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HomeMy WebLinkAbout09/23/02 Board of Public Works Minutes0250 REGULAR MEETING SEPTEMBER 23, 2002 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, September 23, 2002, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board Member Carl P. Littrell was not present. AGENDA ITEM ADDED - Addendum to Proposal - Professional Services - Portage Avenue Improvements - The Troyer Group OPENING/AWARD OF QUOTATIONS - SCOTTSDALE AREA - DRAINAGE IMPROVEMENTS - PROJECT NO. 102-017 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Quotation was submitted by Mr. Dale P. Willis Non -Discrimination Commitment form was completed QUOTATION: $26,360.00 HERRMAN & GOETZ, INC. D/B/A UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Jeff Wells Non -Discrimination Commitment form was completed QUOTATION: $27,325.00 YOUNGS EXCAVATING, INC. Post Office Box 2766 South Bend, Indiana 46680 Quotation was submitted by Mr. Kurt Youngs Non -Discrimination Commitment form was completed QUOTATION: $41,394.79 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing the quotations Mr. Larry Camparone, Engineering, recommended that the Board award the contract to Small, Inc. in the amount of $26,360.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. OPENING OF BIDS - SOUTH SIDE SANITARY SEWER AND WATER MAIN EXTENSION - PHASE III - PROJECT NO. 101-020 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: OSELKA CONSTRUCTION COMPANY Post Office Box 253 Union Pier, Michigan 49129 Bid was signed by Mr. Leslie Badgley Non -Collusion Affidavit was in order REGULAR MEETING Non -Discrimination Commitment form was completed Five percent (5%) Bid Bond was submitted BID: $958,066.12 SEPTEMBER 23, 2002 HERRMAN & GOETZ, INC. DBA/UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Ms. Susan Marsh Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,184,252.25 R & R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by Mr. Bob Loudin Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,212,474.50 HRP CONSTRUCTION INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul Fallen Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,211,250.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Dale Willis Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,025,586.95 PHEND & BROWN 367 East 1250 North Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Daniel Brown Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1 1 1 25 REGULAR MEETING BID: $1,194,136.82 SEPTEMBER 23, 2002 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 519 CAMDEN This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were received. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 1043 BURNS This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: AAY'S RENTAL SALES & SERVICE 1129 South Bend Avenue South Bend, Indiana 46617 BID: $510.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bid was referred to Community & Economic Development and the Legal Department for review and recommendation. OPENING OF PROPOSALS - DEBT COLLECTION SERVICES - PAST DUE AMBULANCE ACCOUNTS FOR 2002 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referred to service. The following Proposals were opened and read: TRANSWORLD SYSTEMS INC. 211 West Washington, Suite 2120 South Bend, Indiana 46601 CREDIT BUREAU OF SOUTH BEND Post Office Box 1757 South Bend, Indiana 46634 CBM ACCOUNTS SERVICE, INC. 1320 Mishawaka Avenue South Bend, Indiana 46615 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Proposals were referred to the Fire Department for review and recommendation. APPROVAL OF ADDENDUM NO.3 - PORTAGE AVENUE IMPROVEMENTS - THE TROYER GROUP - PROJECT NO.98-74 Mr. Gilot stated the Board is in receipt of an Addendum between the City of South Bend and The Troyer Group, 550 Union Street, South Bend, Indiana, for engineering services for reconstruction of Portage Avenue from Lathrop Street to the Indiana Toll Road, for an increase of $66,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Addendum was approved and executed. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on September 19, 2002. ,. 5 3 REGULAR MEETING SEPTEMBER 23, 2002 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:12 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President at-v 2� /'t"" 4, Carl P. Littrell, Member LV Donald E. Inks, Member Anged K. Jacob,A4_lerk The public agenda session of the Board of Public Works was convened at 8:00 a.m. on Thursday, September 19, 2002, by Board Member Carl P. Littrell, with Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board President Gary A. Gilot was not present. AGENDA ITEM ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following item was added to the agenda: - Title Sheet - Sheridan Street Improvements (Re -Bid) APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on September 5, 2002 and September 9, 2002, were approved. AWARD BID - ONE HUNDRED TEN (110) IN -CAR VIDEO CAMERA SYSTEMS - SOUTH BEND POLICE DEPARTMENT Captain Gary Horvath, South Bend Police Department, advised the Board that on June 24, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Captain Horvath recommends that the Board award the contract to the lowest responsible and responsive bidder, Mobile Vision, 90 Fanny Road, Boonton, New Jersey in the amount of $465,483.90, based on the following facts: • Mobile Vision had the only system