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HomeMy WebLinkAbout02/12/01 Board of Public Works MinutesEll, r7l�,;, REGULAR MEETING FEBRUARY 12, 2001 The regular meeting of the Board of Public Works was convened at 9:44 a.m. on Monday, February 12, 2001, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Attorney Aladean DeRose was present in the absence of Board Attorney Frank Schaffer. ADD AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr added to the agenda: - Agreement - Sagamore Associates - Grant of Easement - Title Sheet - Public Works Service Center Inks and carried, the following items were APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on January 22, 2001, were approved. PUBLIC HEARING - LICENSE APPLICATION - TRANSIENT MERCHANT - SHIPSHEWANA ON THE ROAD Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. Julie Lepper, 3 031 Harrison Road, East .Leroy, Michigan, for the sale of clothing, jewelry, crafts, household supplies and general merchandise, to be held at the Century Center on February 17 through February 18, 2001. Favorable recommendations have been received from the Police Department, Fire Department, Building Commissioner and the Legal Department. Mr. David Hicks, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the License Application was approved. PUBLIC HEARING - LICENSE APPLICATION - TRANSIENT MERCHANT - MA.RKETPRO COMPUTER SHOW AND SALE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. Jeanette Winton, 7004 Armat Drive, Bethesda, Maryland, for the sale of computers and related merchandise to be held at the Century Center on February 20 and 21, March 3 and 4, April 29, May 27, June 24, August 26, September 29 and October 27 and 28, 2001. Favorable recommendations have been received from the Police Department, Fire Department, Building Commissioner and the Legal Department. Mr. David Hicks, Century Center, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the License Application was approved was approved. ACCEPTANCE OF BID - PROPERTY ON OLD CLEVELAND ROAD ADJACENT TO ORGANIC RESOURCES PROPERTY Mr. Gary Gilot, Director of Public Works, advised the Board that on November 15, 2000,one (1) bid was received and opened for the above referred to property. After reviewing the bid, Mr. Gilot recommends that the Board accept the bid from Holladay Group, 227 South Main Street, South Bend, Indiana, in the amount of $95,000.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted. Mr. Inks seconded the motion which carried. OPENING OF BIDS - FIFTY (50) MORE OR LESS POLICE PATROL VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING ERIKS Chevrolet Commercial 1800 U.S. 31 By -Pass South Post Office Box 2169 Kokomo, Indiana 46904-2169 Bid was signed by Mr. Neil Munsey Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: m FEBRUARY 12, 2001 Fifty (50) Police/Pursuit Vehicles $18,245.00 $912,250.00 PINE CHEVROLET 1522 East Lincolnway LaPorte, Indiana 46350 Bid was signed by Mr. Rick Stanley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .m Fifty-five (55) 2001 Chevrolet Impala Police/Taxi Package $19,192.00 $1,055,560.00 DAN YOUNG GM Post Office Box 398 Sate Road 28 East Tipton, Indiana 46072 Bid was signed by Mr. Jim Goodson Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: 0 Fifty (50) 2001 Impala Police Cars $19,242.00 $962,100.00 GATES CHEVROLET CORPORATION 401 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted we Fifty (50) 2001 Chevrolet FWD Police Patrol Vehicles Exceptions: Heated mirrors not available Limited slip not available Dual batteries not available REGULAR MEETING FEBRUARY 12, 2001 Options: Wiring provisions for horn/siren Add $22.00/Vehicle Wiring provisions for grille lamps Flasher, speaker Add $69.00/Vehicles Engine oil cooler Add $30.00/Vehicle $18,772.00 $938,600.00 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING /AWARD OF QUOTATIONS -CENTURY CENTER WALL HANGINGS -PROJECT NO. 100-86 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: MICHAELANGELO S 3371 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Michael Bernacchi QUOTATION: $19,595.00 AQUARIUS, INC. 135 East 144t' Street Bronx, New York 10451-5435 Quotation was submitted by Mr. Jim Belmont QUOTATION: $49.42/Per Yard Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above Quotations were referred to the Century Center for review and recommendation. After reviewing those Quotatations, Mr. Eugene Mikolajewski, Century Center, recommends that the Board award the contract to the lowest responsive and responsible bidder, Michaelangelos, in the amount of $19,595.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. OPENING OF QUOTATIONS - RENOVATION OF MORRIS PERFORMING ARTS CENTER FOUNTAIN - PROJECT NO. 101-10 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: DOMINIAK MECHANICAL, INC. 1137 Western South Bend, Indiana 46601 Quotation was submitted by Ms. Connie Dominiak QUOTATION: $24,766.00 EDWARD J. WHITE, INC. 1011 South Michigan Street South Bend, Indiana 46601 Quotation was submitted by Mr. Paul J. White, President QUOTATION: $23,459.00 o REGULAR MEETING FEBRUARY 12, 2001 Alternate 1 Add for installation of wind controller $1,245.