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HomeMy WebLinkAbout12/09/02 Board of Public Works Minutes032^ REGULAR MEETING DECEMBER 9, 2002 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, December 9, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. OPENING OF QUOTATIONS - ONE (1) MORE OR LESS INDUCTIVELY COUPLED PLASMA SPECTROMETER Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to equipment. The following Quotations were opened and read: VARIAN INC. 2700 Mitchell Drive Walnut Creek, California 94598 Quotation was submitted by Ms. Cathie Welsh QUOTATION: $72,149.00 THERMO ELEMENTAL 27 Forge Parkway Franklin, Massachusetts 02038 Quotation was submitted by Mr. Lon Marciello QUOTATION: $73,474.00 PERKINELMER INSTRUMENTS 710 Bridgeport Avenue Shelton, Connecticut 06484-4794 Quotation was submitted by Ms. Susanne Giraud QUOTATION: $76,500.00 Total List Price with Additional Training/Printer/Installation $81,798.00 Price with Trade -In $65,550.00 Price without Trade -In $69,550.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Environmental Services for review and recommendation. OPENING OF BIDS - TWO (2) MORE OR LESS 1,500 GPM MOTORIZED PUMPING APPARATUS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: PIERCE MANUFACTURING COMPANY INC. 2600 American Drive Appleton, Wisconsin 54913 Bid was signed by Ms. Kelly Baumgarth Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $602,890.00 - (Two Units) $592,940.00 - Bid Price with Chassis Prepay $584,223.00 - Bid Price with Full Prepay 0330 REGULAR MEETING DECEMBER 9, 2002 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bid was referred to the Fire Department for review and recommendation. AGREEMENT - LEEPER PARK Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was tabled. FREDRICKSON PARK PLANNED ACTIVITIES Mr. Gilot noted that the Board of Public Works, on October 28, 2002, approved Mr. Gilot to prepare Certifications for the Indiana Department of Environmental Management (IDEM) in order for the City of South Bend to receive funding for activities and the design of the park. Additional questions raised by IDEM were whether the property was deeded to the City, and if the City owned this property when it was a landfill. The City of South Bend was not the property owner at the time it was a landfill, all described in a letter submitted to the Board. Mr. Gilot recommended that the Clerk of the Board advertise a thirty (30) day public notice in the South Bend Tribune and Tri- County News, a description of the planned activities at Fredrickson Park and allow for public comment. Materials will be available in the Office of Board describing the history, background, and plans for the site. A January bid date is proposed. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, Mr. Gilot was authorized to submit the additional Certification to IDEM. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Clerk of the Board was authorized to advertise a thirty (30) day public notice for public comment. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on December 5, 2002. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:46 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angel . Jacob, , erk PUBLIC AGENDA SESSION The Public Agenda Session of the Board of Public Works was convened at 8:00 a.m. on Thursday, December 5, 2002, by Board President Gary Gilot, with Board Members Carl P. Littrell and Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. 331 E REGULAR MEETING DECEMBER 9, 2002 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on November 12, 2002, were approved. AWARD BID - SALE OF ABANDONED VEHICLES Ms. Catherine Brucker, Director, Code Enforcement, advised the Board that on November 25, 2002, bids were received and opened for the below listed vehicles. After reviewing those bids, Ms. Brucker recommends that the Board award the bid to the highest bidder as follows: THOMAS BROWNING 31355 State Road 4 North Liberty, Indiana 46554 No. Make of Vehicle Year VIN Bid 1 Buick 1989 1G4EZ11COKU405258 $ 69.80 2 Cadillac 1986 1 G6CD6988G4259029 $ 69.80 3 Buick 1967 49487EUC 145173 $ 27.80 4 Lincoln 1988 1LNBM82F8JY747440 $ 57.80 5 Dodge 1983 1B7HD24T9DS482162 $ 27.80 6 Chevrolet 1992 1G1J1442N7154117 $ 69.80 7 Chevrolet 1996 1GILD554XTY261368 $ 27.80 8 Chevrolet 1978 CKL14AJ136563 $ 57.80 9 Mercedes 1971 12305312017427 $ 57.80 10 Ford 1981 2FDJF37EXBCA59831 $157.80 11 Dodge 1991 JP3CG49V8MZ004247 $ 72.80 12 Buick 1987 1G4HR5133HH409312 $ 28.80 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD BID - SALE OF CITY OWNED PROPERTY - 519 CAMDEN Mr. Larry Magliozzi, Community & Economic Development, advised the Board that on November 25, 2002, one bid was received and opened for the above referred to property. After reviewing the bid, Mr. Magliozzi recommended that the Board award the property to Mr. Adalberto Cervantes, 521 South Camden, South Bend, Indiana, in the amount of $1,500.