that allowed for upgrading present day systems • Mobile Vision was compliant for all bid specifications whereas Conzer Security had 21 exceptions/explanations and Kustom Signal had 45 exceptions/explanations to bid specifications • Both Kustom Signal and Conzer Security failed to have a transmitter/receiver system that made use of the 900 MHZ radio frequencies • Conzer Security & Kustom Signal failed to list required optional equipment and prices • Conzer Security failed to offer installation of their in -car video systems 0 Conzer Security and Kustom Signals transmitters failed to possess internal signals REGULAR MEETING SEPTEMBER 23, 2002 r � Therefore, Mr. Inks made a motion that the recommendation be accepted and th, bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. !Y' AWARD BID - ONE (1) LOADER/BACKHOE Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on August 26, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, Holt Equipment Company, 25166 West State Road 2, South Bend,- Indiana, in the amount of $49,780.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - EXTENSION OF BID AWARD (APRIL 18. 2002) - ONE (1) PRE -OWNED MID- SIZE AUTOMOBILE Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 18, 2002, bids were received and opened for the above referred to automobiles. Mr. Chlebowski requested permission to extend the bid award for one (1) additional automobile to Gates Chevrolet, 402 South Lafayette, South Bend, Indiana, in the amount of $11,800.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - FOUR (4) ALL WHEEL DRIVE CARGO VANS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on August 12, 2002, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to the lowest responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $76,404.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - OLIVE STREET STATION RENOVATIONS /TITLE SHEET - WATER WORKS - PROJECT NO. 102-067 In a memorandum to the Board, Mr. John Stancati, Director, Water Works, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was presented for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, 400 GALLON DISTRIBUTOR - STREET DEPARTMENT In a memorandum to the Board, Mr. Lou Grounds, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. TABLE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - UNIFORM RENTAL - CITY OF SOUTH BEND DEPARTMENTS In a memorandum to the Board, Ms. Cathy Hubbard-Shead, Director of Personnel, requested permission to advertise for the receipt of bids for the above referred to items. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was tabled, pending further review of the specifications. APPROVE CHANGE ORDER - MISHAWAKA AVENUE IMPROVEMENTS - RIETH RILEY CONSTRUCTION -PROJECT NO. 102-009 Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the Contract amount be increased $1,550.00 for a new Contract sum including this Change Order in the amount of $73,315.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. 55 REGULAR MEETING SEPTEMBER 23, 2002 APPROVE CHANGE ORDER - ROBERT BOSCH FACILITIES UPGRADE PHASE II - ZIOLKOWSKI CONSTRUCTION - PROJECT NO. 102-012 Mr. Littrell advised that Change Order No. 2 has been submitted on behalf of Ziolkowski Construction, 1005 South Lafayette, South Bend, Indiana indicating that the Contract amount be decreased $3,963.00 for a new Contract sum including this Change Order in the amount of $5,528,343.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVAL OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - WATER WORKS OLIVE STREET VEHICLE STORAGE BUILDING - KASER SPRAKER CONSTRUCTION - PROJECT NO. 102-030 Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Agreement is in the amount of $238,800.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - BLACKTHORN WEST SEWER RELOCATION - YOUNGS EXCAVATING - PROJECT NO. 102-054 Mr. Littrell advised that in accordance with the bid awarded on August 12, 2002, to Youngs Excavating, Post Office Box 2766, South Bend, Indiana, in the amount of $70,126.85 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance as submitted was filed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Salvation Army - Grant Agreement, Mayor's After School Program $ 5,204.00 After school youth activities Community Development - Program $450,000.00 Demolition of Oliver School Contract Indiana University $ 30,000.00 Research for "Defining the Competitive and Livable 2 V Century City" Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Contracts were approved and executed. APPROVAL OF CONTRACT AMENDMENT - TJX GRADING AND DRAINAGE IMPROVEMENTS PROJECT - DLZ INDIANA - PROJECT NO 102-034A Mr. Littrell stated that the Board is in receipt of Contract Amendment between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for additional work required during the surveying portion of the project and for final quantity negotiations with the contractor. Mr. Littrell noted that the Amendment is in the amount of $8,131.50, bringing the Contract amount to $85,333.50. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Amendment was approved and executed. APPROVAL OF PROPOSAL - ENGINEERING SERVICES - UPDATE CONDITION ASSESSMENT FOR PARKING STRUCTURES 1 AND 2 - DESMAN ASSOCIATES Mr. Littrell stated that the Board is in receipt of a Proposal between the City of South Bend and Desman Associates, 922 East Wayne, South Bend, Indiana, for the above referred to project. Mr. Littrell noted that the Proposal is in the amount of $25,200.