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HomeMy WebLinkAbout05/14/01 Board of Public Works Minutesc-y $fir �:. t .1 REGULAR MEETING MAY 14, 2001 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, May 14, 2001, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. ADD AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following items were added to the agenda: - Contractor/Excavation Bonds - Traffic Control Device - Grant of Easement - Claims APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on April 23, 2001, were approved. APPROVE MINUTES OF PREVIOUS SPECIAL MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the minutes of a special meeting of the Board held on April 30, 2001, were approved. OPENING OF QUOTATIONS - WASTE DRUM REMOVAL - 730 UNITED DRIVE (BUILDING 69) - PROJECT NO. 101-043 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: TAPLIN ENVIRONMENTAL CONTRACTING CORPORATION 5100 West Michigan Avenue Kalamazoo, Michigan 49006 Quotation was submitted by Mr. Mike Taplin QUOTATION: 85 Gallon Overpacks $ 85.00 Each Overpack Surcharge $ 62.50 Each Overpacking, Labeling $1,272.00 Lump Sum Two Transportation Trips $1,500.00 Lump Sum Approvals, Shipping Documents $ 125.00 Lump Sum Waste Paint Solvents $ 105.00 Each Waist Paint Solids $ 455.00 Each Hazardous Materials $ 175.00 Each Non -Hazardous Materials $ 105.00 Each ESUSER ECOLOGICAL SYSTEMS INC. 514 East Marion Street Mishawaka, Indiana 46546 Quotation was submitted by Mr. Ron Higgins QUOTATION: $9,633.00 WARNER AND SONS EXCAVATING CONTRACTORS 29099 Old U.S. 33 Elkhart, Indiana 46515 Quotation was submitted by Mr. John Bamber QUOTATION: $17,900.00 1 IZ 1 1 REGULAR MEETING MAY 14, 2001 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - HOWARD PARK ADMINISTRATION BUILDING REMODELING -PROJECT NO. 101-038 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker QUOTATION: Base Quote $ 460.00 Base Plus Alternate $30,775.00 CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Quotation was submitted by Mr. R.V. Casteel, President QUOTATION: Base Quote $ 770.00 Base Plus Alternate $28,280.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - PROJECT NO. 101-15 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five percent (5%) Bid Bond was submitted o Zone 1 $280,100.00 SELGE CONSTRUCTION COMPANY, INC. 25487 2833 South 1 I" Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five percent (5%) Bid Bond was submitted :m 'k-r_N REGULAR MEETING Zone 1 $224,075.00 Zone 2 $224,075.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five percent (5%) Bid Bond was submitted Zone 1 $342,980.00 Zone 2 $342,980.00 MCINTYRE JONES CONSTRUCTION COMPANY LLC 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeff Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five percent (5%) Bid Bond was submitted :W Zone 1 $486,475.00 BATTEAST CONSTRUCTION COMPANY INC. 430 East LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Robert Batteast Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five percent (5%) Bid Bond was submitted .o Zone 1 $283,758.00 Zone 2 $283,758.00 MAY 14, 2001 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS TWO TON VIBRATORY ROLLER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DEEDS EQUIPMENT COMPANY INC 2203 North Michigan Road Plymouth, Indiana 46563 Bid was signed by Mr. W.E. Downey Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed 1 f] 1 1 REGULAR MEETING Ten percent (10%) Bid Bond was submitted BID: Maudlin Model 4000 Roller per specifications $14,850.00 BRANDEIS MACHINERY AND SUPPLY COMPANY 25487 4530 Merchant Fort Wayne, Indiana 46818 Bid was signed by Mr. Kevin Wolford Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Ingersoll Rand DD 12 Vibratory Roller $14,878.00 MACDONALD MACHINERY COMPANY, INC. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by Mr. Don Finn, Sales Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $13,774.00 HOLT EQUIPMENT COMPANY, LLC 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Kevin Bronkema Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted an Wolfpac 4000 Vibratory Roller $14,100.00 MAY 14, 2001 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, NEW SKID STEER LOADER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SOUTHEASTERN EQUIPMENT COMPANY, INC. 3333 West Coliseum Boulevard Fort Wayne, Indiana 46808 Bid was signed by Mr. Paul L. Bell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted o ��.� � f REGULAR MEETING MAY 14, 2001 BID: 2001 New Holland LS 190 $21,710.00 Skid Steer Loader Trade -In $ 9,000.00 Total $12,710.00 MACDONALD MACHINERY COMPANY, INC. 3953 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by Mr. Don Firm Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted .o 2001 Case 1845C Skid Steer $21,400.00 Trade-in $ 7,000.00 Options as Submitted MACALLISTER MACHINERY COMPANY, INC. 7515 East 30t' Street Indianapolis, Indiana 46219 Bid was signed by Mr. Wayne Bielejewski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted :o Caterpillar Model 248 Skid Steer Loader $26,703.92 Trade -In $ 7,500.00 Options as Submitted MARTY & TED, INC. 1916 East Market Street Nappanee, Indiana 46550 Bid was signed by Mr. Gene Blucker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five percent (5%) Bid Bond was submitted BID: Gehl SL6635 Series II Skid Loader $22,600.00 Trade -In $ 6,500.00 Options as Submitted MH 524 Pine Creek Court Elkhart, Indiana 46516 Bid was signed by Mr. Bruce Bender No Bid Documents were Submitted 1_' F� L, 1 REGULAR MEETING Ten percent (10%) Bid Bond was not submitted .m 240 John Deere Skid Steer $16,000.00 250 John Deere Skid Steer $18,200.00 260 John Deere Skid Steer $20,950.00 270 John Deere Skid Steer $25,150.00 MAY 14, 2001 Holt Equipment, 25166 West State Road 2, South Bend, Indiana, chose not to bid. