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HomeMy WebLinkAbout04/23/01 Board of Public Works Minutes01-�_CA� REGULAR MEETING APRIL 23, 2001 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, April 23, 2001, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following items were added to the agenda: - Claims - City of South Bend - Claims - Workforce Investment Board - Claims - St. Joseph Housing Consortium - Contractor Bond - Recommendation to Conduct Maurice Matthys Little League Parade APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on April 9, 2001, were approved. APPROVE MINUTES OF SPECIAL MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the minutes of a special meeting of the Board held on April 16, 2001 were approved. OPENING OF QUOTATIONS - UNIFORM ITEMS - SOUTH BEND FIRE DEPARTMENT Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to items. The following Quotations were opened and read: KALE UNIFORM COMPANY 555 West Roosevelt Road Chicago, Illinois 60607 Quotation was submitted by Kale Uniform Company QUOTATION: 100% Polyester Long Sleeve White Shirt $36.05 100% Polyester Short Sleeve White Shirt $32.95 100% Polyester Long Sleeve White Shirt $36.05 (Woman's) 100% Polyester Short Sleeve White Shirt $32.95 Black 4 In Hand Tie $ 3.00 A.A.A. FIRE EQUIPMENT, INC. 23002 Gardena Place Elkhart, Indiana 46514 Quotation was submitted by Mr. Daniel Warren, President QUOTATION: LS White Shirt $22.40 SS White Shirt $20.60 Patch $ 3.00 Patch Sewn On $ .75 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotations were referred to the South Bend Fire Department. OU2 REGULAR MEETING APRIL 23, 2001 OPENING OF BIDS/AWARD OF BID - KENDALL STREET IMPROVEMENTS - INDIANA AVENUE TO CALVERT STREET - PROJECT NO. 100-070 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION COMPANY, INC. 2833 South I lth Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $131,686.20 THE ROBERT HENRY CORPORATION Post Office Box 1407 South Bend, Indiana 46624 Bid was signed by Mr. Stephen R. Henry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1146,191.49 RIETH RILEY CONSTRUCTION COMPANY Post Office Box 1775 South Bend, Indiana 46614 Bid was signed by Mr. Christopher Weinkauf Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $168,820.00 NILES CONCRETE SAWING & CONSTRUCTION Post Office Box 1299 Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $169,220.10 WALSH & KELLY, INC. 24353 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted W �..�,►. REGULAR MEETING BID: $174,942.50 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffrey Bender Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $199,408.00 APRIL 23, 2001 Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above bids were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Carl Littrell, City Engineer, recommends that the Board award the contract to Selge Construction Company, 2833 Southl lth Street, Niles, Michigan in the amount of $131,686.20. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. OPENING OF BIDS - TWO (2), MORE OR LESS, 2001 HEAVY DUTY TWO TON CREW TRUCK This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana Bid was signed by Hill Truck Sales Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 2002 Two Ton Crew Truck $47,138.00/Each $94,2767.00/Two 13,000 Air Ride Suspension W/Dump Valve Add $ 892.00/Each Delivery 90-120 days WISE INTERNATIONAL TRUCKS, INC. 4849 Western Avenue South Bend, Indiana 46619 Bid was signed by Wise International Trucks, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :I 2002 International Model 4700 $46,922.32/Each $93,844.64/Two Low Profile Crew -Cab Truck Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. 