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Home My WebLink About06/04/01 Board of Public Works Special Meeting MinutesSPECIAL MEETING JUNE 4, 2001 A special meeting of the Board of Public Works was convened at 10:14 a.m. on Monday, June 4, 2001, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following items were added to the agenda: - Award Quotation - Waste Drum Removal 730 United Drive - Construction Contract - 2001 Public Works Program - Kaser Spraker Construction - Construction Contract - Relocation of Curb Stop Boxes - Construction Contract - 2001 Public Works Program - Selge Construction - Excavation Bond - Claims - Wells Fargo and City of South Bend - Delivery Permit Program Extension PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - FESTIVAL CON DIOS Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning an application for a Transient Merchant License, as submitted by Mr. Douglas Moore, Progressive Broadcasting Systems, 5802 C.R. 26, Elkhart, Indiana, to conduct Festival Con Dios on June 14, 2001, from 3:30 p.m. to 10:00 p.m., at the St. Joseph County Fairgrounds, to conduct the sale of miscellaneous items and food. Favorable recommendations have been received by the Fire Department, Police Department, Building Department and the City Attorney's Office. It was noted that this Public Hearing was tabled from the May 29, 2001 meeting. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - SALE OF FIREWORKS - DENIED Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning an application for a Transient Merchant License, as submitted by Mr. Steve Hartman, 1011 Lincolnway West, South Bend, Indiana, to conduct the sale of fireworks from June 1, 2001 to July 5, 2001, at 1011 Lincolnway West. Unfavorable recommendations were received by the Fire Department and the Building Department. The Building Department stated that while this property is zoned "C" Commercial, the home on the property does not meet commercial code requirements. Also, the property does not meet the parking requirements as required in Section 21-89 of the South Bend Municipal Code. It was noted that this Public Hearing was tabled from the May 29, 2001 meeting. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the application for a Transient Merchant License was denied. AWARD BID - POPPY ROAD TRUNK SEWER EXTENSION - PROJECT NO. 101-23 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 30, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest, responsible and responsive bidder, HRP Construction, 5777 Cleveland Road, South Bend, Indiana, in the amount of $899,830.10. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - BW BUSINESS PARK - SANITARY SEWER AND WATER MAIN EXTENSION - PROJECT NO. 101-024 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 30, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest, responsible and responsive bidder, Small, Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of $803,791.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. 1 SPECIAL MEETING JUNE 4, 2001 AWARD QUOTATION - WASTE DRUM REMOVAL - 730 UNITED DRIVE - PROJECT NO. 101-042 Mr. Carl P. Littrell, City Engineer, advised the Board that on May 14, 2001, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Taplin Environmental, 5100 West Michigan Avenue, Kalamazoo, Michigan in the amount of $9,447.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVAL OF CONSTRUCTION CONTRACT - 2001 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE I - KASER SPRAKER CONSTRUCTION - PROJECT NO. 101-015 Mr. Gilot stated that the Board is in receipt of a Construction Contract between the City of South Bend and Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Contract is in the amount of $282,875.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Construction Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - RELOCATION OF CURB STOP BOXES - KENDALL STREET - NIEZGODSKI PLUMBING - PROJECT NO. 100-70A Mr. Gilot advised that in accordance with the bid awarded on May 24, 2001, to Niezgodski Plumbing, Inc., Post Office Box 3096, South Bend, Indiana, in the amount of $29,430.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - 2001 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 2 - SELGE CONSTRUCTION - PROJECT NO. 101-015 Mr. Gilot advised that in accordance with the bid awarded on May 24, 2001, to Selge Construction Company, Inc., 2833 Southl lth Street, Niles, Michigan, in the amount of $233,075.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. LEASE AGREEMENT - SOUTH BEND CIVIC THEATER - 701 PORTAGE Mr. Gilot noted that the South Bend Civic Theater Inc. currently rents the Firehouse Theater at 701 Portage Avenue from the City of South Bend for the sum of $274.49 each month under a fifteen (15) year lease which expires on June 5, 2001. The Theater would like to exercise the option to renew for an additional ten (10) years. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the information will be forwarded to the Legal Department for preparation of a five (5) year lease agreement, with maintenance criteria to be included. APPROVE EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BONDS RJ Septic & Excavating, Inc. Approved Effective June 4, 2001 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: SPECIAL MEETING JUNE 4, 2001 Name Amount of Claim Date Comments Wells Fargo Bank, $615,705.00 June 4, 2001 Approved June 4, Indiana 2001 City of South Bend $1,270,679.12 June 4, 2001 Approved June 4, 2001 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. APPROVE TITLE SHEET - SOR1N STREET IMPROVEMENTS - PROJECT NO. 101-027 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. DOWNTOWN DELIVERY PERMIT PROGRAM In a memorandum to the Board, Mr. Bob Mathia, Community & Economic Development, stated that the trial period on the subject program expired on May 28, 2001. It was noted that the Delivery Permit Program period was initially for ninety (90) days. The City Council was to consider the proposal within this time frame, but did not. Mr. Mathia requested permission of the Board to extend the trial period another sixty (60) days. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Downtown Delivery Permit Program was granted a sixty (60) day extension. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:36 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President C M. atherme Roemer, Me ber �-JZ6 �� Donald E. Inks, Member ATTEST: Angela R. Jacob, Cie 1