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, NEW 1.0 CUBIC YARD LOADER/BACKHOE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BRANDEIS MACHINERY AND SUPPLY COMPANY 4530 Merchant Road Fort Wayne, Indiana 46818 Bid was signed by Mr. Kevin Wolford Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted I: D Komatsu W13150-2 4WD $62,015.00 Trade -In $12,000.00 Options as Submitted SOUTHEASTERN EQUIPMENT COMPANY INC. 3333 West Coliseum Boulevard Fort Wayne, Indiana 46808 Bid was signed by Mr. Paul Bell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted . m 2001 New Holland LB90 Loader Backhoe $61,455.00 Trade -In $ 8,500.00 Options as Submitted MACDONALD MACHINERY COMPANY INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark Johnston Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted REGULAR MEETING 2001 Model Case 590Sm Loader/Backhoe Trade -In $62,850.00 $12,500.00 MACALLISTER MACHINERY COMPANY, INC. 7515 East 30t' Street Indianapolis, Indiana 46219 Bid was signed by Mr. Wayne Bielejewski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted .e New Caterpillar Model 430D Backhoe Loader $63,514.38 Trade -In $ 8,500.00 Options as Submitted HOLT EQUIPMENT COMPANY, LLC 25166 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Dale Brindley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted I 2001 Model 410G Deere Backhoe/Loader $114,818.00 Less Discount $ 72,000.00 Sell Price $ 72,000.00 Trade -In $ 11,400.00 Trade Difference $ 60,600.00 MAY 14, 2001 Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - TWO (2) MORE OR LESS HEAVY DUTY 15,000 LB GVWR 2001 CREW TRUCKS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HARBOR AUTOMOTIVE GROUP 3502 East Michigan Boulevard Michigan City, Indiana 46360 Bid was signed by Mr. Robert Caldwell Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Unit #1 $36,495.00 Unit #2 $35,937.00 Total $74,432.00 ! . -10 REGULAR MEETING MAY 14, 2001 Options as Submitted GATES CHEVROLET CORPORATION 401 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 2002 Chevrolet HD 15,000 GVW $37,496.00 (Knapheide Body) Unit 1 2002 Chevrolet HD 15,000 GVW $39,302.00 (Neils Body) Unit 1 2002 Chevrolet HD 15,000 GVW $35,336.00 (Knapheide Body) Unit 2 2002 Chevrolet HD 15,000 GVW $36,708.00 (Neils Body) Unit 2 Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - PAINT, INTERIOR & EXTERIOR/TRAFFIC PAINT This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GRAINGER 1819 West 16 Street Indianapolis, Indiana Bid was signed by Mr. Scott A. Gill Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted ITEM NUMBER QTY. PRODUCT PRICE 1.0 30 Mineral Spirits - 5 Gallon NO BID 2.0 25 Exterior/Interior Acrylic Latex Porch & Desk Enamel $16.01 3.1 25 Exterior Acrylic Latex/ Flat $15.61 3.2 50 Exterior Acrylic Latex, Semi -Gloss $16.36 3.3 30 Exterior Acrylic Latex Gloss $16.01 4.0 50 Exterior Latex Primer $14.95 5.1 40 Interior Acrylic Vinyl Latex - Gloss Enamel NO BID 5.2 100 Interior Acrylic Vinyl Latex - Semi -Gloss Enamel NO BID 5.3 30 Interior Acrylic Vinyl Latex - Flat Enamel NO BID 6.0 140 Exterior Oil -Alkyd, High Gloss for Metal $13.89 REGULAR MEETING MAY 14, 2001 7.0 50 Interior/Exterior Gloss Alkyd Enamel Metal Paint for Wood & Metal $12.86 8.0 220 HM Toluene NO BID 9.0 5,500 Exterior Traffic Paint $11.74 MGI Post Office Box 421 Fairland, Indiana 46126 Bid was signed by Mr. Mike Green Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted l:3i-13 ITEM NUMBER QTY. PRODUCT PRICE 9.0 5,500 Exterior Traffic Paint $5.45/Gal. White $5.75/Gal. Yellow ICI DULUX PAINTS 4111 Grape Road Mishawaka, Indiana 46545 Bid was signed by Mr. James Nadolny Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Security was submitted I:1Ib3 ITEM NUMBER QTY. PRODUCT PRICE 2.0 25 Exterior/Interior Acrylic Latex Porch & Desk Enamel $10.29 5.2 100 Interior Acrylic Vinyl Latex - Semi -Gloss Enamel $ 7.65 5.3 30 Interior Acrylic Vinyl Latex - Flat Enamel $ 5.35 8.0 220 HM Toluene $97.35/Drum 9.0 5,500 Exterior Traffic Paint $ 5.89 White $ 5.89 Yellow O'LEARY PAINT COMPANY 24615 C.R. # 45 Elkhart, Indiana 46516 Bid was signed by Mr. Michael D. Fink Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Security was submitted 7 L � 1 J REGULAR MEETING Fly MAY 14, 2001 ITEM NUMBER QTY. PRODUCT PRICE 1.0 30 Mineral Spirits - 5 Gallon $25.00 2.0 25 Exterior/Interior Acrylic Latex Porch & Desk Enamel $14.42 3.1 25 Exterior Acrylic Latex/ Flat $ 9.59 3.2 50 Exterior Acrylic Latex, Semi -Gloss $15.25 3.3 30 Exterior Acrylic Latex Gloss $17.80 4.0 50 Exterior Latex Primer $14.25 5.1 40 Interior Acrylic Vinyl Latex - Gloss Enamel $13.45 5.2 100 Interior Acrylic Vinyl Latex - Semi -Gloss Enamel $ 9.75 5.3 30 Interior Acrylic Vinyl Latex - Flat Enamel $ 7.00 6.0 40 Exterior Oil -Alkyd, High Gloss for Metal $13.30 7.0 50 Interior/Exterior Gloss Alkyd Enamel Metal Paint for Wood & Metal $13.30 8.0 220 HM Toluene $ 1.65 9.0 5,500 Exterior Traffic Paint $ 5.79 White $ 5.79 Yellow M.A. BRUDER AND SONS, INC. 600 Reed Road Broomall, Pennsylvania 19008 Bid was signed by Mr. David Rhoades Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted :n ITEM NUMBER QTY. PRODUCT PRICE 1.0 30 Mineral Spirits - 5 Gallon $10.85 2.0 25 Exterior/Interior Acrylic Latex Porch & Desk Enamel $ 8.29 3.1 25 Exterior Acrylic Latex/ Flat $ 7.51 3.2 50 Exterior Acrylic Latex, Semi -Gloss $ 9.43 3.3 30 Exterior Acrylic Latex Gloss $10.75 4.0 50 Exterior Latex Primer $ 8.53 5.1 40 Interior Acrylic Vinyl Latex - Gloss Enamel $12.48 5.2 100 Interior Acrylic Vinyl Latex - Semi -Gloss Enamel $ 7.78 01. e ,'Ot-D REGULAR MEETING MAY 14, 2001 5.3 30 Interior Acrylic Vinyl Latex - Flat Enamel $ 5.62 6.0 40 Exterior Oil -Alkyd, High Gloss for Metal $ 9.65 7.0 50 Interior/Exterior Gloss Alkyd Enamel Metal Paint for Wood & Metal $ 9.65 8.0 220 HM Toluene $169.75/Drum 9.0 5,500 Exterior Traffic Paint $346.85/Drum Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - JANITORIAL SUPPLIES This was the date set for receiving and opening of sealed bids for the above referred to supplies. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STANZ CHEESE COMPANY INC 1840 North Commerce Drive South Bend, Indiana 46624 Bid was signed by Ms. Shirley Geraghty Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted .n ITEM NO. QTY. BRAND UNIT PRICE 1 120 2 Ply Toilet Tissue 4.5 x 4.5 $28.80 2 100 2 Ply Toilet Tissue 3.9 x 1,000 $22.80 3 60 2 Ply Toilet Tissue 12" Roll $36.72 4 25 Single Fold Tissue NO BID 5 120 C Fold Towels - White $19.92 6 250 Roll Towel - Natural $13.38 7 150 Roll Towel - White/Quilted $53.04 8 15 Ivory Bar Soap NO BID 9 15 Lava bar Soap NO BID 10 25 Safeguard Bar Soap NO BID 11 1 10 Dial Bar Soap NO BID 12 55 Liquid Hand Cleaner NO BID 13 10 Comet Powder Cleaner $21.06 14 40 Glass Cleaner/Ready to Use $14.90 15 20 Vinegar, White $ 7.02 16 25 Ammonia $ 6.29 J --7 L 1 REGULAR MEETING MAY 14, 2001 17 120 Bleach $ 6.86 18 10 Drain Opener $18.72 19 30 Spic n Span Powder $55.13 20 80 Bowl Cleaner $ 9.94 21 35 Bowl Cleaner $13.97 22 60 Deodorant Blocks/Urinal $14.44 23 50 Deodorant Blocks/Urinal $ 7.92 24 60 Corn Brooms, Heavy Duty $ 6.94 25 200 Plastic Spray Bottles - 32 Oz. $ .53 Bottle $ .60 Impact 26 250 Sponge 2/4.5.7 5/8 NO BID 27 40 Plastic Bucket - 10 Quart w/Handle NO BID 28 15 Johnny Mops/Polyester $ .50 29 12 Oven Cleaner, 16 Ounce $17.96 30 40 Trash bags 24 x 33 $18.06 