1 1 i� REGULAR MEETING APRIL 23, 2001 OPENING OF BIDS - SIX (6) MORE OR LESS, REGENERATIVE AIR STREET SWEEPERS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DEEDS EQUIPMENT COMPANY, INC. 2203 North Michigan Road Plymouth, Indiana 46563 Bid was signed by Mr. W.E. Downey Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted M Elgin Crosswind Regenerative Air Sweeper $108,654.00/Each Mounted on Sterling Chassis Options: As Indicated in Submitted Bid Trade -Ins: As Indicated in Submitted Bid ADVANCE MUNICIPAL EQUIPMENT, INC. 1501 Broadway East Chicago, Illinois 46312 Bid was signed by Mr. James Katter Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Schwarze A700 Broom in Head Sweeper $120,869.00 Each On Sterling Truck Options: As Indicated in Submitted Bid Trade -Ins: As Indicated in Submitted Bid TENNANT SALES AND SERVICE COMPANY 1011 W701 North Lilac Drive Minneapolis, Minnesota 55422 Bid was signed by Mr. Michael Anderson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .n $651,924.00/Six Tennant Sweeper Model 830II $105,709.69/Each $634,258.14 Options: As Indicated in Submitted Bid No Trade Ins NORTHERN EQUIPMENT COMPANY, INC. 16465 West Lincoln Highway Plymouth, Indiana 46563 Bid was signed by Hill Truck Sales Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed REGULAR MEETING Ten per cent (10%) Bid Bond was submitted 2001 TYMCO Model 600 BAH $137,995.00/Each Regenerative Air Sweeper/Freightliner Chassis 2001 TYMCPO Model 600 BAH $126,785.00/Each Regenerative Air Sweeper Options: As Listed in Submitted Bid Trade -Ins: As Listed in Submitted Bid APRIL 23, 2001 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. AWARD BID - PUBLIC WORKS SERVICE CENTER - PROJECT NO. 101-01 Mr. Carl P. Littrell, City Engineer, advised the Board that on April 16, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Carl Littrell, City Engineer, recommends that the Board award the contract to the lowest responsive and responsible bidder, Casteel Construction Corporation, 23186 Ireland Road, South Bend, Indiana in the amount of $6,577,000.00, which is the base bid and Alternates 2, 4 and 5. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to the closing of the bonds sold on April 19, 2001. Mr. Gilot seconded the motion which carried. APPROVAL OF PROFESSIONAL ENGINEERING DESIGN SERVICES - SOUTH BEND DAM - LAWSON FISHER ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, to develop plans and specifications to repair part of the South Bend Dam Project, Phase I, East Bank Area only, and inspect in 2001 to meet FERC requirements. Mr. Gilot noted that the Agreement is in the amount of $87,600.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM - YOUTH LEADERSHIP OF SOUTH BEND/MISHAWAKA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Youth Leadership of South Bend/Mishawaka, 401 East Colfax, South Bend, Indiana, for after school activities at the Charles Martin Youth Center. Mr. Gilot noted that the Agreement is in the amount of $552.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - ENGINEERING DESIGN SERVICES - MICHIGAN STREET IMPROVEMENTS - IRELAND ROAD TO CHIPPEWA AVENUE - PROJECT NO. 100-66 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for design improvements including curbs, sidewalks, approaches, drainage and roadway on South Michigan Street from the north side of Ireland Road to the north side of Chippewa Avenue. Mr. Gilot noted that the Agreement is in the amount of $184,328.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: Addendum - Boys and Girls Club of St. Joseph County $3,000.00 After School Programs Addendum - Sunshine Acres "U-Can " Club $2,150.00 After School Programs Addendum - Alcohol & Addictions Resource Center $2,480.00 After School Programs 1 REGULAR MEETING APRIL 23, 2001 Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above referred to Addenda were approved and executed. ADOPT RESOLUTION NO. 25-2001- THE SALE OF CERTAIN PROPERTY TO THE CITY OF SOUTH BEND BUILDING CORPORATION Upon a motion made by Mr. Roemer, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 25-2001 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REGARDING THE SALE OF CERTAIN PROPERTY TO THE CITY OF SOUTH BEND BUILDING CORPORATION WHEREAS, the City of South Bend, Indiana (the "City"), has previously executed a lease (the "Lease") whereby the City of South Bend, Indiana (the "City"), shall lease the new public works service center facility to be constructed and located at 730 United Drive in the City (the "Project") from the City of South Bend Building Corporation (the 'Building Corporation"); and WHEREAS, construction of the Proj ect is to be financed by the Building Corporation through the issuance of its county option income tax lease rental revenue bonds; and WHEREAS, the City desires to sell the property upon which the Project will be located to