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above Quotations were referred to the Morris Performing Arts Center and Community and Economic Development for review and recommendation. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER -COUNTRY ROADS INC. - PROJECT NO. 98-25-7 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 005 (Revised) on behalf of Country Roads, Inc., 1125 East Washington, Greenville, Michigan, indicating that the Contract amount be decreased $1,732.77 for a new Contract sum including this Change Order in the amount of $490,998.88. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - BLACKTHORN WETLANDS PLANTINGS - DESIGNS ON NATURE - PROJECT NO. 100-31 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Designs on Nature, 202 Lincolnway East, Mishawaka, Indiana, indicating that the contract amount be increased by $8,050.00 for a new contract sum including this Change Order in the amount of $64,199.35. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - DEMOLITION OF BUILDING AT 214 WEST JEFFERSON BOULEVARD - WARNER AND SONS, INC. - PROJECT NO.100-81 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order on behalf of warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana, with no monetary change, for a new contract sum including this Change Order in the amount of $33,660.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVAL OF AGREEMENT - AMENDED CONTRACT FOR EMERGENCY MEDICAL SERVICES FOR SPECIAL EVENTS - UNIVERSITY OF NOTRE DAME Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, for emergency medical services for their special events. It was noted that the Board of Public Safety approved this Agreement on December 27, 2000. The Agreement is effective through December 31, 2001. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - EMERGENCY MEDICAL SERVICES - UNIVERSITY OF NOTRE DAME Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, for emergency medical services. It was noted that the Board of Public Safety approved this Agreement on December 27, 2000, and is in effect from January 1, 2001 through December 31, 2004. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF CONTRACT - UNIFORM RENTAL - ARAMARK UNIFORM SERVICES Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and ARAMARK Uniform Services, Post Office Box 3906, South Bend, Indiana, for uniform rental for the City of South Bend. The Contract is effective through February 12, 2003. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Contract was approved and executed. REGULAR MEETING FEBRUARY 12, 2001 APPROVAL OF PROPOSAL - PROFESSIONAL SERVICES - GRAVITY AND SANITARY SERVICE - PEPPERS AND IRONWOOD NORTH SANITARY SEWER REVISION - DONOHUE ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Donohue Associates, 630 East Colfax, South Bend, Indiana, for engineering services for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of $11,500.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - DOWNTOWN SOUTH BEND STREETSCAPE DESIGN AND MASTER PLAN - DLK ARCHITECTURE, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and DLK Architecture, Inc., 410 South Michigan, Chicago, Illinois, for the above referred to proj ect. Mr. Gilot noted that the Agreement is in the amount of $48,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BOARD OF PUBLIC SAFETY APPOINTEE - YEAR 2001 - JESUSA RODRIGUEZ Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Jesusa Rodriguez, South Bend, Indiana, for her services as a Board of Public Safety member for the year 2001. Mr. Gilot noted that the Agreement is in the amount of $3,400.00, Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BOARD OF PUBLIC SAFETY APPOINTEE - YEAR 2001 - ELMER L. CARR Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Elmer L. Carr, South Bend, Indiana, for his services as a Board of Public Safety member for the year 2001. Mr. Gilot noted that the Agreement is in the amount of $3,400.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDA AND CONTRACT The following Community Development Contract and Addenda were presented to the Board for approval: Addendum I - Community Extension from 12/31/00 to Ms. Roemer - Motion to Development - Affordable 5/31/01 to continue housing Approve; Mr. Inks - Loan/Repair Grant/Good repair program Seconded and Carried Neighbors Housing Development $78,143.00 Ms. Roemer abstained, as she Corporation (HDC) - Staff is a member of the Board. Services Mr. Inks - Motion to Approve; Mr. Gilot - Seconded and Carried APPROVAL OF AGREEMENT - SERVICES OF THE CITY OF SOUTH BEND PERSONNEL - WORKFORCE INVESTMENT BOARD, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Workforce Investment Board, Inc. (WIB), formerly Workforce Development Services, 425 North Michigan Street, South Bend, Indiana, for the services of City of South Bend personnel to assist the WIB. There is no monetary value for this Agreement. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. REGULAR MEETING FEBRUARY 12, 2001 APPROVAL OF PROPOSAL - ENGINEERING SERVICES - MADISON CENTEREASEMENT - LAWSON FISHER ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, to prepare an easement for Madison Center including field marking, surveying, and a legal description for the easement. Mr. Gilot noted that the Proposal is in the amount of $2,575.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Proposal was approved and executed. APPROVAL OF MEMORANDUM OF UNDERSTANDING - COOPERATIVE MASTER PLAN FOR UTILITIES EXTENSION - CLELAND BUILDERS/MILLER BUILDERS Mr. Gilot stated that the Board is in receipt of a Memorandum of Understanding between the City of South Bend; Cleland Builders, 1101 Lincolnway West, Mishawaka, Indiana; and Miller Builders, Post Office Box 229, Granger, Indiana, for the above referred to master plan for the Blackthorn West project, Fox Run Development and Poppy Road Development. The cost for these projects is segmented between the City of South Bend, Cleland Builders and Millers Builders, as noted in the Memorandum of Understanding. Mr. Gilot noted that the Memorandum of Understanding is in the total amount of $964,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Memorandum of Understanding was approved and executed. APPROVAL OF AGREEMENT -LEGISLATIVE CONSULTING- SAGAMORE ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Sagamore Associates, 805 15`" Street, Washington, D.C., for legislative consulting for the City of South Bend, effective January 1, 2001 through November 30, 2001. Mr. Gilot noted that the Agreement is in the amount of $49,500.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 9-2001 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AND THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT CONCERNING REASSESSMENT OF VACANT CITY PROPERTY FOR SALE TO ADJACENT PROPERTY OWNERS Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the City of South Bend by and through its Department of Public Works has determined that the sale of vacant properties to landowners who have adjoining properties within the City is in the best interest of the City; and WHEREAS, the South Bend Division of Community and Economic Development is a body of the Department of Community and Economic Development; and WHEREAS, in order to facilitate the transfer and sale of adjacent lands and property parcels so as to further City interests; and WHEREAS, the acquisition, sale and release of these properties through the Board of Public Works is granted to them by Indiana Code; and WHEREAS, by statutory code 36-1-11-5 the Board of Public Works has the authority to sell adjacent parcels of land to homeowners with properties in good standing (e.g. no Code issues in the last 12 months) who may wish to acquire that property all in the best interests of the City; and WHEREAS, under section 36-1-11-5, if the assessed value ofthese properties is less than two thousand dollars ($2,000.00), this property may be sold to the adjacent landowners through an informal advertising and bidding process; and WHEREAS, Community Development seeks to promote the selling of these vacant plots of land to adjacent landowners by filing Petition for Correction of an Error, Form 133, with the County Auditor to seek a reduction in assessed property value to further this project; and REGULAR MEETING FEBRUARY 12, 2001 WHEREAS the filing of Form 133 by Community Development in order to get certain of these properties reassessed and on the verge of bidding and selling to adjacent landowners is in the best interest of the City of South Bend and facilitates this process in a more orderly and timely fashion; and NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works for the City of South Bend, Indiana as follows: 1. The Board of Public Works shall assist Community Development by granting them the authority to file Form 133, Petition for Correction of an Error, with the County Auditor so as to seek reduction in property assessments and facilitate the sale of certain of these parcels of land. 2. This Resolution will give Community Development the authority to proceed and pursue Form 133 and reassessment of the property at the behest and of the interest of adjacent landowners by their express notification to the City. That the procedures and process laid out by Community Development in dealing with the St. Joseph County Auditor with Form 133 and involvement with adjacent landowners can be done so as to facilitate these transfers up to the point of final Board of Public Works approval; IT IS NOW RESOLVED that Community Development shall have the power to file Form 133, Petition for Correction of an Error, with the ST. Joseph County Auditor at the behest of adjacent landowners and community projects so as to facilitate proper reassessment and timeliness of land values so that the Board of Public Works will be in a position to approve and follow guidelines for proper advertising and selling of these pieces of property in a timely manner and in the best interest of the City. ADOPTED at the meeting of the Board ofPublic Works, City of South Bend held on the 12' day of February, 2001, at 1300 County City Building, 227 West Jefferson Boulevard, South Bend, Indiana. SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH SIDE SANITARY SEWER AND WATER MAIN EXTENSION - PHASE II - PROJECT NO. 101-005 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will consist of the construction of sanitary sewer extension and water main extension on the south side of South Bend. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BIO-SOLIDS TRUCKING - WASTEWATER TREATMENT PLANT In a memorandum to the Board, Mr. Ken Zmudzinski, Wastewater Treatment Plant, requested permission to advertise for the receipt of bids for the above referred to service. Mr. Zmudzinski stated this service will truck bio-solids from Organic Resources to land application sites for 2001. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS: - EIGHT (8), MORE OR LESS 2001 3/4 TON TWO WHEEL DRIVE PICK-UP TRUCKS - FOUR (4), MORE OR LESS 2001 3/4 TON FOUR WHEEL DRIVE PICK-UP TRUCKS - FIVE 5), MORE OR LESS USED 2000 COMPACT FOUR DOOR SEDAN AUTOMOBILES REGULAR MEETING FEBRUARY 12, 2001 - FIVE (5), MORE OR LESS USED 2000 MID -SIZE FOUR DOOR SEDAN AUTOMOBILES - TWO (2), MORE OR LESS NEW 2001 COMPACT FOUR DOOR SEDAN AUTOMOBILES - ONE (1), MORE OR LESS 2001 FRONT WHEEL DRIVE PASSENGER VAN - SEVEN (7), MORE OR LESS 2001 ALL WHEEL DRIVE CARGO VANS In a memorandum to the Board, Mr. Matt Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2001 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - CURB AND SIDEWALK IMPROVEMENTS - PROJECT NO. 101-015 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will improve sidewalks, curbs, approaches and treelawns in the City of South Bend. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWO HUNDRED (200) MORE OR LESS, G.P.S. RECEIVERS AND ACCESSORIES - SOUTH BEND POLICE DEPARTMENT - PROJECT NO. 10 1 -0 15 In a memorandum to the Board, Captain Gary Horvath, South Bend Police Department, requested permission to advertise for the receipt of bids for the above referred to equipment. Captain Horvath stated that funding is through an Indiana Law Enforcement Assistance Grant. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Kathy Davis, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-one (21) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MEMORY WALK 2001 Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. G. William Jack, Alzhiemer's Association, 425 North Michigan, South Bend, Indiana to conduct the above referred to walk, on September 15, 2001, from 8:00 a.m. until 3:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT URC CROP WALK Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. James Fisco, United Religious Community, 2015 Western Avenue, South Bend, Indiana, to conduct the above referred to walk, on September 30, 2001, from 2:00 p.m. until 5:00 p.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT 6TH ANNUAL RIVERSIDE 4 RUN Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan O'Connor, South Bend Park Department, to conduct the above referred to run, on July 7, 2001, from 8:00 a.m. until 9:00 a.m., on the designated route as submitted. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. fl t REGULAR MEETING FEBRUARY 12, 2001 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following traffic control devices were approved: New Installation - Handicapped 1322 West Ford Mr. Pejza has met all the Accessible Parking Space Signs requirements New Installation - Handicapped 1211 Eclipse Mr. Mahome has met all the Accessible Parking Space Signs requirements New Installation - Handicapped 312 Donmoyer James Monroe School has a Accessible Parking Space Signs (Fellows Street Side) handicap accessible ramp on the east side of the school New Installation - Handicapped 1129 North College Ms. Buchanan has met all the Accessible Parking Space Signs requirements New Installation - Handicapped 3617 West Mr. Maxwell has met all the Accessible Parking Space Signs Washington requirements Removal - Handicapped Accessible 1334 King Signs no longer needed Parking Space Signs Removal - Two (2) Hour Parking 1017 Dubail Doctor Is office is now a residential home; signs no longer needed New Installation - No Parking/Bus 303 South Chapin Hansel Center request Zone reserved bus parking; used for pick-up and drop-off of children Removal - Residential Parking; 100 Block North In 1992 residential signs Revised to Two (2) Hour Parking William (west side) installed for residents during hours of 8-4. 501 Washington is now vacant. New Installation - Two (2) Hour 206 East Bartlett Dr. Yu requests handicap Handicap Zone zone in front of his office. Revised Sign - Handicap/Tow Zone 926 East Cedar Resident having problems (Frances Street side) with parking in handicap area. APPROVAL OF DEED OF DEDICATION - 6001 MIAMI STREET - MIAMI STREET SEWER Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Deed of Dedication for a portion of property at 6001 Miami Street was approved. It was noted the Deed of Dedication is for a portion of property used for installation of the Miami Street sanitary sewer. APPROVAL OF GRANT OF EASEMENT Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, a Grant of Easement made by St. Casimir's Church,1308 Dunham Street, South Bend, Indiana, was approved. It was noted that this Easement was granted to facilitate a right of ingress and egress upon St. Casimir's Church property from a vacated alleyway off Dunham, to assist the City in maintenance, trash pick-up and other functions. APPROVE TITLE SHEET - PUBLIC WORKS SERVICE CENTER - MINOR SUBDIVISION Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the above referred to Title Sheet was approved and signed. It was noted that a Waiver of Right to Appeal was included with the documentation to be approved. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Wavier of Right to Appeal was forwarded to the Legal Department for review. REGULAR MEETING FEBRUARY 12, 2001 APPROVAL OF CERTIFICATES OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Memorial Health System, Inc 615 North Michigan South Bend, Indiana 46601 Knapp Environmental 12875 McKinley Highway Mishawaka, Indiana 46545 Rieth Riley Construction Post Office Box 477 Goshen, Indiana 46527-0477 Youngs Excavating, Inc. Post Office Box 2766 South Bend, Indiana 46680-2766 Digger Specialities, Inc. Post Office Box 241 Bremen, Indiana 46506 Trans Tech Electric Post Office Box 3915 South Bend, Indiana 46619 Panzica Building Corporation 422 East Monroe Street South Bend, Indiana 46601 Dominiak Mechanical, Inc. Loucks Plumbing and Heating Inc. 1137 West Western Avenue South Bend, Indiana 46601 Walsh & Kelly, Inc. K&S Electric, Inc. W&K Equipment Company Inc. Harold Campbell Omega Trucking Company Post Office Box 1243 1700 East Main Street Elkhart, Indiana 46515-1243 Griffith, Indiana 46319-2999 Erskine Plaza Associates % Cressy and Everett 3930 Edison Lakes Parkway Mishawaka, Indiana 46545 Shelter Corporation 900 Second Avenue South Minneapolis Minnesota 554502 Cavinder Elevators, Inc. 2712 Western Avenue South Bend, Indiana 46619 Warner and Sons Inc. Post Office Box 87 Elkhart, Indiana 46515 CB&K Constructors, Inc. 1501 N. Division Street Plainfield, Illinois 60544-8929 Horizon Builders, INc. New Life Restoration, Inc. 30160 North Cobus Drive Elkhart, Indiana 46514 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Ziolkowski Construction, Inc. Hochstetler Construction, Inc. EXCAVATION BONDS M&P Utilities, Inc. Approved Effective January 26, 2001 Pursuant to Resolution No. 100-2000 Approved Effective January 26, 2001 Pursuant to Resolution No. 100-2000 Approved Effective January 29, 2001 Pursuant to Resolution No. 100-2000 Alpine Construction, Inc. Approved Effective February 12, 2001 1 REGULAR MEETING Ziolkowski Construction, Inc. Marchant Excavating, Inc Selge Construction Majority Builders, Inc. FEBRUARY 12, 2001 Approved Effective January 29, 2001 Pursuant to Resolution No. 100-2000 Approved Effective February 1, 2001 Pursuant to Resolution No. 100-2000 Approved Effective February 5, 2001 Pursuant to Resolution No. 100-2000 Approved Effective February 5, 2001 Pursuant to Resolution No. 100-2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a monthly report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair, for the month of January 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. John Stancati, Director of Water Works, submitted a monthly report for the Department of Water Works for the month of January 2001. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Central Services, and Water Works submitted Safety Reports for January 2001. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the reports were accepted and filed. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Swank Uniform Rental 1101 King Street South Bend, Indiana 46616 Ziker Cleaners 251 East Sample South Bend, Indiana 46618 Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Wastewater Discharge Permits were approved. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $2,129,363.61 January 29, 2001 Approved January 26, 2001 Pursuant to Resolution No. 100-2000 City of South Bend $1,850,027.75 February 5, 2001 Approved January 26, 2001 Pursuant to Resolution No. 100-2000 REGULAR MEETING FEBRUARY 12, 2001 Workforce $55,747.21 January 22, 2001 Approved January 26, 2001 Investment Board, Pursuant to Resolution No. Inc. 100-2000 Workforce $13,311.53 January 22, 2001 Investment Board, Inc. Workforce $45,795.27 February 5, 2001 Investment Board, Inc. City of South Bend $2,261,355.32 February 12, 2001 Workforce $6,469.99 February 5, 2001 Investment Board, Inc. Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. DISCUSSION - DOWNTOWN COMMERCIAL DELIVERY PERMIT PILOT PROGRAM - MIKE GIULIONI - COMMUNITY AND ECONOMIC DEVELOPMENT Mr. Mike Giulioni, Community and Economic Development, submitted a staff report on the above referred to program. The Board discussed the progress ofthe program, and determined that it should continue to be implemented and the City Council should be made aware of program. Any further action will be taken after all necessary parties have had the opportunity to review the program. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 11:05 a.m. BOARD OF PUBLIC WORKS Gary A. Gilo , President M. atherine Roemer, Me er ;� JAC G��4 Donald E. Inks, Member TEST: Angela I. Jacob, Clerk' 1