31A 400 Trash Bags 38 x 58 $18.97 31B 200 Trash Bags 30 x 36 $20.16 31 C 150 Trash Bags 40 x 47 $19.69 31 D 100 Trash Bags 50 x 43 $17.22 HP PRODUCTS, INC. 4220 Saguaro Trail Indianapolis, Indiana 46268 Bid was signed by Ms. Degra Northord Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted ITEM NO. QTY. BRAND UNIT PRICE 1 120 2 Ply Toilet Tissue 4.5 x 4.5 $25.16 2 100 2 Ply Toilet Tissue 3.9 x 1,000 $19.15 3 60 2 Ply Toilet Tissue 12" Roll $19.15 4 25 Single Fold Tissue $71.00 5 120 C Fold Towels - White $11.71 6 250 Roll Towel - Natural $10.91 7 150 Roll Towel - White/Quilted $27.56 8 15 Ivory Bar Soap $47.84 1-9 15 Lava bar Soap $32.74 REGULAR MEETING MAY 14, 2001 10 25 Safeguard Bar Soap $29.68 11 10 Dial Bar Soap $39.25 12 55 Liquid Hand Cleaner $33.34 13 10 Comet Powder Cleaner $20.70 14 40 Glass Cleaner/Ready to Use $12.45 15 20 Vinegar, White $ 7.27 16 25 Ammonia $ 5.68 17 120 Bleach $ 7.12 18 10 Drain Opener $20.64 19 30 Spic n Span Powder $57.32 20 80 Bowl Cleaner $10.85 21 35 Bowl Cleaner $15.02 22 60 Deodorant Blocks/Urinal $14.00 23 50 Deodorant Blocks/Urinal $12.46 24 60 Corn Brooms, Heavy Duty $ 5.89 25 200 Plastic Spray Bottles - 32 Oz. $ .39 Bottle $ .55Impact 26 250 Sponge 2/4.5.7 5/8 $ .63 27 40 Plastic Bucket - 10 Quart w/Handle $ 2.32 28 15 Johnny Mops/Polyester $ .49 29 12 Oven Cleaner, 16 Ounce $20.89 30 40 Trash bags 24 x 33 $15.17 31A 400 Trash Bags 38 x 58 $17.38 31B 200 Trash Bags 30 x 36 $ 8.57 31 C 150 Trash Bags 40 x 47 $14.50 31 D 100 Trash Bags 50 x 43 $16.95 KSS ENTERPRISES 616 East Vine Street Kalamazoo, Indiana 49001 Bid was signed by Mr. Mike Jacobs Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten percent (10%) Bid Bond was submitted ME ITEM NO. I QTY. BRAND UNIT PRICE 1 120 2 Ply Toilet Tissue 4.5 x 4.5 $30.00 2 100 2 Ply Toilet Tissue 3.9 x 1,000 $21.25 1 1 1 REGULAR MEETING MAY 14, 2001 3 60 2 Ply Toilet Tissue 12" Roll $21.25 4 25 Single Fold Tissue NO BID 5 120 C Fold Towels - White $13.75 6 250 Roll Towel - Natural $16.90 7 150 Roll Towel - White/Quilted $32.75 8 15 Ivory Bar Soap NO BID 9 15 Lava bar Soap $35.25 10 25 Safeguard Bar Soap NO BID 11 10 Dial Bar Soap $40.00 12 55 Liquid Hand Cleaner NO BID 13 10 Comet Powder Cleaner $21.60 14 40 Glass Cleaner/Ready to Use $11.20 15 20 Vinegar, White $ 9.90 16 25 Ammonia $ 8.00 17 120 Bleach $ 9.00 18 10 Drain Opener $19.80 19 30 Spic n Span Powder $ 5.50 20 80 Bowl Cleaner $13.20 21 35 Bowl Cleaner $13.20 22 60 Deodorant Blocks/Urinal $ 1.40 23 50 Deodorant Blocks/Urinal $ .55 24 60 Corn Brooms, Heavy Duty $ 7.00 25 200 Plastic Spray Bottles - 32 Oz. $ .45 Bottle $ .54Impact 26 250 Sponge 2/4.5.7 5/8 $ 1.20 27 40 Plastic Bucket - 10 Quart w/Handle $ 4.50 28 15 Johnny Mops/Polyester $ .49 29 12 Oven Cleaner, 16 Ounce $34.92 30 40 Trash bags 24 x 33 $16.30 31A 400 Trash Bags 38 x 58 $18.75 31B 200 Trash Bags 30 x 36 $19.90 31 C 150 Trash Bags 40 x 47 $19.40 [311) 100 Trash Bags 50 x 43 $16.80 W.W. GRAINGER, INC. 100 Grainger Parkway Lake Forest, Illinois 60045 South Bend, Indiana 46624 REGULAR MEETING MAY 14, 2001 Bid was signed by P.M. West Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not completed Bid Form 95 was not submitted Ten percent (10%) Bid Bond was submitted BID: ITEM I QTY. BRAND UNIT PRICE NO. 1 120 2 Ply Toilet Tissue 4.5 x 4.5 $43.19 2 100 2 Ply Toilet Tissue 3.9 x 1,000 NO BID 3 60 2 Ply Toilet Tissue 12" Roll NO BID 4 25 Single Fold Tissue NO BID 5 120 C Fold Towels - White $23.72 6 250 Roll Towel - Natural $21.33 7 150 Roll Towel - White/Quilted $36.84 8 15 Ivory Bar Soap $43.12 9 15 Lava bar Soap $53.05 10 25 Safeguard Bar Soap NO BID 11 10 Dial Bar Soap NO BID 12 55 Liquid Hand Cleaner $11.28 13 10 Comet Powder Cleaner $30.67 14 40 Glass Cleaner/Ready to Use $ 8.58 15 20 Vinegar, White NO BID 16 25 Ammonia NO BID 17 120 Bleach NO BID 18 10 Drain Opener $45.75 19 30 Spic n Span Powder NO BID 20 80 Bowl Cleaner $ 1.77 21 35 Bowl Cleaner $ 1.74 22 60 Deodorant Blocks/Urinal NO BID 23 50 Deodorant Blocks/Urinal NO BID 24 60 Corn Brooms, Heavy Duty $ 7.19 25 200 Plastic Spray Bottles - 32 Oz. $ 1.32 Bottle $ 2.24Impact 26 250 Sponge 2/4.5.7 5/8 $ 1.28 27 40 Plastic Bucket - 10 Quart w/Handle $ 3.55 28 15 Johnny Mops/Polyester $ .72 29 12 Oven Cleaner, 16 Ounce NO BID 1 13 .+ 1 J REGULAR MEETING MAY 14, 2001 30 40 Trash bags 24 x 33 $18.16 31 A 400 Trash Bags 38 x 58 $11.19 31B 200 Trash Bags 30 x 36 $12.78 31 C 150 Trash Bags 40 x 47 $16.49 31D 100 Trash Bags 50 x 43 NO BID Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SCOTT H. RIPLEY 814 North Olive South Bend, Indiana 46628 .G No. Red Tag # Make of Vehicle Year Vin # Bid 17 8005 CHEVROLET PICKUP 1980 CCL44AF407247 $89.55 JOYCE LINTZ 51326 Kenilworth South Bend, Indiana 46637 No. Red Tag # Make of Vehicle Year Vin # Bid 3 6888 FORD BRONCO 1988 1FMCU14T8JUD12567 $ 65.00 7 5964 FORD TAURUS 1993 1FACP52U9PG139962 $ 40.00 11 7069 DODGE DYNASTY 1989 1B3BC5639KD598536 $ 65.00 16 6598 GEO STORM 1993 J81RF2360P7513862 $ 65.00 17 8005 CHEVROLET PICKUP 1980 CCL44AF407247 $ 65.00 18 7326 CHEVROLET VAN 1996 1 GNDU06D4ST107898 $150.00 21 7807 CHEVROLET VAN 1992 IGNDU06LINT119910 $150.00 RICHARD HEIM 2167 Inglewood Place South Bend, Indiana 46616 REGULAR MEETING MAY 14, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 3 6888 FORD BRONCO 1988 1FMCU14T8JUD12567 $176.01 8 1988 LINCOLN TOWN CAR 1988 1LNBM9847JY934077 $151.01 13 5256 CHEVROLET NOVA 1987 IYISK5147HZ113965 $ 76.01 14 7385 CHEVROLET PICKUP 1989 1 GCCS 14ZXK2147794 $101.01 16 6598 GEO STORM 1993 J81RF2360P7513862 $126.01 18 7326 CHEVROLET VAN 1996 1GNDU06D4ST107898 $508.01 21 7807 CHEVROLET VAN 1992 IGNDU06LINT119910 $351.01 TOM STACK 10010 Pretty Lake Trail Plymouth, Indiana 46563 No. Red Tag # Make of Vehicle Year Vin # Bid 3 6888 FORD BRONCO 1988 1FMCU14T8JUD12567 $80.00 1.18 1 7326 1 CHEVROLET VAN 1996 1 1GNDU06D4ST107898 $80.00 MOIRA DILLAS 54046 Ironwood South Bend, Indiana.46635 No. Red Tag # Make of Vehicle Year Vin # Bid 3 6888 FORD BRONCO 1988 1FMCU14T8JUD12567 $261.57 DAVID ROSS 54999 Elder Road Mishawaka, Indiana 46545 No. Red Tag # Make of Vehicle Year Vin # Bid 1 5647 DODGE LANCER 1986 1B3BX48K1GN245731 $76.00 EUGENE WILLIAMS 23922 Fillmore Road South Bend, Indiana 46619 1 fl 1 1 REGULAR MEETING MAY 14, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 3 6888 FORD BRONCO 1988 1FMCU14T8JUD12567 $350.00 r17 8005 CHEVROLET PICKUP 1980 CCL44AF407247 $175.00 JEFFERY ROSS Post Office Box 1241 Mishawaka, Indiana 46546 No. Red Tag # Make of Vehicle Year Vin # Bid 18 7326 CHEVROLET VAN 1996 1GNDU06D4ST107898 $300.00 WILLIAM M. COAR 1365 Zilke