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Home My WebLink About04/09/01 Board of Public Works Minutes0,5 REGULAR MEETING APRIL 9, 2001 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 9, 2001, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. AGENDA ITEMS ADDED Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following items were added to the agenda: - Agreement - Cooperative Master Plan Agreement for Utility Extensions in Blackthorn West, Fox Run, and Poppy Road - Cleland Builders and Miller Builders - Claims - City of South Bend - Construction Contract - Wayne Street/Western Avenue Improvements - Brooks Construction APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on March 26, 2001, were approved. APPROVE MINUTES OF SPECIAL MEETING Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the minutes of the special meeting of the Board held on April 2, 2001, were approved. APPROVE MINUTES OF SPECIAL MEETING Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the minutes of the special meeting of the Board held on April 4, 2001, were approved. OPENING OF QUOTATIONS - CREST MANOR SANITARY SEWER EXTENSION - PROJECT NO. 101-011 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Jeff Wells QUOTATION: Option 1: $32,100.00 Option 2: $32,800.00 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Matthew Cain QUOTATION: $46,476.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - TWO (2) MORE OR LESS ARROW BOARDS SOLAR POWERED This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STATE BARRICADING 24963 U.S. 20 West South Bend, Indiana 46628 MNG REGULAR MEETING Bid was signed by Ms. Mary Michalski Non-Collusioh Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted n Two (2) Solar Powered Arrow Boards $4,690.00/Each SUNBELT RENTALS 2222 West Washington South Bend, Indiana 46628 Bid was signed by Sunbelt Rentals Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: $5,320.00/Each UNITED RENTALS 56475 Peppermint Road South Bend, Indiana 46619 Bid was signed by Mr. Tim Rhodes Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: $4,850.00/Each $9,700.00/Two Units APRIL 9, 2001 $9,380.00/Two Units Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BID - TWO (2) MORE OR LESS THERMOPLASTIC MARKING MACHINES WITH TRANSPORT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: LINEAR DYNAMICS, INC. 79 Montgomery Street Montgomery, Pennsylvania 17752 Bid was signed by Mr. Daniel C. Boop Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $16,605.00/Each $33,210.00/Two Units Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bid was referred to Equipment Services for review and recommendation. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: F_j n 1 11 1 1 REGULAR MEETING APRIL 9, 2001 JAMES ACAN NIEB 1318 Zilke Niles, Michigan 49120 No. Red Tag # Make of Vehicle Year Vin # Bid 5 5076 NISSAN PULSAR 1987 JN1PN34S8HM026026 $162.53 13 6116 CHEVY BERRETTA 1991 1G1LV13G8ME136035 $132.52 JIM DAVIS 1701 Maplehurst Mishawaka, Indiana 46545 No. Red Tag # Make of Vehicle Year Vin # Bid 5 5076 NISSAN PULSAR 1987 JN1PN34S8HM026026 $155.00 7 1984 CHEVY/CAMARO 1984 IGIAP87GXEL124907 $402.00 9 5088 HYUNDAI 1991 KMHVE22J4MU042027 $ 50.00 14 6472 DODGE VAN 1972 B21 AF2U722216 $100.00 15 5942 CHEVY CAMARO 1982 IGIAPB777CN112005 $402.00 THOMAS E. DAVIS 1711 Maplehurst Avenue Mishawaka, Indiana 46545 No. Red Tag # Make of Vehicle Year Vin # Bid 2 6090 CADILLAC 1986 1G6DW69Y4G718462 $50.00 3 6284 CADILLAC 1985 1G6EL5782FE613158 $50.00 6 6995 CHRYSLER 1985 1C3BF66P2FX668630 $50.00 12 6791 LINCOLN 1983 1MRBP97F2DY695704 $55.00 16 6036 DODGE DYNASTY 1990 1133XC4636LD753898 $55.00 ANDY SLATT 1333 West Fisher Street South Bend, Indiana 46619 0088 REGULAR MEETING APRIL 9, 2001 No. Red Tag Make of Vehicle Year Vin # Bid 8 5246 FORD 1989 IFILP6537SK139697 $378.00 9 5088 HYUNDAI 1991 KMHVE22J4MU042027 $100.00 10 4613 PONTIAC TRANS AM 1986 1G2FW87H7GL210742 $268.00 JEREMY WAGNER 1015 Hubbard Mishawaka, Indiana 46544 No. Red Make of Vehicle Year Vin # Bid Tag # 17 6025 CHEVY MONTE 1984 1G1AZ37H6ER194889 $250.00 CARLO AARON BRIDWELL 3922 West Western South Bend, Indiana No. Red Tag # Make of Vehicle Year Vin # Bid 2 6090 CADILLAC 1986 1 G6DW69Y4G718462 $ 31.00 5 j 5076 NISSAN PULSAR 1987 JN1PN34S8HM026026 $ 41.00 11 6158 MERCURY 1983 IMEBP7932DF624569 $ 67.00 12 6791 LINCOLN 1983 1MRBP97F2DY695704 $ 27.00 15 5942 CHEVY CAMARO 1982 1GIAPB777CNI12005 $ 66.00 16 6036 DODGE DYNASTY 1990 1B3XC4636LD753898 $ 46.00 17 6025 CHEVY MONTE CARLO 1984 1G1AZ37H6ER194889 $131.00 JEFFERY ROSS Post Office Box 1241 Mishawaka, Indiana 46546 No. Red Tag # Make of Vehicle Year Vin # Bid 13 6116 CHEVY BERRETTA 1991 1G1LV13G8ME136035 $250.00 EUGENE WILLIAMS 23922 Fillmore Road South Bend, Indiana 46619 No. Red Tag # Make of Vehicle