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HomeMy WebLinkAbout10/14/02 Board of Public Works Minutes026P REGULAR MEETING OCTOBER 14, 2002 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, October 14, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEM ADDED/TABLED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added/tabled. - Request for Emergency Authorization for Receipt of Quotes and Award Contract - Opening of Quotations - Miami Village Park - Phase II - Tabled (Quotations opened October 9, 2002 PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANTS - KRIS KRINGLE CRAFT SHOW Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant, to conduct the sale of handmade crafts on November 3 0, 2002, at Michiana Christian School, South Bend, Indiana, as submitted by Ms. Elinor Tyl,1963 Piedmont Way, South Bend, Indiana. Favorable recommendations were received from the Legal Department, Police Department, Fire Department and the Building Department. Ms. Millie Vaughn, representing Ms. Elinor Tyl, was present and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. OPENING OF BIDS - SHERIDAN AVENUE STREET IMPROVEMENTS - WEST WASHINGTON TO WESTERN - RE -BID- PROJECT NO. 102-010 This was the date set for receiving and opening of sealed bids fortle above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NILES CONCRETE SAWING & CONSTRUCTION Post Office Box 1299 Niles, Michigan 49120 Bid was signed by Mr. Daniel Kulwicki Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted h BID: Base Bid $103,243.00 Alternate A $ 37,665.00 Alternate B $ 7,343.00 Alternate C $ 17,185.00 Total $165,436.00 L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid $107,097.40 Alternate A $ 37,528.25 Alternate B $ 6,523.00 REGULAR MEETING Alternate C $ 16,843.00 Total $167,991.65 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid $122,580.00 Alternate A $ 39,659.27 Alternate B $ 7,335.10 Alternate C $ 17,829.60 Total $187,403.97 SELGE CONSTRUCTION COMPANY, INC. 2833 South 1It' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid $146,587.00 Alternate A $ 44,724.00 Alternate B $ 8,362.00 Alternate C $ 21,154.00 Total $220,827.00 MCINTYRE & JONES CONSTRUCTION, L.L.C. 2526 West 6t' Street Mishawaka, Indiana 46544 Bid was signed by Mr. Jeffery Bradley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid $117,319.75 Alternate A $ 36,024.65 Alternate B $ 5,561.20 Alternate C $ 15,351.20 Total $174,256.80 RIETH RILEY CONSTRUCTION COMPANY, INC. Post Office Box 1299 Niles, Michigan 49120 Bid was signed by Mr. Todd Gosc Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted OCTOBER 14, 2002 6267 REGULAR MEETING OCTOBER 14, 2002 RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on October 9, 2002. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS P aAJ,;�' Gary A. Gilot, President Rae arl P. Littrell, Member /L.,/ -r �2�_ Donald E. Inks, Member AST: Angela K. cob, ChOk The Public Agenda Session of the Board of Public Works was convened at 8:03 a.m. on Wednesday, October 9, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED/TABLED Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following items were added to the agenda: - Resolution No. 61-2002, Annexation Area, German Township -Resolution No. 62-2002, Annexation Area, Portage Township - Claims, Ken Herceg & Associates, Inc. - Sale of City Owned Property - 1043 Burns/Tabled - Award Bid - South Side Sanitary Sewer and Water Main Extension - Project No. 10 1 -020/Tabled - Standard Form of Agreement Between Owner and Contractor - Former Oliver Plow Works Demolition - Phase II - Bianchi Industrial Service, LLC - Project No. 100-092B/Tabled - Contract - AmeriCorps South Bend Agency Program - Dismas of Michiana/Tabled October 2$, 2002 - Contract - AmeriCorps South Bend Agency Program - Rum Village Neighborhood Association/Tabled October 28, 2002 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on September 23, 2002, were approved. AWARD BID - ONE (1) 2 1/2 YARD RUBBER TIRE LOADER - WATER WORKS Mr. Matthew Chlebowski, Equipment Services, advised the Board that on August 26, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to MacDonald Machinery, 3911 REGULAR MEETING OCTOBER 14, 2002 Limestone Drive, Fort Wayne, Indiana, in the amount of $78,500.00. Mr. Chlebowski stated the lowest bid was not accepted for the following reasons. This unit does not have the emergency engine shut down system as specified. This system is designed to automatically shut the engine off if the oil pressure drops too low or the water temperature rises. The parking brake does not automatically apply with the loss of engine power as specified. This is a safety feature that applies the emergency brake if there is a loss of engine power and normal hydraulic