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - JANITORIAL SUPPLIES 2002-2003 In a memorandum to the Board, Mr. George Zana, Purchasing, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY - EAST AND WEST BETWEEN LAFAYETTE AND MAIN Mr. Gilot indicated that Mr. Bill Schalliol, Community and Economic Development, has submitted to the Board a Vacation Petition to vacate the following alley: East and west between Lafayette and Main and the north half runs north and south between Jefferson and Wayne Street. 0332 _ REGULAR MEETING DECEMBER 9, 2002 The Engineering Division had no objection if the alley between Lots 261 and 262 are replaced by a public ingress/egress easement and accommodation for turning vehicles as proposed in a separate site plan. Community and Economic Development strongly supports this vacation request. It is an initial part of the planned development project on the southwest corner of Main and Jefferson. The Area Plan Commission staff reviewed the petition and believes vacating this alley would pose several problems. Vacating these alleys would go against a Common Council policy of not creating dead end alleys. Several parking lots would not have adequate access to their lots. Cross -access easements would be necessary. Each future development on this block would be forced to create new curb cuts for any loading and parking areas. Such a practice is opposite to what is desirable in the downtown area. It appears as though utilities are present in the proposed vacation area. Utility easements would be necessary. The Police Department and Fire Department have no objections. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, this alley vacation was approved, subject to the above comments. APPROVE CONSTRUCTION CONTRACT - PORTAGE AVENUE SEWER EXTENSION (TEACHERS CREDIT UNION) - HERRMAN & GOETZ INC - PROJECT NO 102-077 Mr. Gilot advised that in accordance with the quotation awarded on November 25, 2002, to Herrman & Goetz d/b/a Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana, in the amount of $43,739.75 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance and Schedule of Wages as submitted were filed. APPROVE CONSTRUCTION CONTRACT -U.S. 31 TRUNK SEWER EXTENSION - YOUNGS EXCAVATING - PROJECT NO. 102-062 Mr. Gilot advised that in accordance with the quotation awarded on November 12, 2002, to Youngs Excavating, Inc., Post Office Box 2766, South Bend, Indiana, in the amount of $466,332.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE SERVICE CONTRACT - ENVIRONMENTAL OVERSIGHT DURING TJX DEMOLITION, GRADING AND DRAINAGE PROJECT - WEAVER BOOS & GORDON OF MICHIANA, LLC - PROJECT NO. 102-034C Mr. Gilot stated that the Board is in receipt of a Service Contract between the City of South Bend and Weaver Boos & Gordon of Michiana, LLC, 630 East Bronson Street, Suite 1, South Bend, Indiana, for environmental monitoring during site construction. Mr. Gilot noted that the Service Contract will be satisfied on an hourly basis. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Service Contract was approved and executed. APPROVAL OF SERVICE CONTRACT - WALNUT/EUCLID CONTROL STRUCTURE IMPROVEMENTS - LAWSON-FISHER ASSOCIATES P.C. Mr. Gilot stated that the Board is in receipt of a Service Contract between the City of South Bend and Lawson -Fisher Associates, Inc., 525 West Washington Avenue, South Bend, Indiana, for engineering services. Mr. Gilot noted that the Contract is in the amount of $23,400.