Niles, Michigan 49120 No. Red Tag # Make of Vehicle Year Vin # Bid 18 7326 CHEVROLET VAN 1996 1GNDU06D4ST107898 $725.00 ? ? BOAT/TRAILER 1992 ? $ 5.00 INDIANA AUTO PARTS INC. 3300 South Main Street South Bend, Indiana 46614 No. Red Tag # Make of Vehicle Year Vin # Bid 1 5647 DODGE LANCER 1986 1B3BX48K1GN245731 $ 35.50 2 5170 CHRYSLER NEW YORKER 1989 1C3BC4635KD545846 $ 56.50 3 6888 FORD BRONCO 1988 1FMCU14T8JUD12567 $ 56.50 4 5100 CHEVROLET PICK-UP 1986 1 GCCS 14E7G2239577 $ 56.50 5 5926 EAGLE SUMMIT 1990 JE3CU36X3LU096348 $ 35.60 6 4046 CADILLAC 1979 6D47S99186053 $ 56.60 7 5964 FORD TAURUS 1993 1FACP52U9PG139962 $256.50 8 1988 LINCOLN TOWN CAR 1988 1LNBM9847JY934077 $ 45.50 9 5952 BUICK RIVIERA 1985 1G4EZ57Y4FE460138 $ 45.50 REGULAR MEETING MAY 14, 2001 10 5258 CHEVROLET VAN 1992 2GCGG39K4N4114187 $156.50 11 7069 DODGE DYNASTY 1989 1B3BC5639KD598536 $ 56.50 12 7095 OLDSMOBILE ACHIEVA 1993 1G3NFI4DZPM012141 $256.60 13 5256 CHEVROLET NOVA 1987 IYISK5147HZI13965 $ 25.50 14 7385 CHEVROLET PICKUP 1989 IGCCS14ZXK2147794 $ 56.50 16 6598 GEO STORM 1993 J81RF236OP7513862 $ 56.50 17 18005 CHEVROLET PICKUP 1980 CCL44AF407247 $ 45.50 18 17326 CHEVROLET VAN 1996 1GNDU06D4ST107898 $545.80 19 17943 FORD PICKUP 1986 2FTCF15N5GCA72790 $ 43.50 20 7068 CHEVROLET. CAVALIER 1990 1 G1 JC 14G6LJ297744 $ 35.60 21 7807 CHEVROLET VAN 1992 IGNDU06LINT119910 r$256.60 STEVE BICE 21210 Osborne Lakeville, Indiana 46536 No. Red Tag # Make of Vehicle Year Vin # Bid 10 5258 CHEVROLET VAN 1992 2GCGG39K4N4114187 $55.50 14 7385 CHEVROLET PICKUP 1989 IGCCS14ZXK2147794 $55.50 KACEY WAYNE HARBIN 1816 East LaSalle Mishawaka, Indiana 46545 No. Red Tag # Make of Vehicle Year Vin # Bid 13 5256 CHEVROLET NOVA 1987 1 Y1 SK5147HZ113965 $42.50 JERRY HOGAN 13655 East Jefferson Mishawaka, Indiana 46545 No. Red Tag # Make of Vehicle Year Vin # Bid 17 8005 CHEVROLET PICKUP 1980 CCL44AF407247 $127.50 C 1 u e rj REGULAR MEETING MAY 14, 2001 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 619 INDIANA This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: MICHAEL LUDWIG 615 East Indiana Avenue South Bend, Indiana 46613 BID: $290.74 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bid was referred to the Legal Department for review and recommendation. AWARD BIDS - 2001 STREET MATERIALS Mr. Carl P. Littrell, City Engineer, advised the Board that on April 30, 2001, at a special meeting, bids were received and opened for the above referred to materials. After reviewing those bids, Mr. Littrell recommends that the Board award the bids to the lowest most responsive and responsible bidders, as follows: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 H.A.C. Surface No. 11 Limestone, HV $22.00/Ton $ 44,000.00 H.A.C. Surface No. 11 Limestone, HV $27.00/Ton $ 27,000.00 MAC 10 or MAC 20 with S.B.S. H.A.C. Surface No. 9 Limestone, HV $20.00/Ton $ 10,000.00 H.A.C. Surface No. 9, Slag - HV $20.00/Ton $ 10,000.00 H.A.C. Surface No. 11, Slag - HV $22.00/Ton $330,000.00 H.A.C. Surface No. 11 Slag, MAC 10 or $27.00/Ton $270,000.00 MAC 20 with S.B.S. H.A.C. Binder No. 8 or No. 9, MV $15.50/Ton $ 31,000.00 H.A.C. Binder No. 11 MV $18.25/Ton $ 36,500.00 H.A.C. Binder No. 11 Slag, HV $18.75/Ton $ 75,000.00 H.A.C. Binder No. 11, Limestone, HV $18.75/Ton $ 75,000.00 H.A.C. Base, No. 51), MV $14.50/Ton $145,000.00 Bituminous Patch, WS $28.00/Ton $ 8,400.00 Bituminous Patch, Material Special $42.00/Ton $ 25,200.00 BIT -MAT PRODUCTS, A DIV. OF KLINK TRUCKING 24359 State Road 23 South Bend, Indiana 46614 Bituminous Material - Tack $.55 Gallon $16,500.00 Polymer Bond, Asphalt Emulsions $.85 Gallon $42,500.00 Polymer Modified Asphalt Cement $.92 Gallon $18,400.00 Pennz Suppress D $.61 Gallon $48,800.00 Pennz Suppress D - Applied $.77 Gallon $57,750.00 THE LEVY COMPANY Post Office Box 540 Portage, Indiana 46368 Coarse Aggregate No. 73 Slag $8.45/Ton $16,900.00 Coarse Aggregate No. 53 Slag $8.45/Ton $16,900.00 g� A.2 R.":_�. REGULAR MEETING Mineral Aggregate No. 2 Slag AGGREGATE INDUSTRIES 8075 Creekside Drive, Suite 200 Kalamazoo, Michigan 49024 Coarse Aggregate No. 73 Gravel MAY 14, 2001 $8.90/Ton $44,500.00 $6.00/Ton $12,000.00 LEVY INDIANA SLAG SAND AND GRAVEL 24358 State Road 23 South Bend, Indiana Coarse Aggregate No. 53 Gravel $4.40/Ton $ 8,800.00 Fine Aggregate No. 23 Sand $3.20/Ton $ 3,200.00 Fine Aggregate No. 24 Sand $3.20/Ton $ 3,200.00 Natural Sand for Ice/Snow Control $3.00/Ton $15,000.00 Coarse Aggregate No. 9 Mixture $6.95/Ton $ 6,950.00 ROSE FUEL AND MATERIALS 513 East Madison Street South Bend, Indiana Portland Cement, 47 Lb. $ 3.90/Bag $ 390.00 Portland Cement, 94 Lb. $ 6.40Bag $3,200.00 Quick Setting Cement, 50 Lb. $13.00/Bag $3,900.00 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF CONTRACT AMENDMENT - PROFESSIONAL SERVICES - KESSLER/FRANCIS/CARDONZA ARCHITECTS - PALAIS ROYALE BALLROOM Mr. Gilot stated that the Board is in receipt of a Contract Amendment between the City of South Bend and Kessler/Francis/Cardoza Architects, 409 East Jefferson, Detroit, Michigan, for professional architectural services for the Palais Royale Ballroom. Mr. Gilot noted that the Contract Amendment is in the amount not to exceed $301,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract Amendment was approved and executed. APPROVAL OF GRANT AGREEMENT - GOVERNING EXPENDITURES OF COMMERCIAL CORRIDOR FUNDS - SOUTH END HERITAGE FOUNDATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the South Bend Heritage Foundation, South Bend, Indiana, which governs the expenditure of Commercial Corridor Improvement Funds by the South Bend Heritage Foundation on behalf of the Lincolnway West Commercial Corridor Steering Committee. Mr. Gilot noted that the Agreement is in the amount of $204,500.00. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Agreement was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Charles Kalwitz, 3415 South Ironwood, South Bend, Indiana to vacate the following property: A part of Tudor Lane from the east right of way line of Woodmont Avenue to the end of the street, for a distance of 115 feet, being a part of Twyckenham Hills, Section H, a subdivision int eh City of South Bend, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation, and the Department of Economic Development. The Area Plan Commission and the Division of Engineering stated that the vacation would create a stub, possibly hindering and complicating further development. 