breaking. The unit does not offer a boom height kick -out control as specified. The control allows the operator to set the maximum height to which the bucket will return. This control speeds up the process of loading material into dump trucks or trailers, and allows the operator to concentrate on the loader movement rather than - bucket movement. The unit does not offer a bucket return -to -travel function as specified. This is another bucket function set by the operator and is automatic which allows the operator to concentrate on loader movement rather than bucket movement. The unit bid has twenty percent (20%) less reach at seven (7) foot high than we specified. This reach is important when loading dump trucks and trailers. It allows the operator to evenly load the material from one side of the truck or trailer. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF PROPOSAL - COLLECTION SERVICES - PAST DUE AMBULANCE ACCOUNTS - YEAR 2002 Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and C.B.M. Accounts Services, Inc., South Bend, Indiana, for the above referred to service. Mr. Gilot noted that the Proposal is in the amount of twenty-five percent (25%) of the 2002 collection fee. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - U.S. 31 TRUNK SEWER EXTENSION - PROJECT NO. 102-62 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide sanitary sewer services to two new residential subdivisions. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TJX SITE - PROJECT NO. 102-034C In a memorandum to the Board, Mr. Jason Durr, Department of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVE FINAL CHANGE ORDER - ROBERT BOSCH CORPORATION FACILITIES UPGRADE - PHASE II - ZIOLKOWSKI CONSTRUCTION INC. - PROJECT NO. 101-012 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3 on behalf of Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, South Bend, Indiana, indicating that the Contract amount be increased $11,397.00 for a new Contract sum including this Change Order in the amount of $5,539,740.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PHASE II - ROLAND COURT - NIBLOCK EXCAVATING, INC. - PROJECT NO. 102-015 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change indicating that the contract amount be decreased by $8,242.39 for a new contract sum including this Change Order in the amount of $180,873.62. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. 0269 REGULAR MEETING BID: Base Bid Alternate A Alternate B Alternate C Total $121,848.00 $ 40,608.00 $ 5,386.00 $ 17,114.00 $184,956.00 OCTOBER 14, 2002 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering and Community & Economic Development for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, DISTRIBUTOR, 400 GALLON - STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were received. Mr. Gilot stated that since no bids were received, Equipment Services and the Street Department could negotiate the procurement of this equipment on the open market. OPENING OF BIDS - ONE (1) MORE OR LESS, SELF-PROPELLED EASEMENT MACHINE - RE -BID - SEWER DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DEEDS EQUIPMENT COMPANY, INC. 2203 North Michigan Road Plymouth, Indiana 46563 Bid was signed by Mr. Daniel Brennan Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $22,995.00 - 2002 S.E.C.A. Model 600 $ 1,500.00 - Trade In $ 650.00 - Dual Wheels & Rims $ 275.00 - Flood Lights (2) $ 2,200.00 - Hydraulic Accessory Kit NORTHERN EQUIPMENT COMPANY, INC. 16465 West Lincolnway Plymouth, Indiana 46563 Bid was signed by Mr. Willard Frost Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $19,329.00 - 2002 SRECO Model EMSP-6 $ 1,000.00 - Trade In $ 750.00 - Dual Wheels & Rims $ 155.00 - Flood Lights (2) BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Indianapolis, Indiana 46219 REGULAR MEETING OCTOBER 14, 2002 Bid was signed by Best Equipment Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $23,270.00 - 2002 Pipehunter Model Sidekick $ 2,150.00 - Trade In $ 900.00 - Dual Wheels & Rims $ 125.00 - Flood Lights (2) $ 500.00 - Hydraulic Accessory Kit Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - SALE OF CITY OWNED PROPERTY - 1412 RUSH STREET This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No Bids were received. APPROVAL OF REQUEST FOR EMERGENCY AUTHORIZATION FOR THE RECEIPT OF QUOTES AND AWARD CONTRACT - STUDEBAKER MUSEUM HEATING SYSTEM In a memo to the Board, Mr. Carl Littrell, City Engineer, stated that it has come to the attention of the Engineering Division that the boiler that provides steam space heat at the Studebaker Museum has been red tagged and is not repairable. Mr. Littrell recommended that the Board consider emergency authorization to the Engineering Division to receive competitive quotes and award a contract to provide heat to the museum building at the earliest opportunity. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request was approved. AWARD QUOTATION - MIAMI VILLAGE PARK - PHASE II QUOTE - PROJECT NO 102-025 It was noted that quotations were received by the Board on October 9, 2002. A recommendation to award this project has not been received by the Board at this time. AWARD BID - SALE OF CITY OWNED PROPERTY - 1043 BURNS Mr. Gary Gilot, City Engineer, advised the Board that on September 23, 2002, bids were received and opened for the above referred to property. After reviewing those bids, Mr. Larry Magliozzi, Economic Development, recommends that the Board award the contract to Mr. James Sharpe, Sharpes Real Estate, in the amount of $510.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SOUTH SIDE ANNEXATION AREA WATER AND SEWER EXTENSION PHASE III - PROJECT NO. 101-20 Mr. Carl P. Littrell, City Engineer, advised the Board that on September 23, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Oselka Construction, Post Office Box 253, Union Pier, Michigan, in the amount of $958,066.12. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - FORMER OLIVER PLOW WORKS DEMOLITION - PHASE II - BIANCHI INDUSTRIAL SERVICE, LLC - PROJECT NO. 100-092B Mr. Gilot advised that in accordance with the bid awarded on September 9, 2002, to Bianchi Industrial Services, Inc., 208 Long Beach Road, Syracuse, New York, in the amount of $1,695,000.00 for the above referred to project, an Agreement in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. I- �J REGULAR MEETING OCTOBER 14, 2002 APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - BLACKTHORN WEST SEWER RELOCATION - YOUNGS EXCAVATING, INC. - PROJECT NO. 102-054 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Youngs Excavating, Inc., Post Office Box 2766, South Bend, Indiana, with no monetary change to the contract amount of $70,126.85. Additionally submitted was the Project Completion Affidavit indicating this final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - LINDEN STREET IMPROVEMENTS - OLIVE STREET TO O'BRIEN STREET - SELGE CONSTRUCTION COMPANY - PROJECT NO. 102-001 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order indicating that the contract amount be increased by $1,103.17 for a new contract sum including this Change Order in the amount of $100,302.47. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Proj ect Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SOUTH BEND WASTE WATER TREATMENT PLANT HEADWORKS FACILITY - SUPERIOR CONSTRUCTION - PROJECT NO. 98-026 Mr. Gilot advised that Mr. Jack Dillon, Director, Environmental Services, has submitted the Final Change Order indicating that the contract amount be increased by $14,321.25 for a new contract sum including this Change Order in the amount of $11,804,057.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION AND PAYMENT RETAINAGE - SOUTH BEND WASTE WATER TREATMENT PLANT BLOWER AND ENGINE REPLACEMENT PROJECT - BOWEN ENGINEERING - PROJECT NO. 99-45 Mr. Gilot advised that Mr. Jack Dillon, Director, Environmental Services, has submitted a Certificate of Substantial Completion and Payment Retainage on behalf of Bowen Engineering, 1260 East Summit Street, Crown Point, Indiana indicating that the Contract amount be increased $105,363.95 for a new Contract sum including this contract increase in the amount of $2,107,279.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Certificate of Substantial Completion and Payment Retainage were approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETE AND PAYMENT RETAINAGE - SOUTH BEND WASTE WATER TREATMENT HEADWORKS - SUPERIOR CONSTRUCTION - PROJECT NO. 98-026 Mr. Gilot advised that Mr. Jack Dillon, Director, Environmental Services, has submitted a Certificate of Substantial Completion and Payment Retainage on behalf of Superior Construction, 2045 East Dune Highway, Gary, Indiana, indicating that the Contract amount be increased $561,082.86 for a new Contract sum including this contract increase in the amount of $11,804,057.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Certificate of Substantial Completion and Payment Retainage were approved. APPROVE CONSTRUCTION CONTRACT - SCOTTSDALE AREA DRAINAGE IMPROVEMENTS - SMALL, INC. - PROJECT NO. 102-017 Mr. Gilot advised that in accordance with the bid awarded on September 23, 2002, to Small, Inc., in the amount of $26,360.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. 