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HomeMy WebLinkAbout06/24/02 Board of Public Works MinutesREGULAR MEETING JUNE 24, 2002 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, June 24, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following items were added to the agenda: - Request for Street Lights - Right of Entry Agreements - Keller Park Neighborhood - Letter of Agreement - Returning A Portion of Property to City of South Bend - Keller Park Neighborhood - Claims - City of South Bend - Agreement Between Owner and Contractor - Robert Bosch Facilities Upgrade - Phase II - Resolution 37-2002 - Easement for Use of Retention Ponds - Contract - NIPSCO Price Protection OPENING OF BIDS - TWO (2) MORE OR LESS, 2002 TANDEM AXLE MULTI -USE DUMP TRUCKS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WABASH FORD/STERLING TRUCK SALES 1301 South Holt Road Indianapolis, Indiana Bid was signed by Mr. Lynn Shaw Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Sterling LT 7501 Dump Trucks $99,257.00 (1) $192,514.00 (2) Option - Front Snow Plow $ 4,595.00 $ 9,190.00 Sterling LT7500 Chassis $60,808.00 (1) 14 Foot Dump Body, Deeds Equipment $99,257.00 Trades -($ 6,000.00) Sterling LT7501 $95,125.00 (1) 14 Foot Dump Body, Northern Truck Equipment Option - Front Snow Plow $ 6,488.00 2003 Sterling LT7501 $98,118.00 (1) With W.A. Jones Truck Equipment Option - Front Snow Plow $ 5,504.00 (1) 2003 Sterling LT7501 $101,021.00 (1) 14 Foot Swenson Body, W.A. Jones Truck Option - Front Snow Plow $ 5,504.00 (1) WISE INTERNATIONAL TRUCKS, INC. 4849 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Ken Waite Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Bid Bond was submitted, but incorrect amount $121,616.00 (2) $198,514.00 (2) $192,514.00 (2) $184,250.00 (2) $ 12,976.00 (2) $190,235.00 (2) $ 11,008.00 (2) $196,042.00 (2) $ 11,008.00 (2) 0170 REGULAR MEETING JUNE 24, 2002 2003 International Model 7400 6X4 $60,172.94 Equipment (Deed's) $36,989.00 Trade $ 3,000.00 Fuel Tank/Switches $ 900.00 TOTAL $93,261.94 $196,523.88 (Two Units) 2003 International Model 7400 6X4 $60,172.94 Equipment (W.A. Jones) $38,753.00 Trade $ 3,000.00 Fuel Tank $ 585.00 Switches $ 192.00 TOTAL $95,148.94 $190,297.88 (Two Units) 2003 International Model 7400 6X4 $60,172.94 Equipment (W.A. Jones) $35,850.00 Trade $ 3,000.00 Fuel Tank $ 585.00 Switches $ 192.00 TOTAL $92,245.94 $184,491.88 (Two Units) International Model 7400 6X4 $60,172.94 Equipment (Northern Equipment) $32,857.00 Trade $ 3,000.00 TOTAL $90,029.194 $180,059.88 (Two Units) HILL TRUCK SALES, INC. 1011 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Ron Truhler Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Bid Bond was submitted, but incorrect Freightliner FL 80 Chassis w/Snow Plow $63,235.00 Northern Equipment Trade Value $10,000.00 Total Chassis $53,235.00 Equipment Cost $32,857.00 TOTAL $86,092.00 Freightliner FL 80 Chassis w/Snow Plow $63,235.00 Deed's Equipment Trade Value $10,000.00 Total Chassis $53,235.00 Equipment Cost $36,989.00 TOTAL $90,224.00 Freightliner FL 80 Chassis w/Snow Plow $63,235.00 W.A. Jones Equipment Trade Value $10,000.00 Total Chassis $53,235.00 Equipment Cost $35,850.00 TOTAL $89,085.00 Freightliner FL 80 Chassis w/Snow Plow $63,235.00 1 REGULAR MEETING JUNE 24, 2002 W.A. Jones Equipment Trade Value $10,000.00 Total Chassis $53,235.00 Equipment Cost $38,753.00 TOTAL $91,988.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services, Street Department and the Legal Department for review and recommendation. OPENING OF BIDS ONE HUNDRED TEN (110) MORE OR LESS IN -CAR VIDEO SYSTEMS AND ACCESSORIES - POLICE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KUSTOM SIGNALS, INC. 9325 Pflumm Road Lenexa, Kansas 66215-3347 Bid was signed by Ms. Cynthia Boline Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not completed (Form was faxed to the Board on June 25, 2002) Ten per cent (10%) Bid Bond was submitted BID: $343,750.00 Options as Submitted CONZER SECURITY 6226 South Rangeline Road Carmel, Indiana 46032 Bid was signed by Ms. Dawn Conley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: $3,300.00 Per Unit OPV-2000 $3,500.00 Per Unit Lectrosonics Options as Submitted MOBILE -VISION, INC. 90 Fanny Road Boonton, New Jersey 07005 Bid was signed by Mobile Vision, Inc. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was not completed (Form was faxed to the Board on June 25, 2002) Ten per cent (10%) Bid Security was submitted BID: $421,850.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Police Department for review and recommendation. 172 REGULAR MEETING JUNE 24, 2002 ADOPT RESOLUTION NO. 39-2002 - APPROVING AND AUTHORIZING THE EXECUTION OF AN AGENCY AGREEMENT BY AND BETWEEN THE SOUTH BEND REDEVELOPMENT COMMISSION AND THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS RELATING TO THE TJX REDEVELOPMENT PROJECT (SAMPLE-EWING DEVELOPMENT AREA) Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works, subject to the address correction (Olive and Chapin Street should be corrected to read Olive and Sample Streets): WHEREAS, the South Bend Redevelopment Commission (the "Commission") is the owner of property located in the Sample -Ewing Development Area in the general vicinity of the Olive and Chapin Streets (should read Sample Streets)("Property"); and WHEREAS, as part of a redevelopment project with the TJX Companies, Inc. ("TJX") wherein TJX will construct an 800,000 square foot distribution center (the "TJX Project"), the Commission intends to demolish certain existing buildings and to undertake new construction of streets and other infrastructure improvements at or near the Property; and WHEREAS, the Board ofPublic Works (the "Board") and the Commission desire to enter into an agency agreement wherein the Board shall act as the Commission's agent with respect to the demolition and construction ofthe Project and other related matters, a copy of said Agency Agreement is attached hereto and incorporate herein as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of Public Works as follows: Section 1. The Board hereby approves of the Agency Agreement and hereby authorizes its execution in substantially the form attached hereto an Exhibit "A" with such changes as the Board may deem necessary or appropriate upon the advice of counsel, and execution thereof to be conclusive evidence of the Board's approval of such changes. The Clerk is hereby directed to file a copy of the Agency Agreement with the Commission. Section 2. This Resolution shall be in full force and effect after its adoption by the Board. ADOPTED at a meeting of the City of South Bend Board of Public Works held on June 24, 2002, at 9:30 a.m. in Room 1308 County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell, Member s/Don Inks, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF AGREEMENTS FOR THE PURPOSE OF TEMPORARY RIGHT -OF -ENTRY - KELLER PARK NEIGHBORHOOD Ms. Sherece Tolbert, Planning Department, stated that these Agreements are for the purpose of temporary right of entry, granting the Keller Park Neighborhood Association two (2) six foot easements in the right-of-way at Riverside Drive and Academy; and Portage at Kessler. The Keller Park Neighborhood will install two neighborhood gateway signs. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Temporary Rights of Entry were approved, subject to verification with the property owners. APPROVAL OF LETTER AGREEMENT - RETURNING EASEMENT TO CITY OF SOUTH BEND - KELLER PARK NEIGHBORHOOD ASSOCIATION Ms. Sherece Tolbert, Planning Department, stated that the Keller Park Neighborhood Association wishes to give back to the City of South Bend the easement granted at the properties located at Woodlawn and Portage; and Woodlawn at Riverside Drive. They have found other sites for their 0173 REGULAR MEETING JUNE 24, 2002 signage. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Letter Agreement was approved. APPROVE CONSTRUCTION CONTRACT - ROBERT BOSCH FACILITIES UPGRADE - PHASE II - PROJECT NO. 102-12 Mr. Gilot advised that in accordance with the bid awarded on June 6, 2002, to Ziolkowski Construction, 1005 South Lafayette, South Bend, Indiana, in the amount of $5,555,169.