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Home My WebLink About02/26/01 Board of Public Works Minutesoo�= cfa ' REGULAR MEETING FEBRUARY 26, 2001 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, February 26, 2001, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. ADD/TABLE AGENDA ITEMS Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following items were added/tabled: - Add - Workforce Development Services Report - Year 2000 - Add - Discussion of Waiver of Right to Appeal - Add - Request to Advertise for the Receipt of Bids - New Portable Air Compressors - Add - Request to Advertise for the Receipt of Bids - Wayne/Western Improvements - Add - Agreement - State and Local Agency - Hickory/Corby Improvements - Add - Traffic Control Device - Table Contract Amendment - Downtown Redevelopment Project - Wightman Petrie APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on February 12, 2001, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - MICHIANA BOAT AND OUTDOOR SHOW Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License for the Michiana Boat and Outdoor Show, as submitted by Mr. Melvin Wood, 15030 Stransbury Court, Granger, Indiana, to be held February 23 through 25, 2001 at the Century Center. It was noted that favorable recommendations were received from the Police Department, Fire Department, Building Commissioner and the Legal Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr Gilot, seconded by Ms. Roemer and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CRYSTAL DUIS 1002 '/a Lawndale Avenue South Bend, Indiana 46628 No. Red Tag # Make of Vehicle Year Vin # Bid 15 5799 PONTIAC CATALINA 4 DOOR 1966 252696P333604 $155.80 JOHN SALLEE 1002 Lawndale South Bend, Indiana 46628 REGULAR MEETING FEBRUARY 26, 2001 No. Red Make of Vehicle Year Vin # Bid Tag 8 4661 PONTIAC GRANT AM 2 1992 1G2NE5433NC301123 $507.59 DOOR UNKNOWN JOHN COCQUYT 703 West 16'hStreet Mishawaka, Indiana 46544 No. Red Make of Vehicle Year Vin # Bid Tag # 6 5543 TANKER/TANDEM 5543 NONE $117.00 AXLE EUGENE WILLIAMS 23922 Fillmore Road South Bend, Indiana 46619 No. Red Tag # Make of Vehicle Year Vin # Bid 4 5066 CHEVROLET BLAZER 1986 1G8CT18RXG0127744 $210.00 9 4122 GMC JIMMY 4X4 1983 1G5CT18B1D0515795 $215.00 15 5799 PONTIAC CATALINA 4 DOOR 1966 252696P333604 $115.00 DAVE NOBLE 1802 Lynn Street Mishawaka, Indiana 46545 No. Red Make of Vehicle Year Vin # Bid Tag # 15 5799 PONTIAC CATALINA 4 1966 252696P333604 $455.00 DOOR STEVEN P. STAUFFER, SR. Post Office Box 1355 Mishawaka, Indiana 46546-1355 No. Red Tag # Make of Vehicle Year Vin # Bid 2 4821 CHEVROLET/CAMARO 1983 1G1AP87H4DN120783 $ 21.00 4 5066 CHEVROLET BLAZER 1986 1G8CT18RXG0127744 $ 26.01 1 ot!`0 1 1 REGULAR MEETING FEBRUARY 26, 2001 8 4661 PONTIAC GRANT AM 2 1992 1G2NE5433NC301123 $150.06 DOOR UNKNOWN 12 4125 JEEP CHEROKEE 4X4 1985 1JCUB7816FT1272458 $ 36.31 15 5799 PONTIAC CATALINA 4 1966 252696P333604 $ 45.36 DOOR 20 15033 FORD PICKUP 1974 FIOGC032808 $ 27.55 ANDY SLATT 1333 West Fisher Street South Bend, Indiana 46619 No. Red Tag # Make of Vehicle Year Vin # Bid 12 4125 JEEP CHEROKEE 4X4 1985 1JCUB7816FT1272458 $125.00 STEVE AND GENE'S 3109 Gertrude Street South Bend, Indiana 46614 No. Red Tag # Make of Vehicle Year Vin # Bid 1 5695 MERCURY TRACER 4/DOOR 1989 3MABM1259KR643865 $20.00 2 4821 CHEVROLET/CAMARO 1983 1G1AP87H4DN120783 $20.00 3 5617 AUDI5000 1987 WAUHD0440HN046833 $20.00 4 5066 CHEVROLET BLAZER 1986 1 GBCT 18RXG0127744 $25.00 5 5545 GEO STORM 2 DOOR 1992 181RF4369N7508622 $20.00 6 5543 TANKER/TANDEM AXLE 5543 NONE $10.00 7 5042 FORD MUSTANG 1986 1FABP26AOGF156634 $20.00 8 4661 PONTIAC GRANT AM 2 DOOR UNKNOWN 1992 1G2NE5433NC301123 $20.00 9 4122 GMC JIMMY 4X4 1983 1G5CT18B1D0515795 $25.00 10 5788 FORD PICKUP 1975 F25MLX04543 $20.00 11 3568 BUICK T-TYPE 4 DOOR 1989 1G4AG1933F6441173 $20.00 REGULAR MEETING FEBRUARY 26, 2001 12 4125J EP CHEROKEE 4X4 1985 1JCUB7816FT1272458 $30.00 13 4828 EAGLE MEDALLION 1989 VF1FH45H3K2093014 $20.00 14 5098 CHEVROLET PICKUP 1967 CE147F139091 $20.00 15 5799 PONTIAC CATALINA 4 DOOR 1966 252696P333604 $20.00 16 5102 FORD PICKUP 1979 NONE $20.00 17 j4954 CHEVROLET PICKUP 1981 1GCDC14D7BJ161941 $30.00 18 6043 CADILLAC ELDORADO 4 DOOR 1978 6L47S8Q295796 $20.00 19 4959 PONTIAC BONNEVILLE 4 DOOR 1989 1G2HX54C5KW254498 $20.00 20 5033 FORD PICKUP 1974 FIOGC032808 $20.00 21 4827 HONDA CIVIC 4 DOOR 1990 1HGED3657LL008289 $20.00 MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 No. Red Make of Vehicle Year Vin # Bid Tag # 8 4661 PONTIAC GRANT AM 2 1992 1G2NE5433NC301123 $200.00 DOOR UNKNOWN KEVIN EDINGTON 701 Kinsard Court B3 Mishawaka, Indiana 46544 No. Red Make of Vehicle Year Vin # Bid Tag # 2 4821 CHEVROLET/CAMARO 1983 1G1AP87H4DN120783 $155.76 15 5799 PONTIAC CATALINA 4 1966 252696P333604 $205.76 DOOR WAYNE BER 319 Johnson South Bend, Indiana 46628 No. Red Tag # Make of Vehicle Year Vin # Bid 3 5617 AUDI 5000 1987 WAUHD0440HN046833 $ 50.00 1 J C 00;� 9 F 1 1 REGULAR MEETING FEBRUARY 26, 2001 8 4661 PONTIAC GRANT AM 2 1992 1G2NE5433NC301123 $125.00 DOOR UNKNOWN 11 3568 BUICK T-TYPE 4 1989 1G4AG1933F6441173 $ 90.00 DOOR 12 4125 JEEP CHEROKEE 4X4 1985 IJCUB7816FT1272458 SCOTT RIPLEY 814 North Olive Street South Bend, Indiana 46628 No. Red Tag # Make of Vehicle Year Vin # Bid 1 5695 MERCURY TRACER 4/DOOR 1989 3MABMI259KR643865 $ 57.65 2 4821 CHEVROLET/CAMARO 1983 IG1AP87H4DN120783 $103.35 3 5617 AUDI 5000 1987 WAUHD044OHN046833 $ 48.00 4 5066 CHEVROLET BLAZER 1986 1 G8CT 18RXG0127744 $ 47.00 5 5545 GEO STORM 2 DOOR 1992 181RF4369N7508622 $ 41.50 6 5543 TANKER/TANDEM AXLE 5543 NONE $ 41.50 7 5042 FORD MUSTANG 1986 IFABP26AOGF156634 $ 65.65 8 4661 PONTIAC GRANT AM 2 DOOR UNKNOWN 1992 IG2NE5433NC301123 $150.45 9 4122 GMC JIMMY 4X4 1983 1G5CT18B1D0515795 $ 49.95 10 5788 FORD PICKUP 1975 F25MLX04543 $ 55.55 11 3568 BUICK T-TYPE 4 DOOR 1989 1G4AG1933F6441173 $ 88.55 12 4125 JEEP CHEROKEE 4X4 1985 1JCUB7816FT1272458 $ 76.51 13 4828 EAGLE MEDALLION 1989 VF1FH45H3K2093014 $ 31.50 14 5098 CHEVROLET PICKUP 1967 CE147F139091 $ 63.60 15 5799 PONTIAC CATALINA 4 DOOR 1966 252696P333604 $105.26 16 5102 FORD PICKUP 1979 NONE $ 52.40 . V�-1�k.T►J REGULAR MEETING FEBRUARY 26, 2001 17 4954 CHEVROLET PICKUP 1981 1 GCDC 14D7BJ161941 $ 79.86 18 6043 CADILLAC ELDORADO 4 DOOR 1978 6L47S8Q295796 $ 45.00 19 4959 PONTIAC BONNEVILLE 4 DOOR 1989 1G2HX54C5KW254498 $ 55.30 20 5033 FORD PICKUP 1974 FlOGCO32808 $ 44.20 21 j 4827 j HONDA CIVIC 4 DOOR j 1990 j 1HGED3657LL008289 $ 65.50 RICHARD HEIM 2167 Inglewood Place South Bend, Indiana 46616 No. Red Make of Vehicle Year Vin # Bid Tag # 3 5617 AUDI 5000 1987 WAUHD044OHN046833 $ 50.00 8 4661 PONTIAC GRANT AM 2 1992 1G2NE5433NC301123 $375.00 DOOR UNKNOWN 21 4827 HONDA CIVIC 4 DOOR 1990 1HGED3657LL008289 $ 75.00 JIM DAVIS 1701 Maplehurst Avenue Mishawaka, Indiana 46545 No. Red Tag # Make of Vehicle Year Vin # Bid 2 4821 CHEVROLET/CAMARO 1983 1G1AP87H4DN120783 $160.00 3 5617 AUDI 5000 1987 WAUHD044OHN046833 $ 50.00 8 4661 PONTIAC GRANT AM 2 DOOR UNKNOWN 1992 1G2NE5433NC301123 $300.00 11 3568 BUICK T-TYPE 4 DOOR 1989 1G4AG1933F6441173 $ 50.00 14 5098 CHEVROLET PICKUP 1967 CE147F139091 $128.00 19 4959 PONTIAC BONNEVILLE 4 DOOR 1989 1G2HX54C5KW254498 $150.00 