0272 REGULAR MEETING OCTOBER 14, 2002 APPROVAL OF SERVICES AGREEMENT - PLANNING CONSULTATION FOR IVY TOWER COMPLEX - URBAN LAND INSTITUTE Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Urban Land Institute,1025 Thomas Jefferson Street, Northwest, Washington, D.C., for planning consultation for the Ivy Tower Complex. Mr. Gilot noted that the Agreement is in the amount of $40,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - LEASE EXTENSION - ARTHUR QUIGLEY PARK - NORTHEAST NEIGHBORHOOD COUNCIL Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Northeast Neighborhood Council, 803 Notre Dame Avenue, South Bend, Indiana, for a lease extension for Arthur Quigley Park. Mr. Gilot noted that the Agreement is in the amount of $12.00 to be paid to the City of South Bend. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - LEASE AGREEMENT - NORTHEAST NEIGHBORHOOD CENTER - NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Northeast Neighborhood Revitalization Organization, 803 Notre Dame Avenue, South Bend, Indiana, for the lease of Northeast Neighborhood Center. Mr. Gilot noted that the Agreement is in the amount of $12.00 to be paid to the City of South Bend. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - MAYOR'S AFTER SCHOOL PROGRAM INITIATIVE - FAMILY & OUTREACH SERVICES INC. Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Family & Youth Outreach Services, Inc., Post Office Box 3192, South Bend, Indiana, for after school youth activities. Mr. Gilot noted that the Agreement is in the amount of $9,625.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - GRANT AGREEMENT - HOME REPAIR AND IMPROVEMENT - WILLIE ROGERS Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Willie Rogers,1033 Bryant Street, South Bend, Indiana, for home repair and improvement. Mr. Gilot noted that the Agreement is in the amount of $4,473.75. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - GRANT AGREEMENT - HOME REPAIR AND IMPROVEMENT - NANCY GORDON Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Nancy Gordon, 2005 Riverside Drive, South Bend, Indiana, for home repair and improvement. Mr. Gilot noted that the Agreement is in the amount of $6,232.55. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - GRANT AGREEMENT - HOME REPAIR AND IMPROVEMENT - CINDY DELEON Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Cindy DeLeon, 451 South Jackson Street, South Bend, Indiana, for home repair and improvement. Mr. Gilot noted that the Agreement is in the amount of $3,907.50. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - MODIFICATION OF CONTRACT - DIVISION OF COMMUNITY AND ECONOMIC DEVELOPMENT Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and the Division of Community and Economic Development, the demolition agreement for Oliver School. Mr. Gilot noted that the Amendment changes line 1 of paragraph 6 from 1 1 Ll [1 REGULAR MEETING OCTOBER 14, 2002 $30,000.00 to $450,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Amendment was approved and executed. APPROVAL OF CONTRACT ADDENDUM - AFFORDABLE LOAN/REPAIR GRANT/GOOD NEIGHBORS CD01-8105 - DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Mr. Gilot stated that the Board is in receipt of a Contract Addendum between the City of South Bend and Department of Community and Economic Development, for contract extension and guideline changes. Mr. Gilot noted that there is no monetary value to this Addendum. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Addendum was approved and executed. APPROVAL OF CONTRACT ADDENDUM - AFFORDABLE LOAN/REPAIR GRANT/GOOD NEIGHBORS CD02-8105 - DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Mr. Gilot stated that the Board is in receipt of a Contract Addendum between the City of South Bend and Department of Community and Economic Development, for contract extension and guideline changes. Mr. Gilot noted that there is no monetary value to this Addendum. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Addendum was approved and executed. TABLE CONTRACT - AMERICORPS SOUTH BEND AGENCY PROGRAM - DISMAS OF MICHIANA Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Dismas of Michiana, 521 South St. Joseph Street, South Bend, Indiana, for participation in the AmeriCorps Program. Mr. Gilot noted that the Contract is of no cost to City. The contract was tabled until October 28, 2002. TABLE CONTRACT - AMERICORPS SOUTH BEND AGENCY PROGRAM - RUM VILLAGE NEIGHBORHOOD ASSOCIATION Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and Rum Village Neighborhood Association, for participation in the AmeriCorps Program. Mr. Gilot noted that the Contract is of no cost to the City. The Contract was tabled until October 28, 2002. APPROVAL OF CONTRACT - AMERICORPS SOUTH BEND AGENCY PROGRAM - SOUTH BEND CENTER FOR THE HOMELESS Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and South Bend Center for the Homeless, for participation in the AmeriCorps Program. Mr. Gilot noted that the Contract is of no cost to the City. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and executed. APPROVAL OF CONTRACT - AMERICORPS - MEMBER PARTICIPATION Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and the following AmeriCorps South Bend Member Julia Monczunski AmeriCorps South Bend Member Elizabeth Hill AmeriCorps South Bend Member AmeriCorps South Bend Member Vincenzo Carrasco Felicia Moodie AmeriCorps South Bend Member Leatha Latrice Cain AmeriCorps South Bend Member Graziella Siciliano AmeriCorps South Bend Member Jacqueline Davis AmeriCorps South Bend Member William Shamus Rohn AmeriCorps South Bend Member Patricia Parker AmeriCorps South Bend Member James Luworo 027 REGULAR MEETING AmeriCorps South Bend Member William Giliberto OCTOBER 14, 2002 AmeriCorps South Bend Member Joseph Armstrong for participation in the AmeriCorps Program. Mr. Gilot noted that the Contract is of no cost to the City. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contracts were approved and executed. APPROVAL OF ESCROW AGREEMENT - FIFTH THIRD LEASING COMPANY ONE (1) REFURBISHED AMBULANCE BODY Mr. Gilot stated that the Board is in receipt of an Escrow Agreement between the City of South Bend and Fifth Third Leasing Company, 38 Fountain Square Plaza, Cincinnati, Ohio, for one (1) refurbished ambulance body. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT A WALK TO REMEMBER Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Park Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Barbara James, Saint Joseph Regional Medical Center, 801 East LaSalle, South Bend, Indiana, to conduct the above referred to walk, on October 6, 2002, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: BY: ADDRESS: STAND TO LOCATED AT: DATES: FOR THE PURPOSE OF: City of South Bend Mary Wisniewski 57243 Nature Trail 1045 West Sample October 2, 2002 Fund Raiser Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Inks seconded by Mr. Littrell and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. ADOPT RESOLUTION NO. 59-2002 - WRITE-OFF OF UNCOLLECTIBLE ACCOUNTS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 59-2002 WHEREAS, the City of South Bend, through various City Departments, charged the persons listed on the attached documents for various services; and WHEREAS, the charges have not been paid to the City of South Bend after the City Legal Department notified the person who received the services; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board ofPublic Works ofthe City of South Bed, that the attached documents totaling $1,467.14 be written off to the accounts receivable of the City of South Bend as uncollectible. 1 1 1 0275 REGULAR MEETING OCTOBER 14, 2002 ADOPTED this 9' day of October, 2002. BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member Attest: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 60-2002 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 60-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CAPTAIN TERRY MILLER retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AE39342 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 9'h day of October, 2002. BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member Attest: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO.63-2002 - ADOPTING A WRITTEN FISCAL PLAN Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.63-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO O Z -% REGULAR MEETING OCTOBER 14, 2002 in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides among other things, that existing water mains are sufficient to service this area; that the owner/developer will plan, pay for, and install a proper storm water control system; that the owner/developer will also install at the developer's expense an extension of the nearest public sanitary sewer network to and within the proposed subdivision; that the owner/developer will construct new public streets to access the lots proposed for development; and that the owner/developer will provide and pay for an appropriate lighting system within the subdivision. All of the capital improvements to be done and paid for by the owner/developer shall be done in compliance with state and local law. Adopted this 91" day of October, 2002. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member Attest: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 64-2002 - ADOPTING A WRITTEN FISCAL PLAN Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.64-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN PORTAGE TOWNSHIP (RONALD AND BEVERLY MATTHYS ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance and a petition by the sole (100%) property owner which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is described more particularly at Table 2 on Page 13 of Exhibit "A" attached hereto and incorporated herein; and WHEREAS, the territory proposed to be annexed encompasses approximately 21.21 acres of vacant land located which is at least 12.5% contiguous to the current city limits, i.e., approximately 43.3% contiguous, which property is located on the west side of Portage Avenue, approximately 1,800 feet north of Cleveland Road. This annexation area is part of a two-step annexation process, the ultimate purpose of which is to construct a combination of commercial, office and multi -family uses. However, the parcel which is the subject of this annexation is landlocked until the second phase annexation occurs which will annex the entire tract intended for development. The annexation territory will require a basic level of municipal public services of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection; it will also require services of a capital improvement nature at the time that the remaining tract intended for annexation is actually annexed, which services include a sanitary sewer system, a water distribution and storm water system, street lighting, possible street and road construction, and an approved drainage system; and 02 Q REGULAR MEETING OCTOBER 14, 2002 AN ANNEXATION AREA IN GERMAN TOWNSHIP (SALAH AND CYNTHIA HILL ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance and a petition by the sole (100%) property owner which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is described more particularly at Table 2 on Page 13 of Exhibit "A" attached hereto and incorporated herein; and WHEREAS, the territory proposed to be annexed encompasses approximately 3.42acres of vacant land located which is at least 12.5% contiguous to the current city limits, i.e., approximately 13.3% contiguous, which property is located on the west side of Portage Avenue, approximately 2700 feet north of Cleveland Road. This annexation area is part of a two-step annexation process, the ultimate purpose of which is to construct a combination of commercial, office and multi -family uses. However, the parcel which is the subject of this annexation is landlocked until the second phase annexation occurs which will annex the entire tract intended for development. The annexation territory will require a basic level of municipal public services of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection; it will also require services of a capital improvement nature at the time that the remaining tract intended for annexation is actually annexed, which services include a sanitary sewer system, a water distribution and storm water system, street lighting, possible street and road construction, and an approved drainage system; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street construction, street lighting, a sanitary sewer extension, a water distribution system, and storm water system to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar of topography, patterns of land use or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described more particularly at Table 2 on page 13 of Exhibit "A" (the Fiscal Plan) attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population; and to furnish to said territory services of a capital improvement nature, such as sanitary sewer system, a water distribution system, street and road construction, and street lighting, within four (4) years of the effective date of the entire tract intended for the proposed commercial, office and multi -family use development project, (J" i " REGULAR MEETING OCTOBER 14, 2002 WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature including street construction, street lighting, a sanitary sewer extension, a water distribution system, and storm water system to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar of topography, patterns of land use or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and the area proposed to be annexed that the real property located in German Township, St. Joseph County, Indiana, described more particularly at Table 2 on page 13 of Exhibit "A" (the Fiscal Plan) attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population; and to furnish to said territory services of a capital improvement nature, such as sanitary sewer system, a water distribution system, street and road construction, and street lighting, within four (4) years of the effective date of the entire tract intended for the proposed commercial, office and multi -family use development project, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides among other things, that existing water mains are sufficient to service this area; that the owner/developer will plan, pay for, and install a proper storm water control system; that the owner/developer will also install at the developer's expense an extension of the nearest public