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. ADOPT RESOLUTION NO. 37-2002 - AUTHORIZING AN EASEMENT TO USE TWO RETENTION PONDS NEAR THE SOUTHEAST CORNER OF OLIVE AND SAMPLE STREETS/AGENCY AGREEMENT Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the South Bend Redevelopment Commission (the "Commission) intends to undertake demolition of existing buildings and new construction of streets and infrastructure in the vicinity of and southeast of the intersection of Olive and Sample streets, South Bend, Indiana, (the "Property") as is more particularly described in the attached Exhibit A; and WHEREAS, the City of South Bend is the owner of and has exclusive use of a divided half of a retention pond near the southeast corner of the Property; and WHEREAS, the TJX Companies, Inc. ("TJX") for whom the property is being developed, will have a collection system for stormwater runoff and the overflow from its collection system which needs to be collected for the safety of its property, employees, and the general public; NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of Public Works as follows: Section 1. The Board hereby authorizes the grant of a non-exclusive easement to TJX for its collection system to utilize the aforementioned retention ponds for the collection and disposal of stormwater runoff gathered through its collection system. Section 2. TI is easement shall last only so long as the Property is occupied by TJX and only so long as there is no change in use from the warehousing operations it proposes to conduct on its property. Section 3. This document is not a waiver of any fees that might be imposed in the future by the City of South Bend upon all owners, occupiers, or users of the real property for the collection of stormwater in the City of South Bend. Section 4. Should TJX utilize the retention pond for anything other than stormwater runoff, then the Commission shall have the right to revoke this easement by giving written notice, by certified mail, to TJX at is principal place of business. Section 5. The City of South Bend retain the right to use the retention ponds (as well as the connection pipe) for use by itself and its agents. ADOPTED at a meeting of the Board held on June 24, 2002 at 9:30 a.m. in Room 1308 County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell, Member s/Don Inks, Member G4 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JUNE 24, 2002 APPROVAL OF AGREEMENT - NIPSCO PRICE PROTECTION SERVICE Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and NIPSCO, for the Price Protection Service (PPS) Fixed Price Option at locations listed in Attachment 1, as submitted. The charge for the gas supply will be $0.46 per them, and will be in effect for a twelve month period beginning on the first day after the City's regularly scheduled meter reading in the month following enrollment. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $2,783,298.19 June 24, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. REQUEST FOR INSTALLATION OF STREET LIGHTS - HONAN DRIVE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was referred to the City Engineer and Customer Service Coordinator to resolve. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on June 20, 2002. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 10:15 a.m. BOARD OF PUBLIC WORKS / A ALk Gary A.-Gilot, Preside t .Littrell, Member Carl "f, �2 /,— Donald E. Inks, Member T EST: Angela Jacob, Clerk The special agenda session of the Board of Public Works was convened at 8:04 a.m. on Thursday, June 20, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following items were added to the agenda: - Change Order and Project Completion Affidavit - Leeper Park - Change Order and Project Completion Affidavit - Kelly Park - Resolution - Appointing a Negotiator 1 1 I REGULAR MEETING JUNE 24, 2002 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on June 10, 2002 and a special meeting held on June 17, 2002 were approved. OPENING OF QUOTATIONS - MIAMI VILLAGE PARK - BRICKWORK AND STONEWORK - PROJECT NO. 102-025 This was the date set for receiving and opening of sealed quotations for the above referred to project. The following quotations were opened and publicly read: KASER SPRAKER CONSTRUCTION 25487 West State Road 2 South Bend, Indiana 46619 QUOTATION: $36,765.00 RAMENDA MASONRY 54889 Lexington Avenue South Bend, Indiana 46628 QUOTATION: $68,280.00 ZIOLKOWSKI CONSTRUCTION INC. 1005 South Lafayette South Bend, Indiana 46601 QUOTATION: $38,700.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above quotations were referred to the Division of Engineering for review and recommendation. AWARD BID - OLIVER PLOW WORKS - SITE DEMOLITION - PHASE I - PROJECT NO. 100- 092A Mr. Carl P. Littrell, City Engineer, advised the Board that on June 17, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Bianchi Industrial Services LLC, 208 Long Branch Road, Syracuse, New York, in the amount of $263,581.