VAN 1986 2GAGG35J2G4138853 $ 40.00 17 7799 PONTIAC 1986 1G2NE69U6GC544564 $ 40.00 18 7492 GEO 1990 J81RF236XL7508940 $ 35.00 19 7491 FORD 1991 1 FAPP 11 J2MW260447 $ 65.00 20 8368 CHEVROLET PICKUP 1976 CCL146F414128 $ 45.00 21 6708 PONTIAC 1989 1G2FS21E6KL214944 $ 75.00 F22 F7445 HONDA 1989 IHGED3555KA049919 1 1 [I 1 I� REGULAR MEETING JUNE 25, 2001 23 6681 FORD PICKUP 1977 F14SL080410 $120.00 24 4581 BUICK 1964 6K4056125 $ 35.00 25 6169 PONTIAC 1982 1G2AW87H1CL517134 Is 55.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING/AWARD OF QUOTATIONS - REMOVAL OF UNDERGROUND STORAGE TANKS - PUBLIC WORKS SERVICE CENTER - PROJECT NO. 101-050 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: WARNER AND SONS, INC. Post office Box 87 Elkhart, Indiana 46515 Quotation was submitted by Mr. John Bamber, Project Manager QUOTATION: $10,465.00 TAPLIN ENVIRONMENTAL 5100 West Michigan Avenue Kalamazoo, Michigan Quotation was submitted by Mr. Mike Taplin QUOTATION: $18,057.00 Mr. Carl P. Littrell, City Engineer reviewed the quotations and recommended that the Board award the contract to the lowest responsive and responsible bidder, Warner and Sons, in the amount of $10,465.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following applications have been received: South Bend Scrap & Processing 1305 Prairie Avenue South Bend, Indiana 46613 South Bend Waste Paper 1519 South Franklin Street South Bend, Indiana 46613 South Bend Baling & Iron 1420 South Walnut South Bend, Indiana 46619 Hurwich Iron Company 1610 Circle Avenue South Bend, Indiana Hurwich Iron 2016 West Washington South Bend, Indiana 46619 A-1 Auto Parts 2014 South Lafayette South Bend, Indiana South Bend Iron & Metal 429 West Indiana South Bend, Indiana Indiana Scrap & Recycling 1420 South Walnut South Bend, Indiana 46619 Hurwich Iron 1700 Washington South Bend, Indiana 46619 Indiana Iron & Metal 1602 South Lafayette South Bend, Indiana 46619 REGULAR MEETING JUNE 25, 2001 It was noted that favorable recommendations have been received by the Fire Department and the Department of Code Enforcement. Upon a motion made by Mr. Gilot seconded by Mr. Inks and carried, the License Applications were approved. It was noted that the following Scrap Metal Dealers/Junk Dealers/Recycling Operations/Transfer Station License Applications were tabled, pending further information. These sites are close to or are on City of South Bend wellfields. The City of South Bend will meet with these businesses to discuss the matter: Indiana Auto Parts South Bend Scrap 3300 South Main 3113 South Gertrude South Bend, Indiana South Bend, Indiana Scrap Management Weaver Truck & Equipment 3123 South Gertrude 3605 South Gertrude South Bend, Indiana South Bend, Indiana Steve & Gene's Auto Truck Salvage C&L Salvage 3109 Gertrude 3123 South Gertrude South Bend, Indiana South Bend, Indiana Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to License Applications were tabled. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: Indigo Inc. T-Shirts BY: George Andrew Doolittle ADDRESS: 811 East 4t' Street STAND TO LOCATED AT: Michigan/U.S. 31 DATES: June, July, August - (1) time per month FOR THE PURPOSE OF: Sale of T-Shirts Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. It was noted that the Licensing Office should advise the business that their display is not to encroach into the public right of way. In addition, construction will begin in this area in August, and their sales may be limited due to the construction. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FOX FROM MIAMI TO MARINE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cindy Prater, 1139 East Fox, South Bend, Indiana, to conduct the above referred to block party on July 4, 2001, until 9:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HOLIDAY DRIVE FROM COLFAX TO WILSON - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John McNamara, 1222 South Holiday Drive, South Bend, Indiana, to conduct the above referred to block party on August 11, 2001, from 1:00 p.m. until 7:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. REGULAR MEETING JUNE 25, 2001 APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SUNNYMEDE FROM TWYCKENHAM TO GREENLAWN - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Thomas Wisniewski,1620 Sunnymede Avenue, South Bend, Indiana, to conduct the above referred to block party on July 4, 2001, from 10:00 a.m. until 7:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HOWARD FROM WHITE OAK TO OAK RIDGE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Roos, 1730 Oak Park Drive, South Bend, Indiana, to conduct the above referred to block party on July 4, 2001, from 10:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CHAPIN FROM CALVERT TO BRUCE - PARISH FESTIVAL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Denise Domonkos, Our Lady of Hungary, 829 West Calvert, South Bend, Indiana, to conduct the above referred to parish festival on July 21, 2001, from 4:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SUNNYSIDE FROM SOUTH TO MINER - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Ricka Williams, 5118 West Washington, South Bend, Indiana, to conduct the above referred to block party on July 8, 2001, from 1:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WILBER FROM MAROUETTE TO PORTAGE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Monica Hoban, 1845 North Wilber, South Bend, Indiana, to conduct the above referred to block party on July 4, 2001, from 12:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - DUBAIL FROM DALE TO DAYTON - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Regina Brown,1709 Dale, South Bend, Indiana, to conduct the above referred to block party on July 7, 2001, ending no later than 9:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MEADE FROM WESTERN TO NAPIER - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cindy Jones, 317 South Meade, South Bend, Indiana, to conduct the above referred to block party on June 30, 2001, from 8:00 a.m. until 9:00 p.m. Upon a motion made by M. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. 01 REGULAR MEETING JUNE 25, 2001 APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 120 WEST LASALLE Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department for a request of the Broadway Theatre League to install an awning at 120 West LaSalle. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved, subject to the submittal of the encroachment application. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 109 EAST JEFFERSON Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department for a request of the South Bend Associates Limited Partnership to install an awning at 109 East Jefferson. Upon a motion made by Mr Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 801, 803, 805 807 LINCOLNWAY WEST Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department for a request of the Old Blume Pharmacy Block to install awnings at 801, 803, 805, and 807 Lincolnway West. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved, subject to the submittal of an encroachment application. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Gregory Smith/Rob's Hauling ADDRESS: 12733 East Jefferson, Mishawaka, Indiana Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Wallace DeLoach ADDRESS: 5319 Linden Avenue The Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license, subject to the submittal of an approval from the Department of Code Enforcement. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Pete Buchanan ADDRESS: 1210 Bissell The Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license subject to the submittal of an approval from the Department of Code Enforcement. 1 r� E 1 REGULAR MEETING JUNE 25, 2001 APPROVAL OF RECOMMENDATION - TO CHANGE TRAFFIC PATTERNS - 4H FAIR Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Frank Ronchetti, 4H Fair, 5117 South Ironwood, South Bend, Indiana, to change traffic patterns on Ironwood, Jackson and York Road, in conjunction with the 4H Fair, to be held July 30 through August 4, 2001. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. TABLE LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: BY: ADDRESS: STAND TO LOCATED AT: DATES: FOR THE PURPOSE OF: Cason's Outlet Sylvester Cason 526 West Colfax 1408 Elwood Beginning June 1, 2001, Fridays and Saturdays Outlet Store/Flea Market Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above license application was tabled, pending the submittal of a site plan from the applicant. NOTE: The Clerk of the Board contacted Mr. Cason, who stated that he was withdrawing his application. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: BY: ADDRESS: STAND TO LOCATED AT DATES: FOR THE PURPOSE OF: American Promotional Events/TNT Fireworks Fred Schrader 518 Cherry Lane Kroger's - 1217 East Ireland June 20 to July 4, 2001 Sale of Fireworks Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVE CLAIM Mr. Gilot stated that the following claim were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $2,909,411.42 June 25, 2001 Approved June 25, 2001 Mr. Gilot made a motion that the claim be approved. Mr. Inks seconded the motion which carried. APPROVAL OF RELEASE OF UTILITY EASEMENTS - AREA BOUNDED BY THE FIRST NORTH/SOUTH ALLEY WEST OF KALEY STREET Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to release utility easements in this area was approved. REGULAR MEETING JUNE 25, 2001 RATIFICATION OF AGENDA ITEMS APPROVED AT THE JUNE 21, 2001 PUBLIC AGENDA SESSION Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following agenda items were ratified from the June 21, 2001 public agenda session: APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on June 11, 2001, were approved. AWARD BID - SIX (6) REGENERATIVE AIR STREET SWEEPERS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on June 11, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Advance Municipal Equipment, Inc., 1501 Broadway, East Chicago, Indiana, in the amount of $660,832.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE (1) AERIAL PLATFORM TRUCK Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on June 11, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Delphi Body Works, Inc., 313 South Washington, Delphi, Indiana, in the amount of $70,900.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CHANGE ORDER - BW BUSINESS PARK - SANITARY SEWER AND WATER M AIN EXTENSION - SMALL, INC. - PROJECT NO. 101-024 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Small Inc., 25190 State Road 4, North Liberty, Indiana, indicating that the Contract amount be increased $545.60 for a new Contract sum including this Change Order in the amount of $804,336.60. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - NEAR WESTSIDE PARTNERSHIP CENTER - TREE PROJECT - WILLSON'S NURSERY & LANDSCAPE - PROJECT NO. 100-100 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Willson's Nursery and Landscape, Post Office Box 266, LaPorte, Indiana. There was no change in the contract amount. Additionally submitted was the Project Completion Affidavit indicating the final cost of $5,400.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVE FINAL CHANGE AND PROJECT COMPLETION AFFIDAVIT - 2000 SEWER LINING PROGRAM-1NSITUFORM USA - PROJECT NO. 100-97 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Insituform USA, 12897 Main Street, Lemont, Illinois, indicating that the contract amount be increased $102.72 for a new contract sum including this Change Order in the amount of $497,544.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three- year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND _PROJECT COMPLETION AFFIDAVIT SOUTHFIELD SOUTHERN STORM SEWER - SECTION I - YOUNGS EXCAVATING. INC. - PROJECT NO. 100-59 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Youngs Excavating, Inc., Post Office Box 2766, South Bend, Indiana, indicating that the contract amount be increased by $$1,315.71 for a new contract sum including this Change Order in the amount of $249,785.95. Additionally submitted was the Project Completion Affidavit REGULAR MEETING JUNE 25, 2001 indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - MIAMI ROAD SANITARY SEWER - YOUNGS EXCAVATING INC. - PROJECT NO. 94-68 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Youngs Excavating, Inc., Post Office Box 2766, South Bend, Indiana, indicating that the contract amount be decreased by $3,800.00 for a new contract sum including this Change Order in the amount of $277,513.83. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CONSTRUCTION CONTRACT -WASTE DRUM REMOVAL - 730 UNITED DRIVE - TAPLIN ENVIRONMENTAL - PROJECT NO. 101-043 Mr. Gilot advised that in accordance with the bid awarded on June 4, 2001, to Taplin Environmental Contracting Corporation, 5100 West Michigan, Kalamazoo, Michigan, in the amount of $9,447.