sanitary sewer network to and within the proposed subdivision; that the owner/developer will construct new public streets to access the lots proposed for development; and that the owner/developer will provide and pay for an appropriate lighting system within the subdivision. All of the capital improvements to be done and paid for by the owner/developer shall be done in compliance with state and local law. Adopted this 9th day of October, 2002. Attest: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member REGULAR MEETING OCTOBER 14, 2002 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Andrew Place, Place Realty, Inc., 2133 Foxboro Court, Mishawaka, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer and water system of the City, to provide sanitary sewer and water service to the East side of Ironwood Road, South Bend, Indiana, Mr. Andrew Place waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Nafe Alick, NJA, LLC, 905 Strong Avenue, Elkhart, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer and water system of the City, to provide sanitary sewer and water service to North side of State Road 23 North of Douglas Road, South Bend, Indiana, (Key # 02-2019-0420, Key #02-2019-0419 and Key #02- 2061-2655), Mr. Alick waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Lance Cleland, Nature's Gate, L.L.C., 1101 Lincolnway West, Mishawaka, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 3 and Lot 5 of Pin Oaks Estates, South Bend, Indiana, (Key # 9933122), Mr. Cleland waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control device was approved: INSTALLATION OF: Two Hour Handicapped Parking Space Sign LOCATION: 617 Pulaski North of Ford Street REMARKS: This would provide parking turnover for the West Side Neighborhood Partnership Center FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Arrow Services, Inc. Post Office Box 515 Plymouth, Indiana 46563 Hamilton Body Shop, Inc. 917 South Lafayette Boulevard South Bend, Indiana 46601 Lawson -Fisher Associates 525 West Washington Avenue South Bend, Indiana 46601 St. Margaret's House, Inc. 117 North Lafayette Boulevard South Bend, Indiana 46601 Bianchi-Trison Corporation Bianchi Industrial Services, LLC 208 Longbranch Road, Suite 300 Syracuse, New York 13209 APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: s REGULAR MEETING BOND OF CONTRACTOR High Tech Construction David Stevens Arndt Construction, Inc. Gerald Libertowski EXCAVATION BONDS High Tech Construction Mac Trench Plumbing Genuity Telecom, Inc. Gerald Libertowski OCTOBER 14, 2002 Released Effective October 9, 2002 Approved Effective September 19, 2002 Pursuant to Resolution No. 100-2000 Approved Effective October 2, 2002 Pursuant to Resolution No. 100-2000 Approved Effective October 7, 2002 Pursuant to Resolution No. 100-2000 Released Effective October 9, 2002 Approved Effective September 24, 2002 Pursuant to Resolution No. 100-2000 Approved Effective September 30, 2002 Pursuant to Resolution No. 100-2000 Approved Effective October 7, 2002 Pursuant to Resolution No. 100-2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST FOR RELEASE OF UTILITY EASEMENT - VACATED ALLEY - RUNNING EAST AND WEST ON THE SOUTH TO ANGELA BOULEVARD Mr. Carl Littrell, City Engineering, submitted a memorandum requesting release of utility easement and vacated alley for the development of an office for David Lindborg, DDS, on behalf of Danch, Harrier and Associates, Inc., 2422 Viridian Drive, South Bend, Indiana. The release of easement allows an office to be built. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Engineering, Environmental Services, Water Works, Central Services and Street Department submitted Safety Reports for September 2002. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant and Organic Resources for the month of September 2002. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Water Works, for the month of September 2002. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the report was accepted and filed. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Ll I- I, - 282. C 1 1 REGULAR MEETING OCTOBER 14, 2002 Name Amount of Claim Date City of South Bend $3,127,495.99 September 23, 2002 City of South Bend $1,281,303.87 September 30, 2002 City of South Bend $1,855,777.28 October 7, 2002 St. Joseph County Housing Authority $824.82 September 19, 2002 St. Joseph County Housing Authority $2,573.69 September 27, 2002 St. Joseph County Housing Authority $437.80 September 27, 2002 Ken Herceg & Associates $538,790.00 October 8, 2002 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:30 a.m. ATfE T: LA wo!k Angela K. Scob, Cler BOARD OF PUBLIC WORKS Gary A. Gilot, President �L 9, Ab�— Carl P. Littrell, Member i"dj '�� 0" Donald E. Inks, Member 0283 1