1 n L' REGULAR MEETING MAY 14, 2001 Therefore, Mr. Gilot made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT 2001 CRIME STOPPERS MOONLIGHT WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Shlakman, Crime Stoppers, 701 West Sample, South Bend, Indiana, to conduct the above referred to walk, on July 12, 2001, from 6:30 p.m. to 8:30 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MICHIANA AIDS WALK 2001 Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Michael Kennedy, AIDS Ministries, Post Office Box 4531, South Bend, Indiana to conduct the above referred to walk, on September 23, 2001, from 10:00 a.m. until 5:00 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT THE KEYBANK SALMON CHASE 5K AND 10 RUNS AND 5K WALKS Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Karen Bonta, Madison Center and Hospital, 403 East Madison, South Bend, Indiana to conduct the above referred to runs and walks, on September 29, 2001, from 7:30 a.m. to 11:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT SUNBURST MARATHON Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Liz Peralta, Memorial Hospital, 615 North Michigan, South Bend, Indiana to conduct the above referred to run, on June 9, 2001, beginning at 7:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PARK LANE FROM LAFAYETTE TO MAIN STREET - ICE CREAM SOCIAL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Goldstein, Madison PTO, 832 North Lafayette, South Bend, Indiana, to close Park Lane from Lafayette to Main Street, to conduct a block party on May 18, 2001, from 4:30 p.m. until 8:00 p.m. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - WALL STREET AND TWYCKENHAM DRIVE - JOHN ADAMS HIGH SCHOOL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cheryl Fleming, Adams High School, 808 South Twyckenham, South Bend, Indiana to temporarily change parking restrictions on Wall Street and Twyckenham Drive on May 31, 2001, for the Senior Honors Program and on June 10, 2001, for the Commencement Program. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 4002 WESTERN AVENUE Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of REGULAR MEETING MAY 14, 2001 Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for the installation of an awning at 4002 Western Avenue, South Bend, Indiana. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MARCH FOR JESUS Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mark Edwards, 833 South 30th Street, South Bend, Indiana, to conduct the above referred to march, on June 2, 2001, from 9:00 a.m. until 12:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT PROGRESSIVE STUDENT ALLIANCE RALLY/WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jill Godmilow, O' Shaughnessy Hall, Notre Dame, Indiana, to conduct the above referred to walk, on May 20, 2001, from 11:00 a.m. until 12:30 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PULASKI FROM WESTERN TO HURON Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Theresa Jones, 415 South Pulaski, South Bend, Indiana, to conduct the above referred to block party on May 27 and 28, 2001, from 6:00 p.m. until 10:00 p.m. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - PULASKI FROM WESTERN TO HURON Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Theresa Jones, 415 South Pulaski, South Bend, Indiana, to conduct the above referred to block party on July 3 and 4, 2001, from 6:00 p.m. until 10:00 p.m. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Pete Buchanan ADDRESS: 1210 Bissell, South Bend, Indiana Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Superior Waste Systems ADDRESS: 20645 West Ireland Road, South Bend, Indiana Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon REGULAR MEETING MAY 14, 2001 a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS Mr. Gilot stated that the following applications have been received: C&C Salvage, Inc. 3123 South Gertrude Street South Bend, Indiana A-1 Auto Parts 2014 South Lafayette South Bend, Indiana Weaver Truck & Equipment 3605 South Gertrude South Bend, Indiana South Bend Scrap & Processing 3113 South Gertrude South Bend, Indiana South Bend Waste Paper 1519 South Franklin South Bend, Indiana South Bend Scrap & Processing Division 1305 Prairie South Bend, Indiana South Bend Iron & Metal 429 West Indiana Avenue South Bend, Indiana Steve & Gene's Auto Truck Salvage 3109 Gertrude South Bend, Indiana Scrap Management Corporation 3123 South Gertrude South Bend, Indiana It was noted that favorable recommendations have been received by the Fire Department and the Department of Code Enforcement. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the License Applications were approved, subject to the Water Works department reviewing the applications for well field contamination. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following license application was approved: The Cathedral Church of St. James 307-311 West Washington Street The above licence application was approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. ADOPT RESOLUTION NO.27-2001 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 27-2001 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: LIST AS SUBMITTED (MISCELLANEOUS COMPUTER EQUIPMENT) REGULAR MEETING MAY 14, 2001 WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; are unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14th Day of May, 2001. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 29-2001 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 29-2001 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ATOMIC ABSORPTION UNIT - IL550 - MODEL 551 SERIAL #2937 - Purchased 1981 ATOMIC ABSORPTION UNIT - IL440 - MODEL AVA SERIAL # 1172 - Purchased 1981 ONE (1) CONTINENTAL DI SYSTEM - PURCHASE 1988 TWO (2) MILLIPORE MILI-Q - PURCHASED 1988 WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above is no longer needed by the City; are unfit for the purpose for which it was intended and has an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14th Day of May, 2001. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member REGULAR MEETING MAY 14, 2001 ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 30-2001 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 30-2001 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CAPTAIN BRENT R. HEMMERLEIN has retired from the South Bend Police Department after twenty-seven (27) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that sidearm Serial No. AD19170 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 14t' day of May 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk FILING OF MONTHLY REPORT - WATER WORKS Mr. John Stancati, Director of Water Works, submitted a monthly report for the Department of Water Works for the month of April 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Street Department, Division of Engineering and Water Works submitted Safety Reports for March 2001. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the reports were accepted and filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following traffic control devices were approved: Removal - Handicapped Accessible Parking Space Signs 1229 Bissell Signs no longer needed. REGULAR MEETING Removal - Handicapped Accessible Parking Space Signs 917 Cleveland Signs no longer needed. MAY 14, 2001 Removal/Installation - Handicapped Accessible Parking Space Signs 2513 Fisher; Move to 1238 Brookfield Mr. Seanek moved to 1238 Brookfield Installation - Handicapped Accessible Parking Space Signs 510 South Grant Mr. Deleon has met all requirements. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Comments Claim Approved St. Joseph County $16,675.00 April 24, 2001 Pursuant to Resolution No. Housing Consortium 100-2000 St. Joseph County $12,790.00 April 24, 2001 Pursuant to Resolution No. Housing Consortium 100-2000 St. Joseph County $ 2,208.25 April 24, 2001 Pursuant to Resolution No. Housing Consortium 100-2000 St. Joseph County $ 37,540.00 April 27, 2001 Pursuant to Resolution No. Housing Consortium 100-2000 St. Joseph County $ 225.00 April 27, 2001 Pursuant to Resolution No. Housing Consortium 100-2000 St. Joseph County $ 1,012.18 April 27, 2001 Pursuant to Resolution No. Housing Consortium 100-2000 City of South Bend $1,172,803.79 April 30, 2001 Pursuant to Resolution No. 100-2000 Workforce Investment $ 61,111.48 May 1, 2001 Pursuant to Resolution No. Board 100-2000 City of South Bend $1,025,278.18 May 7, 2001 Pursuant to Resolution No. 100-2000 Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Life Treatment Centers, Inc. EXCAVATION BONDS Schirrpia DBA Royal Flush Sewer & Drain Enviro-Dynamics, LLC Approved Effective May 14, 2001 Approved Effective May 14, 2001 Approved Effective May 14, 2001 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. 1 1 l REGULAR MEETING MAY 14, 2001 RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the Public Agenda Session, held on May 10, 2001, with exception to the Two (2) Heavy Duty Two -Ton Crew Trucks, which is under further review. AWARD BID/SUBJECT TO FURTHER REVIEW - TWO (2) HEAVY DUTY TWO TON CREW TRUCKS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 9, 2001, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the most responsive and responsible Hill Truck Sales, 1011 West Sample, South Bend, Indiana, in the amount of $96,060.00. It was noted that Hill Truck Sales was not the low bidder. Wise International bid a four door crew cab instead of a conventional cab as listed in the specification, and therefore, was rejected. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE (1) THERMOPLASTIC PAVEMENT MARKER Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 9, 2001, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the sole bidder, Linear Dynamics, 79 Montgomery Street, Montgomery, Pennsylvania, in the amount of $16,605.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO REJECT BIDS /RE -ADVERTISE FOR THE RECEIPT OF BIDS - SIX (6) REGENERATIVE AIR STREET SWEEPERS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 23, 2001, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board reject all bids for the street sweepers and re -advertise for the receipt of bids. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be rejected and re -advertised. Ms. Roemer seconded the motion which carried. AWARD QUOTATION - UNIFORM ITEMS - SOUTH BEND FIRE DEPARTMENT Chief Luther Taylor, South Bend Fire Department, advised the Board that on April 23, 2001, quotations were received and opened for the above referred to items. After reviewing those quotatons, Chief Taylor recommends that the Board award the contract to AAA Fire Equipment, Inc., 23002 Gardena Place, Elkhart, Indiana. Chief Switalski noted that the total cost of the uniform charge per the Collective Bargaining Agreement will be the responsibility of each Firefighter. Each Firefighter will have $48.00 deducted from his/her June 2001 clothing allowance. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, NEW AERIAL PLATFORM TRUCK In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that this equipment will be used for the Traffic Division. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVE CHANGE ORDER - DEMOLITION OF BUILDING - 730 UNITED DRIVE (STUDEBAKER #69) - WARNER AND SONS INC - PROJECT NO 100-87 Mr. Gilot advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 4 on behalf of Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana indicating that the Contract amount be increased $5,500.00 for a new Contract sum including this Change Order in the amount of $491,035.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order was approved. REGULAR MEETING MAY 14, 2001 APPROVE CHANGE ORDER - DEMOLITION OF BUILDING - 730 UNITED DRIVE (STUDEBAKER #69) - WARNER AND SONS, INC. - PROJECT NO.100-87 Mr. Gilot advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 5 on behalf of Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana indicating that the Contract amount be increased $60,000.00 for a new Contract sum including this Change Order in the amount of $551,035.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - NEAR WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER - LIGHTING - PROJECT NO.100-98 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of Michiana Contracting, Post Office Box 929, Plymouth, Indiana, with no monetary change, and a contract sum including this Change Order in the amount of $17,285.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVE CONSTRUCTION CONTRACT - KENDALL STREET - PUBLIC WORKS IMPROVEMENTS - SELGE CONSTRUCTION COMPANY - PROJECT NO. 100-070 Mr. Gilot advised that in accordance with the bid awarded on April 23, 2001, to Selge Construction Company, Inc., 2833 Southl 1 th Street, Niles, Michigan, in the amount of $131,686.20 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that the Construction Contract was approved on April 30, 2001, pursuant to Resolution No. 100- 2000. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGENCY AGREEMENT - CITY OF SOUTH BEND BUILDING CORPORATION COUNTY INCOME TAX LEASE RENTAL REVENUE BONDS OF 2001 - BAKER & DANIELS Mr. Gilot stated that the Board is in receipt of an Agency Agreement between the City of South Bend and Baker & Daniels, 205 West Jefferson, South Bend, Indiana, to permit the construction of the Public Works Service Center by contracting for the construction, purchase and installation of the project. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGENCY AGREEMENT - WELLS FARGO BANK INDIANA. NATIONAL ASSOCIATION - PUBLIC WORKS SERVICE CENTER Mr. Gilot stated that the Board is in receipt of an Agency Agreement between the City of South Bend and the Wells Fargo Bank Indiana, National Association, Post Office Box 960, Fort Wayne, Indiana, for the South Bend Building Corporation bond issues. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF _SUPPLEMENTAL AGREEMENT NO. 1 - REMEDIATION OF UNDERGROUND STORAGE TANKS - DEMOLITION OF UNDERGROUND STORAGE TANKS - BUILDING NO. 69 - PROJECT NO. 100-87 Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and Grauvogel and Associates, 17660 Fall Creek Drive, Granger, Indiana, for underground storage tank closure at the above referred to location. Mr. Gilot noted that the Supplemental Agreement is in the amount of $26,200.00, bringing the total contract amount to $54,260.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Supplemental Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts/Addenda were presented to the Board for approval: 1 1 REGULAR MEETING MAY 14, 2001 Community Development Program $795,000.00 LaSalle Area - $72,000 Contract - Neighborhood partnership Near Northwest - $120,000 Center Public Works Projects Westside - $125,000 Rum Village - $165,000 Northeast Sorin - $105,000 Keller Park - $115,000 Southeast Miami - $93,000 Addendum I - South Bend Heritage Extension of Perley Park Revitalization Project Foundation Contract to December 31, 2001 Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above referred to Contracts/Addenda were approved and executed. APPROVAL OF SERVICE AGREEMENT (RENEWAL) - PAY PHONES - AMERITECH Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, 2815 East 55t' Place, Indianapolis, Indiana, for eleven (11) pay phones in the City of South Bend. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE EMERGENCY SHELTER GRANT CONTRACTS The following Contracts were presented to the Board for approval: YWCA $45,800.00 Center for the Homeless $45,800.00 Youth Services Bureau $20,250.00 Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above referred to Contracts were approved and executed. APPROVAL OF PROPOSAL - COST ESTIMATE AND SCOPE OF WORK - LEAD BASED PAINT INVESTIGATION - OMNIPLEX SITE -1408 ELWOOD AVENUE - BRUCE CARTER ASSOCIATES LLC Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Bruce Carter Associates, LLC, 733 Princeton Street, Elkhart, Indiana, to conduct a lead -based paint survey of the property at 1408 Elwood (Omniplex). Mr. Gilot noted that the Proposal is in the amount not to exceed $9,135.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Proposal was approved and executed. APPROVAL OF GRANT AGREEMENT - ACTIVITIES/OPERATIONS - NEAR NORTHWEST NEIGHBORHOOD, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Near Northwest Neighborhoods, Inc., South Bend, Indiana, for the activities and operations of the Near Northwest Neighborhood. Mr. Gilot noted that the Agreement is in the amount of $30,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 413 West Angela Boulevard - B. Sikorski $125.00 Front Lawn Beautification 2219 Bergon Street - C. Donald $125.00 Front Lawn Beautification 1625 East Ewing - K. Cripe $125.00 Front Lawn Beautification REGULAR MEETING MAY 14, 2001 1916 East Hartman Drive - B. Harriman $125.00 Front Lawn Beautification 1047 LaSalle Connector - M. Kennedy $125.00 Front Lawn Beautification 1408 Marquette Boulevard - J. Anderson $125.00 Front Lawn Beautification 922 North Olive Street - M. Skelton $125.00 Front Lawn Beautification 1258 Portage Avenue - G. Preston $125.00 Front Lawn Beautification 1868 St. Michael's Court - V. Zitkus $125.00 Front Lawn Beautification 133 Wakewa Avenue - C. Lucero $125.00 Front Lawn Beautification 3119 Woodmont Drive - J. Frucci $125.00 Front Lawn Beautification 1077 Woodward Avenue - J. Pellouchoud $125.00 Front Lawn Beautification 1080 Woodward Avenue - M. Manier $125.00 Front Lawn Beautification 1202 Woodward Avenue - P. Combs $700.00 Six (6) New Neighborhood Entry Signs and Landscaping Wooded Estates Neighborhood - 1715 Corby Boulevard, 1356 Oak Ridge Drive, 1640 South Bend Avenue 1202 North Twyckenham, 906 White Oak Drive, 1324 White Oak Drive Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above referred to Agreements were approved and executed. APPROVE CONSTRUCTION CONTRACT - KENDALL STREET/PUBLIC WORKS IMPROVEMENTS - SELGE CONSTRUCTION - PROJECT NO. 100-070 Mr. Gilot advised that in accordance with the bid awarded on April 23, 2001, to Selge Construction, 2833 South 11 Street, Niles, Michigan, in the amount of $131,686.20 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF CERTIFICATE AS TO AUTHORIZED SIGNATURES - BOARD OF PUBLIC WORKS MEMBERS - CITY OF SOUTH BEND BUILDING CORPORATION OPTION INCOME TAX LEASE RENTAL REVENUE BONDS FOR PUBLIC WORKS SERVICE CENTER. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Certificate of Authorized Signatures for the above referred to project was approved and executed. ADOPT RESOLUTION NO. 31-2001- ACCEPTING TRANSFER OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, St. Joseph County, Indiana (herein after, the "County") is the owner of the certain real property situated in St. Joseph county, Indiana and being more particularly described as Exhibit `A", WHEREAS, the City of South Bend, Indiana (herein after, the "City"), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from the County; and WHEREAS, the County is desirous of transferring the Real Property to the City; and REGULAR MEETING MAY 14, 2001 WHEREAS, pursuant to I.C. 36-2-2-20, the Board of Commissioners of St. Joseph County, Indiana (herein after, the "Board") has custody of and may maintain all real property of St. Joseph County; and WHEREAS, the County is willing to transfer the real property to the City upon payment of Ten Dollars ($10.00) per parcel and the City's agreement to assume responsibility for transfer fees and recording costs associated with the transfer. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and more particularly described as Exhibit "A", hereto, by St. Joseph County, Indiana to the City of South Bend, Indiana, shall be, and hereby is, accepted. 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from the from the County, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said warranty deed(s) in the Office of the St. Joseph County Recorder. 