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. �I 5 REGULAR MEETING SEPTEMBER 23, 2002 APPROVAL OF PROPOSAL - ENGINEERING SERVICES - DEMOLITION AND SITE GRADING SPECIFICATIONS - TJX PHASE II - PROJECT NO. 102-034C Mr. Littrell stated that the Board is in receipt of a Proposal between the City of South Bend and DLZ Indiana, 2211 East Jefferson, South Bend, Indiana, for the above referred to project. Mr. Littrell noted that the Proposal is in the amount of $37,500.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF ESCROW AGREEMENT - OLIVER PLOW WORKS DEMOLITION - PHASE I - PROJECT NO. 100-092A Mr. Littrell stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; Bianchi Industrial Services, Syracuse New York; and M&T Bank, Syracuse New York, for the above referred to project. Mr. Littrell noted that this project is in excess of $100,000.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Escrow Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - SOUTH MICHIGAN STREET IMPROVEMENTS - L.L. GEANS CONSTRUCTION - PROJECT NO. 102-007 Mr. Littrell advised that in accordance with the bid awarded on September 9, 2002, to L.L. Geans Construction, 1923 Home Street, Mishawaka, Indiana, in the amount of $218,963.69 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF GRANT_ _AGREEMENT - RIVER PARK HOUSING REPAIR AND IMPROVEMENT PROGRAM Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Maribeth Ekstrand,1302 South 30t" Street, South Bend, Indiana, for repairs to the dwelling. Mr. Littrell noted that the Agreement is in the amount of $7,500.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - RIVER PARK HOUSING REPAIR AND IMPROVEMENT PROGRAM Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Jeri Frazier,1217 South 36' Street, South Bend, Indiana, for repairs to the dwelling. Mr. Littrell noted that the Agreement is in the amount of $3,637.50. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - NEIGHBORHOOD YOUTH PROGRAM - SBI LEADERS OF TODAY & TOMORROW Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and SBI Leaders of Today & Tomorrow (IUSB), 1700 Mishawaka Avenue, South Bend, Indiana, for youth activities and the development of youth leadership for neighborhoods and communities. Mr. Littrell noted that the Agreement is in the amount of $1,575.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ENVIRONMENTAL CONSULTING SERVICES - GROUNDWATER SAMPLING/ANALYSIS - RCRA METALS, AREA C - HULL & ASSOCIATES, INC. Mr. Littrell stated that the Board is in receipt of a Proposal between the City of South Bend and Hull & Associates, 4900 Parkway Drive, Mason, Ohio, for the above referred to project. Mr. Littrell noted that the Proposal is in the amount of $4,120.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed. APPROVAL OF REQUEST TO UTILIZE CITY -OWNED PROPERTY - RETENTION POND AT YORK AND JACKSON ROADS - CUB SCOUT PACK 325 In a letter to the Board, Mr. John Hupp, Cub Master, 19950 Kern Road, South Bend, Indiana, requested permission to use the retention pond at the southwest corner of York and Jackson Roads for a fishing event on September 28, 2002. Upon a motion made by Mr. Littrell, seconded by Mr. REGULAR MEETING SEPTEMBER 23, 2002 Inks and carried the request was approved, subject to a Waiver of Claim from each participant.. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LIBERTY FROM ALLEY TO JEFFERSON - YOUTH FEST Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Bertha Jones, 321 South Liberty, South Bend, Indiana, to conduct the above referred to youth fest on September 21, 2002, from 11:00 a.m. until 2:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WASHINGTON STREET FROM NOTRE DAME AVENUE TO ST. PETER STREET - CRIME PREVENTION SEMINAR Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Sarah Bannon, 812 East LaSalle, South Bend, Indiana, to conduct the above referred to event on September 25, 2002, from 6:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - MIAMI FROM CALVERT TO EWING - MIAMI VILLAGE ASSOCIATION FALL FESTIVAL Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Steve Krupnik, Miami Village Association, Post Office Box 4544, South Bend, Indiana, to conduct the above referred to event on October 6, 2002, from 12:00 p.m. until 8:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT LINKS WALK-A-THON Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Stephanie Boyd, Links of South Bend, 3434 South Twyckenham, South Bend, Indiana, to conduct the above referred to walk on September 28, 2002, from 7:00 a.m. until 10:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT ST JOSEPH RIGHT TO LIFE ANNUAL LIFE CHAIN Mr. Littrell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. RaeLynn Doucet, St. Joseph County Right to Life, 320 North Lafayette, South Bend, Indiana, to conduct the above referred to event on October 6, 2002, from 2:30 p.m. until 3:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION - TRANSIENT MERCHANT - MIAMI VILLAGE FALL FESTIVAL It was noted that a Public Hearing was not held, as the Board of Public Works received the application on September 18, 2002. Mr. Steve Krupnik, Miami Village Association, South Bend, Indiana, submitted a License Application for a Transient Merchant for the sale of food and crafts on Miami Street between Calvert and Ewing, during their fall festival on October 6, 2002, from 12:00 p.m. until 6:00 p.m. Favorable recommendations were received from the Police Department, Fire Department and the Building Department. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the License Application was approved. ADOPT RESOLUTION NO. 46-2002 -DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: 1 1 REGULAR MEETING SEPTEMBER 23, 2002 RESOLUTION NO. 46-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT FOREST MILBOURN retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD 19147 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 19`h day of September 2002. BOARD OF PUBLIC WORKS Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 54-2002 -DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 54-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL THOMAS WILLIAMS has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; REGULAR MEETING SEPTEMBER 23, 2002 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD 19763 a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 19'h day of September 2002. BOARD OF PUBLIC WORKS Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 55-2002 -DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 55-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CAPTAIN DAVID DOSMANN has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works ofthe City of South Bend that sidearm Serial No. AD 19894, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 19`h day of September 2002. BOARD OF PUBLIC WORKS Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 56-2002 -DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: 11 1 REGULAR MEETING RESOLUTION NO. 56-2002 SEPTEMBER 23, 2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, TERRY BURTSFIELD has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 19t' day of September 2002. BOARD OF PUBLIC WORKS s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 57-2002 -DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.57-2002 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 9570-95 which states that upon retirement with twenty (20) or more years of service: 0262 REGULAR MEETING SEPTEMBER 23, 2002 "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, AL BALDERAS has retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this Firefighter is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 19`h day of September 2002. BOARD OF PUBLIC WORKS s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk REQUEST FOR STREET NAME CHANGE - FALCON STREET FROM LINDEN TO SAMPLE RENAMED TO DAVE SHELLY DAVIS AVENUE In a letter to the Board, Council Member Charlotte Pfeifer presented a petition of 576 signatures of residents of South Bend, Indiana, requesting that Falcon Street, from Linden Avenue to Sample Street be renamed Dave Shelly Davis Avenue, after the late Reverend Dave Shelly Davis. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried the request was referred to the appropriate departments for recommendations. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Niezgodski Plumbing Post office Box 3096 South Bend, Indian 46619 Edward J. White, Inc. 1011 South Michigan South Bend, Indiana 46601 FILING OF SAFETY REPORT - STREET DEPARTMENT The Street Department submitted a Safety Report for August 2002. This report will reflect injuries/accidents for each month and provide for comparison. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the report was accepted and filed. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: ,,9 63 1 1 1 REGULAR MEETING SEPTEMBER 23, 2002 BOND OF CONTRACTOR Above All Contractors Approved Effective September 12, 2002, Pursuant to Resolution No. 100-2000 EXCAVATION BONDS Irvin Excavating Approved Effective September 6, 2002, Pursuant to Resolution No.100-2000 Liberty Excavating, Inc. Approved Effective September 4, 2002, Pursuant to Resolution No. 100-2000 Dominiak Mechanical, Inc. Approved Effective September 12, 2002, Pursuant to Resolution No. 100-2000 Niezgodski Plumbing Approved Effective September 16, 2002, Pursuant to Resolution No. 100-2000 James Goepfrich d/b/a Approved Effective September 16, 2002, JAD Enterprises Pursuant to Resolution No. 100-2000 Ebright Corporation Approved Effective September 16, 2002, Pursuant to Resolution No. 100-2000 Paul Langdon d/b/a Approved Effective September 17, 2002, Langdon Underground Pursuant to Resolution No.100-2000 LICENSE AND PERMIT BOND Cook Drilling Company, LLC Approved Effective September 16, 2002, Pursuant to Resolution No.100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control devices were approved: New Installation - Handicapped 402 Napoleon All criteria has been met. Accessible Parking Space Signs New Installation - Handicapped 526 31 S` Street All criteria has been met. Accessible Parking Space Signs APPROVE CLAIMS Mr. Littrell stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date St. Joseph County Housing Consortium $ 3,236.63 September 6, 2002 City of South Bend $1,520,444.14 September 16, 2002 St. Joseph County Housing Consortium $ 16,500.00 September 12, 2002 L.H. Leasing (PWSC) $ 615,705.00 August 28, 2002 Grauvogel & Associates (Studebaker Building No. 69) $ 537.50 September 5, 2002 U464 REGULAR MEETING SEPTEMBER 23, 2002 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried. the meeting adjourned at 9:00 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member ATT ST: Ange K. Jacob, C rk 1