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HomeMy WebLinkAbout01/22/01 Board of Public Works Minutes00.1 �2;. REGULAR MEETING JANUARY 22, 2001 The regular meeting of the Board of Public Works was convened at 9.40 a.m. on Monday, January 22, 2001, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Schaffer. ADD AGENDA ITEM Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, an agenda item for Resolution No. 7-2001 was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on January 8, 2001, were approved. PUBLIC HEARING - APPLICATION FOR MASSAGE ESTABLISHMENT - A TOUCH OF ELEGANCE DAY SPA INC. Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Massage Establishment, at 910 East Ireland Road, South Bend, Indiana, as submitted by Ms. Shelly Clevinger, 54533 Bittersweet, Mishawaka, Indiana. It was noted that favorable recommendations were received by the Fire Department, Police Department, Building Commissioner and the City Attorney's Office. Ms. Michelle Clevinger, 54533 Bittersweet, Mishawaka, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the License Application was approved. APPROVAL OF REQUEST TO REJECT QUOTATIONS/RE-ADVERTISE FOR QUOTATIONS - CENTURY CENTER WALL HANGINGS - PROJECT NO. 100-86 In a letter to the Board, Mr. Gene Mikolajewski, Century Center, requested permission to reject the sole quotation received on January 8, 2001 for the above referred to item. Mr. Mikolajewski stated that the bid does not meet the budgetary expectations for this project. In addition, he requested to re -advertise for this project. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the request to reject the quotation and re -advertise for the receipt of quotations was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FIFTY (50)MORE OR LESS, POLICE PATROL VEHICLES In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Mr. Chlebowski stated that funding is provided by the Police Department Capital Budget. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - JOHNSON CONTROLS - PROJECT NO. 98-25 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 003 on behalf of Johnson Controls, 4312 Technology Drive, South Bend, Indiana, indicating that the Contract amount be increased $1,581.00 for a new Contract sum including this Change Order in the amount of $80,753.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - EVERGREENE PAINTING STUDIOS, INC. -PROJECT NO. 98-25 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 004 (Reissued) on behalf of EverGreene Painting Studios, Inc., 450 West 31" Street, South Bend, Indiana, indicating that the Contract amount be increased $6, 664.07 for a new Contract sum including this Change Order in the amount of $561,541.47. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Change Order was approved. 1-1 I REGULAR MEETING JANUARY 22, 2001 RATIFY CONSTRUCTION CONTRACT - DEMOLITION OF BUILDING AT 213 JEFFERSON BOULEVARD - WARNER AND SONS INC. - PROJECT NO 100-81 Mr. Gilot advised that in accordance with the bid awarded on December 11, 2000, to Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana, in the amount of $33,660.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that this Contract was approved on January 9, 2001 pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Contract was ratified and the appropriate Certificate of Insurance was filed. RATIFY CONSTRUCTION CONTRACT - DEMOLITION OF 730 UNITED DRIVE - BUILDING NO. 69 - WARNER AND SONS, INC.- PROJECT NO 100-87 Mr. Gilot advised that in accordance with the bid awarded on December 26, 2001), to Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana, in the amount of $475, 53 5.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that this Contract was approved on January 9, 2001 pursuant to Resolution No. 100-2000. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance was filed. RATIFY CONSTRUCTION CONTRACT - 2000 SEWER LINING PROJECT - INSITUFORM TECHNOLOGIES - PROJECT NO. 100-97 Mr. Gilot advised that in accordance with the bid awarded on December 26, 2000, to Insituform Technologies USA, Inc., 12897 Main Street, Lemont, Illinois, in the amount of $497,441.28 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that this Contract was approved on January 9, 2001 pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was ratified and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF PROPOSAL - PHASE I AND II SITE ASSESSMENT - OMNIPLEX FACILITY AT 1408 ELWOOD - BRUCE CARTER & SSOCIATES INC. Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Bruce Carter & Associates, Inc., 733 Princeton, Elkhart, Indiana, for a site assessment of the Omniplex facility, including records review and sampling at the site. Mr. Gilot noted that the Proposal is in the amount of $35,382.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF AGREEMENT - STAFF SUPPORT - CHRISTMAS IN APRIL ST. JOSEPH COUNTY Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Christmas in April St. Joseph County, for staff support services. Mr. Gilot noted that the Agreement is in the amount of $13,800.00, to be paid to the City of South Bend. It was noted that in 1997, 89% of the cost was subsidized by the City of South Bend; and 83% in 1998-1999. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - STAFF SUPPORT - COMMUNITY HOMEBUYERS CORPORATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Community Homebuyers Corporation, for staff support services. Mr. Gilot noted that the Agreement is in the amount of $49,297.00, which is to be paid to the City of South Bend. It was noted that in 1997, 63% of the cost was subsidized by the City of South Bend; 42% in 1998, and 60% in 1999. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT/ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: REGULAR MEETING JANUARY 22, 2001 Addendum I - Near Cushing/Scott Rehab Project Extend contract time from Northwest Neighborhoods, December 31, 2000 to May Inc. 31, 2001 Addendum I - South Bend Jelly's Bar Acquisition Extend contract time from Heritage Foundation Project December 31, 2000 to June 30, 2001 Addendum II - South Bend Liston/Colfax Rehabilitation Extend contract time from Heritage Foundation Activity December 31, 2000 to April 3, 2001 Community & Economic Affordable Housing Program $100,000.00 Development Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the above referred to Contract and Addenda were approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - UTILITY SURVEILLANCE - CREST MANOR SUBDIVISION - SECTION I AND II - PIETRZAK LAND SURVEYING, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Pietrzak Land Surveying, Inc., 24891 Kern Road, South Bend, Indiana, for professional engineering services for a utility surveillance in Crest Manor Subdivision, Section I and II. Mr. Gilot noted that the Agreement is in the amount of $2,300.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - WESTERN AVENUE POLICE PATROLS - SOUTH BEND POLICE DEPARTMENT Mr. Gilot stated that the Board is in receipt of a Grant Agreement between the City of South Bend and the South Bend Police Department, for police patrols in the Western Avenue Commercial Corridor. Mr. Gilot noted that the Agreement is in the amount of $30,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the Grant Agreement was approved and executed. APPROVAL OF AGREEMENT - SOFTWARE MAINTENANCE - "PERMITS PLUS" - ACCELA, INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Accela, Inc., 1731 West Walnut Avenue, Visalia, California, for software maintenance for "Permits Plus". Mr. Gilot noted that the Agreement is in the amount of $7,808.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF PROJECT LABOR AGREEMENT - ST. JOSEPH VALLEY BUILDING AND CONSTRUCTION TRADES COUNCIL Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the St. Joseph Valley Building and Construction Trades Council for the establishment of a framework for labor-management cooperation and stability for the Public Works Service Center project. It was noted that the Project Labor Agreement will be a part of the specifications for the new Public Works Service Center project only. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Agreement was approved and executed. ADOPT QUALIFICATIONS BASED SELECTION PROCESS In a memorandum to the Board, Mr. Carl Littrell, City Engineer, stated that over the past few years the number of firms expressing interest in providing professional services in connection with planning, design, and construction of public works in the City of South Bend has grown. To better serve the public and to meet the best interest of the user of the facility or plan being studied, Mr. Littrell recommends "Qualifications Based Selection" of consultants and determining the scope of their work, as the framework for a City of South Bend Qualifications Based Selection process. Mr. Littrell further recommends that the Director of Public Works and the City Engineer be members of selection i REGULAR MEETING JANUARY 22, 2001 committees. This procedure is in use in many Indiana communities and is well accepted by the design community as well as other government agencies including the State of Indiana. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Qualifications Based Selection Process was adopted. APPROVAL OF GRANT OF EASEMENT - SANITARY SEWER AND SOUTH SIDE WATER LINE The Board was presented a Grant of Easement for the extension of sanitary sewer and water line through the property at 60981 U.S. 31. South, South Bend, Indiana, as submitted. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the Grant of Easement was approved. ADOPT RESOLUTION NO. 4-2001 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 4-2001 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL MITCHELL KAJZER has retired from the South Bend Police Department and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that sidearm Serial No. AD18949 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 22ND day of January, 2001. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTIONNO. 5-2001 - AUTHORIZING THE TRANSFER OF REAL PROPERTY TO AM ERICAN HOME DREAMS, INC. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. 4 17, REGULAR MEETING JANUARY 22, 2001 WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of one (1) parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Lot Numbered Sixteen (16) as shown on the recorded Plat of Haney's Addition to the City of South Bend, St. Joseph County, Indiana. Commonly known as 113 Broadway. WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, American Home Dreams, Inc., (hereafter AHD) desires to obtain ownership of the above -described real estate for development of good quality, affordable housing for residents with low or moderate incomes; and WHEREAS, the above -described real estate is in an area which has been targeted for redevelopment; and WHEREAS, I.C. 36-1-11-4.2 allows the Board to sell property not acquired through eminent domain for the purpose ofpromoting an economic development project or facilitating compatible land use planning; and WHEREAS, the construction of affordable in -fill housing is consistent with these purposes. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to AHD one parcel of real property more particularly described as follows: Lot Numbered Sixteen (16) as shown on the recorded Plat ofHaney's Addition to the City of South Bend, St. Joseph County, Indiana. Commonly known as 113 Broadway. 2) Said transfer shall be subject to a purchase agreement setting forth the terms and conditions of the sale. 3) Said transfer shall be accomplished by a quit claim deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. Adopted this 22°a Day of January, 2001. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/M. Catherine Roemer, Member s/Don Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 6-2001 - AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF PROPERTY TO AMERICAN HOME DREAMS, INC. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING THE TRANSFER OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. I- I raJ REGULAR MEETING JANUARY 22, 2001 WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), owns or is in the process of acquiring three parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Lot Numbered Seventeen (17) and a strip of land five (5) feet in width, East and West, taken off of and from the entire length of the West side of Lot Numbered Eighteen (18) as shown on the recorded Plat ofHaney's Addition to the City of South Bend. Lot Numbered Thirty-one (31) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Four, recorded November 2, 2000 in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 0051410. WHEREAS, said real property was not obtained by the City through eminent domain; and WHEREAS, the care, custody and control of City real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3; and WHEREAS, American Home Dreams, Inc., (hereafter AHD) desires to obtain ownership of the above -described real estate for development of good quality, affordable housing for residents with low or moderate incomes; and WHEREAS, the above -described real estate is in an area which has been targeted for redevelopment; and WHEREAS, I.C. 36-1-11-4.2 allows the Board to sell property not acquired through eminent domain for the purpose of promoting an economic development project or facilitating compatible land use planning; and WHEREAS, the construction of affordable in -fill housing is consistent with these purposes. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana, as follows: 1) The City shall transfer to AHD two parcels of real property more particularly described as follows: Lot Numbered Seventeen (17) and a strip of land five (5) feet in width, East and West, taken off of and from the entire length of the West side of Lot Numbered Eighteen (18) as shown on the recorded Plat ofHaney's Addition to the City of South Bend. Lot Numbered Thirty-one (31) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Four, recorded November 2, 2000 in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 0051410. 2) Said transfer shall be subject to a purchase agreement setting forth the terms and conditions of the sale. 3) Said transfer shall be accomplished by a quit claim deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. ADOPTED this 22nd day of January, 2001. REGULAR MEETING JANUARY 22, 2001 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot, President s/M. Catherine Roemer, Member ATTEST: s/Don Inks, Member s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 7-2001- AUTHORIZING THE TRANSFER OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF REAL PROPERTY TO AMERICAN HOME DREAMS, INC. WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), owns or is in the process of acquiring three parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: All that part of Lot Numbered Five A (5A) as shown on the recorded Plat of American Home Dreams Replat Subdivision, recorded August 22, 1997, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9734390 that lies within Lot Seventy (70) as shown on the recorded Plat of Haney's Addition to the City of South Bend, recorded May 5, 1892, in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 13. Commonly known as 229 Broadway; Lot Numbered Twenty-two (22) as shown on the recorded Plat of Southeast Neighborhood Redevelopment -Phase One, Section Two, recorded April 1, 1999, in the Office ofthe Recorder of St. Joseph County, Indiana, as Instrument No. 9914340. Commonly known as 709 Pennsylvania Street. Lot Numbered Twenty-three (23) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Two, recorded April 1, 1999, in the Office ofthe Recorder of St. Joseph County, Indiana, as Instrument No. 9914340. Commonly known as 713 Pennsylvania; Lot Numbered Thirty (30) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Two, recorded April 1, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9914340. Commonly known as 716 Pennsylvania Street; Lot Numbered Thirty-two (32) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Three, recorded December 2, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9960016. Commonly known as 702 Pennsylvania Street; Lot Numbered Thirty-three (33) as shown on the recorded plat of Southeast Neighborhood Redevelopment - Phase One, Section Two, recorded April 1, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9914340. Commonly known as 638 Pennsylvania Street; and WHEREAS, said real property was not obtained by the City through eminent domain; and WHEREAS, the care, custody and control of City real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3; and REGULAR MEETING JANUARY 22, 2001 WHEREAS, American Home Dreams, Inc., (hereafter AHD) desires to obtain ownership of the above -described real estate for development ofgood quality, affordable housing for residents with low or moderate incomes; and WHEREAS, the above -described real estate is in an area which has been targeted for redevelopment; and WHEREAS, I.C. 3 6-1-11-4.2 allows the Board to sell property not acquired through eminent domain for the purpose of promoting an economic development project or facilitating compatible land use planning; and WHEREAS, the construction of affordable in -fill housing is consistent with these purposes. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bend, Indiana, as follows: 1) The City shall transfer to AHD six parcels of real property more particularly described as follows: All that part of Lot Numbered Five A (5A) as shown on the recorded Plat of American Home Dreams Replat Subdivision, recorded August 22, 1997, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9734390 that lies within Lot Seventy (70) as shown on the recorded Plat of Haney's Addition to the City of South Bend, recorded May 5, 1892, in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 13. Commonly known as 229 Broadway; Lot Numbered Twenty-two (22) as shown on the recorded Plat of Southeast Neighborhood Redevelopment -Phase One, Section Two, recorded April 1, 1999, in the Office ofthe Recorder of St. Joseph County, Indiana, as Instrument No. 9914340. Commonly known as 709 Pennsylvania Street. Lot Numbered Twenty-three (23) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Two, recorded April 1, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9914340. Commonly known as 713 Pennsylvania; Lot Numbered Thirty (30) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Two, recorded April 1, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9914340. Commonly known as 716 Pennsylvania Street; Lot Numbered Thirty-two (32) as shown on the recorded Plat of Southeast Neighborhood Redevelopment - Phase One, Section Three, recorded December 2, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9960016. Commonly known as 702 Pennsylvania Street; Lot Numbered Thirty-three (33) as shown on the recorded plat of Southeast Neighborhood Redevelopment - Phase One, Section Two, recorded April 1, 1999, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9914340. Commonly known as 638 Pennsylvania Street; and 2) Said transfer shall be subject to a purchase agreement setting forth the terms and conditions of the sale. 3) Said transfer shall be accomplished by a quit claim deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. Adopted this 22nd day of January, 2001. REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JANUARY 22, 2001 BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Don Inks, Member s/M. Catherine Roemer, Member TO ENCROACH ONTO UTILITY EASEMENT - INSTALLATION OF SIGN - THE FOOD BANK OF NORTHERN INDIANA - 702 SOUTH CHAPIN Mr. Gilot advised that the Board is in receipt of favorable recommendations from the utility companies, as well as the Division of Engineering, Police Department, Building Commissioner and the Fire Department for a request from the Food Bank ofNorthern Indiana, 702 South Chapin Street, South Bend, Indiana, to install a sign at 702 South Chapin Street, in a utility easement. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF CORPORATE UNDERTAKING - LOT 31/710 PENNSYLVANIA Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, a Corporate Undertaking for the above referred to property was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE PROPERTY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Anne Bruneel, Baker and Daniels, 205 West Jefferson, South Bend, Indiana to vacate the following property: A portion of Greenlawn Avenue from the north right of way line of Mishawaka Avenue of the south right of way line of Wall Street for a distance of 561.5 feet, more or less, being a part of Whitcomb & Keller's 6' Sunnymede Addition to the City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt offavorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan stated that vacating this street would disrupt the public's access to Potawatomi Park from the south and result in the creation of increased traffic through the residential neighborhood to the west. In addition, vacating this street would have an impact on access to Indiana University -South Bend. As it exists today Greenlawn Avenue is a connector between McKinley Avenue and Mishawaka Avenue. Closing this street will result in increased traffic on Ironwood Drive and Twyckenham Drive, which in this area are also residential street. Mr. Littrell submitted a memorandum for a favorable recommendation. Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Inks seconded the motion which carried. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT OF WAY - INSTALLATION OF SIGN - ELOTES Y MAS - 1345 WEST DUNHAM Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department for a request from Mr. Lucio Cantu, Elotes Y Mas, 1345 West Dunham, South Bend, Indiana, to install a sign at 1345 West Dunham. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "LIFE OF A CHILD WALK" - MEMORIAL HEALTH FOUNDATION Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Janice Flynn, Memorial Health Foundation, 615 North Michigan, South Bend, Indiana to conduct the above referred to walk, on February 11, 2001, beginning at 11:45 a.m. until 2:15 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the recommendation was approved. C 1 1 1 REGULAR MEETING JANUARY 22, 2001 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following Certificate of Insurance was accepted for filing: Horizon Builders, Inc. New Life Restoration, Inc. 30160 North Cobus Drive Elkhart, Indiana 46514 APPROVE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division ofEngineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Temple Contractors Approved Effective January 9, 2001 Bond was Approved January 9, 2001 Pursuant to Resolution No. 100-2000 Ms. Roemer made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments St. Joseph County Four (4) Claims January 4, 2001 Claims approved Housing Consortium January 9, 2001 Pursuant to Res. No. 100-2000 Workforce $30,375.77 January 10, 2001 Development Services Workforce $9,123.30 January 12, 2001 Development Services City of South Bend $1,348,480.38 January 15, 2001 Claims approved January 12, 2001 pursuant to Res. No. 100-2000 Morris Performing Four (4) Claims January 11, 2001 Arts Center City of South Bend $2,411,500.56 January 22, 2001 Ms. Roemer made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the meeting adjourned at 10:25 a.m. REGULAR MEETING JANUARY 22, 2001 BOARD OF PUBLIC WORKS Gary A. Gilo , resident . M. ther- Roemer, Member 1 G Cz, A ald E. Inks, Member ATTEST: UA Angela K. 'acob, ClefV 1