21 4827 HONDA CIVIC 4 DOOR 1 1990 1 1HGED3657LL008289 1$110.00 DELBERT SCHLIPP 3300 South Main Street South Bend, Indiana 46614 1 r 1 1 REGULAR MEETING FEBRUARY 26, 2001 No. Red Tag # Make of Vehicle Year Vin # Bid 1 5695 MERCURY TRACER 4/DOOR 1989 3MABM1259KR643865 $ 36.50 2 4821 CHEVROLET/CAMARO 1983 1G1AP87H4DN120783 $ 42.50 3 5617 AUDI 5000 1987 WAUHD0440HN046833 $ 36.50 4 5066 CHEVROLET BLAZER 1986 1G8CT18RXG0127744 $ 56.50 5 5545 GEO STORM 2 DOOR 1992 181RF4369N7508622 $ 36.50 6 5543 TANKER/TANDEM AXLE 5543 NONE $ 56.50 7 5042 FORD MUSTANG 1986 1FABP26AOGF156634 $ 36.50 8 4661 PONTIAC GRANT AM 2 DOOR UNKNOWN 1992 1G2NE5433NC301123 $256.20 9 4122 GMC JIMMY 4X4 1983 1G5CT18B1D0515795 $ 56.50 10 5788 FORD PICKUP 1975 F25MLX04543 $ 56.50 11 3568 BUICK T-TYPE 4 DOOR 1989 1G4AG1933F6441173 $ 36.50 12 4125 JEEP CHEROKEE 4X4 1985 1JCUB7816FT1272458 $ 56.50 13 4828 EAGLE MEDALLION 1989 V171171-145113K2093014 $ 36.50 14 5098 CHEVROLET PICKUP 1967 CE147F139091 $ 56.50 15 5799 PONTIAC CATALINA 4 DOOR 1966 252696P333604 $ 56.50 16 5102 FORD PICKUP 1979 NONE $ 56.50 17 4954 CHEVROLET PICKUP 1981 1GCDC14D7BJ161941 $ 65.50 18 6043 CADILLAC ELDORADO 4 DOOR 1978 6L47S8Q295796 $ 56.50 19 4959 PONTIAC BONNEVILLE 4 DOOR 1989 1G2HX54C5KW254498 $ 46.50 20 5033 FORD PICKUP 1974 FIOGC032808 $ 56.50 121 14827 1 HONDA CIVIC 4 DOOR 1990 1HGED3657LL008289 $ 36.50 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. ._' � A s REGULAR MEETING FEBRUARY 26, 2001 AWARD BID - FIFTY (50) NEW FRONT WHEEL DRIVE POLICE PURSUIT VEHICLES Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 12, 2001, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Chlebowski recommends that the Board award the bid to Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $944,640.00, which is the base bid of $18,772.00 plus $121.00 in options per vehicle. It was noted that the apparent low bidder, ERIKS Chevrolet Commercial, 1800 U. S. 31 By-pass South, Kokomo, Indiana, did not submit a Bid Bond or Bid Security, thus being non -responsive and non -responsible. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD QUOTATION -FOUNTAIN RENOVATION - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 101-010 Mr. Michael Giulioni, Community and Economic Development, advised the Board that on February 12, 2001, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Giulioni recommends that the Board award the contract to Edward J. White Inc., 1011 South Michigan, South Bend, Indiana in the amount of $24,704.00, which is the base bid of $23,459.00 plus the alternate of $1,245.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PUBLIC WORKS SERVICE CENTER/APPROVAL OF TITLE SHEET - PROJECT NO 101-01 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. In addition, the Title Sheet for this project was presented for approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Title Sheet was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - WAYNE AND WESTERN IMPROVEMENTS -PROJECT NO. 101-002 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NEW PORTABLE ROTARY SCREW AIR COMPRESSOR In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVE CHANGE ORDER - LEPEEP RESTAURANT - ZEILER ELECTRIC - PROJECT NO 100-99 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Zeiler Electric, 55210 Elder Road, Mishawaka, Indiana indicating that the Contract amount be increased $699.75 for a new Contract sum including this Change Order in the amount of $33,169.75. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - ENTERPRISE DRIVE EXTENSION - LONE WOLF DRIVE/EAGLE WAY - PROJECT NO. 100-16 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana, for the above referred to project, indicating a final cost of $471,207.77. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Project Completion Affidavit was approved, subject to the completion of the Waiver of Lien. �; REGULAR MEETING FEBRUARY 26, 2001 RATIFY CONSTRUCTION CONTRACT - STRETCH FABRIC FOR CENTURY CENTER - MICHAELANGELOS - PROJECT NO. 100-86 Mr. Gilot advised that in accordance with the bid awarded on February 12, 2001, to Michaelangelos, 3371 Cleveland Road, South Bend, Indiana, in the amount of $19,595.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted the Contract was approved on February 19, 2001, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Contract was ratified and the appropriate Certificate of Insurance as submitted was filed. APPROVAL OF CONTRACT - JOB PLACEMENT AND BUSINESS OUTREACH SERVICES - WORKFORCE INVESTMENT BOARD Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and the Workforce Investment Board, 425 North Michigan, South Bend, Indiana, for job placement and business outreach services. Mr. Gilot noted that the Contract is in the amount of $70,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was approved and executed. APPROVAL OF CONTRACT AMENDMENT NO. 1 - HOMELAND SUBDIVISION SEWER EXTENSION - PROJECT NO. 98-69 Mr. Gilot stated that the Board is in receipt of an Amendment to a Contract between the City of South Bend and R/V Consultants, 5030 West Washington, South Bend, Indiana, for changes in the topography made after the initial survey. Mr. Gilot noted that the Amendment is in the amount of $1,200.00, bringing the total contract amount to $16,100.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Amendment was approved and executed. TABLE AMENDMENT TO CONTRACT - DOWNTOWN REDEVELOPMENT PROJECT - WIGHTMAN PETRIE Upon a motion made by Mr Gilot, seconded by Mr. Inks and carried, the Agreement was tabled. APPROVAL OF AGREEMENT - RENT/UTILITIES AT COMMUNITY JUSTICE CENTER - ST. JOSEPH COUNTY BOARD OF COMMISSIONERS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the St. Joseph County Board of Commissioners, for rent and utilities at the Community Justice Center at 420 Lincolnway West, South Bend, Indiana. Mr. Gilot noted that the Agreement is in the amount of $10,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - SALARIES/ABATEMENT OFFICER AT LINCOLNWAY WEST COMMUNITY JUSTICE CENTER - ST. JOSEPH COUNTY BOARD OF COMMISSIONERS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the St. Joseph County Board of Commissioners, for a portion of the salary of the nuisance abatement officer working from the Lincolnway West Community Justice Center. Mr. Gilot noted that the Agreement is in the amount of $25,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - HOUSING AND DEVELOPMENT ACTIVITIES - NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Northeast Neighborhood Revitalization Organization, Inc., South Bend, Indiana, for housing and development activities in the northeast neighborhood. Mr. Gilot noted that the Agreement is in the amount of $75,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF CONTRACT - FISHERIES INVESTIGATION - ST. JOSEPH RIVER - CITY OF ELKHART Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the City of Elkhart, Indiana, to conduct a fisheries investigation on the South Bend reaches of the St. Joseph River. The investigation will give a benchmark of the aquatic species that are present and 00 4 REGULAR MEETING FEBRUARY 26, 2001 allow a better plan and prioritize projects aimed at improving the water quality. Mr. Gilot noted that the Agreement is in the amount of $53,520.