Year Vin # Bid 7 1984 CHEVY/CAMARO 1984 1GIAP87GXEL124907 $325.00 1 11 1 1 REGULAR MEETING APRIL 9, 2001 10 4613 PONTIAC TRANS AM 1986 1G2FW87H7GL210742 $175.00 15 5942 CHEVY CAMARO 1982 1GIAPB777CN112005 $425.00 17 6025 CHEVY MONTE CARLO 1984 1G1AZ37H6ER194889 $255.00 KEVIN EDINGTON 701 Kensard Court Mishawaka, Indiana 46544 No. Red Make of Vehicle Year Vin # Bid Tag # 15 5942 CHEVY CAMARO 1982 IGlAPB777CN112005 $225.55 17 6025 CHEVY MONTE 1984 1G1AZ37H6ER194889 $200.25 CARLO I.A.P. 3300 south Main South Bend, Indiana 46614 No. Red Tag # Make of Vehicle Year Vin # Bid 1 5329 OLDS/CUTLASS 1986 1G3GR47A4GP418330 $ 35.50 2 6090 CADILLAC 1986 1G6DW69Y4G718462 $ 56.50 3 6284 CADILLAC 1985 1G6EL5782FE613158 $ 35.50 4 6753 OLDS CUTLASS 1986 1G3HN6934G1807047 $ 35.50 5 5076 NISSAN PULSAR 1987 JN1PN34S8HM026026 $ 35.50 6 6995 CHRYSLER 1985 1C3BF66P2FX668630 $ 35.50 7 1984 CHEVY/CAMARO 1984 1GIAP87GXEL124907 $ 45.50 8 5246 FORD 1989 IFILP6537SK139697 $325.50 9 5088 HYUNDAI 1991 KMHVE22J4MU042027 $ 56.50 10 4613 PONTIAC TRANS AM 1986 1G2FW87H7GL210742 $ 56.50 11 6158 MERCURY 1983 1MEBP7932DF624569 $ 25.50 12 6791 LINCOLN 1983 1MRBP97F2DY695704 $ 35.50 13 6116 CHEVY BERRETTA 1991 1G1LV13G8ME136035 $ 35.50 14 6472 DODGE VAN 1972 B21AF2U722216 $ 35.50 15 5942 CHEVY CAMARO 1982 1GIAPB777CNI12005 $ 65.50 16 6036 DODGE DYNASTY 1990 1B3XC4636LD753898 $ 35.50 17 6025 CHEVY MONTE CARLO 1984 1G1AZ37H6ER194889 $ 56.50 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation. REGULAR MEETING APRIL 9, 2001 AWARD BID - SOUTH SIDE SANITARY SEWER AND WATER MAIN EXTENSION PHASE II - PROJECT NO. 101-05 Mr. Carl P. Littrell, CitvXggineer, advised the Board that on March 12, 2001, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the lowest responsive and responsible bidder, HRP Construction, Inc., Post Office Box 266, South Bend, Indiana, in the amount of $466,698.80. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE CHANGE ORDER - DEMOLITION OF BUILDING - 730 UNITED DRIVE (STUDEBAKER BUILDING 69) - WARNER AND SONS - PROJECT NO. 100-87 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 03 on behalf of Warner & Sons, Post Office Box 87, Elkhart, Indiana, indicating that the Contract amount be increased $8,500.00 for a new Contract sum including this Change Order in the amount of $485,035.00. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - WENGER CORPORATION - PROJECT NO. 98-25-6a Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 2 on behalf of Wenger Corporation, Post Office Box 448, Owatonna, Minnesota, indicating that the Contract amount be decreased $387.50 for a new Contract sum including this Change Order in the amount of $178,199.50. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - PATENT CONSTRUCTION - PROJECT NO.98-25-B Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 004 on behalf of Patent Construction Services, 2100 South Kilbourn Avenue, Chicago, Illinois, indicating that the Contract amount be increased $22,913.65 for a new Contract sum including this Change Order in the amount of $124,210.47. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE CHANGE ORDER - LEPEEP RESTAURANT - DOMINIAK MECHANICAL - PROJECT NO. 100-99 BP 3 & 5 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 1 on behalf of Dominiack Mechanical, 113 7 Western Avenue, South Bend, Indiana, indicating that the Contract amount be increased $850.00 for a new Contract sum including this Change Order in the amount of $43,541.00. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVAL OF AGREEMENT - THE ABONMARCHE GROUP - PROJECT NO 101-04 Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and The Abonmarche Group, 750 Lincolnway East, Mishawaka, Indiana, for professional services to design sanitary sewer and water main extensions to Poppy Road and the BW Business Park (Blackthorn). Mr. Gilot noted that the Agreement is in the amount of $74,500.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - COOPERATIVE MASTER PLAN - UTILITY EXTENSIONS FOR BLACKTHORN WEST, FOX RUN DEVELOPMENT AND POPPY ROAD DEVELOPMENT - CLELAND BUILDERS AND MILLER BUILDERS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Cleland Builders, 4070 Kirby Court, South Bend, Indiana and Miller Builders, Post Office Box 229, Granger, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of . Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Agreement was approved and executed. REGULAR MEETING APRIL 9, 2001 TABLE AGREEMENT - AMERITECH PAY PHONE SERVICE Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was tabled. APPROVE CONSTRUCTION CONTRACT - WAYNE STREET/WESTERN AVENUE IMPROVEMENTS - BROOKS CONSTRUCTION - PROJECT NO. 101-02 Mr. Gilot advised that in accordance with the bid awarded on April 4, 2001, to Brooks Construction Company, Inc., 18130 US Highway 20, Goshen, Indiana, in the amount of $1,655,588.66, which is the base bid plus alternate, for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. ADOPT RESOLUTION NO. 24-2001- TRANSFER OF REAL PROPERTY - AMERICAN HOME DREAMS Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works. It was also noted that Mr. Jon Hunt, Director, Community and Economic Development, is a board member of American Home Dreams. RESOLUTION NO.24-2001 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), owns or is in the process of acquiring a parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Lot Numbered Twenty -A (20A) as shown on the recorded Plat of American Home Dreams Second Replat, recorded February 27, 2001 in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 0108048. Commonly known as 133 Broadway. WHEREAS, said real property was not obtained by the City through eminent domain; and WHEREAS, the care, custody and control of City real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3; and WHEREAS, American Home Dreams, Inc., (hereafter AHD) desires to obtain ownership of the above -described real estate for development of good quality, affordable housing for residents with low or moderate incomes; and WHEREAS, the above -described real estate is in an area which has been targeted for redevelopment; and WHEREAS, I.C. 3 6-1-11-4.2 allows the Board to sell property not acquired through eminent domain for the purpose of promoting an economic development project or facilitating compatible land use planning; and WHEREAS, the construction of affordable in -fill housing is consistent with these purposes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to AHD a parcel of real property more particularly described as follows: R. 04 REGULAR MEETING APRIL 9, 2001 Lot Numbered Twenty -A (20A) as shown on the recorded Plat of American Home Dreams Second Replat, recorded February 27, 2001 in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 0108048. Commonly known as 133 Broadway. 2) Said transfer shall be subject to a purchase agreement setting forth the terms and conditions of the sale. 3) Said transfer shall be accomplished by a quit claim deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. Adopted this 9t' day of April, 2001. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Don Inks, Member s/M. Catherine Roemer, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CLOSE STREET - NORTH ALBERT FROM WASHINGTON TO GARDEN PLACE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jaime Shead and Ms. Angela Carano,116 North Albert, South Bend, Indiana, to conduct the above referred to block party on April 14, 2001, from 4:00 p.m. until 11:00 a.m. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO DENY STREET CLOSURE - 600 BLOCK OF ST. PETER - BLOCK PARTY Mr. Gilot stated that the Board of Public Works reviewed the above referred to application, and upon recommendation from the South Bend Police Department, recommended denial of the request for a street closing based on the following: 1) insufficient accessibility for emergency and safety vehicles; 2) insufficient restroom facilities and 3) a prior history of parties held in the area having an average attendance of over 200 people and underage drinking. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the request was denied. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: American Promotional Events/Fred Schrader Wal-Mart Parking Lot/ Portage Avenue Sale of Safe Fireworks June 20 through July 4, 2001 Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, Fire Department and the Bureau of Traffic and Lighting for the above application. The South Bend Fire Department approved the application subj ect to the sale Indiana approved fireworks only. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above license application was approved subject to the recommendation of the South Bend Fire Department, and referred to the Deputy Controller's Office for issuance. APPROVAL OF LICENSE APPLICATION FOR CARNIVAL - CIRCUS PAGES INTERNATIONAL, INC. Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Police Department, Engineering, Park Department, Code Enforcement, Fire Department, Building Department and the City Attorney's Office for a License Application for a Circus, as submitted by Ms. Jeanette Pevey, Circus Pages, Int., Inc., Myakka City, Florida. Upon a motion made by Mr. 1 1 ""3 1 1 1 REGULAR MEETING APRIL 9, 2001 Inks, seconded by Ms. Roemer and carried, the License Application was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following traffic control devices were approved: Removal - Handicapped Accessible 1022 Victoria Signs no longer needed. Parking Space Signs Removal - Handicapped Accessible 1836 Kemble Signs no longer needed. Parking Space Signs APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Castellon Construction Approved Effective April 4, 2001, Pursuant to Resolution No. 100-2000 EXCAVATION BONDS Phend & Brown Approved Effective April 4, 2001, Pursuant to Resolution No. 100-200 Pritchard Mechanical Approved Effective April 4, 2001, Pursuant to Resolution No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Ms. Roemer seconded the motion which carried. APPROVE REVISED ROUTE FOR SUNBURST/ACCEPT LETTER OF NOTIFICATION - MEMORIAL HOSPITAL/CENTEX RODGERS Mr. Gilot stated that Ms. Lauri Miro, Memorial Hospital, South Bend, Indiana, submitted a letter to the Board indicating verification of notification to key people regarding the Lafayette Street closure from April 23, 2001 to June 16, 2001. The Park Department, Madison School, South Bend Community School Corporation, Fire Department and Transpo have all been notified. In addition, a $50,000 Bond has been submitted, as well as a Certificate of Insurance. Mr. Larry Lies, Memorial Hospital, was present, and presented the details of the Sunburst Marathon. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the letter of notification was accepted. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Claim St. Joseph County Housing $ 11,505.00 March 22, 2001- Approved April 3, 2001, Consortium pursuant to Resolution No. 100-2000 St. Joseph County Housing $ 1,317.55 March 28, 2001- Approved April 2, 2001, Consortium pursuant to Resolution No. 100-2000 St. Joseph County Housing $ 2,237.11 March 28, 2001- Approved April 2, 2001, Consortium pursuant to Resolution No. 100-2000 St. Joseph County Housing $ 1,650.00 March 28, 2001- Approved April 2, 2001, Consortium pursuant to Resolution No. 100-2000 Workforce Investment Board $ 90,971.83 April 2, 2001 REGULAR MEETING APRIL 9, 2001 City of South Bend $891,168.69 April 2, 2001- Approved April 3, 2001, pursuant to Resolution No. 100-2000 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. TABLE MONTHLY REPORT - ENVIRONMENTAL SERVICES Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the monthly report for Environmental Services was tabled. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the public agenda session, held on April 4, 2001. AWARD BID - TWO (2) AIR COMPRESSORS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 26, 2001, bids were received and opened for the above referred to air compressors. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, MacDonald Machinery Company, Inc., 3911 Limestone Drive, Fort Wayne, Indiana, in the amount of $20,800.00 (two units). It was noted that Sunbelt Rentals, South Bend, Indiana, withdrew their bid. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. APPROVAL OF PROPOSAL- THE TROYER GROUP Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and The Troyer Group, 550 Union, Mishawaka, Indiana, for preparation of site plan(s) for single-family homes. Mr. Gilot noted that the Proposal is in the amount of $7,300.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Proposal was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDUM The following Community Development Contracts were presented to the Board for approval: South Bend Heritage Foundation Lend Program $ 50,000 South Bend Department of Parks & Recreation Muessel Grove Park $ 30,000 LaSalle Park District Council LaSalle Fillmore Neighborhood Center $ 10,100 Christmas in April $ 75,000 Community Homebuyers Corporation $300 000 Housing Development Corporation REWARD $ 40,000 Historic Preservation Commission $ 25,000 Center City Associates Parking Lot Income Listed terms Ms. Roemer abstained from voting on two items: Community Homebuyers Corporation and Housing Development Corporation. Upon a motion made by Ms. Roemer, seconded by Mr. Gilot and carried, the above referred to Contracts and Addendum were approved and executed. 1 REGULAR MEETING APRIL 9, 2001 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BW BUSINESS PARK - PHASE TWO - PROJECT NO. 101-024 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will install sanitary sewer and water main extensions in the BW Business Park at Blackthorn. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - POPPY ROAD TRUNK SEWER EXTENSION - PROJECT NO. 101-023 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct sanitary sewers and water mains on Poppy Road. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2001 STREET MATERIALS In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to materials. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. REQUEST FOR REFERRAL Mr. Gilot stated that a License Application for a Transient Merchant License for the 4H Fair Grounds, as submitted by Mr. Frank Ronchetti, 5117 South Ironwood, South Bend, Indiana, was presented to the Board for recommendation. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the License Application was referred to various City departments for their recommendations. APPROVAL OF RECOMMENDATION - TO CONDUCT PROTEST PROCESSION Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Dolezal, 451 Johnson, Trail Creek, Indiana to conduct the above referred to protest procession on April 13, 2001, from 12:00 p.m. until 2:00 p.m., at 1701 Miami Street, South Bend, Indiana. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 1NFANCIA AMERICANA PARADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Frederico Thon, Infancia Mexicana, Post Office Box 8042, South Bend, Indiana to conduct the above referred to parade, on May 5, 2001, from 10:00 a.m. until 11:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVE LICENSE APPLICATIONS - OPEN AIR STAND Mr. Gilot advised that the following license applications have been received: Sidewalk Gourmet Hilltop Farms 3816 West Western Greenwood Shopping Center Sale of Hot Dogs Sale of Fruits and Vegetables March 1 - April 1, 2001 June through September, 2001 Broadway Christian Parish Parking lot of Broadway Sale of Bikes, Crafts, Produce Saturdays once a month; May through September, 2001 � �� -� o�av-e�r�-ram �r �,,�. r�c.�� o-�- �id� •— ��d��d Q cat REGULAR MEETING APRIL 9, 2001 Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above applications. Additionally provided with the applications were letters of permission from the property owners. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance. APPROVE LICENSE APPLICATION - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service application has been received: NAME: Willie Alsander Rubbish Service/Willie Alsander ADDRESS: 3719 Jefferson Mr. Gilot further advised that a favorable recommendation has been received by the Department of Code Enforcement concerning this application. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with this business, and has found them to be satisfactory. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF LICENSE APPLICATION FOR MASSAGE ESTABLISHMENT - THE STUDIO Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Fire Department, Police Department, Building Commissioner and the City Attorney's Office for a License Application for a Massage Establishment, as submitted by Mr. Gregory Paczkowski, The Studio, 2314 Miami Street, South Bend, Indiana. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the License Application was approved. ADOPT RESOLUTION NO.23-2001 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 23-2001 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, LARRY BUCHANAN has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for 1 1 REGULAR MEETING APRIL 9, 2001 the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 9" day of April, 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following traffic control devices were approved: Removal - Handicapped 510 North Allen Signs no longer needed. Accessible Parking Space Signs Removal of One Hour 304 South Main Parking, Installation of No Parking/Tow Zone FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following Certificates of Insurance were accepted for filing: Saylors End of the Trail Riding Stable County Garden, Inc. Hagerman Construction Corporation Envirosolutions, Inc. & KPG LLC APPROVE RELEASE OF EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be released as follows: EXCAVATION BONDS Ward and Sons Released Effective April 23, 2001 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Ms. Roemer seconded the motion which carried. FILING OF QUARTERLY REPORT - PUBLIC WORKS ENGINEERING CONSTRUCTION PROJECTS Mr. Toy Villa, Public Construction Manager, submitted the quarterly report of the Public Works Engineering construction projects to date. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. John Stancati, Director of Water Works, submitted a monthly report for the Department of Water Works for the month of March 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. REGULAR MEETING APRIL 9, 2001 FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Central Services, and Water Works submitted Safety Reports for March 2001. These reports will reflect injuries/accidents for each month and provide for a comparison. There. being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the reports were accepted and filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date St. Joseph County Housing Consortium $ 331.00 March 20, 2001 City of South Bend $2,006,504.92 April 9, 2001 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:27 a.m. BOARD OF PUBLIC WORKS Gary A. Gi ot, President -.2JLc�-,� Ca herine Roemer, Mem er i onald E. Inks, Member A EST: Angela EDacob, Cle 1