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVE CONSTRUCTION CONTRACT - POPPY ROAD TRUNK SEWER EXTENSION - HRP CONSTRUCTION - PROJECT NO. 101-023 Mr. Gilot advised that in accordance with the bid awarded on June 4, 2001, to HRP Construction, Post Office Box 266, South Bend, Indiana, in the amount of $889,830.10 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 2 - ENGINEERING SERVICES - PUBLIC WORKS SERVICE CENTER - KEN HERCEG & ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for additional engineering services for the coordination of utility connections, relocation of underground electric lines, writing of necessary easements and additional construction administration due to an extension of the construction time line to 330 days. Mr. Gilot noted that the Supplemental Agreement is in the amount of $98,615,00, bringing the total contract amount to $761,015.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Supplemental Agreement was approved and executed. APPROVAL OF ADDENDA 1 AND 2 - ENGINEERING SERVICES - WAYNE STREET AND WESTERN AVENUE IMPROVEMENTS - THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of two (2) Addenda between the City of South Bend and The Troyer Group, 550 Union Street, Mishawaka, Indiana. Addendum No. 1 increase contract $30,251.00, bringing the total contract amount to $171,651.00. This Addendum authorizes The Troyer Group to provide additional engineering services to coordinate the relocation of utilities and abandonment of a vault in front of the Fort Wayne/South Bend Catholic Dioceses building on Wayne Street. Addendum No. 2 increase the contract $13,800.00, bringing the total contract amount to $185,451.00. This Addendum authorizes the Troyer Group to provide additional engineering services for necessary improvements needed at the Century Center parking lot. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Addenda were was approved and executed. APPROVAL OF MEMORANDUM OF UNDERSTANDING - CONTINUATION OF EXISTING PROGRAM - WORKFORCE INVESTMENT BOARD - HULL AND ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Memorandum of Understanding between the City of South Bend and the Workforce Investment Board, South Bend, Indiana, for the continuation of P- REGULAR MEETING JUNE 25, 2001 the existing program. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Memorandum of Understanding was approved and executed. APPROVAL OF LETTER OF AUTHORIZATION - PHASE I ENVIRONMENTAL SITE ASSESSMENT - NORTHWEST CORNER OF WESTERN AVENUE AND CHAPIN STREET Mr. Gilot stated that the Board is in receipt of a Letter of Authorization between the City of South Bend and Hull & Associates, for a site assessment on property owned by the Board of Public Works at the above referred to site. The project is being funded through a grant from the U.S. Environmental Protection Agency. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Letter of Authorization was approved and executed. APPROVAL OF CONTRACT - COLLECTIONS SERVICES FOR THE DEPARTMENT OF CODE ENFORCEMENT - CREDIT BUREAU OF SOUTH BEND Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and the Credit Bureau of South Bend, Indiana, for collection services for the Department of Code Enforcement. The Contract calls for 30% on all amounts collected; 50% on all legal accounts collected; and $1.25 per account for all new and confirmed addresses. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and executed. APPROVAL OF PRICE PROTECTION SERVICE AGREEMENT - NORTHERN INDIANA PUBLIC SERVICE COMPANY (NIPSCO) Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Northern Indiana Public Service Company, South Bend, Indiana, for the Price Protection Service Fixed Price Option. The gas supply charge will be $0.525 per therm, effective for a twelve (12) month period for various City buildings, as submitted. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 202 South Bendix - $125 2219 North Brookfield - $125 819 Clemens - $125 627 North Cushing - $125 720 Forest - $125 1210 North Garland - $125 429 South Gladstone - $125 1719 West Hamilton - $125 454 South Kaley - $125 832 South Kentucky - $125 1021 North Meade Street - $125 1429 Miner Street - $125 805 Oakridge Drive - $125 530 South Phillipa - $125 1306 South Bend Avenue - $125 3230 Stone Briar Drive - $125 Greenview Neighbors - 908, 912, 916 Greenview - $1,000 Macedonia Missionary Baptist - 1862 North Olive - $1,000 Portage Avenue Neighbors - 1110, 1141, 1145 Portage - $1,000 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. FAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Donald Cressy, 3930 Edison Lakes Parkway, Mishawaka, Indiana, to vacate the following property: REGULAR MEETING JUNE 25, 2001 The street to be vacated is Kale Street, a part of Edison Road Addition and is descried as beginning a the first north/south alley