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Service Contract was approved and executed. APPROVAL OF SERVICE CONTRACT - ENROLL TJX DEMOLITION INTO THE VOLUNTARY REMEDIATION PROGRAM - WEAVER BOOS & GORDON - PROJECT NO. 102-034CD Mr. Gilot stated that the Board is in receipt of a Service Contract between the City of South Bend and Weaver Boos & Gordon of Michiana, LLC, 630 East Bronson Street, Suite 1, South Bend, Indiana, for enrollment into the Voluntary Remediation Program for the TJX Demolition Project. Mr. Gilot noted that the Service Contract is a 50/50 split with the City's portion not to exceed $200,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Service Contract was approved and executed. C H 0333 REGULAR MEETING DECEMBER 9.2002 APPROVAL OF SERVICE CONTRACT - ASBESTOS ABATEMENT OVERSIGHT SERVICES DURING TJX PHASE II SITE - DLZ - PROJECT NO. 102-34C Mr. Gilot stated that the Board is in receipt of a Service Contract between the City of South Bend and DLZ, 2211 Jefferson Boulevard, South Bend, Indiana, for asbestos abatement oversight services for TJX Phase II. Mr. Gilot noted that the Service Contract is in the amount of $3,150.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Service Contract was approved and executed. APPROVAL OF GRANT AGREEMENT- GOOD NEIGHBORS/GOOD NEIGHBORHOOD - LANDSCAPING - KEVIN LEACH Mr. Gilot stated that the Board is in receipt of a Grant Agreement between the City of South Bend and Mr. Kevin Leach, 1617 West Ewing Avenue, South Bend, for landscaping. Mr. Gilot noted that the Grant Agreement is in the amount of $175.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Grant Agreement was approved and executed. APPROVAL OF AGREEMENTS - AMERICORPS SOUTH BEND - MEMBER PARTICIPATION Mr. Gilot stated that the Board is in receipt of two (2) Agreements between the City of South Bend and the following: AmeriCorps South Bend Member Dawn Jones Marcus Woodard for participation in the AmeriCorps Program. Mr. Gilot noted that the Agreements are of no cost to the City. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreements were approved and executed. APPROVE ADDENDA - MAYOR'S AFTER SCHOOL PROGRAM INITIATIVE -DIVISION OF COMMUNITY AND ECONOMIC DEVELOPMENT Mr. Gilot advised that the Division of Community and Economic Development submitted to the Board for approval of two (2) Addenda for the Mayor's After School Program with the following: Edison Middle School I Believe I Can (I.B.I.C.) Additional $1,931.00 Additional $1,220.00 Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Addenda to the Agreements were approved and executed. APPROVAL OF CONTRACT - NEW PROGRAM USING REPROGRAMMED 2002 CDBG FUNDS - SOUTH BEND HERITAGE FOUNDATION Mr. Gilot stated that the Board is in receipt of a Contract between the Division of Community and Economic Development and the South Bend Heritage Foundation, 803 Lincolnway West, South Bend, Indiana for a program using reprogrammed 2002 CDBG Funds. Mr. Gilot noted that the Contract is in the amount of $150,000.00. Therefore, upon a motion made by Mr. inks, seconded by Mr. Gilot and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL BANKING SERVICES - M. MENDEL PISER Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. M. Mendel Piser, 112 West Jefferson Boulevard, Suite 310, South Bend, Indiana, for services relating to preparation of a request for a proposal. Mr. Gilot noted that the Agreement is in the amount of $7,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. PROPOSAL FOR SERVICE CONTRACT - FIFTH THIRD BANK Mr. Gilot stated that the Board is in receipt of a Proposal for a Service Contract between the City of South Bend and Fifth Third Bank, 1000 East 80t' Place, Suite 200 North, Merrillville, Indiana, for a two year banking contract. Mr. Gilot noted that the Proposal fee will be figured monthly depending on account activity. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot D3 REGULAR MEETING DECEMBER 9, 2002 and carried, the Proposal was approved and executed. APPROVAL OF GRANT AGREEMENT - PHASE I OF ZONING ORDINANCE UPDATE - ST. JOSEPH COUNTY BOARD OF COMMISSIONERS Mr. Gilot stated that the Board is in receipt of a Grant Agreement between the City of South Bend and St. Joseph County Board of Commissioners, 227 West Jefferson Boulevard, 7tn Floor, South Bend, Indiana, for work on Phase I of the Zoning Ordinance Update. Mr. Gilot noted that the Agreement is in the amount of $25,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - SOUTH BEND HERITAGE FOUNDATION LEND PROGRAM FOR DECEMBER 1 2002 THROUGH NOVEMBER 31 2003 Mr. Gilot stated that the Board is in receipt of a Grant Agreement between the City of South Bend and South Bend