the Building Corporation, said property being described as set forth in the Lease (the "Property"); and WHEREAS, the Board of Public Works of the City (the 'Board") previously approved the appointment of two (2) appraisers professionally engaged in making appraisals to appraise the Property, the average of which appraisals equals One Million One Hundred Twenty-five Thousand and 00/100 Dollars ($1,125,000.00); and WHEREAS, the City purchased the Property within the three (3) years preceding the date of the appointment of the appraisers for the purchase price of One Million One Hundred Thirty- two Thousand Five Hundred and 00/100 Dollars ($1,132,500.00) (the "Original Purchase Price"); and WHEREAS, pursuant to I.C. 36-1-10-11, the price to be paid by the Building Corporation may not be less than the Original Purchase Price; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that: 1. The Board hereby approves and authorizes the sale of the Property for the price of One Million One Hundred Thirty-two Thousand Five Hundred and 00/100 Dollars ($1,132,500.00). The Mayor and Clerk are hereby authorized to execute and attest, respectively, a deed transferring title to said property to the Building Corporation. 2. This Resolution shall be in full force and effect from and after its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on April 23, 2001, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana. ATTEST: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member REGULAR MEETING APRIL 23, 2001 APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION (REPLACEMENT) OF AWNING - 117 WEST SOUTH STREET Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Fire Department and the Building Commissioner for the replacement of an awning at 117 West South Street, South Bend, Indiana, as submitted by Mr. Skip McCray City Awning, 4614 Burnett Drive, South Bend, Indiana. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the recommendation was approved, subject to the following conditions: 1) the Downtown Design Group prohibits the use of a back -lit awning; 2) the awning must be eight foot six inches above the grade; and 3) issues in the right of way must be corrected, which were determined by the City Engineer. TABLE RECOMMENDATION - TO CONDUCT AIDS WALK 2001 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was tabled, pending further information regarding the walk. APPROVAL OF RECOMMENDATION - TO CONDUCT NORTHWEST LITTLE LEAGUE PARADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Bonnie Prestin, 1623 North Iowa, South Bend, Indiana to conduct the above referred to parade, on May 5, 2001, from 9:00 a.m. until 12:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MAURICE MATTHYS LITTLE LEAGUE PARADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Rick Kring, 803 Greenview, South Bend, Indiana, to conduct the above referred to parade, on May 5, 2001, beginning at 9:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR McCollough-Scholten Construction Approved Effective April 23, 2001 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Comments Claim City of South Bend $2,007,265.29 April 16, 2001 Approved April18, 2001, Pursuant to Res. No. 100-2000 Workforce $ 84,146.64 Approved April 23, 2001 Investment Board St. Joseph Housing $ 760.00 April 10, 2001 Approved April 19, 2001, Consortium Pursuant to Res. No.100-2000 City of South Bend $3,383,090.15 April 23, 2001 Approved April 23, 2001 1 1 REGULAR MEETING APRIL 23, 2001 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Ms. Roemer seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the public agenda session, held on April 19, 2001. AWARD BID - TWO (2) SOLAR POWERED FLASHING ARROW BOARDS Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on April 9, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, State Barricading, 24963 US 20 West, South Bend, Indiana, in the amount of $9,380.