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF STATEILOCAL AGENCY AGREEMENT - CORBY AND HICKORY IMPROVEMENTS - INDIANA DEPARTMENT OF TRANSPORTATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Transportation, for improvements at Hickory and Corby Streets. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF REQUEST TO EXTEND TWO-WAY COMMUNICATION EQUIPMENT REPAIR SERVICES TO THE ST. JOSEPH COUNTY POLICE AND HIGHWAY DEPARTMENTS In a letter to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, recommended approval to extend two-way communication equipment repair services to the St. Joseph County Police and Highway Departments. The company currently providing these services will no longer do so as of March 1, 2001. Mr. Chlebowski indicated he has proposed a pilot program where the County will be billed at the standard rate of $45.00 per hour and 20% mark up on parts. The radio equipment used by the County is very similar. At this time, there are no start up costs or additional staffing needed for this program. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the request was approved. APPROVAL OF EXTENSION OF PILOT PROGRAM - DOWNTOWN COMMERCIAL DELIVERY In a memorandum to the Board, Mr. Michael Giulioni, Community and Economic Development, requested the Board extend the Downtown Commercial Delivery Permit Pilot Program for an additional ninety (90) days, to formalize the program through necessary legislation and administrative guidelines. Mr. Giulioni stated that he had met with Mr. Andy Ujdak, Councilmember, to present him an overview of the program. Mr. Giulioni will present the program at the February 26, 2001 City Council meeting, and the process will be formalized by Municipal Code. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the request was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Theo Medow, 918 East Jefferson, South Bend, Indiana to vacate the following alley: The 10 foot wide alley lying north of, and adjacent to Lot 1, the 10 foot wide alley lying south of, and adjacent to Lot 47, the 12 foot wide alley lying north of, and adjacent to Lots 5 and 46 and the 12 foot wide alley lying east of, and adjacent to Lots 1 through 5 inclusive all within and a part of Hartman and Miller's Plat in the City of South Bend, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department and Fire Department. The Area Plan Commission stated that it appears that the north south alley is currently used for garbage pick up. If the north/south alley from the north right of way line of South Bend Avenue to the south right of way line of the first east/west alley south of St. Vincent Street and the first east/west alley south of St. Vincent Street are vacated, it would result in the creation of a dead-end alley for alley traffic from the north. Since it is the City Council's policy not to allow the creation of dead-end alleys, Area Plan and Community and Economic Development recommend denial of this petition. The Division of Engineering concurs. Solid Waste is in favor, but will need notification if the recommendation to vacate this alley is approved. An egress/ingress situation would need to be resolved, as well as an order of plan, rather than a perspective plan. Therefore, Mr. Gilot made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. E 1 1 004 1 REGULAR MEETING FEBRUARY 26, 2001 FILING OF WORKFORCE DEVELOPMENT SERVICES - WORKFORCE DIVERSITY INITIATIVE REPORT Ms. Elizabeth Leonard, Community& Economic Development, submitted a report for j ob placements made in the Year 2000 under the Workforce Development Services program. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was filed. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGNS - RETAIL SPACES AT 131 129 127 123 121 AND 117 SOUTH MICHIGAN STREET Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for the installation of signs at the above referred to locations. Mr. Michael Giulioni, Community and Economic Development, stated that these "hanging canopy signs" will be hung perpendicular to the building face from the existing canopies which exist on the front of the shops. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS/CHANGE PARKING RESTRICTIONS - "WORLD'S LARGEST GARAGE SALE" Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sue Ann Bullock, Park Department, to close various streets and change parking restrictions near the Wayne Street parking garage for an event to be held on June 1 and 2, 2001. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: South Bend Shrine Club, Inc. BY: John Wolf ADDRESS: 1218 East South STAND TO LOCATED AT: 1218 East South (owned by South Bend Shrine Club, Inc.) DATES: April 1 through May 1, 2001 FOR THE PURPOSE OF: Sale of Vidalia Onions Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVE LICENSE APPLICATIONS - GARBAGE AND RUBBISH SERVICE Mr. Gilot stated that the following Garbage and Rubbish Service applications have been received: Mary Dodd Rubbish Removal 118 South Illinois South Bend, Indiana BFI Waste Systems of North America 57820 Charlotte Avenue Elkhart, Indiana K&D Hauling and Snow Plowing 812 Division Mishawaka, Indiana Mr. Gilot further advised that favorable recommendations have been received by the Department of Code Enforcement concerning these applications. Further, the Bureau of Sanitation has inspected the vehicle(s) to be used in conjunction with these businesses, and has found them to be satisfactory. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. WA.O REGULAR MEETING FEBRUARY 26, 2001 APPROVAL OF GRANT OF EASEMENT - 2200 BLOCK MISHAWAKA AVENUE - RIVER PARK BEAUTIFICATION PROJECT In a memorandum to the Board, Mr. Marco Mariani, Community and Economic Development, recommended approval of the Grant of Easement. Mr. Mariani stated that the easement allows the installation oftrees, benches and bike racks along the 2200 block of Mishawaka Avenue. The project is part of the continuing implementation of the River Park Preservation and Improvement Plan. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Grant of Easement was approved. APPROVAL OF RELEASE OF WATER LINE EASEMENTS - ERSKINE MANOR HILL DRIVE Upon a motion made by, seconded by and carried, a Release of Water Line Easements that cross the property located on the south side of Erskine Manor Hill Drive, was approved. This is for a development of a six (6) lot major subdivision on the parcel of ground. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the request was approved. APPROVAL OF REQUEST FOR QUALIFICATIONS FOR CENTURY CENTER - ENERGY EFFICIENCY CONTRACTING - JOHNSON CONTROLS Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the process of a Request for Qualifications for energy efficiency contracting for the Century Center was approved. It was noted that the Legal Department has reviewed this document, as submitted by Johnson Controls, 1255 North Senate Avenue, Indianapolis, Indiana. This process will save money in energy bills for the Century Center by a lighting retrofit, expansion of computer system for the heating system and related processes. APPROVAL OF REQUEST TO REMOVE CONTRACTOR FROM BOARD -UP LIST - MICHIANA BOARD UP In a memorandum to the Board, Mr. Bert Prawat, Fire Department, recommended that the Board remove Michiana Board Up from the board -up list, due to non -responsiveness to board up calls from the South Bend Police and Fire Departments, as stated in the contract between Contractor and City of South Bend for this service. It was noted that the Fire and Police Departments have attempted to contact this contractor to no avail. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the request was approved. APPROVE EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Excavation Bond be approved as follows: EXCAVATION BOND MasTec North American, Inc. Approved Effective February 13, 2001 Approved Pursuant to Res. No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following traffic control device was approved: New Installation - Speed 2700 Block of Ironwood Traffic congestion in 2700 Limit 25 MPH When block warrants sign Children Present APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: 1 1 1 00 Y 1 0 REGULAR MEETING FEBRUARY 26, 2001 Name Amount of Claim Date Comments St. Joseph Housing $ 15,672.20 February 2, 2001 Approved Pursuant Consortium to Res. No. 100-2000 St. Joseph Housing $ 287.70 February 2, 2001 Approved Pursuant Consortium to Res. No. 100-2000 St. Joseph Housing $ 8,645.01 February 2, 2001 Approved Pursuant Consortium to Res. No. 100-2000 St. Joseph Housing $ 3,177.60 February 2, 2001 Approved Pursuant Consortium to Res. No.100-2000 Workforce $1,135,671.67 February 14, 2001 Investment Board Morris Performing Three (3) Claims February 23, 2001 Approved Pursuant Arts Center to Res. No. 100-2000 City of South Bend $1,172,686.99 February 19, 2001 Approved February 19, 2001, pursuant to Res. No. 100-2000 St. Joseph Housing $15,400.00 February 23, 2001 Approved February Consortium 23, 2001, pursuant to Res. No. 100-2000 City of South Bend $1,369,927.30 February 26, 2001 Approved February 26, 2001 Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. PRIVILEGE OF THE FLOOR - WAIVER OF RIGHT TO APPEAL FOR MINOR AND REPLAT SUBDIVISIONS Mr. Gilot stated that the Abonmarche Group, 750 Lincolnway East, South Bend, Indiana, submitted a Waiver of Right to Appeal for Minor and Replat Subdivisions processed through the Area Plan Commission. Mr. Stephen Rudisell, Abonmarche Group, submitted a letter explaining the Waiver. This is a mechanism by which the staff ofthe Area Plan Commission is permitted to grant Secondary Plat approval and record the plat immediately following the Plat Committee meeting. Plat law dictates that there must be a ten (10) day wait period between the date of the Plat Committee's decision and the date of the recording of the plat for all subdivisions. The Waiver simply waives the ten day wait period and permits the staff of the Area Plan Commission to immediately record the plat. There being no further discussion, the process was accepted. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the meeting adjourned at 10:20 a.m. MEETING RECONVENED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting reconvened. A Waiver of Right to Appeal for the Public Works Service Center Minor Subdivision was presented to the Board by Mr. Carl Littrell, City Engineer, for approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Wavier was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the meeting adjourned at 10:23 a.m. REGULAR MEETING FEBRUARY 26, 2001 BOARD OF PUBLIC WORKS Gary A. Gilot, President M. Cat erine Roemer, mber Donald E. Inks, Member ATTEST: Angela . Jacob, berk 1