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - LEEPER PARK/RIVERSIDE DRIVE PARKING IMPROVEMENTS - RIETH RILEY CONSTRUCTION - PROJECT NO. 101-035 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be decreased by $2,882.28 for a new contract sum including this Change Order in the amount of $96,651.68. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - KELLY PARK IMPROVEMENTS - RIETH RILEY CONSTRUCTION - PROJECT NO. 101-022 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change Order on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating that the contract amount be decreased by $197.90 for a new contract sum including this Change Order in the amount of $27,290.65. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. 517 r REGULAR MEETING JUNE 24, 2002 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - THREE (3) MORE OR LESS 2003 4X4 FOUR DOOR UTILITY VEHICLES In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH MICHIGAN STREET IMPROVEMENTS - CALVERT TO EWING STREET - PROJECT NO.102- 007 In a memorandum to the Board, Mr. David Koppana, Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. RATIFY CONSTRUCTION CONTRACT - CHAPIN STREET IMPROVEMENTS - NILES CONCRETE SAWING & CONSTRUCTION - PROJECT NO. 102-002 Mr. Gilot advised that in accordance with the bid awarded on May 23, 2002, to Niles Concrete Sawing & Construction, Post Office Box 1299, Niles, Michigan, in the amount of $91,647.05 for the above referred to project, a Contract in said amount was being submitted for Board approval. It was noted that the Construction Contract was approved on June 11, 2002, pursuant to Resolution No. 100-2000. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF STAFF SUPPORT AGREEMENT FROM COMMUNITY & ECONOMIC DEVELOPMENT TO THE NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION (NRTSC) Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and NRTSC for staff support. NRTSC will pay the City of South Bend $1.00 for services performed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Agreement was approved and executed. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: 1605 West Ewing $175.00 2617 Southridge $150.00 1122 Stanfield $175.00 1815 Bergan $150.00 542 S. Twyckenham $175.00 1944 E. Ewing $150.00 1121 Stanfield $175.00 628 Columbia $150.00 524 S. Twyckenham $175.00 813 S. Falcon $150.00 219 N. Scott $175.00 1437 McKinley $150.00 2238 Prospect $175.00 3102 Sunnymede $150.00 2153 Parkview $175.00 1914 Beverly $150.00 1613 W. Ewing $175.00 2208 S. Meade $150.00 1717 Oliver $175.00 730 Altgeld $150.00 1818 S. Oliver $175.00 5306 Monticello $150.00 1813 S. Olive $175.00 1164 Victoria $150.00 $1809 S. Oliver $175.00 1938 E. Ewing $150.00 922 S. 21 St Street $175.00 1613 S. Grant $150.00 2213 S. Prospect $175.00 1616 S. Grant $150.00 934 S. 21 st Street $175.00 1112 Rosemary $150.00 2150 Parkview $175.00 2616 Woodmont $150.00 626 E. Dubail $150.00 729 Altgeld $150.00 2116 N Elmer $150.00 1034 Culver Placed $150.00 1743 N. Adams $150.00 1835 N. Adams $150.00 805 S. Falcon $150.00 634 E. Dubail $150.00 5312 Kindig Dr. $150.00 3110 Sunnymede $150.00 1749 Adams $150.00 1104 Rosemary $150.00 5012 Scenic Drive $150.00 5313 Monticello $150.00 1039 Rosemary $150.00 1129 Blaine $200.00 1 1 0177 REGULAR MEETING 2517 Prast $200.00 1119 Blaine $200.00 424-426 S. 271" $200.00 412-414 S. 271" $200.00 417-419 S. 27t" $200.00 1337 Cedar Street $200.00 519 Riverside $200.00 401 Wakewa $200.00 528 Cushing $200.00 2509 Prast $200.00 1121 N. Blaine $200.00 1621 Sunnymede $200.00 535 Riverside $200.00 503 Riverside $200.00 533 Riverside $200.00 1910 E. Hartman $200.00 1314 Cedar $200.00 1124 Blaine $200.00 1305 Cedar $200.00 1016 W. Washington $200.00 1718 Sunnymede $200.00 1733 Southwood $200.00 321 Wakewa $200.00 825 Ashland $200.00 3505 Rexford $125.00 605 S. Sunnyside $125.00 709 S. Warren $125.00 321 Manchester $125.00 430 Corby $125.00 4033 Coral Drive $125.00 106 E. Angela $125.00 1809 Marine $125.00 1908 E. Farnsworth $125.00 1516 E. Wayne $125.00 1403 Ryers $125.00 717 N. Ironwood $125.00 236 Donmoyer $125.00 1302 South Bend Ave.