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Code Enforcement, City Engineer, advised the Board that on April 9, 2001, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the vehicles to the highest bidders as follows: JAMES ACAN NIEB 1318 Zilke Niles_ Michiunn 491 ?0 No. Red Tag # Make of Vehicle Year Vin # Bid 5 5076 NISSAN PULSAR 1987 JN1PN34S8HM026026 $162.53 TOTAL $162.53 JIM DAVIS 1701 Maplehurst Mishawaka, Indiana 46545 No. Red Tag # Make of Vehicle Year Vin # Bid 7 1984 CHEVY/CAMARO 1984 1GIAP87GXEL124907 $402.00 14 6472 DODGE VAN 1972 B21AF2U722216 $100.00 TOTAL $502.00 THOMAS E. DAVIS 1711 Maplehurst Avenue Mishawaka, Indiana 46545 No. Red Tag # Make of Vehicle Year Vin # Bid 3 6284 CADILLAC 1985 1G6EL5782FE613158 $50.00 6 6995 CHRYSLER 1985 1 C3BF66P2FX668630 $50.00 12 6791 LINCOLN 1983 1MRBP97F2DY695704 $55.00 REGULAR MEETING APRIL 23, 2001 16' ' L6036 1 DODGE DYNASTY 1 1990 1B3XC4636LD753898 $55.00 TOTAL $210.00 ANDY SLATT 1333 West Fisher Street South Bend, Indiana 46619 No. Red Tag # Make of Vehicle Year Vin # Bid 8 5246 FORD 1989 lFlLP6537SK139697 $378.00 9 5088 HYUNDAI 1991 KMHVE22J4MU042027 $100.00 10 4613 PONTIAC TRANS AM 1986 1G2FW87H7GL210742 $268.00 TOTAL $746.00 AARON BRIDWELL 3922 West Western South Bend, Indiana No. Red Tag # Make of Vehicle Year Vin # Bid 11 6158 MERCURY 1983 IMEBP7932DF624569 $67.00 TOTAL $67.00 JEFFERY ROSS Post Office Box 1241 Mishawaka, Indiana 46546 No. Red Tag # Make of Vehicle Year Vin # Bid 13 6116 CHEVY BERRETTA 1991 1G1LV13G8ME136035 $250.00 TOTAL $250.00 EUGENE WILLIAMS 23922 Fillmore Road South Bend, Indiana 46619 No. Red Make of Vehicle Year Vin # Bid Tag # 15 5942 CHEVY CAMARO 1982 IGlAPB777CNI12005 $425.00 17 6025 CHEVY MONTE 1984 1G1AZ37H6ER194889 $255.00 CARLO TOTAL $680.00 I.A.P. 3300 South Main South Bend. Indiana 46614 No. Red Tag # Make of Vehicle Year Vin # Bid 1 5329 OLDS/CUTLASS 1986 1G3GR47A4GP418330 $35.50 2 6090 CADILLAC 1986 1G6DW69Y4G718462 $56.50 4 6753 OLDS CUTLASS 1986 1G3HN6934G1807047 $35.50 TOTAL $127.50 I I REGULAR MEETING APRIL 23, 2001 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS INTERIOR/EXTERIOR PAINT AND TRAFFIC PAINT In a memorandum to the Board, Mr. George Zana, Purchasing Manager, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved, subject to the review of the use of solvents in the bid specifications. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS JANITORIAL SUPPLIES In a memorandum to the Board, Mr. George Zana, Purchasing Manager, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) NEW SKID STEER LOADER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment, for use by the Street Department. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) NEW 1.0 CUBIC YARD LOADER/BACKHOE In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment, for use by the Street Department. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) TWO TON VIBRATORY ROLLER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment, for use by the Street Department. Therefore, upon a motion made by Mr. Gilot, seconded by and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWO (2) HEAVY DUTY 15,000 LB. GVWR 2001 CREW TRUCKS In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment, for use by the Park Department. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 5 - IRONWOOD DRIVE RECONSTRUCTION - IRONWOOD/INWOOD LIFT STATION DESIGN Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for the Ironwood Drive Reconstruction/Ironwood & Inwood Lift Station design. It was noted that the Agreement has no affect on the fee contract amount for the above mentioned project. The Agreement reallocates service fees from underutilized tasks to construction phase services and right of way management services with no change to the total contract amount. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF BUILDING BLOCK GRANT AGREEMENT - NEAR NORTHWEST NEIGHBORHOOD, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Near Northwest Neighborhood, Inc., 1005 Portage, South Bend, Indiana, for landscaping the 0-t;l REGULAR MEETING APRIL 23, 2001 triangle area of Portage, Vassar and Sherman with trees, shrubs and flowers. Mr. Gilot noted that the Agreement is in the amount of $1,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Neighborhood Resources and Technical Services $ 25,000.00 South Bend Heritage Foundation $310,000.00 300 Block Chapin - Acquisition, Relocation and Demolition project Children's Advocate in Divorce $ 25,000.00 Neighborhood Mediation Proj ect Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Contracts were approved and executed. It was noted that Mr. Jon