HomeMy WebLinkAbout06/17/02 Board of Public Works Special Meeting Minutes0165
SPECIAL MEETING JUNE 17, 2002
A special meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 17,
2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Board Member Donald
E. Inks was not present. Also present was Board Attorney Thomas Bodnar.
AGENDA ITEMS ADDED/TABLED
Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were
added/tabled:
- Claims, City of South Bend - Added
- Agreement Between Owner and Contractor - Tabled
OPENING OF BIDS - OLIVER PLOW WORKS - SITE DEMOLITION - PHASE I - PROJECT
NO. 100-092A
This was the date set for receiving and opening of sealed bids for the above referred to project. The
Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient. The following bids were opened and publicly read:
BIANCHI INDUSTRIAL SERVICES LLC
208 Long Branch Road
Syracuse, New York 13209
Bid was signed by Mr. William Bianchi
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
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Base Bid
$263,581.00
No.1
$ 20.00
No. 2
$ 2.75
No. 3
$ 2.00
No. 4
$ .25
No. 5
$ .25
No. 6
$ 15.00
No.7
$ 35.00
No.8
$ 1,000.00
No.9
$ 2,500.00
RITSCHARD BROTHERS, INC.
1204 West Sample Street
South Bend, Indiana 46619
Bid was signed by Mr. David Reinhold
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID:
'Base Bid
$384,893.00
No. 1
$ 19.50
No. 2
$ 5.00
No. 3
$ 1.82
No. 4
$ 1.82
No. 5
$ 1.82
No. 6
$ 9.25
No.7
$ 45.00
No.8
$ 1,438.00
No.9
$ 960.00
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SPECIAL MEETING
WARNER AND SONS, INC.
Post Office Box 87
Elkhart, Indiana 46515
Bid was signed by Mr. Jack Warner, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
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Base Bid
$278,123.00
No. 1
$
17.00
No. 2
$
3.50
No. 3
$
1.20
No. 4
$
2.00
No. 5
$
5.00
No. 6
$
8.50
No. 7
$
12.00
No. 8
$
12.50
No.9
$
800.00
JUNE 17, 2002
Upon a motion made by Mr. Littrell seconded by Mr. Gilot and carried, the above bids were referred
to the Division of Engineering and Community & Economic Development for review and
recommendation.
AWARD OUOTATIONS - FURNITURE - PUBLIC WORKS SERVICE CENTER
Mr. Scott Rozanski, Ken Herceg & Associates, advised the Board that on or about June 4, 2002,
quotations were received and opened for furniture for the Public Works Service Center. After
reviewing those quotations, Mr. Rozanksi recommends that the Board award the quotations as
follows. Mr. Carl Littrell, City Engineer, concurred with the awards.
Business Furnishings
4102 Meghan Beeler Court
South Bend, Indiana 46628
Chairs Only
$9,359.54
Boise Cascade
3233 North Post Road
Indianapolis, Indiana 46226
Furniture
$49,778.98
Maddalena's Inc.
2418 West Michigan
Jackson, Michigan 49202
Ergonomic Chairs
$10,189.50
Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotations be
awarded as outlined above. Mr. Littrell seconded the motion which carried.
APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE
OR LESS, HORIZONTAL GRINDER
In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested
permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon
a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the
receipt of bids was approved.
APPROVAL OF AMENDMENT TO AGREEMENT - MARION STREET/MADISON STREET
CORRIDOR TRAFFIC ANALYSIS - AMERICAN CONSULTING, INC.
Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of
South Bend and American Consulting, Inc., 7260 Shadeland Station, Indianapolis, Indiana, for
additional engineering services for the above referred to project. Mr. Gilot noted that the
Amendment is in the amount of $14,800.00. Therefore, upon a motion made by Mr. Gilot, seconded
by Mr. Littrell and carried, the Amendment to the Agreement was approved and executed.
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SPECIAL MEETING
JUNE 17, 2002
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control
devices were approved:
New Installation - Handicapped
1706 Florence
All requirements have been
Accessible Parking Space Signs
met
New Installation - Handicapped
1630 East Bowman
All requirements have been
Accessible Parking Space Signs
met
New Installation - Handicapped
821 North Allen
All requirements have been
Accessible Parking Space Signs
met
APPROVE CONTRACTOR BONDS
Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following
Contractor Bonds be approved as follows:
BOND OF CONTRACTOR
Smessaert Custom Homes
Clarcko, Inc.
Approved Effective June 11, 2002
Pursuant to Res. No. 100-2000
Approved Effective June 11, 2002
Pursuant to Res. No. 100-2000
Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved as
outlined above. Mr. Littrell seconded the motion which carried.
APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE
Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to
Remonstrate as submitted by Mr. and Mrs. Joshua Evans, 8153 East Emery Road, New Carlisle,
Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary
sewer system of the City, to provide sanitary sewer service to Lot 29, Ardmore Trail east of Holmes
Street, South Bend, Indiana, (Key # 17-1079-2829), the Evans's waive and release any and all right
to remonstrate against or oppose any pending or future annexation of the property by the City of
South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Gilot
seconded the motion which carried.
APPROVE CLAIMS
Mr. Gilot stated that the following claims were submitted to the Board for approval:
Name
Amount of Claim
Date
City of South Bend
$1,530,479.70
June 17, 2002
Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr.
Littrell seconded the motion which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Littrell,
seconded by Mr. Gilot and carried, the meeting adjourned at 10:50 a.m.
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SPECIAL MEETING
,ATTEST:
Angel K. Jacob, dlerk
JUNE 17, 2002
BOARD OF PUBLIC WORKS
r
Gary A. Gilot, President
Carl P. Littrell, Member
Donald E. Inks, Member
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