$125.00 2010 Hollywood $125.00 1047 LaSalle $125.00 2610 Woodmont $125.00 2718 S. Twyckenham $125.00 962 Mayflower $125.00 526 S. 28t" Street $125.00 1423 Catherwood $125.00 2006 Kemble $125.00 2737 Miami $125.00 1107 Duey $125.00 506 S. Edison $125.00 722 S. 35t" Street $125.00 826 S. Meade $125.00 702 S. 26t" Street $125.00 1622 N. 29" Street $125.00 1606 N. Iowa $125.00 2535 York Road $125.00 1431 E. LaSalle $125.00 520 Pennsylvania $2,200.00 3616 St. Johns Way $2,300.00 527 Riverside $2,500.00 JUNE 24, 2002 921 W. Washington $200.00 1715 Sunnymede $200.00 423-425 S. 27" $200.00 411-413 S. 27t" $200.00 428-420 S. 27th $200.00 329 Wakewa $200.00 527 Riverside $200.00 931 W. Washington $200.00 806 E. Woodside $200.00 803 Ashland $200.00 802 E. Woodside $200.00 1708 Southwood $200.00 1612 Southwood $200.00 1714 Sunnymede $200.00 1719 Sunnymede $200.00 1716 Southwood $200.00 1313 Cedar $200.00 414 Marquette $200.00 2522 Prast $200.00 1010 W. Washington $200.00 1722 Sunnymede $200.00 1725 Sunnymede $200.00 1707 Sunnymede $200.00 1126 Blaine $200.00 623 West LaSalle $125.00 123 N. Taylor $125.00 2217 Hollywood $125.00 1345 E. Ireland $125.00 1601 N. Johnson $125.00 1029 Riverside Dr. $125.00 125 N. Edison $125.00 2928 Southridge $125.00 1627 Southeast Dr. $125.00 814 Leland $125.00 420 Grandview $125.00 612 Clinton $125.00 1514 Wilber $125.00 401 W. Madison $125.00 2922 Southridge $125.00 1718 Elwood $125.00 136 N. Summit $125.00 1425 Honan Drive $125.00 1802 S. Olive $125.00 824 E. Angela $125.00 1528 Southeast Dr. $125.00 4345 Cross Creek $125.00 1150 Fremont $125.00 4930 York Road $125.00 219 Tonti $125.00 1930 Ribourde $125.00 5523 Colonial $125.00 2927 Hilltop $125.00 716 W. Colfax $125.00 5109 Idlewood $125.00 5310 Floral $125.00 5320 Kindig $125.00 ♦ k. REGULAR MEETING JUNE 24, 2002 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Agreements were approved and executed, subject to financing. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Thomas Veldman, BW Business Park, LC, 7101 Vorden Parkway, South Bend, Indiana to vacate the following alley: Vorden Court from the east line of Lot 5, BW Business Park Subdivision, recorded March 16, 2001 as instrument number 0111166, to the end of the street for a distance of 700 feet and a width of 60 feet. The vacation includes the 60 foot radius cul-de-sac, being a part of BW Business Park Subdivision, City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Inks seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - O'BRIEN FROM HUMBOLDT TO ELWOOD - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cindy Jones, 1310 North O'Brien, South Bend, Indiana, to conduct the above referred to block party on July 4, 2002, from 8:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - FREMONT FROM BULLA TO KELLER - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Binion, 1634 Fremont, South Bend, Indiana, to conduct the above referred to block party on July 4, 2002, from 3:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CLEVELAND AVENUE FROM VASSAR TO HUMBOLDT - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jamie McKinstry, South Bend, Indiana, to conduct the above referred to block party on June 29, 2002, from 12:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - HOWARD FROM WHITE OAK TO OAK RIDGE - KIDDIE PARADE Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. John Roos, 1730 Oak Park Drive, South Bend, Indiana, to conduct the above referred to event on July 4, 2002, from 10:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LONGFELLOW FROM MISHAWAKA AVENUE TO SUNNYSIDE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Mazurkiewicz, 1220 Longfellow, South Bend, Indiana, to conduct the above referred to block party on June 22, 2002, from 9:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. 0.17 REGULAR MEETING JUNE 24, 2002 APPROVAL OF RECOMMENDATION TO CLOSE STREET - BULLA FROM ELMER TO HUEY - GRADUATION PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Darlene Fennessee, 1525 North Huey, South Bend, Indiana, to conduct the above referred to block party on June 22, 2002, from 2:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - SUNNYMEDE FROM TWYCKENHAM TO GREENLAWN - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Thomas Wisniewski, 1620 Sunnymede, South Bend, Indiana, to conduct the above referred to block party on July 4, 2002, from 10:00 a.