west of Hickory Road; thence west a distance of 420 feet more or less, to th west line of said Edison Road Addition and having a width of 60 feet. Being a part of said Edison Road Addition to the City of South Bend, Clay Township, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Department of Economic Development and the Department of Public Works. Solid Waste did not submit a recommendation. Mr. Carl Littrell, City Engineer submitted a favorable but conditional recommendation. The parcels of real estate contiguous to the part of Kale Street proposed for vacation are owned by three parties. The properties of two of the owners are all the properties on the south side of Kale. These owners are partners in development of the real estate for a grocery and office use that is in the process of being re -zoned for those uses. The remaining contiguous property is owned by American Electric Power Company (AEP). AEP is not a petitioner on the vacation petition. It is recommended that the Board approve this petition with the condition that American Electric Power acknowledge that they do not object to the fact that if the vacation becomes effective, all but two of the parcels of real estate would have no public access. Since the power company has suspended a large electrical transmission line above this real estate, it seems apparent that this will not be a burden for them. However, this may change in the future. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Board approved the property vacation. ADOPT RESOLUTION NO. 36-2001 - APPROVING AN ORDINANCE TO EXTEND AND PROVIDE SEWER SERVICES TO AN AREA WITHIN TEN MILES OUTSIDE THE MUNICIPAL CITY LIMITS KNOWN AS A PORTION OF POPPY ROAD IN WARREN TOWNSHIP. ST. JOSEPH COUNTY, INDIANA Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, there has been submitted to the Common Council of the City of South Bend an ordinance to extend and provide sewer serviced to an area within ten miles outside the municipal limits of the City of South Bend, specifically, on Poppy Road between U.S. 20 and old Cleveland Road in Warren Township, St. Joseph County, Indiana. WHEREAS, the Board of Public Works now desires to approve and recommend the Common Council's adoption of said ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend that the Department of Public Works be authorized to extend and construct sewer main lines to an area outside the municipal limits of the City of South Bend, specifically, on Poppy Road between U.S. 20 and old Cleveland Road in warren Township, St. Joseph County, Indiana. Section II. That the Board of Public Works approves and recommends the Common Council's adoption and enactment of its ordinance extending and providing sewer service to the area on Poppy Road between U.S. 20 and Old Cleveland Road in Warren Township, St. Joseph county, Indiana and further providing for the recoupment of a portion of the costs of such construction from the owners of the property affected by the sewer main extension project and to seek cost reimbursement from affected property owners upon hook-up. Adopted the 21 S` day of June, 2001. REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JUNE 25, 2001 BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CURB SIDEWALK AND DRIVE APPROACH REPAIRS - MISHAWAKA AVENUE - PROJECT NO 101-28 In a memorandum to the Board, Mr. Hesham Khalil, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Khalil stated that this project will construct new curbs, sidewalks and drive approaches on Mishawaka Avenue. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST FOR INSTALLATION OF DRIVEWAY - TUDOR LANE In a letter to the Board, Mr. Charles Kalwitz, 3415 South Ironwood Drive, South Bend, Indiana, requested permission to install a standard curb cut for a private drive on Tudor Lane, which is the east right of way line of Woodmont Avenue to the end of the street for a distance of 115 feet long and 50 feet wide. The property owner will cover the costs of expenses and will maintain the area as well. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried the request was approved. APPROVAL OF OCCUPANCY BOND - SOUTH LAFAYETTE STREET FROM NAVARRE STREET NORTH - CASTEEL CONSTRUCTION Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, an Occupancy Bond was approved for Casteel Construction to occupy a portion of the east parking lane, tree lawn and sidewalk along South Lafayette Street from Navarre Street north to the north entry drive of the garage, for the purpose of staging construction materials and equipment in the construction of the Memorial Helistop at the parking garage for a period of ninety (90) days. The approval was subject to the criteria of keeping traffic open and flowing in this area. APPROVAL OF RELEASE OF UTILITY EASEMENT In a memorandum to the Board, Mr. Carl Littrell, City Engineer, recommended on behalf of Danch, Hamer & Associates, Inc., to release the utility easements along the 3500 and 3600 blocks of Kale Street. Mr. Littrell noted there are no public sewer or water facilities in the portion of Kale Street proposed for vacation. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to release utility easements was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Martin, Inc. Post Office Box 552 Fort Wayne, Indiana 46801 Forsey Construction, Inc. 2018 Ironwood Circle South Bend, Indiana 46635 Taplin Environmental 5100 West Michigan Avenue Kalamazoo, Michigan 49006 LaPorte Construction Company, Inc. Post Office Box 577 LaPorte, Indiana 46352 Niezgodski Plumbing, Inc. Post Office Box 3096 South Bend, Indiana 46619 Midland Engineering Post Office Box 1019 South Bend, Indiana 46624 C I 1 1 REGULAR MEETING Peerless Midwest 55860 Russell Industrial Parkway Mishawaka, Indiana 46545 Gibson Lewis LLC 1001 West 11 " Street Mishawaka, Indiana 46544 Pierce Manufacturing, Inc. Post Office Box 2017 Appleton, Wisconsin 54913-2017 CTA, L.L.C. d/b/a D&L Communications 3512 Cavalier Drive Fort Wayne, Indiana 46908-4420 Panzica Building Corporation 422 East Monroe Street South Bend, Indiana 46601 K.L. Smith & Sons Construction 712 Richmond Street Elkhart, Indiana 46516 DUNE 25, 2001 Ziolkowski Construction Company Post Office Box 1106 South Bend, Indiana 46624 City Roofing, Inc. 2300 Sterling Avenue Elkhart, Indiana 46516 Apex Industries, Inc. Post Office Box 77030-A Indianapolis, Indiana 46208 Skip's Custom Concrete 109 West Plymouth Street Bremen, Indiana 46506 Insulco,Inc. 240 West Vermont Street Blue Island, Illinois 60406 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New Installation - Handicap Accessible Parking Space Signs 1317 East Donald Ms. Jewart has met all requirements New Installation - Handicap 434 South Kosciuszko Mr. Tomaszewski has met all Accessible Parking Space requirements Signs Change One Hour Parking to 100 Block South Michigan Pilot Program - Changed for Two Hour Parking, 6 AM to 90 days to see if the change 6 PM would increase activity in the downtown restaurant and retail shops. To be effective July 2, 2001 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR LaBont Enterprises Approved Effective June 11, 2001 Pursuant to Res. No.100-2000 Albert Miller Approved Effective June 13, 2001 Pursuant to Res. No.100-2000 Scott Brothers Construction Approved Effective June 25, 2001 EXCAVATION BOND Scott Brothers Construction Approved Effective June 25, 2001 6-1% - } {N REGULAR MEETING DUNE 25, 2001 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments St. Joseph County $16,500.00 June 6, 2001 Approved June 6, Housing Consortium 2001, Pursuant to Res. No. 100-2000 St. Joseph County $ 37,685.00 June 1, 2001 Approved June 11, Housing Consortium 2001, Pursuant to Res. No. 100-2000 St. Joseph County $ 86.44 June 6, 2001 Approved June 11, Housing Consortium 2001, Pursuant to Res. No. 100-2000 St. Joseph County $ 375.00 June 6, 2001 Approved June 11, Housing Consortium 2001, Pursuant to Res. No. 100-2000 St. Joseph County $ 16,500.00 June 6, 2001 Approved June 11, Housing Consortium 2001, Pursuant to Res. No. 100-2000 City of South Bend $1,192,872.51 June 18, 2001 Approved June 25, 2001. Wells Fargo Bank $ 3,000.00 June 20, 2001 Approved June 25, 2001. Wells Fargo Bank $ 9,000.00 June 20, 2001 Approved June 25, Indiana 2001. Workforce $ 191,787.38 June 12, 2001 Approved June 21, Investment Board 2001 Workforce $ 936,782.30 March 2001 Approved June 21, Investment Board 2001 Workforce $852,974.49 April 2001 Approved June 21, Investment Board 2001 Workforce $815,331.70 May 2001 Approved June 21, Investment Board 2001 R&R Excavating $4,185.25 June 18, 2001 Approved June 21, 2001 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:25 a.m. 1 REGULAR MEETING EST: ( - I r\�, - akzb Angela acob, Clerk' F 1 JUNE 25, 2001 BOARD OF PUBLIC WORKS 1-4 Gary A. Gilot, President Carl P. Littrell, Member '7 i� Donald E. Inks, Member I I 1