3. For and in consideration of such transfers, the City shall pay the County, St. Joseph County Auditor, the sum of Ten Dollars ($10.00) per parcel. The City shall assume all recording costs and any transfer fees. 4. That this shall be in full force and effect upon its adoption. ADOPTED at a meeting a the Board of Public Works of the City of South Bend, Indiana held on May 10, 2001, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana, 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Donald E. Inks, Member s/M. Catherine Roemer, Member ATTEST: s/Angela R. Jacob, Clerk FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services and Central Services submitted Safety Reports for March 2001. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a monthly report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of April 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the report was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Dominiak Mechanical, Inc. Kaser Spraker Construction Loucks Plumbing & Heating Inc. Post Office Box 3605 1137 West Western South Bend, Indiana 46619 South Bend, Indiana 46601 REGULAR MEETING Lawson Fisher Associates, P.C. Dan Lawson 525 West Washington Avenue, Ste. 200 South Bend, Indiana 46601 MAY 14, 2001 Kenneth Grove Sr. Concrete 52600 Olive Road South Bend, Indiana 46628 APPROVAL OF GRANT OF EASEMENT - SANITARY SEWER - 61087 U.S. 31 Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Grant of Easement for 61087 U.S. 31, for the installation of a sewer system was approved. APPROVAL OF GRANT OF TEMPORARY EASEMENT - SANITARY SEWER - 61281 U.S. 31 Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Temporary Grant of Easement for 61281 U.S. 31, for the installation of a sewer system was approved. APPROVAL OF GRANT OF TEMPORARY EASEMENT - SANITARY SEWER AND WATER - 61271 U.S. 31 SOUTH Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Grant of Temporary Easement for 61271 U.S. 31 South for the installation of sanitary sewer and water installation was approved. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT• Mr. Tony Molnar, Division of Engineering, submitted the following Irrevocable Standby Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO. 125 ISSUED BY: First Federal Savings Bank FOR: Royal Oak Estates Subdivision, Phase I AMOUNT: $16,500.00 EXPIRES: October 31. 2001 IMPROVEMENT: Completion of To Coat of Pavement on the Roadways Mr. Gilot made a motion that the Letter of Credit, as outlined above, be approved. Ms. Roemer seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Mark Malstaff, 60981 US 31 South, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the northwest corner of US 31 South and Kern Road, South Bend, Indiana, (Key# #01-1017-0369 and 01-1017-0369,01), the Malstaff's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Ms. Roemer seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Niezgodski Plumbing Gibson Lewis LLC Henry Calzada Approved Effective April 26, 2001 Pursuant to Res. No. 100-2000 Approved Effective April 27, 2001 Pursuant to Res. No. 100-2000 Approved Effective April 30, 2001 Pursuant to Res. No.100-2000 1 1 1 REGULAR MEETING Quality Renovations Torok Excavation, Inc. V&V Concrete Haupert Construction & Company R&B Excavating, Inc. EXCAVATION BONDS Lenker Services, Inc. Torok Excavation Inc. MAY 14, 2001 Approved Effective May 1, 2001 Pursuant to Res. No.100-2000 Approved Effective May 3, 2001 Pursuant to Res. No.100-2000 Cancelled Effective May 14, 2001 Approved Effective May 4, 2001 Pursuant to Res. No.100-2000 Approved Effective May 10, 2001 Pursuant to Res. No. 100-2000 Approved Effective April 26, 2001 Pursuant to Res. No. 100-2000 Approved Effective May 3, 2001 Pursuant to Res. No.100-2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF VACATIONS - COLUMBIA STREET AND WESTERN AVENUE In a memorandum to the Board, Mr. Carl Littrell, City Engineer, stated that the Common Council has agreed to vacate portions of Columbia Street and Western Avenue in connection with the Western Avenue/Wayne Street improvements project. Their action was conditioned upon becoming effective upon the Board of Public Works' notice to the Council that Crowe Chizek and Company have awarded contracts for site work in the vacated street area. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the vacations were approved. APPROVE CLAIMS Mr. Tom Skarbek, Controller's Office, City of South Bend, submitted claims for Meridian Title Corporation and recommended approval. Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. APPROVAL OF REQUEST TO AUTHORIZE CITY OF SOUTH BEND TO JOIN THE SOUTH BEND REDEVELOPMENT COMMISSION ON CLAIM- ALLIED PRODUCTS CORPORATION In a memorandum to the Board, Ms. Ann Kolata, Community & Economic Development, stated that the South Bend Redevelopment Commission has had discussions with Allied Products Corporation concerning the Commission's acquisition of the former stamping plant and Oliver Plow Works property which are owned by Allied Products. The acquisition is consistent with the strategy for the Studebaker/Oliver Plow areas that has previously been adopted by the Commission and Common Council. In October of 2000, Allied Products filed a Chapter 11 bankruptcy and May 17, 2001 is the last date for filing claims with the bankruptcy court. The Commission has authorized the City Attorney to file a claim with the bankruptcy court related to environmental remediation of the property. Ms. Kolata requests permission to authorize the City of South Bend to join the Commission on the claim. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the request was approved. REQUEST TO ACQUIRE CITY OWNED PROPERTY - HABITAT FOR HUMANITY Mr. Larry Magliozzi, Community & Economic Development, asked the Board to review the request for Habitat for Humanity to acquire City -owned property on Oak Grove, for the construction of additional homes. The property is adjacent to the Fire Station on Olive Street. Favorable recommendations were received from the Department of Code Enforcement, Economic Development, Park Department and the City Attorney's Office. Engineering has suggested that the current rights -of -way be vacated and the land be replatted to make efficient use of the land and more desirable home sites. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the 6^;.'-" REGULAR MEETING MAY 14, 2001 request was approved, subject to working out the details of the vacation of the rights -of -way. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:30 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President M. Catherine Roemer, Membkr Donald E. Inks, Member 1