Hunt, Director of Community and Economic Development, and Mr. Chuck Leone, City Attorney, are members of the Board of the Institute for Neighborhoods, Inc. APPROVE CONSTRUCTION CONTRACT - SOUTH SIDE SANITARY SEWER AND WATER MAIN EXTENSION - PHASE II - PROJECT NO. 101-05 Mr. Gilot advised that in accordance with the bid awarded on April 9, 2001, to HRP Construction, Inc., Post Office Box 266, South Bend, Indiana, in the amount of $466,698.80 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AMENDMENT NO. 1 - SOUTH SIDE SANITARY SEWER AND WATER MAIN EXTENSION - PHASE II - LAWSON FISHER ASSOCIATES -PROJECT NO. 101-05 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for additional professional engineering services. Mr. Gilot noted that the Agreement is in the amount of $9,800.00, bringing the total contract amount to $122,194.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF RELEASE OF EASEMENT AND RIGHT-OF-WAY - VOCO INCORPORATION Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, a Release of Easement and right-of-way for Voco Incorporated was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGN - 3201 WESTERN Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, and the Building Commissioner for the replacement of a sign at 3201 Western, South Bend, Indiana, as submitted by Forest Sign and Display, 2729 South Main Street, South Bend, Indiana. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MICHIGAN STREET NEAR COLLEGE FOOTBALL HALL OF FAME - 15TH ANNUAL REGIONAL BRITISH CAR EXTRAVAGANZA Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Dan Craft, Michiana Brits, 62098 Pine Road, North Liberty, Indiana, to close various streets around the College Football Hall of Fame in conjunction with their event on June 16 and 17, 2001. Upon a L ��_ REGULAR MEETING APRIL 23, 2001 motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE VARIOUS STREETS - 2001 ETHNIC FESTIVAL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Teresa McClure, South Bend Park Department, to close various street in conjunction with the 2001 Ethnic Festival on June 15 through 17, 2001. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVE RECOMMENDATION - TO CONDUCT MARCH - CHURCH OF THE NATIONAL KNIGHTS Mr. Gilot advised that the Police Department and Engineering Division have reviewed the above referred to request submitted by Reverend Richard Loy, Church of the National Knights, Post Office Box 4731, South Bend, Indiana, to conduct a march on Mary 5, 2001, from 1:15 p.m. to 3:30 p.m., on the designated route as submitted. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the request be approved. Mr. Inks seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK AGAINST VIOLENCE - PENN HIGH SCHOOL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. David Zuidema, Penn High School, 56100 Bittersweet Road, Mishawaka, Indiana to conduct the above referred to march, on April 21, 2001, from 9:00 a.m. until 11:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALK AGAINST VIOLENCE - LASALLE HIGH SCHOOL Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Conrad Damian, LaSalle High School, 2701 West Elwood, South Bend, Indiana to conduct the above referred to walk, on April 21, 2001, from 10:30 a.m. until 12:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WALKAMERICA 2001 Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Carol Hummer, March of Dimes, 501 East Monroe, South Bend, Indiana to conduct the above referred to walk, on April 28, 2001, from 8:00 a.m. until 1:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT THIRD ANNUAL SOUTH BEND/MICHIANA LUPUS WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sara Irons, Michigan Lupus Foundation, 2653 Redfield Road, Niles, Michigan to conduct the above referred to walk, on May 12, 2001, from 10:00 a.m. until 2:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - BARTLETT STREET - CABIN DAYS PROGRAM - CENTER FOR HISTORY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Travis Childs, Center for History, 808 West Washington, South Bend, Indiana to change parking restrictions on Bartlett Street from Riverside Drive to Michigan, to designate "No Parking Except REGULAR MEETING APRIL 23, 2001 for School Buses" from 7:00 a.m. until 2:30 p.m., on May 10, 11, 14, 15, and 16, 2001. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Richard Best, 3 510 Park Place, Mishawaka, Indiana, to vacate the following street: Tutt Street from the east right of way line of Lafayette Boulevard to the west right of way line of Main Street for a distance of 345 feet, more or less. Being a part of Garst's 1" Addition to the City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Inks made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Gilot seconded the motion which carried. APPROVAL OF RECOMMENDATION -LICENSE APPLICATION -TRANSIENT MERCHANT - 4H FAIRGROUNDS - YEAR 2001 Mr. Gilot stated that favorable recommendations have been received by the Fire Department, Building Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Frank Ronchetti, 4H Fair, 5117 South Ironwood, South Bend, Indiana, for a License Application for a blanket Transient Merchant for the year 2001. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following traffic control devices were approved: Removal - Handicapped Accessible 505 South Brookfield Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 824 South Brookfield Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 840 South Brookfield Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 843 South Brookfield Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 1813 Douglas Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 210 Hammond Place Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 534 Pulaski Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 2813 West Sample Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 614 South Meade Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 1126 West Washington Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 915 Clover Signs no longer needed. Parking Space Signs 1 jI --IiA 1 I� REGULAR MEETING APRIL 23, 2001 New Installation - No Parking, Tow 2205 West Sample Libenn Aroma Inc. Zone cannot get deliveries to loading dock. New Installation - Stop Sign Rowantree/Clearview "T" Intersection Place New Installation - Stop Sign Bloomfield/Clearview "T" Intersection New Installation - Stop Sign Sunnyfield/Clearview "T" Intersection New Installation - Handicapped 1801 South William Mr. Rodriguez has met Accessible Parking Space Signs all requirements. Removal/Replacement - No Parking to 200 Block Bronson Delivery trucks No Parking, Tow Zone experiencing difficulty for School City. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Certificates of Insurance were accepted for filing: Envirosolutions Inc. & KPG LLC 38115 Abruzzi Drive Westland, Michigan 48185 Walsh Construction of Illinois 929 West Adams Chicago, Illinois 60607 Willson Nursery, Inc. Post Office Box 266 2606 East State Road 2 Rolling Prairie, Indiana 46371 South Bend Community School Corporation 635 South Main Street South Bend, Indiana 46601 Bob Frame Plumbing & Heating 5707 US 31, South South Bend, Indiana 46614 Thompson, Inc. Post Office Box 2779 Elkhart, Indiana 46515 ADS Corporation Ramenda Masonry Company, Inc. A subsidiary of LEXA Int'l. Corporation 54889 Lexington Avenue 300 Atlantic Street South Bend, Indiana 46628 Stamford, Connecticut 06901 APPROVE RELEASE OF EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be released as follows: EXCAVATION BOND Solid Rock, Inc. Released Effective April 23, 2001 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Inks seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. South Bend Absorbtech 3900 West William Richardson Drive South Bend, Indiana 46628 Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Wastewater Discharge Permit was approved. REGULAR MEETING APRIL 23, 2001 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Comments Claim St. Joseph County $3,386.69 April 4, 2001 Approved Pursuant to Resolution Housing Consortium No. 100-2000 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. APPROVAL OF GRANTS OF TEMPORARY EASEMENT Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, five (5) Temporary Grants of Easement were approved. These Easements cover the U.S. 31 Phase II utility extension area. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at. BOARD OF PUBLIC WORKS Gary A. Gilot, President M. atherine Roemer, M mber Donald E. Inks, Member A TEST: Angela K acob, Clerk.) 1