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - WILBER FROM PORTAGE TO MARQUETTE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cynthia Luoma, 1825 Wilber, South Bend, Indiana, to conduct the above referred to block party on July 4, 2002, from 12:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - VASSAR FROM JOHNSON TO BROOKFIELD - ANNIVERSARY PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Calvin Winston, 1050 North Johnson, South Bend, Indiana, to conduct the above referred to event on July 13, 2002, from 1:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT STUDEBAKER DRIVER'S CLUB PROCESSION Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Patrick Billey, Post Office Box, South Bend, Indiana to conduct the above referred to procession, on June 27, 2002, on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE TRAFFIC RESTRICTIONS FOR 4H FAIR Mr. Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department, Park Department and the City Attorney's office, in reference to a request as submitted by Mr. Frank Ronchetti, 4H Fair, 5117 South Ironwood, South Bend, Indiana, to change traffic restrictions at Ironwood and Jackson and Jackson and York Road, from July 29 through August 3, 2002 from 5:00 p.m. to 7:30 p.m., in conjunction with the 4H Fair. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following license applications were approved: Ampco System Parking 126 North Main Ampco System Parking 121 East Wayne Ampco System Parking I I I South Michigan The above licence applications were approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates 0 1 s o REGULAR MEETING JUNE 24, 2002 to be charged was attached to the applications. ADOPT RESOLUTION NO. 35-2002 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CENTRE TOWNSHIP (MARY BETH WISEMAN ANNEXATION AREA) Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 35-2002 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CENTRE TOWNSHIP (MARY BETH WISEMAN ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by the sole (100%) property owner which proposes the annexation of real estate located in Centre Township, St. Joseph County, Indiana, which is described more particularly as follows: Lot Number Thirty Eight (38), Thirty Nine (39), Forty (40) of Gillmer's South Michigan Street Addition, recorded January 3, 1929 in Plat Book 13, Page 36 in the Office of the Recorder of St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed encompasses approximately 0.39 acres with a single family residence which property is at least 12.1% contiguous to the current City limits, i.e., approximately 23.00% contiguous, located on the west side of Main Street approximately 81 feet north of Gilmer Street in Centre Township, St. Joseph County, Indiana. This annexation territory will retain its residential use and will require a basic level of municipal public services of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, and services of a capital improvement nature, including a sanitary sewer system, and a water distribution system ; and WHEREAS, the Board of Public Works now desires to establish and adopt a Fiscal Plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries; and services of a capital improvement nature including a sanitary sewer extension, and a water distribution system, to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within four (4) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend that the following real estate located in Centre Township, St. Joseph County, Indiana be annexed to the City of South Bend: Lot Number Thirty Eight (38), Thirty Nine (39), Forty (40) of Gillmer's South Michigan Street Addition, recorded January 3, 1929 in Plat Book 13, Page 36 in the REGULAR MEETING JUNE 24, 2002 Office of the Recorder of St. Joseph County, Indiana. . Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as a sanitary sewer system and a water distribution system, within four (4) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, specifically those provisions relating to Public Works at page 5 of the Fiscal Plan. These provide, among other things, that an existing municipal water main line and the existing municipal sanitary sewer network are sufficient to service this area subject to all connection fees and capital costs assessments imposed by law which shall be assumed and paid by the owner. Adopted the 20t' day of June 2002. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member ADOPT RESOLUTION NO. 38-2002 - APPOINTING A NEGOTIATOR FOR THE 2002 TEAMSTER NEGOTIATIONS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the South Bend Board of Public Works acknowledges that Mr. Robert Warnock, President of the Teamster Local Union No. 364, sent a letter dated March 19, 2002 to Mayor Stephen J. Luecke giving official notice that Teamster Local Union No. 364 desires to negotiate changes and modifications to the Agreement Between the City of South Bend and Teamsters Local Union No. 364 ("Agreement") which expires on December 31, 2002; and WHEREAS, the South Bend Common Council, which is the body authorized to approve a contract between the City and Teamster Local Union No. 364, is expected to adopt a resolution at its meeting of June 24, 2002 appointing a negotiator for the purpose of reaching a new agreement with Teamster Local Union No. 364 through the negotiating process, related to such items as working conditions and other such items addressed in the Agreement; and WHEREAS, the South Bend Common Council has the authority to approve wages and budgetary items addressed in the Agreement; and WHEREAS, the Board of Public Works hereby wishes to act in unity with the South Bend Common Council for the purpose of reaching a new agreement with Teamster Local Union No. 364, through the negotiating process, related to such items as annual compensation and other budgetary items addressed in the Agreement; and WHEREAS, the Board of Public Works, in agreement with the South Bend Common Council, wishes to appoint a negotiator to address wages and other budgetary items addressed in the Agreement; and WHEREAS, the negotiator appointed by the Board of Public Works, together with any persons named by the negotiator to act in an advisory capacity to the negotiator shall not be considered a "Governing body" or "public agency" under either Indiana Code 5-14-1.5-2 or 5-14-3-1. REGULAR MEETING JUNE 24, 2002 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, as follows: 1. The Board of Public Works of the City of South Bend, Indiana hereby appoints Jeffrey M. Jankowski as its negotiator in any discussions with Teamster Local Union No. 364 concerning wages and other budgetary items addressed in any agreement with Teamster Local Union No. 364. 2. Jeffrey M. Jankowski shall have the authority to appoint a team to advise him and shall keep the Board of Public Works advised of the composition of that team. 3. This Resolution shall be in full force and effect as of June 24, 2002. Adopted the 20th day of June 2002. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Taplin Environmental Zolman Tire, Inc. 5100 West Michigan 2014 East McKinley Kalamazoo, Michigan 49006 Mishawaka, Indiana 46545 Niles Concrete Sawing Selge Construction Post Office Box 1299 2833 South 1 I" Street Niles, Michigan 49120 Niles, Michigan 49120 Taylor Battery Company Post Office Box 147 Lyon Station, Pennsylvania 19536 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by John and Jacqueline Pangani, 19600 DuBois Avenue, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 19 & t/2 of Lot 18, south side of DuBois Avenue west of Lily Road, South Bend, Indiana, (Key # 02-1152-7007)), the Pangani's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. APPROVAL OF RELEASE OF EXCAVATION BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bond be released as follows: EXCAVATION BOND Enviro-Dynamic LLC Released Effective June 20, 2002 Mr. Gilot made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date St. Joseph County Housing Consortium $ 5,014.44 June 5, 2002 a A [1 7 L] REGULAR MEETING JUNE 24, 2002 St. Joseph County Housing Consortium $ 500.00 June 5, 2002 St. Joseph County Housing Consortium $ 987.01 June 14, 2002 St. Joseph County Housing Consortium $ 2,092.53 June 14, 2002 Ken Herceg & Associates (Public Works Service Center) $ 2,881.00 April 30, 2002 Ken Herceg & Associates (Public Works Service Center) $ 7,986.00 May 31, 2002 Ken Herceg & Associates (Public Works Service Center) $11,406.00 June 17, 2002 Grauvogel & Associates (730 United Drive - Studebaker Bldg. #69) $ 1,215.00 June 4, 2002 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Gilot seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 8:30 a.m. Ampp EST: Angela KJ. Jacob, Clerk BOARD OF PUBLIC WORKS Gary A. Gilot, President �z - - Carl P. Littrell, Member Donald E. Inks, Member