Heritage Foundation, 803 Lincolnway West, South Bend, Indiana, for confirmation of the City's support of the South Bend Heritage Foundation LEND Program for the period of December 1, 2002, through November 31, 2003. Mr. Gilot noted that the Agreement is in the amount of $50,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Grant Agreement was approved and executed. APPROVAL OF AGREEMENTS - STAFF ASSISTANCE Mr. Gilot stated that the Board is in receipt of two (2) Agreements between the City of South Bend's Department of Community and Economic Development and the following: Community Homebuyers Corporation Housing Development Corporation for staff assistance. Mr. Gilot noted that the Agreements are of no cost to the City. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreements were approved and executed. APPROVAL OF GRANT AGREEMENT - KELLER PARK HOUSING REPAIR AND IMPROVEMENT PROGRAM - CLINT AND CHRIS EDGIL Mr. Gilot stated that the Board is in receipt of an Agreement between the Department of Community and Economic Development and Clint and Chris Edgil, 1121 McCartney Street, South Bend, Indiana, for home repair and improvement. Mr. Gilot noted that the Agreement is in the amount of $2,379.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - KELLER PARK HOUSING REPAIR AND IMPROVEMENT PROGRAM - RALPH AND SHARON GLASSBURN Mr. Gilot stated that the Board is in receipt of a Grant Agreement between the Department of Community and Economic Development and Ralph and Sharon Glassburn, 1110 Queen Street, South Bend, Indiana, for home repair and improvement. Mr. Gilot noted that the Agreement is in the amount of $3,519.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - DESIGN SERVICES - U.S. 31 BRICK ROAD SEWER EXTENSION - THE ABONMARCHE GROUP INC. - PROJECT NO. 102-062 Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and The Abonmarche Group, Inc., 750 Lincoln Way East, South Bend, Indiana for design services regarding U.S. 31 Brick Road Sewer Extension Project. Mr. Gilot noted that the Amendment is in the amount of $11,150.00, and a new Agreement sum of $55,950.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Amendment was approved and executed. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SCOTTSDALE AREA DRAINAGE IMPROVEMENT - SMALL INC. - PROJECT NO. 102-058 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted a Final Change F� REGULAR MEETING DECEMBER 9, 2002 Order on behalf of Small, Inc., 25190 State Road 4, North Liberty, Indiana indicating that the Contract amount be decreased by $622.05 for a new Contract sum including this Change Order in the amount of $25,737.95. Additionally submitted was th Project Completion Affidavit indicating the new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and Project Completion Affidavit were approved. APPROVE CHANGE ORDER NOS. 3, 4 AND 5 - BIKE PEDESTRIAN TRAIL - NORTHERN INDIANA CONSTRUCTION - PROJECT NO. 99-051 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order Nos. 3, 4 and 5 on behalf of Northern Indiana Construction, 55803 Dogwood Road, Mishawaka, Indiana indicating that the Contract amount be increased $59,122.82 for a new Contract sum including this Change Order in the amount of $919,710.87. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Orders were approved. APPROVE CHANGE ORDER NO. 6 - BIKE PEDESTRIAN TRAIL - NORTHERN INDIANA CONSTRUCTION - PROJECT NO. 99-051 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 6 on behalf of Northern Indiana Construction, 55803 Dogwood Road, Mishawaka, Indiana indicating that the Contract amount be decreased $43,322.50 for a new Contract sum including this Change Order in the amount of $876,218.37. Upon a motion made by Mr. Littrell, seconded by Mr Inks and carried, the Change Order was approved. REQUEST TO WRITE-OFF UNCOLLECTIBLE UTILITY ACCOUNTS FOR 2002 - WATER WORKS Mr. Andy Wierzbicki, Water Works, presented a report of unsuccessfully collected accounts for the Solid Waste Operations, Water Works Operations, Sewer Repair Insurance, Sewage Works Operations, Water Leak Insurance and Project Releaf. The accounts that have been in a finalled status for at least one year with collection efforts futile. The State Board of Accounts requires these write-offs must be submitted to the Board for approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the write-off of uncollectible utility accounts for 2002 was approved. APPROVAL OF REQUEST FOR PERMANENT/TEMPORARY EASEMENT - LOT 2 OF B.W. BUSINESS PARK MAJOR SUBDIVISION Mr. Gilot stated that the Board is in receipt of memorandum from Mr. Robert Case, Economic Development, requesting a permanent/temporary easement at the above location for land and space to construct and operate new bridge on the Olive Road Bridge Reconstruction at the Toll Road. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Charles Hafer, 56825 Butternut Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to Lot 52, Hollywood Second Addition, South Bend, Indiana, (Key #17- 1040-1262 ), Mr. Hafer waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Place Realty, Inc., 2133 Foxboro Court, Mishawaka, Indiana. The Consent indicates that in consideration for permission to tap into the public water and sanitary sewer system of the City, to provide water and sanitary sewer service to Laurel Creek Subdivision, a part of the north half of the south 40 acres of a 78 parcel of land, South Bend, Indiana. Garden Place waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. 336 REGULAR MEETING DECEMBER 9.2002 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Cooreman Real Estate Group, Inc., 24545 Brick Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system and water service of the City, to provide sanitary sewer service and water service to Westwood Knolls at Blackthorn, a part of the east half of the northwest quarter of section 18, township 38 north, range 2 east, German Township, St. Joseph County. Cooreman Real Estate Group waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following traffic control devices were approved/denied: DENY NEW INSTALLATION: Handicapped Accessible Parking Signs LOCATION: 125 North Hawthorne REMARKS: Resident has a long drive that can be used when loading/unloading. NEW INSTALLATION: Handicapped Accessible Parking Signs LOCATION: 2506 West Dunham Street REMARKS: All requirements have been met NEW INSTALLATION: Handicapped Accessible Parking Signs LOCATION: 1328 West Fisher REMARKS: All requirements have been met NEW INSTALLATION: Handicapped Accessible Parking Signs LOCATION: 1629 Kemble Street REMARKS: All requirements have been met NEW INSTALLATION: Handicapped Accessible Parking Signs LOCATION: 1339 Randolph Street REMARKS: All requirements have been met NEW INSTALLATION: Handicapped Accessible Parking Signs LOCATION: 517 32°a Street REMARKS: All requirements have been met NEW INSTALLATION: Handicapped Accessible Parking Signs LOCATION: 3319 Northside REMARKS: All requirements have been met NEW INSTALLATION: Handicapped Accessible Parking Signs LOCATION: 445 South Jackson Street REMARKS: All requirements have been met APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Ferguson Michiana, Inc. Approved Effective November 25, 2002, Pursuant to Res. No. 100-2000 Southmore Mutual Housing Corp. Approved Effective November 27, 2002, Pursuant to Res. No. 100-2000 03.3' 1 REGULAR MEETING DECEMBER 9, 2002 EXCAVATION BOND Kreager Brothers Excavating Approved Effective November 27, 2002, Pursuant to Res. No. 100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Littrell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: National Environmental Services Corp. Memorial Health System, Inc. Post Office Box 300 615 North Michigan Street Clear Creek, Indiana 47426 South Bend, Indiana 46601 FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Engineering, Central Services, Street Department, Water Works and Environmental Services submitted Safety Reports for November 2002. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant and Organic Resources for the month of November 2002. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Water Works, for the month of November 2002. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $1,796,473.56 November 25, 2002 City of South Bend $2,505,989.88 December 2, 2002 St. Joseph County Housing Consortium $16,500.00 November 21, 2002 St. Joseph County Housing Consortium $16,500.00 November 21, 2002 St. Joseph County Housing Consortium $16,500.00 November 21, 2002 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:05 a.m. 033 REGULAR MEETING rEST: Angela k. Jacob, Clerk DECEMBER 9, 2002 BOARD OF PUBLIC WORKS P--tr�4A�-� Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member 11